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HERMISTON CITY COUNCIL 180 NE 2nd Street – Hermiston, OR 97838

Regular Meeting August 14th, 2017

A G E N D A COUNCIL/CITY MANAGER WORK SESSION

Public Infrastructure Committee Street Capital Improvement Projects- 6:00PM

1. CALL MEETING TO ORDER– 7:00 pm

2. DECLARATION OF QUORUM

3. FLAG SALUTE

4. PROCLAMATIONS, PRESENTATIONS & RECOGNITIONS A) Presentation- Certificate of Achievement for Excellence in Financial Reporting.

5. CITIZEN INPUT ON NON-AGENDA ITEMS (Anyone wishing to bring anything before the council that is not on the agenda is asked to please do the following: 1. Limit discussion to not more than FIVE minutes; 2. State your name and address; 3. Direct your comments to the Chair.)

6. CONSENT AGENDA A) Minutes of the July 24th, work session and regular City Council meeting.

B) Minutes of the July 28th, Public Safety Committee meeting.

Action – Motion to approve consent agenda items. Roll Call

7. ITEMS REMOVED FROM CONSENT AGENDA

8. PUBLIC HEARINGS A) Land Use Hearing: Consider an application from Frank W. Gehring Construction, Inc for conversion

and annexation of 13.10 acres of land located at 995 W Gettman Road. The property is described at 4N 28 15 Tax Lot 701. Applicant proposes to annex the property with a Duplex Residential (R-2) zoning designation and amend the Comprehensive Plan Map from Future Residential to Low Density Residential.

1) Declaration of potential conflict of interest 2) Hearing Guidelines 3) Open hearing 4) Public testimony (people wishing to speak are asked to come to the microphone and state

their name and mailing addresses) ***AMERICANS WITH DISABILITIES ACT NOTICE***

Please contact Hermiston City Hall, 180 NE 2nd St, Hermiston, OR 97838 (Phone No. 541-567-5521) at least 48 hours prior to the scheduled meeting time if you need an accommodation.

TTY and TDD users please call Oregon Telecommunications Relay Service at 1-800-735-2900 or 711.

a) Proponents b) Opponents

5) Close hearing 6) Findings of Fact Conversion

Action – Motion to approve. 7) Findings of Fact Annexation

Action- Motion to approve.

Roll Call

Roll Call

i. Staff Report ii. Exhibit A- Draft findings of Conversion

iii. Exhibit B- Draft findings of Annexation iv. Property Map v. Proclamation

vi. Application for Conversion vii. Application for Annexation

9. RESOLUTIONS & ORDINANCES A) Ordinance No. 2246 – Amend the comprehensive plan map for 13.10 acres of land located at 995

W Gettman Road from Future Residential to Low Density Residential. Action - Mayor requests first reading of the ordinance be read by title only and calls for a roll

call. Roll Call Action - Mayor requests that the ordinance be put on for final adoption at this meeting and that

the second reading be by title only and calls for a roll call. Roll Call Action - Motion that ordinance No. 2246 be adopted and become effective 30-days after co-

adoption by theUmatilla County Board of Commissioners. Roll Call

B) Ordinance No. 2247 – Annex 13.10 acres of land located at 995 W Gettman Road to the City of Hermiston with a Duplex Residential (R-2) zoning designation. Action - Mayor requests first reading of the ordinance be read by title only and calls for a roll

call. Roll Call Action - Mayor requests that the ordinance be put on for final adoption at this meeting and that

the second reading be by title only and calls for a roll call. Roll Call Action - Motion that ordinance No. 2247 be adopted and become effective 30-days after co-

adoption by the Umatilla County Board of Commissioners. Roll Call

C) Resolution No. 2066 - Approving Oregon State University Extension, through Umatilla County, to Initiate Formation of Umatilla County Extension Service District. Action- Motion. Roll Call

10. OTHER

11. COMMITTEE REPORTS A) City Committees and Liaison: Airport Advisory, Budget, Hispanic Advisory, Library Board, Parks &

Recreation, Planning Commission, Recreation Projects Fund, Faith-Based Advisory, Community Enhancement, Community Accountability, Conference Center, School Board, Public Safety, Public Infrastructure, Transit Planning, Festival Street Design, EOTEC.

***AMERICANS WITH DISABILITIES ACT NOTICE***



B) Mayor’s Report –

C) Council Report –

D) Manager’s Report-

12. RECESS REGULAR CITY COUNCIL MEETING AND CONVENE URBAN RENEWAL AGENCY MEETING

H E R M I S T O N URBAN RENEWAL AGENCY

Special Meeting August 14th, 2017 A G E N D A

.. ~ .. ~ .. ~ .. ~ .. ~ .. ~ .. ~ .. ~ .. ~ .. ~ .. ~ .. ~ .. ~ .. ~ .. ~ .. ~ .. ~ . .. ~ .. ~ .. ~ .. ~ .. ~ .. ~ .. ~ .. ~ .. ~ .. ~ .. ~ .. ~ .. ~ .. ~ .. 1. CALL TO ORDER – At or after 7:00 p.m.

2. NEW BUSINESS A) Consider a request for a façade grant for façade improvements at 239 E Main Street (Lucky

Endz). Action- Motion to approve façade grant. Roll Call

i. Staff Report ii. Façade Grant Reviews

iii. Façade Grant Application iv. Construction Documents

B) Consider disbanding the Façade Grant Review Committee and assigning review of façade grants and recommendation of grant awards to Hermiston Planning Commission. Action- Motion to disband façade grant review committee and assign current duties to Hermiston Planning Commission. Roll Call

3. UNSCHEDULED COMMUNICATIONS Unscheduled communications and general discussion.

4. ADJOURN URBAN RENEWAL AGENCY MEETING

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13. RECONVENE REGULAR CITY COUNCIL MEETING AND RECESS FOR EXECUTIVE SESSION

A) The City Council will meet in Executive Session in the City Hall Conference Room for the purpose of discussing matters pertaining to labor negotiations.

