High School Testing Meeting Division of Academics, Performance
and Support Office of Assessment October 2013
http://bit.ly/TCInfoSession
Slide 2
2 Agenda High School Test Coordinators Meeting Fall, 2013 I.
Welcome and Introductions II. Finding Assistance III. Testing
Calendar IV. Exam Ordering V. Key Information About the New York
State Testing Program VI. Exam Eligibility VII. Delivery of
Materials VIII. Test Administration A.Preparation B.Administration
C.Delivery IX. Testing Special Populations A.Special Education
B.English Language Learners C.New York State Alternate Assessment
X. Scoring XI. Q & A
Slide 3
Finding Assistance Schools with testing questions should
contact their assessment liaison at their Childrens First Network.
Borough Assessment Implementation Directors (BAIDs) will support
CFN assessment liaisons and schools. Although your CFN assessment
liaison is your first point of contact, BAIDs can help with:
Questions about test administration and security. Test ordering.
NYS Education Department Online Ordering User IDs and passwords.
Obtaining extra exams. Missing scores. Test return materials
envelopes, polybags, headers, etc. 3
Slide 4
Accessing NYCDOE Test Information From a non-DOE administrative
computer: http://bit.ly/TestInfo2http://bit.ly/TestInfo2 From a DOE
administrative computer:
http://bit.ly/TestInfohttp://bit.ly/TestInfo 4 The Division of
Academic Performance and Support (DAPS) posts detailed memos online
for each exam to be administered during the school year.
Slide 5
Required Reading This Test Administration Handbook is
distributed and discussed at general faculty conferences, grade
conferences, and on staff development days. Principals will
complete an online survey on the Principal's Portal certifying that
the handbook information was delivered to staff. 5 The 2013-14
draft of the NYCDOE Test Administration Handbook for high school
will be posted on the Assessment Intranet site at
http://intranet.nycboe.net/Accountability/Assessment/YearlyTesting/.
http://intranet.nycboe.net/Accountability/Assessment/YearlyTesting/
Slide 6
http://www.p12.nysed.gov/assessment Accessing NYSED Test
Information 6
Slide 7
January 2014 Regents Schedule 7
Slide 8
June 2014 Regents Schedule 8
Slide 9
High School Testing Schedule To avoid potential conflicts,
schools must consult the testing calendar before scheduling trips
or other activities. New Common Core Algebra I and English
Regents
Slide 10
Periodic Assessments Periodic assessments are administered to
students throughout the year. Information about periodic
assessments is found at
http://schools.nyc.gov/Accountability/resources/asses
sments/default.htm
http://schools.nyc.gov/Accountability/resources/asses
sments/default.htm Questions from schools can also be directed to
[email protected][email protected] 10
Slide 11
Test Ordering Regents, RCTs, NYSESLAT Ordered through the NYSED
portal: http://portal.nysed.govhttp://portal.nysed.gov Remember to
order translations, large print and Braille versions of the exams
if needed. The order deadline is November 8, 2013 for Regents and
RCTs. Schools should carefully consider the number of Regents exams
they plan to administer. Order numbers are used to generate day
scorer requirements, and beginning in January NYSED is limiting the
number of exams that schools may obtain from Regional Centers on
the morning of exam administration. Unused essay booklets and
reference tables from the January Regents must be retained for the
June Regents administration, as any overage from January will be
subtracted from your schools material delivery in June. These
materials should ONLY be used for exam administration. NYSESLAT
deadline is January 31, 2014. NYSITELL deadline to order is
November 30, 2013 for delivery to schools the week of January 27,
2014.* NYC LOTE Ordered online via Survey Monkey in the spring.
LAB-R** and Spanish LAB Schools that did not place orders or need
additional materials can pick up from Borough Assessment Offices.
11 *Tentative deadline announced by SED. Ordering process for the
NYSITELL is subject to change. **Discontinued after January 31,
2014.
Slide 12
Ordering State Exams http://portal.nysed.gov Principals who do
not know their user ID and/or password should contact their BAID.
Do not call SED as they will not be able to help. Regents and RCTs
must be ordered by November 8, 2013. NYSESLAT must be ordered by
January 31, 2014 12
Slide 13
Key Information for the 2014 Regents To ensure that no school
will score their own Regents exams all schools with any high school
grades 9-12 will participate in distributed scoring. No electronic
scoring in January 2014. Packing requirements will no longer vary
by exam due to the elimination of electronic scoring All answer
documents in January, except Physics, will be two pages and MUST be
printed by the schools. Schools use ATS RGRA to print pre-populated
Class Rosters (all exams), Rating Sheets and Class Record Sheets
(English, US and Global History), for inclusion with test booklets
for scoring. New! A one page packing checklist for PROCTORS will be
automatically download with exam documents and must be distributed.
