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HERAA Board Meeting MinutesThursday, May 15 at 6:30pm

Present:

Melanie Gardner, HER House Director

Marjorie Kettell, HERAA PresidentZomana Majid, HERAA Vice President

Rebecca Martin, HERAA Database Secretary (note-taker)

New HERAA Board:

Majorie Kettell, President, kettellmj@aol.comZomana Majid, Vice President, zomana@relisource.com

Stephanie Frana, Treasurer, stephanie.frana@gmail.com

Rachel Fletcher, Corresponding Secretary, rachelalannafletcher@gmail.com

Rebecca Martin, Database Secretary. rebeccaymartin@gmail.com

HER House Representatives (2008-2009):Rae Lathrop, House President, rae.lathrop@gmail.comAntonia Roberts, House Vice President, amrobert@bu.edu

House Director, TBD

New Business:

House Needs(1)Install Cable TV in French Room as all analog televisions and stations will no

longer work starting February 2009; buying a digital converter is a second, less-desirable option

(2)Purchase more lamps for common areas(3)Refurbish rectangular dining room table and perform routine maintenance onoval dining table checking locks and legs, etc.; Marjorie will contact furniture

restorer that has done work on these items in the past

(4)Receive donation for a lightly used Dell PC for the HER House; Rebecca willorganize donation from the BU Law Library for the end of the summer, Marjorie

will draft a letter to donor for their records and provide donor with HERAAs tax

ID number(5)Review overall maintenance of house including water stains, flooring, painted

walls, tiles, etc. and possibly meet with Dick Steele to go over needs/wants

Marjorie suggests keeping a book or database of repairs that arewanted/needed and those that have been taken care of; Melanie believes it

may exist already will check on status New HER House Representatives

o Rae Lathrop (2009), House Presidento Antonia Roberts (2009), House Vice Presidento House Director, TBD, interviews for new Director are currently taking place and

will hopefully be decided before Melanie leaves for the summer in early June

BU Housing Policy

mailto:kettelmj@aol.commailto:zomana@relisource.commailto:stephanie.frana@gmail.commailto:rachelalannafletcher@gmail.commailto:rebeccaymartin@gmail.commailto:rae.lathrop@gmail.commailto:amrobert@bu.edumailto:amrobert@bu.edumailto:rae.lathrop@gmail.commailto:rebeccaymartin@gmail.commailto:rachelalannafletcher@gmail.commailto:stephanie.frana@gmail.commailto:zomana@relisource.commailto:kettelmj@aol.com

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o As discussed at the Alumnae Tea in April, alumnae learned that enteringfreshman were not allowed to live in the HER House starting their first semester

at BU; only after living on campus for one semester are women allowed to move

into HER.

o Board decided that because the university wide policy has been in place forseveral years at this point, it would be best to discuss with Kenn Douglas of theOffice of Residence Life, possible alternatives for incoming women who decidewhether to come to BU specifically on the inability to afford housing in addition

to tuition and other educational costs

o Stress should be placed on fact that we have a university-staff member (HouseDirector) in our home and that we are physically on campus closer even thenWest or South campus dorms may be;

o Marjorie will contact Kenn to make an appointment; perhaps several alumnae willaccompany her

o Notes and results from Marjorie and Kenns meeting will then be sent out tointerested alumnae who signed up at the Alumnae Tea

oWhich HER House member has that list of interested alumnae?

Roles/Jobs/To-Dos Website

o Zomana will spearhead maintaining the website incorporating some newinformation about the House and update with pictures, news, announcements, etc.;

Rebecca will contact Jill Passano, former HERAA Database Secretary, for

password and login information for the website Red Book

o Rebecca will take original copy of Red Book to a copy center and ask them toscan and make a PDF copy of the document for our records and to be able to

email copies alumnae who request them

o Two copies will be made one full version with all entries and a second versiononly including those alumnae who gave permission for their entry to be included

and distributed via email.

Databaseo Rebecca will continue to update the Alumnae Database using the BU AlumniLink

application and also calling alumnae to verify their mailing address and email

o Zomana and Rebecca will work together to increase email outreach to alumnaeencouraging them to visit the newly updated website and keep in touch; moreexpanded email list should enable better contact and also attendance at HERAA

events, such as Sunday Teas and the Alumnae Tea

Treasuryo Marjorie will meet with Stephanie separately to go over setting up a new budget,

revising procedure and protocol for picking up checks, banking, etc.

Archiveso Hilary Johnson, former HERAA Board member, is now back in Boston; Marjorie

will contact her to gauge her interest in continuing HERAA Archiving projects

Mentoring

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o Board interested in setting up a more concrete network among establishedalumnae, recently graduated alumnae and current HER members using the

database and email outreach for mentorships and/or professional and avocational

networking Fundraising/Grants

oMarjorie would like to research grants for the house specifically in regards toupkeep of the houses physical history primarily the foyer murals

Next Board Meeting:

Proposed meeting dates with all Board members include:June: Sunday June 22 at 10:30am, (Sunday June 8 at 10:30am second choice)July: Sunday July 20 at 10:30am (can be confirmed or changed in June)