The Executive Session is held pursuant to ORS 192.660 (2) (d) which allows the Council to meet in Executive Session to conduct deliberations with persons designated by the Council to carry labor negotiations.




Representative of the news media and designated staff shall be allowed to attend the executive session. All other members of the audience are excluded. Representatives of the news media are specifically directed not to report on any of the deliberations during the executive session, except to state the general subject of the session as previously announced. No final decision may be made in executive session. At the end of the executive session, the council will return to open session which the audience may attend.

14. RECONVENE AND ADJOURNMENT

UPCOMING MEETINGS AND EVENTS (Meetings held at City Hall unless otherwise specified)

Aug 14 6:00 pm City Council Work Session Aug 14 7:00 pm City Council Meeting Aug 21 7:00 pm Hispanic Advisory Committee Meeting Aug 23 4:00 pm Library Board Meeting (Library) Aug 25 7:00 am EOTEC Meeting (1705 E. Airport Rd) Aug 28 4:00 pm Public Transit Meeting Aug 28 6:00 pm City Council Work Session Aug 28 7:00 pm City Council Meeting Sept 4 LABOR DAY HOLIDAY City Offices Closed Sept 5 4:30 pm Faith-Based Advisory Committee Sept 6 4:00 pm Airport Advisory Committee Meeting




STAFF REPORT

For Meeting of August 14, 2017

MAYOR AND MEMBERS OF THE CITY COUNCIL

Agenda Item #

NO. 2017-

SUBJECT: CAFR Award for 2015-16 Fiscal Year

SubjectCertificate of Achievement for Excellence in Financial Reporting.

Summary and BackgroundI am happy to report that the Government Finance Officers Association of the United States and Canada (GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting to the City of Hermiston for its comprehensive annual financial report (CAFR) for the fiscal year ended June 30, 2016. This was the 27th consecutive year that the City has achieved this prestigious award. In order to be awarded a Certificate of Achievement, a government must publish an easily readable and efficiently organized comprehensive annual financial report. This report must satisfy both generally accepted accounting principles and applicable legal requirements. A Certificate of Achievement is valid for a period of one year only. We believe that our current comprehensive annual financial report continues to meet the Certificate of Achievement Program’s requirements and we are submitting it to GFOA to determine its eligibility for another certificate. Attached is a copy of the Award of Financial Reporting Achievement that has been awarded to the City. A news release will be given to the press within the next week.

Fiscal Information None.

Alternatives and Recommendation Alternatives N/A Recommendation N/A

Requested Action/MotionNone.

Department Head

City Manager Approval

City of Hermiston

HERMISTON CITY COUNCIL Work Session July 24th, 2017

Mayor Drotzmann called the work session meeting to order at 6:00 pm. Present were Councilors Hardin, Myers, Gutierrez, Primmer, Kirwan, Davis, and Smith. Councilor Beas-Fitzgerald was excused. Staff members in attendance were City Manager Byron Smith, City Attorney Gary Luisi, Assistant City Manager Mark Morgan, Chief Edmiston, Clinton Spencer, Nate Rivera, Larry Spencer, and Lilly Alarcon-Strong. News media present was Michael Kane from NE Oregon Now.

OSU Extension Service District Hermiston Agricultural Research and Extension Center Advisory Board member Brian Wolf introduced member Greg Harris; Regional Administrator, Mary Corp; and 4-H Youth Development County Leader, Claire Sponseller.

Ms. Corp gave background information regarding the OSU Extension Program, specifically the Umatilla County Service District. For every local $1.00 that is invested in OSU, OSU brings in $5.00 of outside money from Federal, State, Grants, and Contracts. There are a total of 3 extension locations in: Hermiston, Pendleton, and Milton-Freewater. There is also another research center in the county as well. There are many faculty members who serve Umatilla and Morrow Counties in a variety of programs.

In 2016, 99,000 residents from both counties received services from these provided programs, to include: Puntos, a Latino outreach service; 4H; Hydromania; Healthy Foods and Healthy Lifestyles; and many others. There are 550 trained volunteers who provided 23,000 hours of service with a value of $403,000.

This area grows over 200 different kinds of crops and the Service District provides a lot of extra value to these growers and their crops. The Extension is always trying to find solutions to problems and stay on the cutting edge of technology and research.

Ms. Corp stated they are inviting the public to participate in discussions regarding the Service District Formation.

Councilor Kirwan asked if this district would fall into compression.

Ms. Corp stated yes, and presented the Council with a compression analysis worksheet that explained the compression with an example.

Mayor Drotzmann asked why they felt it was necessary to form the taxing district, and what guarantees do communities have that it will not be asked to continue funding more of the budget.

Mr. Wolf stated the State has been cutting budgets by 25% for the last about 10 years. And, although, OSU is applying for and receiving grants, it is important to have guaranteed funds to be realistic for planning for the future.

Mr. Harris stated this is the best research lab in the United States. Agriculture would not be what it is right now without this facility, and this bond is needed.

Ms. Corp stated MOU’s have been created between county’s that have passed these bonds and the State so the State won’t pull local funding based on new funds from the county. There will also be two separate districts, Morrow County and Umatilla County, neither would intertwine.

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HERMISTON CITY COUNCIL Work Session July 24th, 2017

Councilor Gutierrez asked if OSU had done a study to see how many people are in support of this bond, as many people living on a fixed income, gaining minimum wage, or low income families will find it difficult to pay this extra tax.

Mr. Wolf stated in a recent phone survey conducted, about 50% were in support, 31% were against, and 19% were unsure about the service district.

Councilor Hardin asked how funds will be divided and if there were plans to expand programs.

Ms. Corp stated there have been discussions regarding youth development, including: job skills, pre-college prep, but needs can change based on the size of the county, population, and funds available.

Councilor Kirwan stated he likes the programs offered by the OSU Extension but they must prove to the voters what’s in it for them. The community needs to see the direct impact. These great programs will need a lot of convincing to get peoples support, especially since the School District bond just recently failed and will most likely go again during the same time frame as their district.