13
Slide 14
Key Information for the 2014 Regents (Continued) SED will not
provide the materials below but the DOE will send schools these
materials. Schools in need of the materials should print additional
copies. Regular edition science reference tables. Please note that
the Department will continue to provide schools with the Braille
and large type editions in the shipment of non-secure test
materials. Essay booklets for the Regents Comprehensive Exam in
English, U.S. History and Global History. The following materials
must be printed by schools and supplied to all school personnel
involved in the administration and scoring of Regents Exams and
RCTs: RCT Writing Answer Booklets. Directions for Administering
Regents Exams and the Directions for Administering and Scoring
RCTs. All answer booklets can be found on the SED website under
Frequently Used Information. Information Booklets for Scoring
Regents Exams. Scoring Keys and Rating Guides. Found on the SED
website under Scoring Info. Schools must use Regents and RCT codes
that are specific to the administration period. 14
Slide 15
Common Core Regents Exams: Math For math, the Common Core exam
requirement is based on the year in which the student begins
studying high school level math: This policy also applies to
students who participate in accelerated 8 th grade math courses.
Year Student Began High School Math Math Exam Requirement 2012-13
or priorPass at least one math Regents exam. This may be either the
existing exam or the new Common Core exam. 2013-14Pass or attempt
to pass at least one Common Core math Regents exam. For 2013-14
only, students must attempt the Common Core exam but may pass the
existing exam as a fallback. 15
Slide 16
Common Core Regents Exams: Math For the June 2014, August 2014
and January 2015 administrations ONLY, students receiving Common
Core instruction may at the discretion of their principal, take the
Regents Exam in Integrated Algebra in addition to the Regents Exam
in Algebra 1 (Common Core). The higher of the two scores will be
used on the students transcript. A passing score on either exam
will meet the mathematics exam requirement for graduation. 16
Slide 17
Common Core Regents Exams: English For English, the Common Core
exam requirement is based entirely on student cohort. While
students generally do not take the ELA exam until 11 th grade
(2015-16), high schools are encouraged to provide students with the
opportunity to take the Common Core exam if they have been prepared
for it through rigorous courses, such as AP courses. Ninth Grade
Entry YearELA Exam Requirement 2012-13 or priorPass either the
existing English Regents exam or the Common Core ELA Regents exam.
2013-14Pass or attempt to pass the Common Core ELA Regents exam.
For 2013-14 only, students must attempt the Common Core exam but
may pass the existing exam as a fallback. 17
Slide 18
For the June 2014 and August 2014 administrations ONLY,
students receiving Common Core instruction may at the discretion of
their principal, take the Regents Exam in Comprehensive English in
addition to the Regents Exam in ELA (Common Core). The higher of
the two scores will be used on the students transcript. A passing
score on either exam will meet the English exam requirement for
graduation if the student entered the 9 th grade in 2013-14 or
before. 18 Common Core Regents Exams: English
Slide 19
Common Core Regents Exams: Timeline The State will begin the
phase-in of these exams with Algebra I and English in 2013-14. The
Geometry and Algebra II exams will be introduced in 2014-15 and
2015-16, respectively. Concurrently, the existing versions of these
exams will be phased out in stages. Schools must consider this
timeline as they support students who need additional time to pass
a required exam before it is phased out. ExamFirst Administration
of CCLS Exam Last Administration of Existing Exam English Language
ArtsJune 2014June 2016 Algebra IJune 2014January 2015 GeometryJune
2015January 2016 Algebra IIJune 2016January 2017 19
Slide 20
Regents Eligibility Most answers about Regents and RCTs can be
found in the Regents 2013 Edition, School Administrator's Manual,
Secondary Level Examinations on the State Education Website. All
students who have completed the course of study leading to a
Regents Examination have the right to be admitted to that
examination. Students may not be barred from an examination for
disciplinary reasons or because their achievement in a subject is
considered unsatisfactory. Grade 8 students who complete the high
school level course associated with the Regents may sit for the
test. Grade 8 students must pass the course and Regents to receive
high school credit. Students in Grade 7 and below cannot receive
Regents course credit
http://www.p12.nysed.gov/assessment/sam/secondary/home.html 20
Slide 21
Regents Eligibility All students taking a science Regents must
