Health, Safety & Welfare Policy and Arrangements for · PDF fileHealth, Safety & Welfare Policy Page 1 of 59 Reviewed December 2013 Health, Safety & Welfare Policy and Arrangements

Health, Safety & Welfare Policy

Page 1 of 59 Reviewed December 2013


and Arrangements for George Abbot School

Academy Trust

To comply with the Health and Safety at Work etc Act 1974, Section 3: (3) …it shall be the duty of every employer to prepare and as often as may be appropriate revise a written statement of his general policy with respect to the health and safety at work of his employees and the organisation and arrangements for the time being in force for carrying out that policy, and to bring the statement and any revision of it to the notice of all of his employees. George Abbot School Academy Trust has now adopted Surry County Council’s Health and Safety Policy and follows its guidelines.



Health Safety & Welfare Policy and

Arrangements for George Abbot School Academy

Trust

Part 1: Statement of General Policy on Health, Safety & Welfare

Part 2: Organisation and

Responsibilities for Health, Safety & Welfare

Part 3: Arrangements and Procedures

for Health, Safety & Welfare



Part 1:

Statement of General Policy on Health, Safety & Welfare

1. The Governing Body and Headteacher of George Abbot School Academy Trust (herein after referred to as George Abbot School) will:

Recognise and accept their responsibilities to provide a safe and healthy

working environment for all employees, students and visitors. Act in accordance with the general Health & Safety Policy of Surrey County

Council hereinafter referred to as SCC. Require all managers in the school community to act in accordance with the

SCC/ School’s Health, Safety & Welfare policy and procedures, and require same of persons that they supervise and take responsibility for.

2. The Governing Body and Headteacher will provide, as necessary, policy;

procedures; arrangements and supervision sufficient to ensure compliance with all relevant health and safety legislation and will, so far as is reasonably practicable, ensure:

A school/workplace in a safe condition. A safe working environment. Safe systems of work. Safe plant and equipment. Safe access and egress to all areas of the school. The safety of articles and substances for use at work and in school. Sufficient instruction and training supervision Safe movements of vehicular traffic on site

3. In support of the above, the Governing Body and Headteacher will ensure an

adequate process for all necessary risk assessments for the school to be carried out and communicated to all relevant persons, and for the significant findings to be properly incorporated into the School’s Health & Safety procedures.

Mrs V. Johnson, Chair of Governors Mr D. Moloney, Headteacher 4 December 2013 4 December 2013



Part 2: Organisation and Responsibilities for

Health, Safety & Welfare The following health and safety organisational structure, and roles and responsibilities are approved by the Governing Body and Headteacher of George Abbot School. 1. The Governing Body The Governing Body approves the Health Safety & Welfare Policy of the School and

monitors its implementation. The Governing Body further ensures, as advisors of the School’s delegated budget, that sufficient and appropriate resources are allocated to implement the Health, Safety & Welfare Policies. The Governing Body will specifically:

1.1 Monitor and review health and safety accidents and incidents and set appropriate

targets in the School Development Plan. It will also ensure that appropriate training for Governors and staff is undertaken and that policy and procedures are regularly reviewed.

1.2 Ensure that a Health, Safety and Welfare Committee is established and maintained

with their recommendations being reported to the Governors Sites & Accommodation Committee and Senior Leadership Team.

1.3 Be informed and updated of Surrey County Council’s (SCC) Health & Safety Policy,

and receive advice and support from relevant Officers of SCC or Advisers acting on SCC’s behalf.

1.4 Ensure that health and safety issues are reported to the full Governing Body termly

meetings, and that these reports reflect:

Progress of the Health & Safety targets in the SDP Accident/incident analysis Relevant health and safety information received from SCC or its Advisers. Suggestions on future Health & Safety initiatives.

1.5 Facilitate any necessary review of the School’s Health, Safety & Welfare policy and

procedures as may become apparent via the strategies above. 2. Headteacher

As Senior Manager for the premises, and of all on and off site school related activities, the Headteacher is responsible for the day to day management of health and safety. The Headteacher will advise SCC/Governors of any health and safety issue where their support or intervention, either via system or finance, is necessary and appropriate in order to effect the requirements of this policy. In particular the Headteacher will ensure that:

2.1 The contents of this policy are brought to the attention of all relevant persons.



2.2 A process for risk assessments is applied within the school, and that:

All appropriate areas/activities are covered. (These include: access control,

contractors, electrical safety, lone working, manual handling, premises/site safety, working at heights, administering medication, curriculum activities, particularly those in practical subject areas such as Visual and Performing Arts, D&T, Science, hazardous substances, off-site activities, playground safety, and pond safety, as per SCC’s “core” Risk Assessment schedule).