Councilor Primmer asked City Manager Smith what this looks like for the City.

City Manager Smith stated he would need to run figures with Ms. Corp as there are a few inconsistencies with previous figures provided.

Councilor Davis asked how 33 cents was figured and if the number could be lowered.

Mrs. Corp stated the recommendation was made for 33 cents based on a lot of work and research done by a Citizen Board.

Mayor Drotzmann stated 80% of all dollars that go through our community comes from the agricultural community; and without our agriculture community, none of us would be here. Therefore, anything that can be done to support the agriculture community is a value and benefit to not only our region but to everyone.

City Manager Smith asked if there would be an Oversight Committee for the budget process.

Ms. Corp stated yes, there will be a committee formed of 3 citizen members and the 3 Commissioners that will abide by the public hearing process, etc. A budget will be presented annually. Ms. Corp stated in order for the district to be included on the ballot, each city must approve this action by resolution.

Ms. Sponseller stated this bond is needed in order to keep competitive and hire the best qualified persons and keep these programs going for many more years.

Mayor Drotzmann asked City Manager Smith to work on a Resolution for this item to be presented at a future meeting, and stated he values and appreciates all the work done at OSU and the big impact they do on the youth, community, and state.

Mayor Drotzmann ended the work session at 6:50 pm. The Councilors took a short recess before the regular City Council meeting convened at 7:00pm.

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HERMISTON CITY COUNCIL Regular Meeting July 10th, 2017

Mayor Drotzmann called the regular meeting to order at 7:00pm. Present were Councilors Kirwan, Hardin, Myers, Primmer, Gutierrez, Davis, and Smith. Councilor Beas-Fitzgerald was excused. Staff members in attendance were City Manager Byron Smith, City Attorney Gary Luisi, Assistant City Manager Mark Morgan, Chief Edmiston, Clint Spencer, Larry Fetter, Tom Creasing, Amy Palmer, and Lilly Alarcon-Strong. News media present was Jade McDowell from the East Oregonian. The pledge of allegiance was given.

Consent Items Councilor Davis moved and Councilor Primmer seconded to approve all Consent Agenda items, to include:

A) Minutes of the June 19th, Hispanic Advisory Committee meeting. B) Minutes of the July 10th, work session and regular City Council meeting. C) Authorize the City Manager to execute the 2017 Fund Exchange Agreement with ODOT to

receive $199,826 for street preservation projects. D) Liquor License- “Limited On-Premises Sales, Off- Premises Sales, Change of Ownership”

for Last Chance Tavern located at 240 SW 11th St. E) Liquor License- “Off Premises Sales, Change of Ownership” for Gotta Stop Mini Mart

located at 1580 W Highland Ave. Motion carried unanimously.

Resolution No. 2064- IGA with Oregon Department of Fish and Wildlife for Steelhead Park. Parks and Recreation Director Larry Fetter gave a brief presentation regarding the terms and conditions, along with possible future improvements, of the Intergovernmental Agreement (IGA) between the Oregon Department of Fish and Wildlife and the City to acquire Steelhead Park.

After some discussion Councilor Kirwan moved and Councilor Myers seconded to approve Resolution No. 2064 and lay upon the record. Motion carried unanimously.

Resolution No. 2065- Exercising the power of eminent domain for the W Highland Trail Project. Councilor Hardin excused himself from this item, as well as the following IGA agenda item with the Oregon Department of Transportation due to a potential conflict of interest.

City Manager Smith gave a brief presentation regarding possibly exercising the power of eminent domain for necessary easements for the W Highland Trail Project along with the following IGA agenda item with the Oregon Department of Transportation (ODOT) for Right of Way Services.

There were some concerns from the Council about using eminent domain.

City Manager Smith stated it is not the City’s intent to use the power of eminent domain, but ODOT will not continue working on this project without this in place. If there is a possibility that the use of eminent domain could be utilized, the City would try to purchase the properties or most likely just change the design of the Trail in order to move forward. The City would not move forward with eminent domain without coming before the Council again for approval.

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Councilor Smith moved and Councilor Myers seconded to approve Resolution No. 2065 and lay upon the record. Councilor Kirwan, Myers, Gutierrez, Smith, and Davis voted yes; Councilor Primmer voted no; motion passed 5-1.

Intergovernmental Agreement with ODOT for the W Highland Trail Project. City Manager Smith stated this item was discussed during Resolution No. 2065. Councilor Gutierrez moved and Councilor Smith seconded to approve authorizing the Mayor to sign the IGA with the Oregon Department of Transportation for Right of Way services to continue work on the W Highland Trail Project. Motion carried unanimously with the exception of Council Hardin who excused himself during Resolution No. 2065.

Downtown Light Pole Project Hermiston Energy Service Superintendent Nate Rivera stated he, Parks and Recreation Director Larry Fetter, and the Hermiston Downtown District Group have been working on a multi-year phased lighting project based on budgeting. Being proposed is Phase 1, with replacement of 13 street lights from Hwy 395 to 5th St. The current light poles have surpassed their life expectancy and are in need of replacement. The replacements would be decorative and feature hanging flower baskets capabilities, with irrigation, LED fixtures, extra outlets with more electrical capacity, 14 ft poles, banner pegs, new bases and concrete work where needed. If approved, the installation replacement would take place prior to the Christmas Festival.

The project cost is about $80,000. $30,000 of this price would be covered by the current light pole change out budget and $50,000 from the Advanced Metering Infrastructure savings.

Councilor Kirwan asked if the new lighting would have color changing options.

Mr. Rivera stated he thought this is a great recommendation and will look into this further.

Mr. Fetter stated he expects to create a start-up program for the hanging flower baskets in hopes that more businesses will be willing to take on this responsibility.

Councilor Primmer moved and Councilor Hardin seconded to approve the lighting project as presented by HES Supervisor Nate Rivera. Motion carried unanimously.

May/June Financial Report Councilor Primmer moved and Councilor Kirwan seconded to approve the May/June Financial Report as prepared and presented by Finance Director Amy Palmer. Motion carried unanimously.