satisfactorily complete 1200 minutes of lab work. Labs can be
carried over from previous years. Virtual labs do not count towards
the 1200 minutes. Physical Setting/Earth Science Regents The
performance test must be administered during the last two weeks of
the Earth Science course and no later than a day before the written
examination. Students retaking the exam must also retake the
performance test in the weeks immediately preceding the written
exam. Testing schools must bubble the Earth Science performance
score on the page 2 answer document before students test materials
are sent to a Regents distributed scoring site. Comprehensive
Foreign Language Regents-like exam (LOTE) The speaking section of
the second language exams, must be completed prior to the
administration of the written exam. LOTE exams are not given in
January or August. If a school is not administering the exam at
their own school students must travel to a hub site twice to
complete the exam. 21
Slide 22
Regents Competency Tests Regents Competency Tests (RCTs) may be
administered only to students with disabilities who first entered
Grade 9 prior to September 2011 and who have completed the unit of
study requirements specified under Admission Requirements in
Section One of the School Administrators Manual. Further
information on this topic can be found in the memorandum Local
Diploma Safety Net Options for Students with Disabilities who Enter
Grade 9 in September 2011 and Thereafter at
http://www.p12.nysed.gov/specialed/publications/localdiplomaoptions-may2011.htm.
http://www.p12.nysed.gov/specialed/publications/localdiplomaoptions-may2011.htm
Testing requirements for a local diploma may be met by achieving a
Regents Examination score between 55 and 64 (English and math), and
in certain circumstances, 45-54 (Science, Global History and U.S.
History). There are strict requirements for implementing this
policy check the School Administrators Manual. It is also available
to students with disabilities declassified while in grades 8
through 12 whose last IEP specifies RCT Safety Net eligibility.
Students may take the RCT prior to taking a Regents examination but
students must attempt and fail the Regents at least once for the
RCT to count towards graduation. The RCTs are administered to
eligible students with disabilities as follows: Mathematics and
Science in Grades 9 through 12; Global Studies in Grades 10 through
12; and Reading, Writing, and United States History and Government
in Grades 11 and 12. 22
Slide 23
Regents Delivery Timeline Time Line of TestingActions One month
prior to testingDelivery of non-secure material One to three days
prior to testingKeys to Regents chests arrive at schools One day
prior to testingTests delivered to schools Inventory materials*
Notify SED of missing material Day of testingPick up additional
materials from Regents Regional Centers 23 *Under no circumstances
may the sealed packages of secure examination materials (test
booklets, teacher dictation copies, scoring keys, and rating
guides) be opened while the inventory is being conducted. The
packages may not be opened until the day of the examination, and no
earlier than is necessary to permit the distribution of materials
prior to the scheduled starting time.
Slide 24
Additional Regents Tests Pick up emergency supplies of tests at
Regional Centers. Officials in charge are authorized to release
test booklets only on the day of the examination. Schools will be
limited in the number of exams they can pick up from the Regional
Center. Materials for morning exams are released after 7:00 AM.
Materials for afternoon exams are released after 11:00 AM. No tests
will be released without a letter from the principal on school
letterhead. The letter must contain the name of the test(s)
requested, quantity and person picking up. ID will be requested
upon pick up. BoroughLocationAddressContactContact Info
ManhattanManhattan/Hunter Science HS 122 Amsterdam Ave. Room 205E
Sam Abbassi [email protected] BronxHerbert Lehman HS3000 E.
Tremont Ave.Ana DeJesus [email protected] BrooklynBrooklyn
Tech HS29 Fort Greene Place Room BW18 David Rapheal
[email protected] QueensFrancis Lewis HS58-20 Utopia
ParkwayBarbara Marcisak [email protected] Staten Island
Staten Island BAO715 Ocean Terrace, Bldg A, Rm. A 127 Jose Garcia
[email protected]
Slide 25
Program Students in Advance Ensure student eligibility to sit
for Regents or RCTs. Use STARS Schedule students for the Regents.
Check and edit the RCT exam list. Create and distribute Exam
Invitations. Print student labels for exams. Check the STARS
newsletter for test scheduling updates. Print scannable answer
documents from ATS in advance of the exams. Print student rosters
for proctors. Have plan for walk-in students.
Slide 26
Regents and RCT Exam Codes 26 All exam codes in STARS are
maintained centrally to improve scheduling and data accuracy.