Appropriate control measures are implemented, and that Assessments are monitored and reviewed as necessary.

2.3 There is a management system for monitoring the implementation of health and safety arrangements, which form part of this policy.

2.4 Appropriate staffing levels for safe supervision are in place. 2.5 An adequate schedule of inspection and maintenance is in place to ensure places of

work are kept in a safe condition providing a safe working environment. Inspection and maintenance will include:

The fabric of the building. Play equipment. Fire appliances. Boiler/heating systems. Portable electrical appliances. Water systems. First Aid/medical facility and equipment. Premises staff equipment. Curriculum specific e.g. gymnasia and fume cupboards

2.6 An adequate needs analysis of health and safety training is undertaken for school

staff, and sufficient resources are put in place to ensure appropriate training is carried out. Appropriate training may comprise professional development on the following areas:

Headteacher Health & Safety awareness Health & Safety Coordinator Health & Safety induction training for all new and temporary staff Emergency/Fire and lifting & handling training for the whole school

community. Risk Assessment, first aid, working at heights and curriculum specific for

nominated staff

and any further specific Health & Safety training identified by the training needs analysis as being necessary and appropriate.

2.7 Adequate and easily retrievable health and safety training records are available and

up to date. 2.8 The School secures and maintains an arrangement for obtaining competent health &

safety advice as required by the management of Health & Safety regulations. 2.9 A termly Health & Safety report is provided via the Governors Sites & Accommodation

Committee. (see item 1.4) 2.10 The School cooperates and participates in the County’s Health & Safety monitoring

arrangements.



2.11 A School’s Educational Visits Co-ordinator is appointed and trained accordingly 2.12 Contractors (including catering, cleaning and grounds staff) and other authorised

visitors to the school are appropriately managed and monitored.

2.13 Appropriate procedures are in place for the reporting, recording, investigation and follow-up of accidents and incidents.

2.14 Emergency/Fire arrangements are formulated and reviewed as necessary and tested

at least termly. 2.15 The fire risk assessment is updated annually and/or whenever significant changes or

building works might affect the means of escape. 2.16 An appropriate Deputy is suitably instructed to take day to day responsibility for

Health & Safety in the absence of the Headteacher.

The Headteacher may delegate functions to other staff (e.g. Health & Safety Coordinator) who may be tasked with the Health & Safety administrative arrangements for ensuring the above responsibilities are complied with. The Business Manager reports to the Headteacher on health and safety matters. He also line manages the Premises Manager/HS&W Coordinator.

The Headteacher will in any event retain the overall responsibility for ensuring that these responsibilities are carried out.

3. Deputy Headteacher The Deputy Headteacher will take on the above responsibilities in the absence of the

Headteacher. 4. Line Managers Managers in charge of curriculum areas, departments and staff are responsible to the

Headteacher for ensuring the application of this policy within the individual areas that they control. In particular line managers will ensure that:

4.1 The school’s risk assessment process is applied within their area and that control

measures are implemented in accordance with the assessment and monitored and reviewed within specified timeframes.

4.2 All accidents and incidents occurring within their areas are reported, recorded &

investigated in accordance with the school’s procedure. 4.3 All persons they manage, or are responsible for, are aware of their specific roles in

case of fire emergency. 4.4 Any equipment/appliance which has been identified as being unsafe is removed from

service. 4.5 Health & Safety inspections are carried out within their areas of responsibility within a

timescale agreed with the Headteacher, and a report to the Headteacher is provided where necessary. In addition, where appropriate, health and safety matters should be a standard item on agendas.

4.6 The Health & Safety training needs of staff are identified and the Headteacher



informed accordingly. 4.7 Staff are properly consulted on any matters that may affect their health or safety

whilst at work. 4.8 New and temporary staff receive appropriate health & safety induction training. 4.9 First aid provision is adequate. 4.10 Pupils are given relevant health & safety information and instruction.