Mayor Drotzmann and the Council thanked Finance Director Amy Palmer for a job well done as this would be her final Council meeting.

EOTEC Update City Manager Smith gave the Council visual EOTEC updates, to include: landscaping projects, rodeo and warm-up arenas, bathrooms, police and emergency management operation building, fencing, ticket booths, donation wall, small and large animal barns, and volunteer groups and projects.

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There was some discussion regarding the carnival, food vendors, concert area, access into the fair and rodeo, parking, park and ride transit sites, and more. City Manager Smith stated there are still conversations being had about a few of these items and the City intends to participate in the discussions that specifically involve the City. City Manager Smith stated everyone must remember that this is the first year of operation and there will be some challenges that will need to be worked through; but improvements will be made annually based on these challenges and feedback. Regardless, the grounds and event will be enjoyable. The grand opening will be on Monday, August 7th at 5:30pm at EOTEC.

Councilor Gutierrez stated he had concerns that the paid parking and higher prices of the Fair and Rodeo would prevent low income or fixed income families from attending and enjoying the events.

City Manager Smith stated people will be able to participate in the park and ride system for free, but these systems and prices are the responsibility of the Fair and Rodeo, not the City.

Committee Report’s Hispanic Advisory Committee: Councilor Gutierrez stated the Committee approved not holding meetings from June through August to accommodate farm workers who work during this time frame and cannot attend meetings.

Parks and Recreation Committee: Councilor Primmer stated the Committee toured the Boardman Pool and Recreation Center last month. The facility features:

• Multiple pools with slides • 2 full size basketball courts • Work out and weight rooms • Rock climbing wall • Rental area next to the pool for birthday parties, etc • Access to possibly allow 24 hour access to weight/exercise rooms in the future • Offices and staff areas

Councilor Primmer stated it is an amazing facility and would be very welcomed in Hermiston.

Parks and Recreation Director Larry Fetter stated Boardman’s Recreation District was formed in 1968. The facility took about $15 million to build and had many community partners and sponsors, as well as a substantial tax levy to go forward with this project. Mr. Fetter stated if a community of 3,000 can build a facility of this scale, imagine what our community could do.

Mayors Report Mayor Drotzmann stated the Council will travel to Portland on August 3rd and 4th for the annual Watermelon seed spitting contest and giveaway. The Council will be joined by Portland Mayor Ted Wheeler and staff.

The Fair Parade is on Saturday, August 5th. Councilors interested in participating please meet at the Safety Center at 5:45pm.

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Council Report Councilor Primmer stated his son is continuing his bicycle ride around the US. He has ridden 4,500 miles so far and just crossed into Montana. He represents Hermiston by wearing his Hermiston t-shirt while riding.

City Manager’s Report City Manager Smith stated the City continues taking complaints regarding the odor issues, and is now also able to take these complaints on the website.

City Attorney Gary Luisi stated the respondent has filed a response in Circuit Court. There was a hearing last week in Municipal Court to deal with the odor issue and another will be held within 60 days. Will Perkins is the Pro-tem Judge for this case.

Mayor Drotzmann asked if there was any process to be able to immediately cease and desist action for illegal operations.

Mr. Luisi stated this is what he has been working on but the judge gave them 60 days to continue operations until the hearing. This is a slow process, but needs to be done in this manner to make sure it is all done correctly. The City can get a more immediate action by having a temporary injunction but conditions for this injunction would have to be extraordinary. There must be 3 complaints from city residents or city guests within a 12 hour period and have harmful or negative effects to the complainant.

City Manager Smith stated National Night out is August 1st. The medallion has been hidden and the first clue will come out in tomorrow’s paper.

Adjournment There was no other business and Mayor Drotzmann adjourned the meeting at 8:45pm.

SIGNED: /s/ Dave Drotzmann MAYOR

ATTEST: /s/ Lilly Alarcon-Strong CITY RECORDER

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PUBLIC SAFETY COMMITTEE MEETING July 28, 2017

Councilor Primmer called the meeting to order at 5:15PM. Present were Councilors Hardin, Kirwan and Primmer, City Manager Byron Smith, Chief Edmiston, Sergeant Chris Martin, Communications Manager Amanda Hartsteen, Captain Scott Clark, and Heather LaBeau.

Personnel Update Chief Edmiston introduced police staff present, and gave a personnel update of the following positions:

• Operations Captain Scott Clark is in place. • Detective Lieutenant Randy Studebaker is in place. • Sergeant Chris Martin is in place. • Corporals Riley Studebaker and Leonard Stokoe are in place working patrol. • Detective Gutierrez has rotated to investigations and will be attending an 80 hour training

academy. • Officer Gill is in the traffic position. • Training Officer Miears is in place and will be attending the RIMS conference in October. • School Resource Officers, Chris McMahon will rotate to the position for grades 6 – 12 and Betty

Nava, has finished the Field Training Program, will be in the position for grades K – 5. • Officer Derick Williams will start August 1.

2nd Quarter (2017) Crime Report Chief Edmiston reviewed the 2nd quarter crime stats and stated the numbers are very low and believes this is due to the bad winter weather. Officers were ordered to be responsive during the shifts where weather was problematic.

Calls for service have started to flatten out. Total crime is down 32% from the 10-year average and down 18% from last year. This is despite the 12+% increase in population over the 10-year period. There has been a marginal increase in violent crime, but still on the low end of the normal range for what is expected during the 10-year window.

There were two on the job injuries to officers this year.

Chief Edmiston stated that the records department has been training a new senior general clerical position. This has resulted in some overtime being paid out as they wish to ensure that the lobby window stays open and timelines for records requests are met.

Department Budget Chief Edmiston stated that the city has invested approximately $30,000 in the last two budget cycles retrofitting all lights in the Police Department and the Court to LED. This has resulted in a savings for bulbs purchased and staff time to change the bulbs. Last fiscal year only 75% of the electricity budget was used which is a savings of over $5,000.

