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Helping EMIS Coordinators Helping EMIS Coordinators prepare for the 2003-2004 prepare for the 2003-2004 Local Report Card (LRC) Local Report Card (LRC) Theresa Reid, EMIS Coordinator HCCA May 2004

Helping EMIS Coordinators prepare for the 2003-2004 Local Report Card (LRC) Theresa Reid, EMIS Coordinator HCCA May 2004

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Page 1: Helping EMIS Coordinators prepare for the 2003-2004 Local Report Card (LRC) Theresa Reid, EMIS Coordinator HCCA May 2004

Helping EMIS CoordinatorsHelping EMIS Coordinators

prepare for the 2003-2004prepare for the 2003-2004

Local Report Card (LRC)Local Report Card (LRC)

Theresa Reid, EMIS CoordinatorHCCA May 2004

Page 2: Helping EMIS Coordinators prepare for the 2003-2004 Local Report Card (LRC) Theresa Reid, EMIS Coordinator HCCA May 2004

Data collected in EMIS Data collected in EMIS during the 2003/2004 during the 2003/2004 school year will be the school year will be the results on the Local results on the Local Report Card mailed in the Report Card mailed in the fall of 2005. fall of 2005.

Page 3: Helping EMIS Coordinators prepare for the 2003-2004 Local Report Card (LRC) Theresa Reid, EMIS Coordinator HCCA May 2004

District Ratings on the LRC District Ratings on the LRC are determined by the are determined by the

number of State Indicators number of State Indicators that are met.that are met.

ExcellentExcellent 17-1817-18

EffectiveEffective 14-1614-16

Continuous Improvement Continuous Improvement 9-13 9-13

Academic WatchAcademic Watch 6-8 6-8

Academic EmergencyAcademic Emergency 0-5 0-5

Page 4: Helping EMIS Coordinators prepare for the 2003-2004 Local Report Card (LRC) Theresa Reid, EMIS Coordinator HCCA May 2004

The Local Report Card ratings for The Local Report Card ratings for schools and districts are based on schools and districts are based on

multiple measures:multiple measures:

1.1. Adequate Yearly ProgressAdequate Yearly Progress

2.2. Performance Index ScoresPerformance Index Scores

3.3. Growth of the Performance Index over Growth of the Performance Index over three yearsthree years

4.4. State Report Card IndicatorsState Report Card Indicators

Page 5: Helping EMIS Coordinators prepare for the 2003-2004 Local Report Card (LRC) Theresa Reid, EMIS Coordinator HCCA May 2004

Adequate Yearly Adequate Yearly Progress (AYP)Progress (AYP)

The final goal is that all students reach the proficient level in The final goal is that all students reach the proficient level in reading and mathematics by 2013-14. reading and mathematics by 2013-14.

Until then, yearly goals are set requiring a specific percentage Until then, yearly goals are set requiring a specific percentage of students in select groups to reach proficiency in the tested of students in select groups to reach proficiency in the tested subjects. Subgroups include;subjects. Subgroups include;

• ethnic affiliationethnic affiliation• LEP studentsLEP students• students with disabilitiesstudents with disabilities• economically disadvantagedeconomically disadvantaged

The Participation Rate is also be used to determine AYP. Every The Participation Rate is also be used to determine AYP. Every district and building must test 95% of all students.district and building must test 95% of all students.

For the school to meet AYP, goals for each student group must For the school to meet AYP, goals for each student group must be met. If any goal is missed, the school does not meet AYP for be met. If any goal is missed, the school does not meet AYP for the year.the year.

Page 6: Helping EMIS Coordinators prepare for the 2003-2004 Local Report Card (LRC) Theresa Reid, EMIS Coordinator HCCA May 2004

Performance Index ScorePerformance Index Score

The Performance Index Score The Performance Index Score represents the average score of all represents the average score of all students in grades 3, 4 and 6 in all students in grades 3, 4 and 6 in all tested subjects. tested subjects.

Schools will have a Performance Schools will have a Performance Index Score based on the tested Index Score based on the tested grades in their building.grades in their building.