5. Staff [Including supply] Staff are responsible for the health & safety of all pupils under their control and in

particular must ensure: 5.1 Effective and appropriate supervision of the pupils under their control. 5.2 That appropriate safety instructions are given to all pupils prior to commencing

practical sessions. 5.3 That they are conversant with the school’s Health & Safety Policy and any

arrangements specific to their own department. 5.4 They have made themselves aware of the emergency procedures. 5.5 Where relevant, that all personal protective equipment is suitable and in good

condition prior to issue. 5.6 That, where relevant, safety devices such as machinery guards are in good condition

and are used in accordance with good practice. 5.7 That they report any defective equipment to the relevant person. 5.8 All accidents and incidents are reported, investigated and reviewed at the appropriate

time.



Health & Safety responsibility (including risk assessments) by Department/Area

Department/Area Responsible Person

Whole School: Working at Height Manual Handling Offices

Any staff who carry out tasks such as – moving stock/storage, creating displays and using computers are responsible for their own health & safety and should complete appropriate risk assessments

Design Technology Head of Resistant Materials Food Technology Graphics ICT

Dave Thompson Andy Colebrook Elizabeth Ho Lawrence Gollon Richard Heysmond

English Kate Arif

Educational Visits Co-ordinator Nathan Davis

Alternative Curriculum Sarah Keay

Humanities Geography History RE

Jonathan Clark Anna Gifford Andy Pearce Sarah Cole

Mathematics Sue Pettengell

Modern Foreign Languages Classics French German

Dawn Failes Cath Currie Megan Cottam Nuria Martinez-Wallas

Performing Arts Dance Drama Music PE

Joe Omar Vickie Haste Andy Camichel Chris Caple Phil Harrison

Science: Biology Chemistry Physics

Mike Lewis Chris Wiskin Dave Colledge Richard Rowe

Site Marion Long

Sixth Form Phil Reeves

Social Sciences Psychology/Sociology Business Studies/Economics PSE & Citizenship

Jane Richings Claire Wood Karen Hawkey Jacqui Sellars/Jane Richings

Special Educational Needs Learning Support VI LSTAs VI TAs

Maud Perry Pippa Morris Yvonne Cameron Karen Newman Anita Line/ Ursula Messenger

Visual Arts 3-D Art Textiles Photography Community Activities

Karen Clifford Karen Clifford Jane Hamer Ruth Cook Jo Priscott-Jones Ruth Cook



6. Premises Manager and Maintenance Team

The Premises Manager and Maintenance Team are responsible to the Headteacher/Business Manager, and in particular will ensure:

6.1 The removal from service of any item of furniture, apparatus or equipment which has

been identified as unsafe. 6.2 That any identified hazard is appropriately removed, isolated or contained as

necessary to prevent danger. 6.3 That periodic health & safety inspections are carried out on a timescale agreed by the

Headteacher, paying particular attention to the building structure, services, access/egress from the school, and the main circulation areas.

6.4 That maintenance staff only undertake work for which they are competent. 6.5 That any personal protective equipment issued to staff is suitable for the task and

that training is provided in the correct use of the equipment. 6.6 That all staff work in accordance with safe working practices issued by the School

and Surrey County Council. 7. Health, Safety & Welfare Coordinator (Premises Manager) The Headteacher appoints a Health, Safety & Welfare Coordinator (HS&W) to carry

out health & safety functions and maintain an overview of the health & safety organisation and management of the School, and report to the Headteacher accordingly. Specific functions of the HS&W Coordinator role include:

7.1 Having an overview of the School’s Health & Safety Policy and Arrangements,

bringing amendments to the attention of the Headteacher where necessary. 7.2 Overseeing and supporting the School’s Risk Assessment/Risk Management process

and advising the Headteacher of any deficiencies. 7.3 Monitoring, with the Headteacher and others as appropriate, the School’s

accident/incident recording, reporting, and investigation arrangements as maintained by the Medical Officer.

7.4 On the authority of the Headteacher arrange for termly evacuation drills and weekly

fire alarm tests. 7.5 Advising the Headteacher and/or County Council of any defect in the state of repair

of the building or its surrounds which is identified as being unsafe, and take whatever local action is necessary to minimise the risk until repairs can be arranged.

7.6 Arranging for the repair, replacement or removal (see 4.4.) of any item of furniture

or equipment which has been identified as unsafe. 7.7 Co-ordinating regular health and safety inspections, ensuring all areas of the

establishment and all activities are covered. 7.8 Reporting to the Headteacher any situation which is unsafe or hazardous to health

and which cannot be remedied from readily available resources.



