Help Manual - OpenOffice.org - Writer

Compiled By:Mushtaque Asghar Shaikh

Learning OpenOffice.org – Writer Page 1 of 32 By: Mushtaque Asghar Shaikh

Help Manual for

OpenOffice.org - Writer

Table of ContentsUnit 1 OpenOffice.org – OpenOffice.org Writer – An Introduction..............................................4

1.1 What is OpenOffice.org?.......................................................................................................41.2 Packages used in OpenOffice.org.........................................................................................41.3 Differences between Microsoft Office and OpenOffice.......................................................41.4 Why OpenOffice.org?...........................................................................................................41.5 What is OpenOffice.org Writer (Writer)?..............................................................................4

Unit 2 Screen Layout with Specifications & Functionality............................................................6Unit 3 Main Toolbars with Specifications & Functionality............................................................7

3.a Standard Toolbar..................................................................................................................7 3.b Formatting Toolbar..............................................................................................................8

Unit 4 Getting Started – Hands on Practical...................................................................................94.1 Working with Text.................................................................................................................9

4.1.1 Character / Text Formatting...........................................................................................94.1.1.a Common Styles......................................................................................................94.1.1.b Changing Colors....................................................................................................94.1.1.c Text Alignment.....................................................................................................104.1.1.d Advanced Character / Text Formatting................................................................114.1.1.e Using Font Gallery (Same as Word Art in Microsoft).........................................114.1.1.f Using Symbols.....................................................................................................12

4.1.2 Paragraph Formatting..................................................................................................134.1.2.a Paragraph Alignments..........................................................................................134.1.2.b Paragraph Spacing...............................................................................................134.1.2.c Background Colors..............................................................................................14 4.1.2.d Borders & Shadings ...........................................................................................144.1.2.e Change Case.........................................................................................................15

4.2 Working with Graphics.......................................................................................................154.2.1 Inserting an Image from Files.....................................................................................154.2.2 Inserting an Image Gallery..........................................................................................154.2.3 Working with Drawing Toolbar...................................................................................164.2.4 Common Attributes.....................................................................................................16

4.3 Working with Document.....................................................................................................184.3.1 Common Tasks............................................................................................................18

4.3.1.a Creating a New File.............................................................................................184.3.1.b Loading an Existing File......................................................................................184.3.1.c Saving a File........................................................................................................184.3.1.d Taking a Backup of File.......................................................................................184.3.1.e Converting a Microsoft Office file into OpenOffice.org.....................................184.3.1.f Printing a File.......................................................................................................184.3.1.g Exporting a File into PDF Format.......................................................................19

4.3.2 Page Formatting..........................................................................................................194.3.3 Page Borders................................................................................................................20

Unit 5 Working with Tables..........................................................................................................225.1 Inserting a Blank ................................................................................................................225.2 Inserting an Auto Formatted Table......................................................................................235.3 Changing the Colors and Styles of a Table.........................................................................245.4 Changing the Theme of a Table..........................................................................................245.5 Merging the Cells................................................................................................................255.6 Splitting the Cells................................................................................................................25


5.7 Splitting a Table..................................................................................................................265.8 Inserting a Row & Column.................................................................................................27 5.9 Deleting a Table, Row & Column......................................................................................27

Unit 6 Miscellaneous....................................................................................................................296.1 Spell Checker :....................................................................................................................296.2 Word Count :.......................................................................................................................306.3 Using Navigator:.................................................................................................................306.4 Creating Hyperlinks :..........................................................................................................316.5 Using AutoCorrect:.............................................................................................................316.6 Keyboard Shortcuts:............................................................................................................33


Unit 1 OpenOffice.org – OpenOffice.org Writer – An Introduction

1.1 What is OpenOffice.org?OpenOffice.org is a freeware Office Suite that can perform every task which we can perform using Microsoft Office. The main advantage of OpenOffice.org over Microsoft Office is that it doesn't required any License Agreement there fore we can use it without any fear of Piracy or Illegal use. Its simple, easy and free to use.