Chief Edmiston presented a handout of special events and the amount of overtime necessary for each event. Previously officers received flex time when they worked the special events. The department will now pay overtime for these events. There will still be the option to receive comp time. He

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PUBLIC SAFETY COMMITTEE MEETING July 28, 2017

anticipates an increase in their typical usage of overtime in order to ensure the safety of the public at the events.

Chief Edmiston spoke briefly on vehicles. The department has replaced three older administrative vehicles with three newer vehicles and remained well within the budget.

Chief Edmiston stated that the department is experiencing significant issues with the tablets being used in the patrol vehicles. Two computers recently expired due to normal wear and tear and the extreme temperatures. They are researching more rugged options. This can triple the price. They are working with other agencies about potential bulk purchases in hopes of lowering the costs.

Past/Upcoming Events The department is having a BBQ for current and retired employees on July 29.

National Night Out is August 1. The department is ready for the event.

Umatilla County Fair Parade is August 5. The fair and rodeo is August 8th – 12th. City Manager Smith and Chief Edmiston attended a meeting earlier in the week. A dedicated officer will be working an 8 hour shift working traffic inside the EOTEC facility and monitoring the outside area. Councilor Kirwan is concerned with fire danger if vehicles are parked in the vacant field on E Airport Rd. City Manager will communicate with the Fire District about this concern. Chief Edmiston reiterated that this will be a learning year. City Manager Smith stated that there will continue to be change after the first year.

Homemade Explosives Awareness (HME) training is August 23. This event will be held at EOTEC and Chief Edmiston has invited other agencies.

Misc. Closing Comments Councilor Primmer complimented Sergeant Martin and Captain Clark on the fine jobs they are doing in their new roles.

Chief Edmiston stated the department sent six officers to a school in Baker City to potentially change the field training program. It is aimed at working with millennials.

There was no other business and the meeting was adjourned at 5:49PM.

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Staff Report For the Meeting of August 14, 2017


Agenda Item #

NO. 2017 –

SUBJECT: Gehring Conversion and Annexation Request

Subject

Frank Gehring has petitioned the city to annex 13 acres at 995 W Gettman Road to develop a residential subdivision. In order to annex the property the land must be converted from Future Residential to Low Density Residential on the comprehensive plan map.

Summary and Background

Frank Gehring has submitted two applications to the City of Hermiston. One application is to change the comprehensive plan map designation from urbanizable “Future Residential” to urban “Low Density Residential.” The second application is to annex the property into the city with a Duplex Residential (R-2) zoning designation. The city council will hold simultaneous hearings on both requests. However, the comprehensive plan map amendment must be forwarded to Umatilla County for co-adoption before the map amendment or annexation may take effect.

The property is located on the south side of W Gettman Road near the intersections with SW 9th

Street and SW 10th Street and contains approximately 13 acres of land. The applicant seeks to bring the property into the city for residential development as a single-family subdivision. The property is described as 4N 28 15 Tax Lot 701.

Public notice requirements for the property have been met as follows:

• Notice of public hearing published in Hermiston Herald on July 26, 2017 • Notice of proposed land use action posted on property on July 19, 2017 • Notice of public hearing provided by direct mail to all property owners within 300 feet

on July 19, 2017

Applicant: Frank Gehring Construction Inc

Property Location: The property is located on the south side of W Gettman Road approximately 300 feet east of SW 1tth Street and intersects SW 9th Street and SW 10th Street.

Existing Use: The property is presently cultivated for agricultural use.

CITY OF HERMISTON

Surrounding Uses: The property is adjacent to single family residential uses to the north, west, and east. Agricultural land lies to the south.

Comp Plan Designation: The land proposed for conversion lies within the urbanizable portion of the urban growth boundary and has a Future Residential comprehensive plan map designation.

Surrounding Comp Plan Land to the west and east has a Future Residential Designations: comprehensive plan map designation. Land to the south is

outside the Hermiston UGB and is designated for farm use. Land to the north is within the urban portion of the urban growth boundary and is designated as low density residential.

Existing Zoning: The land proposed for conversion has a zoning designation of Future Urban 10-Acre Minimum (FU-10).

Surrounding Zoning: Land to the north have an R-1 and R-2 zoning designation. Lands to the east and west have a zoning designation of FU-10. Lands to the south are zoned Exclusive Farm Use.

Requested Comp Plan Map Low Density Residential (L) and Duplex Residential (R-2). Designation and Requested Zoning:

§157.226 of the Hermiston Code of Ordinances provides the method and approval criteria for granting or denying an amendment to the zoning map. The proposed amendment has been deemed a quasi-judicial change in that it involves the map and does not have widespread and significant impact beyond the immediate area of the proposed amendment. The following criteria as cited in §157.226(E) must be followed in deciding upon a quasi-judicial proceeding:

1. The burden in all land use proceedings is upon the applicant, whether a zone change, conditional use or variance is the subject of the hearing.

2. The requested zone change must be justified by proof that: a. The change is in conformance with the comprehensive plan and also the goals and

policies of the plan. b. The showing of public need for the rezoning and whether that public need is best

served by changing the zoning classification on that property under consideration.

CITY OF HERMISTON

c. The public need is best served by changing the classification of the subject site in question as compared with other available property.

d. The potential impact upon the area resulting from the change has been considered.

3. The courts will require a “graduated burden of proof” depending upon the more intensive land use that will occur as a result of the proposed rezoning.

4. Procedural process for a quasi-judicial hearing: a. Parties at a public hearing must have an opportunity to be heard, to present and

rebut evidence. b. There must be a record which will support the findings made by the city council or

planning commission. Notice of the proposed action for a comprehensive plan map amendment or zoning map amendment shall be submitted to the Department of Land Conservation and Development 35 days prior to the date set for the initial hearing.

After the close of the initial evidentiary hearing, the planning commission shall make findings of fact and recommend to the city council adoption, revision or denial of the proposed amendments. Notice of the hearing before the city council shall be by one publication in the local newspaper. After the close of the public hearing, the city council shall make findings of fact and adopt, adopt with changes, or deny the proposed amendments.