Regents and RCT exam codes were added to all active code decks. Use
the codes with the value indicating the month of administration
i.e. Integrated Algebra codes: MXRER January MXREE June MXREG
August Updated exam codes can be found on the STARS Wiki page at
http://bit.ly/STARSWikihttp://bit.ly/STARSWiki Exam codes for the
Common Core Regents exams will be communicated in the Spring
Slide 27
Advance Regents Preparations Identify rooms to be used for test
administration. When creating teachers proctoring schedules
remember some or all of a subject areas teachers will be out of the
building grading at central scoring sites. The Office of Assessment
will provide testing schools with their day scorer requirements in
November after exam orders are placed through NYSED. Best practice
is that teachers should not proctor their own students or subject
if possible. Except at central scoring sites, no teachers will be
grading Regents in their building. RCT scoring will remain
unchanged from previous years. Schedule relief proctors. Schedule
paraprofessionals and school aides for other vital assignments such
as hall monitor. No student can leave the testing room unescorted
for any reason until the exam has been concluded. 27
Slide 28
Conflict Rooms There may be some students who have two or more
exams scheduled at the same time. A conflict room may be set up for
those students and state guidelines must be followed in
administering multiple exams: A student scheduled to take more than
one examination during the same session may do so provided that the
principal is satisfied that exercising this option would not be
detrimental to the student's academic interests. A student may not
be allowed more time than the standard three hours for each Regents
Examination solely because of a conflict (ELLs and IEP students
with additional time may have it.) The principal may adjust the
examination schedule, but students must take each Regents on the
day that it is scheduled for administration. Students resolving
schedule conflicts in this way should be sequestered in a separate
location and must be kept under close school supervision.
Arrangements must be made for supervised lunch and rest periods,
and the Uniform Statewide Admission Deadlines must be strictly
observed.
Slide 29
Print Scannable Regents Answer Documents Schools print answer
documents from ATS to attendance scanner for selected exams. In
January, all schools must print student answer documents on
specialized paper provided by the NYCDOEs Scan Center before the
start of printing. Answer documents for Regents will be two pages.
The Physics Regents answer document will be one page in January.
Print answer documents up to a week before Regents week. 29 For
support with using ATS, contact your networks Data/IT person
Slide 30
School Implementation Timeline 30 ActivityDescriptionDate(s)*
Order Regents & RCT Exams Principals order Regents & RCT
exams through the NYSED portal.November 8 Site Management Team
(SMT) Selection School administrators work with their networks
Assessment Liaison to nominate and recruit staff members who wish
to serve in SMT roles during scoring. November 1-29 Online Per
Session Application Opens Per-session applications for SMT members
and scorers at per-session scoring sites will open to applicants.
November 7- December 6 Test Coordinator Training Training for Test
Coordinators on administration policy, packaging, pick-up,
etc.December 3-6 Day Scorer Selection School administrators use the
day scorer selection tool to assign staff members who will serve as
scorers at Regents distributed scoring sites. December 9-20 Student
Exam Scheduling Schools should schedule students for Regents exams
in STARS by January 10 th.January 10 Print Answer Documents Schools
may begin printing student answer documents in ATS on January 13
th.January 13-30 Regents Administration January Regents exams are
administered.January 27-30 Scan Answer Documents Schools will
retain the multiple choice page of all answer documents (except
Physics) and will scan them by noon on the day following exam
administration. January 27-31 Regents Packaging & Pick-Up
Regents exams are packaged by schools and picked-up by Deluxe
Courier for delivery to distributed scoring sites. January 28-31
Regents Scoring January Regents exams are scored at distributed
scoring sites.January 28- February 2 Regents Scores Available
Regents exam scores will be available to schools by the morning of
Monday, February 3 rd February 3 *The dates listed above are
projected and subject to change.
Slide 31
Materials Provided by Schools and Students for Regents Testing
Schools ProvideStudents Bring Test booklets Answer booklets and
documents Scrap paper (if permitted) Coordinate graph paper
(mathematics Regents) Pens Pencils Erasers Rulers A scientific or
graphing calculator (as appropriate) if required for a Regents
Examination. Identification for admittance to the testing room
Bilingual dictionaries and glossaries for ELL students, if
permitted 31 See SED administration manuals for materials specific
to each Regents exam
Slide 32
Administration Shrinkwraps may not be broken until 1 hour
before test time. Answer documents are bar coded and can only be
used by the student printed on the sheet. Complete the class sets
of testing materials and answer documents on the morning of the
test. A system must be in place for the orderly pickup and return
of exams. Teachers sign test security forms when picking up and
returning tests. Ensure the number of tests and answer documents
given to a teacher matches the number that come back. Students are
never allowed to pick up, distribute, collect or return tests!