1.2 Packages used in OpenOffice.orgOpenOffice.org includes following packages:

1. OpenOffice.org Writer - Same as Microsoft Word2. OpenOffice.org Calc - Same as Microsoft Excel3. OpenOffice.org Impress - Same as Microsoft PowerPoint4. OpenOffice.org Base - Same as Microsoft Access5. OpenOffice.org Math - Same as Equation Editor 3.0

We'll discuss only about the Writer, Calc and Impress. Because these are the main packages that are mostly used in any Office. Mostly users are used to Microsoft Word, Excel & PowerPoint. There fore it will not create so much problems while using / studying the Packages.

1.3 Differences between Microsoft Office and OpenOfficeFollowing are the main differences between Microsoft Office and OpenOffice.orgMicrosoft Office OpenOffice.orgMicrosoft Office is a 100% Commercial Based Software multi-purpose Office Suite.

OpenOffice.org is freeware multi-purpose Office Suite that may be the best replacement of Microsoft Office

We can not share the single licensed copy of Microsoft Office with our colleagues or friends.

We can share the single copy of the OpenOffice.org with our colleagues or even with friends without any fear.

May require renewal of license after a specific time of period as per policy of the Microsoft.

May require registration just to get help and support online.

Microsoft Office package is totally Visual Basic oriented package that supports only VB Based Programming.

OpenOffice.org is Java Based Office Suite that supports the Java based technologies.

Faster and convenient in use. Easier and simpler in use. But little bit heavier in loading (may not effect the systems with high capacity)

Table 1: Differences between Microsoft Office and OpenOffice.org

1.4 Why OpenOffice.org?OpenOffice.org is a freeware Office Suite that can perform every task which we can perform using Microsoft Office. OpenOffice.org provides every kind of Office Utility that we can get from Microsoft Office by spending heavy amount of money to perform simpler tasks. OpenOffice.org provides same functionality with less work and more productivity. More over we can share it with our colleagues without any fear of piracy and copy rights.

1.5 What is OpenOffice.org Writer (Writer)?OpenOffice.org Writer(Mostly called as Writer) is a word processor that comes with OpenOffice.org Office


Suite. It is a best and free available Word Processor that can replace the Microsoft Word. The default file format for Writer is (.odt) but it also supports the Microsoft Office (.doc) files and can also save them in PDF Format without having any extra plug in installed in the system! Writer offers following features:

● Writing – We can write Letters, Memos, Resumes & other complex documents.● Designing and Structuring – We can set / change many options and styles with variety.● Desktop Publishing – Helps in creating brochures, newsletters and invitations.● Calculations – Can perform arithmetic & logical calculations in tables. ● Creating Drawings - Lets you create drawings, graphics, legends, and other types of drawings directly

in text documents.● Inserting Graphics - You can insert pictures with different formats into a text document.● Drag & Drop – It helps the users without going into the deep of the options. Just using mouse.● Help & Support Functions – Help and Support features helps users at every step.


Unit 2 Screen Layout with Specifications & Functionality

Following table describes the details of the above illustration. # Name of Object Description1 Title Bar Shows the name of the Software + file name.2. Menu Bar Contains the Menus that are used to use the software.3 Standard Toolbar Contains mostly used commands to use the file management, editing & visibility of

the file.4 Formatting

ToolbarContains mostly used commands to manipulate the formatting of the document.

5 Horizontal Ruler Displays / Sets page margins in horizontal direction using inches.6 Vertical Ruler Displays / Sets page margins in vertical direction using inches.7 Page Used to insert the text, images etc to create a document.8 Status Bar Displays some important information about the status of the document.9 Vertical Scrollbar Displays / Moves the document in vertical direction.10 Horizontal

ScrollbarDisplays / Moves the document in horizontal direction.

Table 2: Description of the Screen Elements in OpenOffice.org Writer


Illustration 1: Screen Elements of the OpenOffice.org Writer

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Unit 3 Main Toolbars with Specifications & Functionality3.a Standard Toolbar

Icon Name DescriptionNew Creates a New File (May be a text File or any other file such as worksheet,

presentation or a database.Open Loads an existing file. Also supports other files such as worksheet,

presentationSave Saves the current file.