§150.05 of the Hermiston Code of Ordinances provides the requirements for annexations. The requirements for annexations are as follows:

1. The proposal is in conformance with all applicable state annexation requirements. 2. The property is contained within the urban portion of the urban growth boundary as

identified on the comprehensive plan. 3. The proposed zoning is consistent with the underlying comprehensive plan designation. 4. Findings of fact are developed in support or denial of the annexation. 5. All city services can be readily extended and the property owner is willing to bear costs

associated with sewer, water and roads.

Fiscal Information

The land is proposed for development as a residential subdivision containing 46 lots. At the time the property is fully developed, the development will generate an additional $79,000 per year in property tax revenue.

Alternatives and Recommendation

The city council may choose to:

1. Adopt the two ordinances amending the comprehensive plan designation and annexing the property as R-2.

CITY OF HERMISTON

2. Reject the two ordinances and leave the property in the county

Recommendation:

Staff recommends that the council choose option 1 and amend the comprehensive plan designation and annex the property.

Requested Action/Motion

Motion following the closure of the hearing to adopt the findings of fact attached as Exhibit A on conversion.

Motion following the closure of the hearing to adopt the findings of fact attached as Exhibit B on annexation.

Motion to adopt Ordinance 2246.

Motion to adopt Ordinance 2247.

Reviewed by:

Department Head – Clinton Spencer, City Planner


CITY OF HERMISTON

EXHIBIT A

Draft Findings on Conversion

THE CHANGE IS IN CONFORMANCE WITH THE COMPREHENSIVE PLAN AND ALSO THE GOALS AND POLICIES OF THE PLAN

1. The property is identified as Future Residential on the city’s comprehensive plan map.

2. Changing the designation from Future Residential to Low Density Residential isconsistent with existing plan designation.

3. The proposed Low Density Residential plan designation will implement the FutureResidential Comprehensive Plan designation.

4. Property to the north is entirely designated as Low Density Residential on the city’s comprehensive plan map.

5. Property to the west and east is designated as Future Residential on the city’s comprehensive plan map.

6. Property to the south is not within the city’s urban growth boundary and is developed agriculturally.

7. Amending the comprehensive plan map designation from Future Residential to LowDensity Residential is consistent with the overall comprehensive plan and the patternof existing neighborhood development.

8. The city must maintain a balance of residential property. The proposed Low DensityResidential designation allows for single-family and duplex dwellings as outright usesand multi-family uses as conditional uses.

9. The applicant will extend water and sewer services to the property as required byPolicy 23 of the Comprehensive Plan and the applicant has applied for annexation asrequired by said Policy 23.

DESCRIBE THE PUBLIC NEED FOR THE COMPREHENSIVE PLAN AMENDMENT AND WHETHER THAT PUBLIC NEED IS BEST SERVED BY THE CHANGING THE ZONING CLASSIFICATION ON THE PROPERTY UNDER CONSIDERATION

10. The property lies within the urbanizable portion of the urban growth boundary.11. The property designation must be amended from the urbanizable Future Residential

designation to the urban Low Density Residential designation in order for annexationand a city zone to be assigned.

12. Hermiston has documented a shortage of buildable residential land within the citylimits at the March 2017 planning commission workshop.

13. Adding 13 acres of land to the residential inventory will create a public benefit insupplementing the residential inventory and creating additional housing opportunities.

EXPLAIN HOW THE PUBLIC NEED IS BEST SERVED BY CHANGING THE CLASSIFICATION OF THE SITE IN QUESTION AS COMPARED WITH OTHER AVAILABLE PROPERTY

14. The property is located adjacent to sewer and water services in SW 9th Street. 15. The proximity of sewer and water adequate to service potential development of the

13 acres of land under consideration is closer and more economically developablethan the majority of similar sized parcels within the UGB.

16. The property is adjacent to city limits on the north side of Gettman Road and east ofSW 9th Street.

17. The property is more readily serviceable by existing city limits than several similarsized urbanizable properties within the UGB.

18. The property is adjacent to Armand Larive Middle School and within walking distanceof Desert View Elementary School making this property a better candidate forresidential development than other properties within the UGB that are farther fromurban services.

EXPLAIN HOW THE POTENTIAL IMPACT UPON THE AREA RESULTING FROM THE CHANGE HAS BEEN CONSIDERED

19. The land proposed for conversion will have the same zoning designation as developedlands to the north.

20. The land will be developed in a low-density manner consistent with the pattern ofexisting development in the surrounding area to the west, east, and south. As noted, the land to the south is actively farmed and otherwise undeveloped.

21. W Gettman Road is classified as an urban minor collector. 22. At the time of property development, the W Gettman Road frontage adjacent to the

site will be developed to minor collector standards, including pavement widening,curb, gutter, sidewalk, and drainage improvements.

23. The property has sufficient width and depth to create an internal circulation planserviced by an internal street network. New driveway connections to W GettmanRoad will be minimized to preserve traffic flow.

EXHIBIT B

Draft Findings on Annexation

1. The City has received consent to annexation from the property owners for approximately 13 acres of land.

2. Notice of public hearing was published in the local newspaper for two consecutiveweeks prior to the planning commission hearing. Notices were also posted in four public places in the city for a like period. A notice of public hearing was also physically posted on the property. No comments or remonstrances have been received at this date as a result of the publication or posting.

3. Affected agencies were notified by direct mail.

4. A public hearing of the planning commission was held on August 9, 2017.

5. A public hearing of the city council was held on August 14, 2017.

6. The proposal is consistent with all applicable state annexation requirements.

7. Since the property is contiguous to the existing city limits, the annexation is in accordwith Comprehensive Plan Policy 4 which promotes compact urban developmentwithin and adjacent to existing urban areas to insure efficient utilization of landresources and facilitates economic provision of urban facilities and services.