32
Slide 33
At the discretion of the principals, schools may begin
secondary-level examinations earlier than the specified time.
Regardless of the starting time, no student shall be permitted
under any circumstances to hand in his or her test materials and
leave the examination room before the following Uniform Statewide
Admission Deadlines: All students who arrive at the examination
room before the Uniform Statewide Admission Deadline must be
admitted to the examination, even if the students arrive after the
scheduled starting time. Students who arrive at the examination
after the Uniform Statewide Admission Deadline, but who have been
under the supervision of school personnel since the admission
deadline, may be admitted to the examination only if the principal
is certain that the students did not have an opportunity to
exchange information with students who have already left the
examination. Regents Uniform Statewide Deadline 33
Slide 34
Proctor Procedures Beginning in January, schools will be able
to print a Regents Proctor Packaging Checklist for use by proctors.
Additional information about the printing of this checklist will be
provided during the December Test Coordinator Training Sessions.
Proctors: Check IDs and Regents invitations against rosters to
ensure that the proper student is taking the exam. Ensure students
receive the correct exam. Check year and date of the examination.
Ensure that each student receives the proper answer document.
Students receive page 1 of the answer documents only. Remind
students to: sign in to prove attendance. sign the declaration (pen
or pencil is acceptable.) sign out after handing in their
examination. Follow all directions on the new Proctor Packaging
Checklist. 34
Slide 35
Test Security Secure exam materials are locked in an SED
approved vault at all times. Any individual who observes or
suspects adult misconduct related to the administration and/or
scoring of assessments must immediately notify*: NYCDOE Borough
Assessment Implementation Director (BAID) and NYC Office of the
Special Commissioner of Investigation (SCI): call (212) 510- 1500
or email [email protected]; [email protected] For New York State
assessments only, NYSEDs Test Security Unit, by submitting an
Incident Report Form, available at
http://www.highered.nysed.gov/tsei/fraud.html.
http://www.highered.nysed.gov/tsei/fraud.html *Note: Cases of
observed/suspected adult misconduct related to testing can also be
reported to the principal, who can provide support in following the
reporting procedure outlined above. 35
Slide 36
If suspected/observed student cheating occurs during the test
administration, the proctor must: Warn the student(s) that any
further attempts may result in the invalidation of their exams; If
necessary, move the student(s) to another location; Notify the
principal of the incident during the exam or immediately after the
exam. Student(s) should be allowed to complete the exam.
Additionally, anyone who obtains information about potential
student cheating prior to test administration, or anyone who
becomes aware after test administration that student cheating may
have occurred, must report the information immediately to the
principal. Upon receiving any information of suspected/observed
student cheating the principal must immediately: Notify the NYCDOE
Borough Assessment Implementation Director (BAID) Conduct an
investigation to determine whether the incident is substantiated or
unsubstantiated: If unsubstantiated, the principal must report that
determination to the Borough Assessment Implementation Director
(BAID), and no further action is necessary. If substantiated, the
principal must immediately: Notify the NYCDOE Borough Assessment
Implementation Director (BAID) to inform them of the decision to
invalidate the exam(s) For New York State Assessments only: Notify
NYSEDs Office of State Assessment by e-mailing
[email protected]@mail.nysed.gov Notify
the student(s) and his/her parent/guardian of the invalidation of
the exam Enter in OORS
Slide 37
Use of Communications Devices All students are prohibited from
bringing cell phones and certain other electronic devices into a
classroom or other location where a State exam is being
administered. Test proctors, test monitors, and school officials
shall retain the right to collect and hold any prohibited
electronic devices prior to the start of the test administration.