Email Sends the current file as attachment and opens the default email editor.Edit File Makes the document Read Only and vice-versa. It is useful when making a

document secure.PDF Converts the current file into PDF format. It helps in getting the more secure

way to transfer the file.Print Prints the current file

Print Preview Displays the Print Preview, helps to get the actual output before printing.

Spellcheck Checks the spelling of the whole document at once.

Auto Spellcheck Checks the spelling of the document while typing.

Cut Cuts the selected object and puts it in Clipboard.

Copy Puts the selected object in Clipboard without removing the original one.

Paste Places the objects that was cut / copied at the current position.

Format Paintbrush Copies the formatting of the selected text.

Undo Reverses the last command(s) or entry you typed.

Redo Reverses the action of the last Undo Command(s).

Hyperlinks Creates Hyperlinks either within the same document or to URL.

Insert Table Inserts a Table with specified no. of columns and rows.Draw Functions Displays / Hides the Drawing Toolbar.Find & Replace Displays the Find & Replace Dialog Box.

Navigator Displays the Navigator Window that helps to visit the whole within single Navigator Window.

Gallery Opens the Gallery, to insert graphics, sounds etc into your document.

Data Source Lets to use the databases that are connected with OpenOffice.orgNon printing Characters

Displays / Hides the Non printing Characters such as Tabs, Spaces and Enter.

Zoom Sets the visibility size of the document (called as Zoom).

Help Function Helps the users when want any support from the software.


3.b Formatting Toolbar

Icon Name DescriptionStyles & Formatting Displays / Hides the Styles & Formatting window.

Apply Style Applies the selected style from the Drop Down Menu.

Font Name Displays / Sets the Fonts of the selected text.

Font Size Displays / Sets the size of the selected text.

Bold Bolds the selected text.

Italic Italicizes the selected text. Underline Underlines the selected text.Left Align Aligns the current paragraph towards the left side.Center Align Aligns the current paragraph towards the center.Right Align Aligns the current paragraph towards the right.Justified Aligns the current paragraph justified on both sides. Number List Creates the Numbered List using numbers.Bullet List Creates the Numbered List using bullets.Left Indent Reduces the indent of the current paragraph / cell

towards left.Right Indent Increases the indent of the current paragraph / cell

towards right.Font Color Sets the color of the selected text.

Highlight Color Sets the background color of the selected text just like a Text Highlighter.

Background Color Sets the background of the current paragraph / cell.

Table 3: Formating Toolbar


Unit 4 Getting Started – Hands on Practical

4.1 Working with TextAnything that is written in a file is called “Text”. Writer offer very rich options to format the Text inside a document so that the user may get the proper result with effective presentation. The main options are same as they are in Microsoft Office (any version). Lets discuss them in detail.

4.1.1 Character / Text Formatting

4.1.1.a Common Styles1. Bold (Embolden) : When you want to highlight any particular part of the document, the best way is to

highlight it with Text Highlighter or to Bold it. To do this first we must select the text and then click on Icon on the Formatting Toolbar or Press Ctrl+B.

2. Italic (Italicizes) : When some text is to be shown as different from rest of the paragraph, its shown in Italic face. To do this first select the particular text and then click on Icon on Formatting Toolbar or Press Ctrl + I.

3. Underline (Underlined) : If something is to become heading or some text is shown as important one, we use Underline Function. To this first select the particular text and click on Icon or Press Ctrl+U.

4. Double Underline (Underlined) : Sometimes double underline is better option than single underline. To do this we need to select the text and then go to Format => Character => Font Effects => Underlining, from there we can select the double Underline option or Press Ctrl+D.

4.1.1.b Changing Colors1. Font Color : This option helps the users to change the face color text. If you are trying to change the text color,

follow the instructions given below:1. Select the particular text that you want to change the color.