Page 7: Helping EMIS Coordinators prepare for the 2003-2004 Local Report Card (LRC) Theresa Reid, EMIS Coordinator HCCA May 2004

Growth of Performance Growth of Performance IndexIndex

(Temporary Measure)(Temporary Measure)A District can move from:A District can move from:

Academic Emergency to Academic WatchAcademic Emergency to Academic Watch Academic Watch to Continuous ImprovementAcademic Watch to Continuous Improvement

If the performance index score shows If the performance index score shows growth:growth: two years of improvementtwo years of improvement at least 10 total pointsat least 10 total points at least 3 points in most recent yearat least 3 points in most recent year

Page 8: Helping EMIS Coordinators prepare for the 2003-2004 Local Report Card (LRC) Theresa Reid, EMIS Coordinator HCCA May 2004

State IndicatorsState Indicators

16 of the 18 state indicators are determined 16 of the 18 state indicators are determined by the district’s ability to reach a minimum by the district’s ability to reach a minimum requirement for the percentage of students requirement for the percentage of students at or above the proficient level of testing.at or above the proficient level of testing.

The remaining two indicators are The remaining two indicators are determined by the determined by the

Graduation RateGraduation Rate and and AttendanceAttendance RateRate..

Page 9: Helping EMIS Coordinators prepare for the 2003-2004 Local Report Card (LRC) Theresa Reid, EMIS Coordinator HCCA May 2004

18 Possible Indicators in 18 Possible Indicators in FY04:FY04:

33rdrd grade - Reading Achievement ( grade - Reading Achievement (75% state standard75% state standard))

44thth grade - Reading, Writing, Math, Citizenship and Science grade - Reading, Writing, Math, Citizenship and Science ((75% state standard75% state standard))

66thth grade - Reading, Writing, Math, Citizenship and Science grade - Reading, Writing, Math, Citizenship and Science ((75% state standard75% state standard))

1010thth grade - (who need to take 9 grade - (who need to take 9thth grade Proficiency) Reading, grade Proficiency) Reading, Writing, Math, Citizenship and Science Writing, Math, Citizenship and Science ((85% state standard85% state standard) )

Attendance Rate (Attendance Rate (93%)93%)

Graduation Rate Graduation Rate (90%)(90%)

Page 10: Helping EMIS Coordinators prepare for the 2003-2004 Local Report Card (LRC) Theresa Reid, EMIS Coordinator HCCA May 2004

Attendance Rate Attendance Rate IndicatorIndicator

Includes attendance for students who:Includes attendance for students who:

Are enrolled in the building for 120 or more consecutive Are enrolled in the building for 120 or more consecutive days days

Are enrolled in the building during October Count Week Are enrolled in the building during October Count Week

District level includes students in grades K-8 only. District level includes students in grades K-8 only.

Building level includes all students enrolled in the Building level includes all students enrolled in the building (regardless of grade level) that meet the full building (regardless of grade level) that meet the full academic year criteria.academic year criteria.

Page 11: Helping EMIS Coordinators prepare for the 2003-2004 Local Report Card (LRC) Theresa Reid, EMIS Coordinator HCCA May 2004

Graduation Rate Graduation Rate IndicatorIndicator

The Graduation Rate identifies ‘The Graduation Rate identifies ‘on timeon time’ graduates - ’ graduates - those students that take only 4 years to graduation.those students that take only 4 years to graduation.

Grade 13 students will only count in the Grade 13 students will only count in the denominator.denominator.

Students who are considered “Proficiency Only” will Students who are considered “Proficiency Only” will not longer be included in either the numerator or not longer be included in either the numerator or denominatordenominator

Will be calculated for buildings and districts with Will be calculated for buildings and districts with grades 9–12 inclusive. (Buildings with only 10-12 grades 9–12 inclusive. (Buildings with only 10-12 will not have building level graduation rate)will not have building level graduation rate)

Page 12: Helping EMIS Coordinators prepare for the 2003-2004 Local Report Card (LRC) Theresa Reid, EMIS Coordinator HCCA May 2004

Graduation Rate Graduation Rate CalculationCalculation

Grad Rate =Grad Rate = # of FY2003 Graduates (includes students that graduated prior to # of FY2003 Graduates (includes students that graduated prior to

the start of the 03/04 school year)the start of the 03/04 school year) __________________________________________________________________________________________________________________________________(# of Gr 13 Students + # of FY2003 Graduates + (# of Gr 13 Students + # of FY2003 Graduates + # of Gr 9 Dropouts in FY2000 - # of Gr 9 Returning Withdrawals +# of Gr 9 Dropouts in FY2000 - # of Gr 9 Returning Withdrawals +# of Gr 10 Dropouts in FY2001 - # of Gr 10 Returning Withdrawals + # of Gr 10 Dropouts in FY2001 - # of Gr 10 Returning Withdrawals + # of Gr 11 Dropouts in FY2002 - # of Gr 11 Returning Withdrawals +# of Gr 11 Dropouts in FY2002 - # of Gr 11 Returning Withdrawals +# of Gr 12 Dropouts in FY2003 - # of Gr 12 Returning Withdrawals) – # of Gr 12 Dropouts in FY2003 - # of Gr 12 Returning Withdrawals) – (12(12thth grade students coded as previous dropouts) grade students coded as previous dropouts)

X 100X 100

Note: Grade 13 students (5Note: Grade 13 students (5thth year seniors) are in the year seniors) are in the denominator but not the numerator.denominator but not the numerator.