Admission to the test shall be denied to any student who is in
possession of a cell phone or other prohibited electronic device
and refuses to relinquish it. If a student is found in possession
of an electronic device during an exam, confiscate the device but
allow the student to finish the exam. Report the incident to the
administration immediately. 37
Slide 38
Prohibited Devices Cell phones Blackberry devices and other
PDAs iPods and MP3 players iPads, tablets, and other eReaders
Laptops, notebooks, or any other personal computing devices Cameras
or other photographic equipment Headphones, headsets, or in-ear
headphones such as earbuds, and any other device capable of
recording audio, photographic or video content, or capable of
viewing or playing back such content 38 Students cannot have any
communications device, including a cell phone, with them during an
exam or during any breaks (such as a restroom visit). Such devices
include, but are not limited to: Students found in possession of
any electronics during test administration will have their exams
invalidated
Slide 39
Active Proctoring Avoid Problems Proctors Never help students
with exam questions. Follow all procedures when distributing and
collecting tests including telling students to check the date on
the cover of the exam. Circulate around the room. Do not read or
talk except when giving directions. Remind students to check for
one response per item, erase clearly and leave no stray marks or
smudges on scannable answer documents. Administrators circulate
around the building to ensure that active proctoring is taking
place.
Slide 40
Pre-Slugged Answer Documents Students use pre-slugged answer
documents to answer multiple choice questions. Answer documents for
Regents are two pages. Page one is for student entered multiple
choice questions. Page two is for school entered accommodations and
for teacher use only at the scoring site to record grades for the
constructed response questions. Students use the following to
record responses PENCIL for all multiple choice questions. PEN for
all essay and DBQ questions. PEN or PENCIL for the student
declaration. Responses are only to be marked on the answer
document. Proctors ensure student answer documents are signed and
bubbled appropriately before students are dismissed. 40
Slide 41
Restricted Exams Restricted Exams require special handling:
Teachers may not view the exams except when reading to students as
an IEP accommodation. Physical Setting/Physics Regents (January
only) No decision by SED about how answers will be recorded for
January. All RCTs except Reading and Writing are restricted.
Answers are recorded on DOE supplied answer documents and scored at
the school. Most Braille versions of exams are restricted. Refer to
directions posted on the SED website prior to the exam for specific
administration and scoring instructions. ALL restricted exam
materials must be sent back to SED in the Regents chests at the
conclusion of the Regents period.
Slide 42
TESTING SPECIAL POPULATIONS 42
Slide 43
Accommodations for ELL and Former ELL Students* Time Extension
Separate Location Third Reading of Listening Selection Bilingual
Dictionaries and Glossaries Simultaneous Use of English and
Alternative Language Editions (N/A for the Comprehensive English
Regents.) Oral Translation for Lower-Incidence Languages (Not
permitted for the Comprehensive English Regents.) Writing Responses
in the Native Language (Not permitted for the Comprehensive English
Regents.) 43 *Please note that ELL accommodations are NOT permitted
for the NYSESLAT.
Slide 44
Accommodations for ELL and Former ELL Students Testing schools
must bubble students answer documents at the time of test
administration to indicate if the student completed a translated
edition of the exam, and record any additional accommodations the
student received. Students who complete translated versions of the
Regents exams may be eligible for automatic score adjustments in
ATS if NYSED determines that there was an error in the Regents
translation. Students will only receive these automatic ATS
adjustments if their answer grid was bubbled with the appropriate
ELL accommodation(s). 44
Slide 45
Accommodations For Former ELLs Former ELLs are entitled to ELL
test accommodations for two years after attaining proficiency. For
the 2013-14 school year this accommodation is for students who
scored proficient on the spring 2012 or 2013 NYSESLAT. Students who
tested out in 2011 or earlier do not get ELL accommodations.
Students who tested out on the LAB-R / NYSITELL are not former ELLs
and may not receive any ELL accommodations. 45
Slide 46
Translations Bilingual glossaries are available on the
following website and are free to download:
http://www.emsc.nysed.gov/ biling/bilinged/bilingual_glos
saries.htm http://www.emsc.nysed.gov/
biling/bilinged/bilingual_glos saries.htm School receive funding
for translation and interpretation services. For more information
about hiring oral translators see the information from the oral
translation unit at http://schools.nyc.gov/NR/rd
onlyres/C54D26D3-BF84- 4B25-A0A7- 71FDAF17CEC7/130326/Ve
ndorInformationForSchools Sept13.pdfhttp://schools.nyc.gov/NR/rd
onlyres/C54D26D3-BF84- 4B25-A0A7- 71FDAF17CEC7/130326/Ve
ndorInformationForSchools Sept13.pdf 46 For exams that are not
available in translated versions oral translations are
permitted.