2. Click on option and select the color you want to apply.3. Or goto Format => Character => Font Effects => Font Color, and select the font color.


2. Background Color : When you want to change the background of a paragraph, helps you in doing this operation that is located in last of Formatting Toolbar. The alternative way for this operation is to go to Format => Paragraph => Background => Background Color, and select the Background Color.

3. Text Highlighter : It can add color like a text highlighter that we use in normal life to highlight some important point in the given document. It looks like where from you can change the color of highlighter.4.1.1.c Text AlignmentIcon Name Functionality

Left Align Sets the alignment of the text / paragraph towards left side.Center Align Sets the alignment of the text / paragraph in the center side.Right Align Sets the alignment of the text / paragraph in the right side.Justify Sets the alignment of the text / paragraph in justified format.

Table 4: List of Alignments used in Text / Paragraph Formatting


4.1.1.d Advanced Character / Text FormattingFollowing figure shows the screen shot of the Character Formatting Dialog Box.

It can be opened using Format => Character. From this place we can add more formatting styles and functionalities in the text. The best way to get more from it to try and learn.4.1.1.e Using Font Gallery (Same as Word Art in Microsoft)Sometimes simple text can not give such presentation to the audience that we want to deliver. There fore now we need to have a Text to be presented using Font Gallery. Following are the steps to use it.

1. First way is to select the Text Heading hat you want to create Font Gallery, and then click on shown in Drawing Toolbar, you will see the result as given below. If we want to change the Heading Text we need to double click over it and change it. Simply done!

2. Second method is just little different from first one. Simply click on Icon and double click over the font work and change the text heading.


4.1.1.f Using SymbolsSometimes we need to insert such characters that are not present on the Keyboard that we are using for the punching purpose. There fore we use Symbols. To insert the symbols we use the following method.

1. Goto Insert => Special Character...2. Now select the required symbol and click on OK Button. You can change the font types to view the

variety of the symbols.3. Simply done!


4.1.2 Paragraph Formatting

4.1.2.a Paragraph Alignments

Icon Name FunctionalityLeft Align Sets the alignment of the text / paragraph towards left side.Center Align Sets the alignment of the text / paragraph in the center side.Right Align Sets the alignment of the text / paragraph in the right side.Justify Sets the alignment of the text / paragraph in justified format.

Alternative WayGoto Format => Paragraph => Alignment. Now the select the particular alignment.

4.1.2.b Paragraph SpacingWe can change the space within the paragraph and among two or more paragraphs. To do this, we need to goto Format => Paragraph.


Name Sub Option DescriptionIndent Before Text

After TextFirst Line

Adds indent in the left side of the paragraph.Adds hanging indent after the first line of paragraph.Adds indent to First Line of current paragraph.

Spacing Above ParagraphBelow Paragraph

Space before first line of paragraph.Space after last line of paragraph.

Line Spacing Adds the space among the lines of the paragraph (such as Single, 1.5 Line, 2 Line, 3 Line and multiple). It helps the users to set the formatting of paragraph.

Table 5: Paragraph Spacing

4.1.2.c Background Colors

When you want to change the background of a paragraph, helps you in doing this operation that is located in last of Formatting Toolbar. The alternative way for this operation is to go to Format => Paragraph => Background => Background Color, and select the Background Color.

4.1.2.d Borders & Shadings To add Borders across the paragraphs, we need to goto Format => Paragraph = > Borders. See below:


Name Sub Option DescriptionLine Arrangement Sets the position(s) of the border for the specified paragraph.Line Style

ColorSets the Line Style for the border.Sets the line color for the border.

Shadow style Sets the shadow color for the outline (border) of current selected paragraph.4.1.2.e Change CaseSometimes when we type the whole document, in the end we remember that we had forgotten some text that was needed to be written in CAPITAL letters. To solve this problem we need to change the case rather than re-typing the whole text. To do this follow the given below instructions.

1. Select the particular text that you want to change the case.2. Goto Format => Change Case. 3. From here select either Upper Case or Lower Case4. Simply done!