Page 13: Helping EMIS Coordinators prepare for the 2003-2004 Local Report Card (LRC) Theresa Reid, EMIS Coordinator HCCA May 2004

What can EMIS Coordinators What can EMIS Coordinators do to prepare for Yearend do to prepare for Yearend

Reporting?Reporting?

Page 14: Helping EMIS Coordinators prepare for the 2003-2004 Local Report Card (LRC) Theresa Reid, EMIS Coordinator HCCA May 2004

MarchMarch

Be aware of critical test datesBe aware of critical test dates Maintain Student demographic dataMaintain Student demographic data

• Handicapping conditionsHandicapping conditions• Grade levelsGrade levels• Admission/Withdrawal datesAdmission/Withdrawal dates• Ethnic AffiliationEthnic Affiliation• LEP statusLEP status

Maintain Staff dataMaintain Staff data Maintain Building data and District data Maintain Building data and District data Maintain student Program Records Maintain student Program Records

(Academic, Intervention, Title I, (Academic, Intervention, Title I, Extracurricular, etc.)Extracurricular, etc.)

Page 15: Helping EMIS Coordinators prepare for the 2003-2004 Local Report Card (LRC) Theresa Reid, EMIS Coordinator HCCA May 2004

AprilApril

Continue to maintain student recordsContinue to maintain student records Identify students that did not take Identify students that did not take

required testsrequired tests Identify students that enrolled after Identify students that enrolled after

testing datestesting dates Maintain the Accountability IRN for Maintain the Accountability IRN for

students who will count at a building other students who will count at a building other than the attending building.than the attending building.

Maintain Staff dataMaintain Staff data

Page 16: Helping EMIS Coordinators prepare for the 2003-2004 Local Report Card (LRC) Theresa Reid, EMIS Coordinator HCCA May 2004

MayMay

Be aware of test results coming back Be aware of test results coming back from testing companiesfrom testing companies

Verify student test taking status and Verify student test taking status and codingcoding

Verify reports as they are returned Verify reports as they are returned from ODEfrom ODE

Continue to maintain all EMIS data Continue to maintain all EMIS data elementselements

Review Accountability Workbooks provided Review Accountability Workbooks provided by ODEby ODE

Be aware of critical submission deadlinesBe aware of critical submission deadlines

Page 17: Helping EMIS Coordinators prepare for the 2003-2004 Local Report Card (LRC) Theresa Reid, EMIS Coordinator HCCA May 2004

June/July/AugustJune/July/August

Review Accountability Workbook and Review Accountability Workbook and testing data with District personneltesting data with District personnel

Finalize Student dataFinalize Student data• testing datatesting data• graduation datagraduation data

Finalize Staff dataFinalize Staff data Comply with Final Submissions and Comply with Final Submissions and

Accountability Sign-offsAccountability Sign-offs

Page 18: Helping EMIS Coordinators prepare for the 2003-2004 Local Report Card (LRC) Theresa Reid, EMIS Coordinator HCCA May 2004

Final yearend submission for FY04 Final yearend submission for FY04 EMIS data will be August 6, 2004.EMIS data will be August 6, 2004.

Data Accuracy Signoff deadline is Data Accuracy Signoff deadline is

September 10, 2004.September 10, 2004.

Page 19: Helping EMIS Coordinators prepare for the 2003-2004 Local Report Card (LRC) Theresa Reid, EMIS Coordinator HCCA May 2004

Additional information:Additional information:

EMIS Processing:EMIS Processing: http://webapp1.ode.state.oh.us/emis/processing/http://webapp1.ode.state.oh.us/emis/processing/

Accountability:Accountability:http://www.ode.state.oh.us/Accountability/http://www.ode.state.oh.us/Accountability/

Local Report Card:Local Report Card:http://www.ode.state.oh.us/reportcard/http://www.ode.state.oh.us/reportcard/

NCLB:NCLB:http://www.ode.state.oh.us/esea/http://www.ode.state.oh.us/esea/