Slide 47
Accommodations for Students with Disabilities Principals must
ensure that students with disabilities receive the testing
accommodations specified in their IEP or 504 Plan that are
permissible on State examinations. Students who have been
declassified must be provided the permissible testing
accommodations documented in the declassification IEP. Principals
must also ensure that only the accommodations specified in each
student's IEP, 504 Plan, or declassification IEP are allowed for
the student. Check SESIS or Page 9 of a students IEP for testing
accommodations. Please note that some accommodations permitted for
the Regents differ from the 3-8 tests. Questions designed to
measure reading ability in English or in a second language may be
read or signed to students. Sections of the Regents Comprehensive
Examination in English may not be deleted.
Slide 48
Accommodations for Students with Disabilities Accommodations
may include the some or all of the following: Flexibility in
scheduling/timing. Flexibility in setting. Method of presentation.
Use of assistive technology i.e. word processor, computer, scribes
or large type or Braille editions. Other accommodations found in
the IEP. Accommodations should by indicated on students answer
documents at the time of exam administration to accurately reflect
any accommodations the student received. 48
Slide 49
Emergency 504 Accommodations Principals may modify testing
procedures for general education students who incur an injury
(e.g., a broken arm) or experience the onset of a short- or
long-term disability (e.g., epilepsy) sustained or diagnosed within
30 days prior to the administration of a test via an emergency 504
plan. Permissible accommodations are: extending the time limit for
a test, administering the test in a special location, recording the
students answers in any manner, and reading the test to the student
(only for students whose vision is impaired). 49
Slide 50
NYSAA The New York State Alternate Assessment (NYSAA) is a
datafolio-style assessment in which students with severe cognitive
disabilities demonstrate their performance. Students taking NYSAA
are assessed according to AGE and not necessarily their ATS grade.
They will show an E under test mods in their ATS bio indicators.
Starting this school year, the NYSAA is based on a new test design,
and the ELA and math assessments are aligned to the Common Core
Learning standards. For more information, see here:
http://www.p12.nysed.gov/assessment/nysaa/
http://www.p12.nysed.gov/assessment/nysaa/ 50
Slide 51
SCORING
Slide 52
Key Changes: January 2014 Scoring Model & Plan All January
Regents exams will be scored offline through a traditional pen and
paper process Scoring Site Management Teams (SMTs) will be selected
through a revised process involving Site Supervisors, Supervising
Networks and Assessment Liaisons Chancellors PD Day has been moved
from Friday, January 31 st to Monday, February 3 rd to accommodate
an extended scoring window Friday, January 31 st will be utilized
as a scoring day All exam scores will be available to schools by
the morning of Monday, February 3 rd Spring semester begins on
Tuesday, February 4 th Operations Packing requirements will no
longer vary by exam due to the elimination of electronic scoring
Schools will continue to pack (and schedule) the following exams
separately: (1) Alternate Language assessments and (2)graduating
seniors Schools that do not have their exams prepared for pick-up
by the pre-communicated courier pick-up window will be responsible
for transporting their own exam materials to a designated location
With the exception Geometry, all exams are scheduled for pick up
the day following test administration 52
Slide 53
Regents Scoring NYC will continue to score using a distributed
scoring system (DSS). All Regents exams, including translated
versions, are picked up from schools by couriers for delivery to
central scoring sites. Exams administered in Braille should be
retained and scored by the testing school. Teachers will also be
sent out of the building to score at central sites. Schools no
longer schedule in-house scoring except RCTs. No exams will be sent
to the same site to which the schools teachers are assigned. Exams
are packaged according to strict requirements to ensure they are
accounted for during the entire shipping, scoring, scanning and
return process. One method of packaging in 2014: Traditional
scoring process. Schools will receive checklists of how to pack
each exam. Test Coordinator meetings in December will specifically
address distributed scoring. Resource materials for Test
Coordinators will be online. 53
Slide 54
All scoring in January 2014 is Non-electronic Day-ScoringPer
Session Comprehensive English Living Environment Global History
& Geography Geometry Algebra 2/Trig US History & Government
Physics Integrated Algebra Earth Science Chemistry 54 Day-Scoring:
Only schools administering these exams in January will be required
to contribute staff to meet the scoring requirements. Per-Session:
Teachers and administrators from schools citywide will be eligible
to apply for per session scoring positions and SMT roles between
November 7 th and December 6 th at
https://www.nycenet.edu/offices/dhr/regents/.https://www.nycenet.edu/offices/dhr/regents/
Slide 55
January 2014 Scoring Timeline 55 The scoring dates listed above
are projected, and are subject to change. Scoring for all day
scoring sessions will begin at 8:30am; per session scoring will
begin at 5pm on Wednesday (1/29), 4pm on Thursday (1/30) and Friday
(1/31), and at 8:30am on Saturday (2/1) and Sunday (2/2).