4.2 Working with GraphicsGraphics plays a vital role the preparing documents specially when the document contains such kind of material that will be used for illustration and presenting the proposal or training material. It is helpful for the students and officials in making their assignments and thesis / proposal reports. It helps them to present their ideas in a better way using less wording getting more output.

Graphics doesn't mean only images or pictures, but simple illustrations using Arrows or Simple Drawings also come into this category.

4.2.1 Inserting an Image from FilesFollow the given below instructions.

1. Goto Insert => Picture => From File.2. Select a file and click on Open Button.3. Simply done!

Alternative

1. If Picture Toolbar is visible (View => Toolbars => Picture), click on Icon.2. Picture Dialog Box will be opened. Select the and click on Open Button.3. Simply done!

4.2.2 Inserting an Image GalleryFollow the given below instructions.

1. Goto Tools => Gallery. A Ribbon will be appeared in the Top of the Document.

2. Drag n Drop the image that you want to place in the document.3. Simply done!


4.2.3 Working with Drawing ToolbarDrawing Toolbar Contains some important tools that are used for illustrations and modeling. Given below is the image of the Drawing Toolbar. To enable this click on Icon on Standard Toolbar or from View => Toolbars => Drawing.

Icon Name FunctionalitiesPointer Used to select the drawing objects.

Line Tool Used to insert a simple line without arrowheads.Rectangle Tool Used to insert the simple Rectangle.Oval Tool Used to insert an Oval (Circle) inside the document.FreeForm Line Creates a free form curved line (like zigzag).TextBox Tool Creates a Text Box, a rectangular box where we can write any text.

Callout Box A Text Box with Callout Style (like a cloud).

Basic Shapes Inserts some regular shapes like Rectangle, Circle and other polygons.

Symbol Shapes Inserts some symbol like shapes like Smiley Face, Sun, Moon, Photo Frame etc. Arrowheads Inserts drawing objects like arrowheads showing directions.Flowchart Inserts images to create flowcharts to illustrate the particular process.Callout Bar Opens the callout bar to insert multiple types of callouts.

Stars & Banners Inserts the Star like drawing objects and banners.

Edit Points Enables you to edit the edge points of a drawing object.

Font Gallery Opens the Font Gallery to insert a Word Art like Font Work.Insert Picture Opens the Picture Dialog Box to insert a picture.

3D Sahpe Creates the 3D Shape of the selected shape.

Table 6: Drawing Toolbar with options

4.2.4 Common AttributesOutline Color : Icon Name Functionalities

Outline Style Sets the outline style like, continuous, dashed, fine dashed etc.

Outline Width Sets the width of outline.

Outline Color Sets the outline color for an drawing object.

Table 7: Outline Settings

Fill Settings :


Icon Name FunctionalitiesArea Opens the Area Dialog Box, helps to set more advanced attributes.Fill Type Sets the fill type for a Drawing Object (Invisible, Color, Gradient,

Hatching, Bitmap).Fill Type (Sub-Option of Fill Type)

Shows / Sets the fill type as per setting done in Fill Type

Table 8: Fill Settings for Drawing Objects!


4.3 Working with DocumentAll the work that we are doing is related to file – mostly called as Document. Sometimes simple document handling isn't in notice of a person even one knows more about the formatting.

4.3.1 Common Tasks

4.3.1.a Creating a New FileFollow the given below instructions.

1. Click on Icon on Standard Toolbar.2. Or goto File => New => Text Document.3. Or Press Ctrl + N – A new text file will be created.4. Or Press Ctrl + Shift + N – Create a new file from Templates.5. Simply done!

4.3.1.b Loading an Existing FileFollow the given below instructions.

1. Click on Icon on Standard Toolbar.2. Or goto File => Open.3. Or Press Ctrl + O – Opens the Open Dialog Box.4. Simply done!

4.3.1.c Saving a FileFollow the given below instructions.

1. Click on Icon on Standard Toolbar.2. Or goto File => Save.3. If you are saving the file for the first time, it will ask about the file name. Other wise it will update the file

using the same name.4. Or Press Ctrl + S – Opens the Open Dialog Box.5. Simply done!