8. The annexation is consistent with the requirements of Comprehensive Plan Policy 5relating to annexation.

9. Following adoption of conversion from urbanizable to urban status by the City ofHermiston and Umatilla County, the property will be located within the urban portionof the urban growth boundary (UGB) as identified on the comprehensive plan map.

10. The annexation and proposed residential development are consistent with applicablecomprehensive plan policies and map designations.

11. This annexation will not have an adverse impact on the area because it is proposedfor development in a similar and compatible manner to adjacent properties.

12. Sewer and water will be available to service this property following extension by theapplicant.

Zoning Designation

1. Following amendment by the city, the comprehensive plan map will designate thearea as Low Density Residential.

2. The proposed Duplex Residential zone designation corresponds with the underlyingLow Density Residential comprehensive plan designation.

816D0018002

Property Map

SW 10TH ST

W ANGUS AVE

4N2815CB01100

4N2815CB01700

SW9THST

SW ANGUS CT

W GETTMAN RD

SW 11TH ST

4N28150000600

4N28150000700

4N2815CA008004N2815CA00900

4N2815CA010004N2815CA01100

4N2815CA01200

4N2815CA01300 4N2815CB01200

4N2815CB01300

4N2815CB01400

4N2815CB01500 4N2815CB01600

4N2815CB01800

4N2815CB018014N2815CB01802

4N2815CB018034N2815CB01804 4N2815CB01805

4N2815CB01806

4N2815CB01807

4N2816D000901

4N2816D001000

4N2816D001300

4N2816D001500

4N2816D001600

4N2816D001700

4N LegendArea of Proposed Annexation and Zone Change Property Line 0 100 200 400 600 800Ci y Limit ts Feet Spencer 6-21-17UGB I Data Source: ESRI, City of Hermiston, Umatilla County

__________________________________________

_______________________________________

P R O C L A M A T I O N

IT IS HEREBY PROCLAIMED that at the regular meeting of August 14, 2017, the City Council of the City of Hermiston, Umatilla County, Oregon, did by unanimous vote convert and annex the following described property, to-wit:

Parcel 2 Partition Plat Number 2017-10 and the 66 foot right-of-way adjacent to the north property line of said Parcel 2

SUBJECT to any and all water rights of way;

All being East of the Willamette Meridian, Umatilla County, Oregon;

IT IS FURTHER PROCLAIMED that copies of this Proclamation be posted in four places in the City of Hermiston for two weeks.

DATED AT HERMISTON, OREGON, this 14th day of August 2017.

MAYOR

ATTEST:

CITY RECORDER

________________________________________

__________________________________

ORDINANCE NO. 2246

AN ORDINANCE AMENDING THE CITY OF HERMISTON COMPREHENSIVE PLAN MAP TO CONVERT CERTAIN LANDS FROM URBANIZABLE STATUS TO URBAN STATUS LOCATED WITHIN THE URBAN GROWTH BOUNDARY OF THE CITY OF HERMISTON IN ACCORD WITH THE PROVISIONS OF POLICY 6 IN THE CITY’S COMPREHENSIVE PLAN.

THE CITY OF HERMISTON DOES ORDAIN AS FOLLOWS:

SECTION 1. The following described property shall be changed on the city comprehensive plan map, to-wit:



All being East of the Willamette Meridian, Umatilla County, Oregon.

All land in described in this section shall be designated Low Density Residential (L).

SECTION 2. The findings of fact as adopted by the City Council on August 14, 2017 are incorporated herein by reference.

SECTION 3. The effective date of this ordinance shall be the thirty days after co-adoption by the Umatilla County Board of Commissioners.

PASSED by the City Council this 14th day of August, 2017. SIGNED by the Mayor this 14th day of August, 2017.

MAYOR ATTEST:

CITY RECORDER

________________________________________

___________________________________

ORDINANCE NO. 2247

AN ORDINANCE DECLARING CERTAIN LANDS TO BE ANNEXED TO THE CITY, OUTLINING THE NEW BOUNDARIES, DESCRIBING SAID PROPERTY, WITHDRAWING SAID LANDS FROM SPECIAL DISTRICTS, AND DESIGNATING ZONING.

THE CITY OF HERMISTON DOES ORDAIN AS FOLLOWS:

SECTION 1. The following described property be and the same is annexed to the City of Hermiston, withdrawn from the Umatilla County Library District and the Umatilla County Sheriff’s Office Law Enforcement District due to annexation, and the City zoning map is expanded to include said property as Duplex Residential (R-2); to-wit:



All being East of the Willamette Meridian, Umatilla County, Oregon;

SECTION 2. The findings of fact as adopted by the City Council on August 14, 2017 are incorporated herein by reference.

SECTION 3. The city recorder shall promptly transmit a record of annexation proceedings to the Secretary of State and notify the County Assessor of the change in boundary.

SECTION 4. The effective date of this ordinance shall be the thirtieth day after co-adoption of City of Hermiston Ordinance No. by the Umatilla County Board of Commissioners.

SECTION 5. This annexation shall be complete when all necessary documents have been accepted and filed by the Secretary of State.

PASSED by the Common Council this 14th day of August, 2017. SIGNED by the Mayor this 14th day of August, 2017.

MAYOR

ATTEST:

CITY RECORDER

STAFF REPORT

For Meeting of August 14, 2017


Agenda Item #

NO. 2017-

SUBJECT: OSU Service District Formation

SubjectOregon State University Extension is working to form a service district in Umatilla County. In order to include the land within the City of Hermiston the City Council must approve a resolution allowing the land to be included in the proposed district.

Summary and BackgroundAs presented at the July 24th council work session by representatives of OSU-Extension, the new district would have a tax rate of 0.33 per thousand. This rate would provide long-term funding for existing and new Extension programs within the County.

Agriculture is a large percentage of Hermiston’s economy. The work done by OSU Extension and Research facilities help and support the agriculture in our region.

Fiscal Information The challenges of Oregon’s property tax system are many. The one this proposal brings to light is the limitation that compression brings. The number brought to us on July 24th as the number we would lose to this proposal was $87,605. That appears to be a valid number. This additional loss is 1.7% of our General Fund property tax revenues.