7.9 Liaising with and monitoring, as far as is reasonably practicable, the activities of contractors (including catering, cleaning and grounds staff) visitors and others on the site to ensure that any risks to the health and safety of staff and others are kept to a minimum.

7.10 Ensuring that all Senior Managers (including Heads of Departments) are kept

informed of the names and details of those persons appointed to provide competent health and safety assistance.

8. All Employees [including temporary & volunteers]

All employees are required to take care of their own safety and health whilst at work and that of others who may be affected by their actions. Employees must also co-operate with the management of the school to ensure that all parties comply with their health & safety responsibilities. In particular all employees must:

8.1 Participate in the school’s risk assessment process and comply with findings. 8.2 Report any defects in the condition of the premises or equipment of which they

become aware. 8.3 Report all accidents/incidents in accordance with the school’s procedure. 8.4 Be familiar with the procedure to be followed in the event of a fire/emergency. 8.5 Make use, where relevant, of personal protective equipment provided for safety or

health reasons. 8.6 To follow all relevant codes of safe working practice and local rules. 8.7 To report any unsafe working practices to their line manager. 9. Staff Safety Representatives (if applicable) Health and safety at work law provides for the appointment of trade union or staff

appointed safety representatives from amongst the employees. Where the Governing Body/Headteacher is notified in writing of an appointment, the Safety Representative shall have the following functions:

9.1 To investigate potential hazards and to examine the causes of accidents in the

workplace. 9.2 To investigate complaints by any employee they represent relating to that employee’s

health and safety or welfare at work. 9.3 To make representations to the Headteacher on matters affecting the health, safety

and welfare of employees. 9.4 To carry out workplace health & safety inspections, subject to reasonable notice to

their line manager. 9.5 To attend safety committee meetings when invited. A safety representative is not obliged to carry out any or all of the above functions,

and has no legal responsibility other than that which applies to all employees.



Names of Trade Union appointed Safety Representatives (if any)

Name Union Area Covered

10. Health, Safety & Welfare Committee The School has established a Health Safety & Welfare Committee which meets termly. The main purpose of the Committee is to consult with staff on health & safety issues, and agree health & safety procedure. Minutes of the Health Safety & Welfare Committee are copied to the Governors Sites & Accommodating Committee for termly Governing Body meetings. Membership of the Health, Safety & Welfare Committee comprises:

SLT Link Julian Seymour, Business Manager

HS&W Co-ordinator Marion Long, Premises Manager

Heads of Department Practical Subject Areas: Design & Technology Performing Arts/Productions Science Visual Arts

Dave Thompson Joe Omar Mike Lewis Karen Clifford

Maintenance Team Representative (to include out of hours usage)

Gray Howard

SEN & VI, Pastoral and Student Council Maud Perry/Pippa Morris

Medical Officer (First Aid Co-ordinator) Tracey Holloway

Education Visits & Trips Nathan Davis

Community Arts & Extended School Activities Ruth Cook

It is anticipated that certain members of staff will be co-opted onto the Committee as necessary; e.g. Caterer in Charge, Pam Mercer; Head of PE, Phil Harrison; etc.



Part 3:

Arrangements and Procedures for Health, Safety & Welfare

The following procedures and arrangements have been established within our school to eliminate or reduce health and safety risks to an acceptable level and to comply with minimum legal requirements:

1. Accident Reporting, Recording & Investigation 2. Asbestos 3. Contractors 4. Curriculum Safety [including out of school learning activity/study

support] 5. Electrical Equipment [fixed & portable] 6. Fire Precautions & Evacuation Procedures [and other

emergencies] 7. First Aid 8. Glass & Glazing 9. Hazardous Substances 10. Health and Safety Advice 11. Housekeeping, cleaning & waste disposal 12. Handling & Lifting 13. Lettings/shared use of premises 14. Lone Working 15. Long Term Evacuation Plan 16. Maintenance / Inspection of Equipment 17. Monitoring the Policy 18. Personal Protective Equipment (PPE) 19. Reporting Defects 20. Risk Assessments 21. School Trips/ Off-Site Activities 22. School Transport 23. Smoking 24. Staff Consultation 25. Staff Health & Safety Training and Development 26. Staff Well-being / Stress 27. Supervision [including out of school learning activity/study support] 28. Uniform 29. Use of VDU’s / Display Screens 30. Vehicles on Site 31. Violence to Staff / School Security 32. Working at Height 33. Work Experience