4.3.1.d Taking a Backup of FileFollow the given below instructions.

1. Goto File => Save As.2. Specify the File name, Path & File Type, and click on Save Button.3. Or Press Alt + F + A – Opens the Open Dialog Box.4. Simply done!

4.3.1.e Converting a Microsoft Office file into OpenOffice.orgFollow the given below instructions.

1. Open / Load the Microsoft Office File into OpenOffice.org Writer.2. Goto File => Save As3. Specify the File name, Path & File Type.4. File Type must be ODF Text Document (.odt) 5. Now click on Save Button.6. Or Press Alt + F + A – Opens the Open Dialog Box.7. Repeat the step 3 to 5.8. Simply done!

4.3.1.f Printing a FileFollow the given below instructions.

1. Goto File => Print....2. Specify the Printer name, Print Range & Number of copies, and click on Print Button.3. Or Press Ctrl + P – Opens the Print Dialog Box.4. Simply done!


4.3.1.g Exporting a File into PDF FormatFollow the given below instructions.

1. Or click on Icon on Standard Toolbar.2. Or goto File => Export As PDF...3. Specify the PDF Options, and click on Export Button.4. Now specify the File name & Path and click on Save Button.5. Or Press Alt + F + D + Enter – Opens the PDF Export Dialog Box.6. Simply done!

4.3.2 Page FormattingLook at the following illustration.

Name Sub Option DescriptionPage Format Format

WidthHeight

Specifies the Page Size (A4, A5, Letter, Legal etc).Specifies the Width of the page.Specifies the Height of the page.

Orientation PortraitLandscape

Specifies the Page Orientation in Vertical Direction.Specifies the Page Orientation in Horizontal Direction.

Margins LeftRightTopBottom

Specifies the Left margin.Specifies the Right Margin.Specifies the Top Margin.Specifies the Bottom Margin.

Table 9: Page Size and Orientation


4.3.3 Page BordersLook at the following illustration.

Name Sub Option DescriptionLine Arrangement Default

User-definedSets the Page Border as per default settings.Sets the Page Border as per user defined settings.

Line StyleColor

Sets the Line Style for the Page Border.Sets the line color for the Page Border.

Shadow style PositionDistanceColor

Sets the position of the Border Shadow.Sets the Distance of Shadow from the Page Border.Sets the color of the shadow.

Table 10: Page Borders


Unit 5 Working with Tables

Table is a Grid Like structure that contains Columns and Rows. When both of them (rows and columns) are combined together they form a cell. A cell is the basic unit to insert the data into the Table. Given below is the sample table showing a table.

5.1 Inserting a Blank Follow the instructions given below:

1. Click on on Standard Toolbar.2. Select the appropriate no. of rows and columns as per your requirement.3. Press the Enter Button, a blank table will be inserted in the document.

Alternative method:

1. Goto Table => Insert => Table OR goto Insert => Table and press Enter.2. Specify the Table Name, Columns, Rows and other information as required and press OK Button.3. A Blank Table will be inserted in the document.

Alternative method:

1. Press Ctrl + F122. Specify the Table Name, Columns,

Rows and other information as required and press OK Button.3. A Blank Table will be inserted in the document.

Note: After you Insert a blank table, you can adjust the table width, row height, column width and other attributes using mouse.Following is the sample illustration for a blank table.


Column (with Heading)

RowA Cell

(containingIT – Data

in Dept - Colm)

5.2 Inserting an Auto Formatted Table1. Goto Table => Insert => Table OR goto Insert => Table and press Enter.2. Specify the Table Name, Columns, Rows and other information as required.3. Now click on Auto Format Button and select an Auto Formatted Table Design from the Gallery.4. Press the OK Button to set the design.5. Now Press the OK Button from Insert Table to insert the Auto Formatted Table.6. Hence an Auto Formatted Table has been inserted in the document and ready to go.7. Simply done!