Slide 56
Exam Packaging & Pick-Up 56 Graduating seniors and exams in
alternate languages should be packed separately, and their boxes
marked. Proper packaging helps to ensure that all student exams are
appropriately identified and routed to the correct destination.
Detailed instructions will be provided in the administration memo
to be released in January; school Test Coordinators will receive
training. Principals should ensure that Test Coordinators have
sufficient support packaging exams, in order to meet the deadlines
for courier pick-ups (draft schedule below). Beginning in January,
schools that fail to ready their exam materials for pick-up by the
beginning of the pick-up window will be responsible for
transporting their own exams to a designated location.
Slide 57
The Finality of Examination Scores When the teacher scoring
committee at distributed scoring sites completes the scoring
process, test scores must be considered final and will be entered
onto students permanent records via the scanning process. Scoring
committees, once they have scored an exam, are not permitted to
re-score them, regardless of the final score. Specifically, exams
receiving a final score of 60-64 or 50-54 may not be re-scored.not
permitted to re-score them Principals and other administrative
staff in a school or district do not have the authority to set
aside the scores arrived at by the teacher scoring committee, and
may not rescore student examination papers or change any scores
assigned through the procedures outlined in the scoring materials
provided by SED. Detailed guidance on the appeals process for the
January Regents will be published in an upcoming issue of
Principals Weekly and Test Coordinators News. 57
Slide 58
Scanning In January 2014 Regents will be scanned and all exams
will have two page answer documents for each student. Page one will
be scanned at the home school. Page two will be scanned at the
scoring site. Absentee and invalid exams are scanned at the home
school. Schools use the REDS report in ATS to view potential issues
with scanned documents. Regents exam scores will be available on
rolling basis throughout the scoring process and ALL exam scores
will be available to schools by the evening of Sunday, February 2
nd 58
Slide 59
Return of Testing Materials Regents and RCTs Schools pay for
the return of the Regents chests via courier to NYSED Restricted
exams and required forms are returned to NYSED in the test boxes.
Student booklets are kept secure in the school for 1 year. NYSESLAT
Answer documents returned to Borough Assessment Office. All testing
materials, used and unused, returned to Pearson using UPS provided
labels. LAB-R LAB-R Answer documents returned to Borough Assessment
Office. Hold other testing materials. PSAT All testing materials,
used and unused, returned to CollegeBoard using a UPS provided
label. 59
Slide 60
NYSITELL New York State Identification Test for English
Language Learners (NYSITELL) Effective February 1, 2014, a new
State test will take the place of LAB- R for the identification of
English Language Learners. It is based on and similar to the
NYSESLAT, but abbreviated in length. It will include most of the
same question types as NYSESLAT and cover the same four modalities
of Speaking, Listening, Reading, and Writing. NYSITELL materials
will be ordered via the Departments online exam request portal
http://portal.nysed.gov.http://portal.nysed.gov Tentative: Schools
that request NYSITELL by November 30, 2013 can expect to receive
delivery of the materials the week of January 27, 2014. Spanish LAB
will continue to be administered to newly identified Spanish
speaking ELLs. 60
Slide 61
Borough Assessment Implementation Directors
BoroughBAIDContactAddress Manhattan- Districts 1, 2, 3, 4, 5, &
6 Marie Busiello [email protected] 212 356-3784 212 356-7523
fax 333 Seventh Avenue Seventh Floor New York, NY Bronx- Districts
7, 8, 9, 10, 11, & 12 Sharon Cahr [email protected] 718
741-5559 718 741-7971 fax 1 Fordham Plaza Seventh Floor Bronx, NY
Brooklyn-Districts 13, 14, 15, 16, 19, 23, & 32 David Rapheal
[email protected] 718 935-5965 718 935-5941 fax 131
Livingston Street Room 608 Brooklyn, NY Queens-Districts 24, 25,
26, 27, 28, 29, & 30 Barbara Marcisak [email protected]
718 391-8352 718 391-6088 fax 28-11Queens Plaza N Second Floor Long
Island City, NY Staten Island/Brooklyn - Districts 17, 18, 20, 21,
22, & 31 Jose Garcia [email protected] 718 390-1579 718
420-5665 fax 715 Ocean Terrace Building A Staten Island, NY 61
State Education Information Line 518-474-8220 State Education Fax
Line 518-474-2021