ACCIDENT REPORTING & FIRST AID

Compiled by: MEL Updated: March 2012

Reviewed by: HS&W Committee – Nov 2009

Review: every 2 years

All accidents should be reported to the Medical Officer in the first instance. Relevant staff should complete an Injury Report Form which is available from the Medical Room situated within Raynham Office. The information on this form is entered onto Surrey’s on-line Accident Reporting Web Site by the Medical Officer (Tracey Holloway) and an email confirmation is received that the incident has been logged. It is automatically forwarded to the Safety Consultant (County Personnel) and Risk Management and Insurance Unit. A copy is kept in the medical room. The Premises Manager is also sent a copy of the report to carry out an investigation. Where applicable the on-line system allows a RIDDOR report to be forwarded to the Health & Safety Executive (HSE). If a student presents as ill during school hours it is policy for staff to ask if they are too ill to be at school. If the student confirms that they are, they are sent to the medical room, parents will be contacted and the child sent home. Full details of our medical procedures can also be obtained from the school office.



ASBESTOS




The Premises Manager, Marion Long, holds a copy of the Asbestos Survey Register for the School. The Register will be reviewed prior to carrying out any maintenance work which involves drilling or affixing anything to walls or ceilings by the Handyman, Caretakers, or Contractors. Approval must be sought from the Premises Manager prior to the work being carried out. Staff should not drill or affix anything to walls without first obtaining approval from the Premises Manager. Any damage noted to asbestos material must be reported immediately to the Premises Manager who will arrange for repairs to be carried out by specialist contractors and inform Surrey County Council. The Asbestos register will be amended accordingly. Staff who work in areas which contain asbestos have been informed and should report any damage immediately to the Premises Manager. In the event that asbestos materials are disturbed the area must be vacated immediately and the room taken out of use until specialist contractors can assess the problem.



CONTRACTORS

Compiled by: MEL Updated: June 2012 Reviewed by: HS&W Committee – Nov 2009


Contractors are vetted to satisfy selection criteria. A pre-works meeting is held to discuss working arrangements and exchange health and safety information (including evidence of the necessary insurance). Small Works The following relates to small works of maintenance, which are supervised by the Premises Manager.

1. Identify work by consultation with the Business Manager, Head of Department, SLT

and Premises Manager.

2. Premises Manager seeks quotations from contractors on basis of qualifications, experience, reliability and cost.

3. Selected contractor is appointed by the Business Manager on behalf of the School. 4. Contractor agrees Code of Practice: methodology and constrains of working during

school hours are included: i. No noisy work, except in emergencies, between 8:30am – 3.15pm ii. All operatives to sign in at Reception and wear company identification badges

or wear visitor badge issued at Reception iii. No smoking on school site iv. Contractors supply their own equipment. v. Water & electricity supplied by school. vi. For work during school hours, area to be cleared and separated from pupil

access for safety of pupils, staff & visitors to building. vii. No music in work area. viii. Revised instructions to be taken by contractors only from the Premises

Manager or Business Manager. ix. Work areas to be cleaned at the end of each working day. x. All rubbish to be removed off-site by contractors. xi. Working outside normal hours to be agreed with the Premises

Manager/Business Manager. xii. Where appropriate, Contractor’s safety practices to be sent to the school

prior to the contract period. xiii. Hot works permit to be issued by the School for any work involving flame,

hot air, arc welding, cutting equipment, brazing, soldering, use of blowlamps, bitumen boilers, grinding of metals or any other equipment producing heat or having a naked flame.

xiv. A Permit to Work and Permit to work in Confined Spaces will be issued as necessary

xv. Contractor will review and sign the School’s Asbestos Register prior to commencing any works

xvi. Contractor should adhere to working at height guidelines and use mechanical means for lifting and moving of heavy objects as appropriate.

If any member of staff has a concern with a contractor or their working practices they should report this to the Premises Manager or Business Manager to resolve.

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Renewal Works to renew building elements are scheduled during holiday periods. All major works undertaken are generally done under the supervision of an independent consultant and carry a full Health & Safety File.



CURRICULUM SAFETY

Compiled by: MEL Updated: February 2010

Reviewed by: HS&W Committee –


1. Curriculum Safety [including out of school learning activity/study support]

[Requirements for teaching staff to undertake suitable (written) risk assessments prior to commencing hazardous activities, specification of staff qualification requirements to teach certain activities, refer to any health and safety publications adopted by the school which staff must be familiar with e.g. the BAALPE document “Safe Practice in Physical Education and School Sport” for PE]

This document is currently being revised by VT Four S and will be created shortly.