Name of Employee Designation DepartmentMushtaque Asghar IT Support Officer I.TAijaz Ahmed Coordinator for Alternative SalesPPOSyed Sarfraz Hyder Regional Admin Officer Admin

Table 11: Sample Table


5.3 Changing the Colors and Styles of a TableWe can customize the table even after inserting the data into it. To do this we need a Toolbar named as Table Toolbar can be show from View => Toolbars => Table. Even it is shown when we put our cursor in a table.Following table describes the options to accomplish our job.

Icon Option DescriptionBorder Style Sets the Line Style for the Table Borders.

Border Color Sets the color of the Border as per requirement.Borders Modifies the Borders of a Table when and as required.Background Color Sets the Background Color for the specified cells / Table.

Table 12: Changing Colors and Styles of a Table

5.4 Changing the Theme of a TableWe can customize the theme of a table even after inserting it as an Auto Formatted Table. To do this we need a Toolbar named as Table Toolbar can be show from View => Toolbars => Table. Even it is shown when we put our cursor in a table.Follow the instructions given below:

1. Select the table that you want to change the theme.2. Click on Icon in the Table Toolbar or goto Table => Auto Format....3. Auto Format window will show the gallery of the Themes.4. Select the appropriate theme and click on More Option.5. Select the appropriate settings for new theme and click on OK Button.6. Simply done!

Name of Employee Designation DepartmentMushtaque Asghar IT Support Officer I.TAijaz Ahmed Coordinator for Alternative SalesPPOSyed Sarfraz Hyder Regional Admin Officer Admin

Table 13: Sample Table after changing the Theme!


5.5 Merging the CellsSometimes, we need to combine two or more cells in order to give a proper Heading or Proper Look to our Table. To do perform this task, we can follow the following instructions:

1. Create a Table and enter the data as per your requirement (As shown in the figure below).

2. Now select the particular cells, no matter in Horizontal or Vertical Direction(As shown in figure below)

3. Click on Icon on Table Toolbar or click on Table => Merge Cells.

4. Simply done!5.6 Splitting the CellsSplitting two or more is as simple as to merge. Follow the instructions given below:

1. Select the specified Cell in the table.2. Click on Icon on Table Toolbar or click on Table => Split Cells.


3. Simply done!

5.7 Splitting a TableThis option enables the users to distribute the Table into two different tables. To perform this task, follow the instructions given below:

1. Select the Row from where you want to split the Table.2. Click on Table => Split Table.3. Select the appropriate option for splitting the table.

4. Simply done!


5.8 Inserting a Row & ColumnAs we have discussed that how to insert a table early in this unit, so lets know how to insert a Row and a Column in the Table.Inserting a Row:

1. Place the cursor at the position in the Table where you want to insert the Row.2. Now click on Table => Insert => Row...3. Specify the no. of rows to be inserted and placement (either before or after the current row)4. Press the OK Button5. Simply done!

Inserting a Column:1. Place the cursor at the position in the Table where you want to insert the Column.2. Now click on Table => Insert => Columns...3. Specify the no. of columns to be inserted and placement (either before or after the current column).4. Press OK Button.5. Simply done!

5.9 Deleting a Table, Row & ColumnDeletion of a Table, Row, Column is much easier than insertion.Deleting a Table:

1. Place the cursor in the Table you want to Delete.2. Click on Table => Delete => Table3. Simply done!


Deleting a Row:1. Place the cursor in the Row that you want to Delete.2. Click on Table => Delete => Rows3. Simply done!

Deleting a Column:1. Place the cursor in the Row that you want to Delete.2. Click on Table => Delete => Columns3. Simply done!


Unit 6 Miscellaneous

There are so many features in OpenOffice that make it as rich as Microsoft Office or even better. Enlisted below are some of those features.

1. Spell checker2. Word Count3. Navigator4. Creating Hyperlinks5. Keyboard Shortcut Keys

6.1 Spell Checker :

Spell checker is a rich feature that offers spell checking functionality from the current document and provides best possible options for the misspelled word that has been typed. When a word s typed with wrong spelling it is underlined with waved red line. Following are the steps to use this feature.