Unfortunately, this additional compression goes on top of an already large number for the City of Hermiston. The City is already the 6th most compressed city in the state by pure dollar amount at $291,000 per year based on 2016-17 numbers.


1. Approve the proposed resolution. 2. Reject the proposed resolution.

Reviewed by:


City of Hermiston

_________________________

RESOLUTION NO. 2066

A Resolution Approving Umatilla County Order to Initiate Formation of Umatilla County Extension Service District

The City Council of the City of Hermiston, Oregon, finds:

WHEREAS, The Umatilla County, Oregon, Board of Commissioners intends to form a county Extension Service District under the authority of ORS 451.010(1)(i). A county Extension Service District would have authority to fund Extension educational program and related research in support of extension activities for all county residents; and

WHEREAS, The Umatilla County Board of Commissioners may initiate the formation of an Extension Service District by adopting an order under authority of ORS 198.835. The Board would like to include all county territory within the boundaries of the Umatilla County Extension Service District; and

WHEREAS, The territory of the City may only be included within the boundaries of the Extension Service District if the City Council adopts a resolution approving the County order initiating the formation of the Extension Service District; and

WHEREAS, The City Council believes an Extension Service District will be able to better meet the needs for youth, family, community and natural resources informational services of all city residents.

NOW, THEREFORE, BE IT RESOLVED THAT the City of Hermiston, Oregon, consents to the inclusion of all the territory of the City within the boundaries of the proposed Umatilla County Extension Service District, and approves the Umatilla County order initiating the formation of that district.

Passed by the Common Council this 14th day of August, 2017. Signed by the Mayor this 14th day of August, 2017.

Mayor Attest:

City Recorder


HERMISTON URBAN RENEWAL AGENCY BOARD

Agenda Item #

NO. 2017 – 3

SUBJECT: Façade Grant Recommendation

Subject

Judy Currin-Pederson, Lucky Endz Gifts, has submitted a request for a façade grant for building improvements at 239 E Main St.


On August 1, the Façade Grant Review Committee met to review a façade grant application for several improvements to property located at 239 E Main St. Judy Currin-Pederson is updating the exterior of her existing retail building and the grant will facilitate the installation of a new awning and stucco improvements. After scoring the grant application and considering how the project fits with the overall goals of the urban renewal district, the committee decided that a 50% match is appropriate for the project. A copy of the scoring report from the committee is attached to this memo as well as a copy of the application materials from Ms. Currin-Pederson.

The committee therefore recommends to the urban renewal board of directors that a match of 50% be made to Judy Currin-Pederson for improvements to the existing building.

Under the guidelines of the program, grant payments are made on a reimbursement basis once the project is completed and invoices have been submitted for review.

Fiscal Information

The budget for the exterior improvements is $15,175 based on the estimates provided. A 50% match of $15,175 would be $7,475. The urban renewal district has $50,000 available for façade grants during the 17-18 fiscal year.


The urban renewal board may choose to:

• Accept the committee recommendation and match 50% for exterior improvements • Modify the recommendation and decrease the match percentage • Reject the committee recommendation

CITY OF HERMISTON

Staff recommends that the urban renewal board accept the committee’s recommended grant recommendation.


Staff requests that the urban renewal board make a motion to approve the committee recommendation and match 50% for exterior improvements.

Reviewed by:



CITY OF HERMISTON


HERMISTON URBAN RENEWAL AGENCY BOARD

Agenda Item #

NO. 2017 – 4

SUBJECT: Façade Grant Review Duties

Subject

The façade grant review committee meets on an ad hoc basis to review applications. In order to comply with state law regarding public meetings, the façade grant review committee is proposed for dissolution and the duties be assigned to the planning commission.


As the city modernizes its policies and procedures, it is necessary that all committees and citizen boards comply with all public meeting and public records requirements. The façade grant review committee has operated on a very casual basis due to the sporadic nature of grant application submissions. The committee has been in existence since July of 2014. When it was established, there was no set of by-laws adopted governing the length of terms, meeting times, or other items usually governing committee structures. Since the city typically appoints board and committee members for three-year terms, if any structural changes were to be made to the façade grant review committee, now would be an appropriate time as three years has elapsed since the committee was formed.

After studying the issue, staff has determined that these duties can easily be combined with existing duties assigned to the Hermiston Planning Commission. The planning commission is a board made up entirely of citizens which exercises quasi-judicial authority in administering the city’s zoning ordinance and comprehensive plan. The planning commission has authority to issue permits and is the final decision-making authority in several land use actions such as variances and conditional use permits, and has recommending authority on several more decisions such as rezoning and annexation. The planning commission meets on a regular basis on the second Wednesday of each month and their agenda is publicly published in advance of each meeting. Planning commission meetings are ADA compliant, offer an opportunity for public input, and are recorded and produce minutes of each meeting. Since the planning commission is well-versed in urban design, the board has the technical knowledge to make informed recommendations regarding grant awards.

Administratively there are benefits to assigning the review and recommendation duties to the planning commission. The planning commission has a set meeting time and date each month and is compliant with all record keeping requirements. The nine-member planning commission

CITY OF HERMISTON

board is more likely to have a quorum for any given meeting as compared with the three citizen members of the façade grant review committee. Finally, the process for citizen input and attendance is clearly defined for the planning commission.

Fiscal Information

There is no financial impact from switching grant reviews to the planning commission and disbanding the façade grant review committee.


The urban renewal board may choose to:

• Keep the existing façade grant review committee in place, but direct staff to develop by-laws and establish regular meeting times

• Disband the façade grant review committee and assign the planning commission the duty to review and recommend on grant awards.

Staff recommends that the urban renewal board disband the façade grant review committee and assign the duty to review applications to the planning commission.


Staff requests that the urban renewal board make a motion to disband the façade grant review committee and assign the duty to review applications to the planning commission.

Reviewed by:



CITY OF HERMISTON