1. Type the document that you want to draft (As in figure given below).2. When you will type any misspelled word Writer automatically highlight it red waved underline.3. Now when you want to check the spelling of your document click on Icon on Standard Toolbar or Tools

=> Spellcheck or just press F7.

4. Spellcheck Dialog Box will be appeared, select the appropriate spelling from the suggestions .If your typed word


is correct in spelling, but shown as misspelled word, you can add it by clicking on Add Button, and if you want to ignore this error without adding it in the dictionary click on Ignore / Ignore All button.

5. Simply done!

6.2 Word Count :This feature enables you to get the statistics about the current document. To use it click on Tools => Word Count.

6.3 Using Navigator:Navigator enables the users to move within the document on specified on Headings, Tables, Text Frames, Graphics, Bookmarks etc. To use it just Press F5 or click on Icon just below the Vertical Scrollbar. Double Click on specified heading or anchor.


6.4 Creating Hyperlinks :Hyperlink feature enable the users to interlink multiple documents just on single click. No matter that document is located on web or on local system it connects the current document with it. Hyperlink feature can applied both on Text and Images. Unfortunately Drawing Objects and Fontwork are not supporting this feature. To use this follow the given below instructions:

1. Type the Text or Insert the Image that you want to create the Anchor for Linking and select it.2. Click on Icon or click on Insert => Hyperlink.3. Type the URL / website address in the Target Box.4. Now click on Apply and Close button.5. Simply done!

6.5 Using AutoCorrect:AutoCorrect automatically corrects the word that has been added in the AutoCorrect Dictionary. It decreases the chances of misspelled words and fasten the drafting speed. For example of you type “tihs” system will change it as “this” automatically. More over you can add your own words into this dictionary. Following are the instructions regarding the addition of new words into this dictionary.

1. Click on Tools => AutoCorrect2. Type the misspelled word in the Replace column and correct word in With column.3. Now click on New Button. Now it is added in the AutoCorrect dictionary.4. Simply done!



6.6 Keyboard Shortcuts:Shortcut Key EffectEnter Key Starts a new Paragraph while typing text.Esc Key Terminates the current action or dialog box.Spacebar Adds a space between two words or paragraphs.Tab Key Changes the active control field in an option section of a dialog.Shift + Tab Moves the focus to the previous section or element in a dialog.Del (Delete) Removes a character from right side of the cursor.Backspace Removes a character from left side of the cursor.Ctrl + B Bolds the face of the selected text.Ctrl + I Italicizes the face of the selected text. Ctrl + U Underlines the selected text.Ctrl + D Double Underlines the selected text.Ctrl + C Copies the selected object (including Text, Images etc)Ctrl + X Cut the selected object (including Text, Images etc)Ctrl + V Pastes the the copied data at the present curusor position.Ctrl + Shift + V Pastes the data in special format (Rich Text, HTML etc formatting)Ctrl + N Creates a New FileCtrl + O Opens the Open Dialog Box to open an existing file.Ctrl + W Closes the current opened file.Ctrl + F4 Closes the current opened file.Alt + F4 Exits the OpenOffice.org Writer.Ctrl + P Displays the Print Dialog Box for current file.Ctrl + F Opens the Find and Replace Dialog Box to search the text from current file.Ctrl + F3 Opens the AutoText Dialog Box.F5 Opens the NavigatorCtrl + Shift + J Displays the current window in Full Screen Mode.Ctrl + L Aligns the Items in Left AlignmentCtrl + R Aligns the Items in Right AlignmentCtrl + E Aligns the Items in Center AlignmentCtrl + J Aligns the Items in the Justified Format.F7 Opens the Spelling & Grammar Checking Dialog Box.F11 Opens the Styles and Formatting Dialog BoxF12 Starts the Number from the Current Cursor Position.Ctrl + F12 Opens a Dialog Box to Create a Table using specifications.


Documents

Help Manual - OpenOffice.org - Writer