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ELECTRICAL EQUIPMENT (fixed & portable)

Compiled by: MEL

Updated: February 2012



The Premises Manager is responsible for arranging the required inspections and testing of mains installations and for the inspection and testing of all portable appliances in accordance with the Electricity at Work Regulations 1989 Act. The Regulations require a safe system of work which includes: All fixed installations tested at least every 5 years. A certificate of the test of fixed installations. An inventory of all electrical apparatus/appliances. A record/log of termly inspections and annual tests. All portable appliances (i.e. those which are plugged in and out of an electric socket)

visually inspected once per term and a brief visual inspection each time used. The teacher or even a pupil can do the latter. (A visual inspection would involve checking the plugs (the coloured wires should not be visible from outside of the plug), casings and cables looking for damage, cracks, fraying, wire exposure, etc.)

A sticker displayed on tested appliances indicating pass or fail (any failed appliance must not be used until repaired – or it must be disposed of).

Stage lighting and switchgear inspected annually and inspected and tested before use.

Other points: flexible leads will not be longer than 2 metres (where this is unavoidable leads should be

taped down with warning tape or a cable guard strip used) adapters will preferably be of the flat type the aggregate input into an adapter will not exceed 13 amps consideration will be given to eliminate the use of adapters and the inadvisable use of

extension leads as fixtures an assessment of the need for continuity bonding will be made by an electrical engineer an assessment of the need for metal computer cabinets to be earthed will be made by an

electrical engineer. Care must be taken to check all plugs to ensure that the correct fuse is used. It is common for 13amp fuses to be used, mistakenly, instead of 3 or 5 amp fuses, e.g. on lamps, TVs, computers. Electrical items (such as portable heaters) brought in to school by staff or students should be notified to the Premises Manager who can arrange for the item to be PAT tested. Any defects identified should be reported to the Premises Manager via the Maintenance Helpdesk and the equipment taken out of use. If the appropriate inspections and tests are not carried out and logged and there is an accident caused by a defective appliance or system, Governors, Headteacher, teacher or the Health, Safety & Welfare Coordinator may be held liable by law.



FIRE DRILLS, PREVENTION AND FIRE FIGHTING EQUIPMENT




All staff, students, contractors and visitors are required to evacuate the building on hearing the fire alarm as outlined in the following evacuation procedure information sheets.

One practice drill will be held each term

On discovering a fire, activate the nearest break glass unit. Do not tackle a fire unless it is small and you have been trained to do so. Your first duty is to ensure that the Receptionist (Deborah Cole) on ext. 200 is alerted and that the children in your charge are evacuated safely.

In the event of a real fire during the school day, parents will be notified at the earliest possible moment of the arrangements and future plan of action.

Members of staff should acquaint themselves with the exit routes and the procedures used for fire drills and in emergencies. They are asked to report to the Premises Manager if a room has no “Fire Action” notice on display. Form Teachers are to ensure that pupils know the procedures to be followed during a fire drill or emergency:

Years 7, 8 & 9 Year 9 Playground Years 10 and 11 Year 10 Playground Years 12 & 13 Year 11 Playground

Pupils should leave their books and equipment behind when the building is being evacuated.

Testing Of Alarms

The fire alarms are tested once a week. Different call points (or break glass units) or smoke detectors are activated each Thursday at 07:30am. Any defects are logged and reported to the fire alarm maintenance company. If any member of staff finds that an alarm does not sound or does not sound loudly enough, the defect should be reported immediately to the Premises Manager.

Fire Fighting Equipment

The Premises Manager is responsible for ensuring that the equipment is serviced annually, that records of the service checks are kept and that a fire drill and record book is kept up to date. A separate file containing records of fire risk assessments is also kept. Staff should inform the Premises Manager if fire fighting equipment (extinguishers, blankets, etc.) have been tampered with or damaged. Fire Risk Assessment The HS&W Coordinator is responsible for carrying out the fire risk assessment for each building in conjunction with the relevant Head of Building. A review of the assessment will be carried out on an annual basis.

Access/Egress on Escape routes

Clear passageways must be maintained at all times throughout the buildings, in corridors and in classrooms – to allow safe evacuation in an emergency and to avoid accidents by tripping. All doors on escape routes and final exit doors must be kept unlocked during the occupation of the building. The Premises Manager must be informed of any problems with access and escape routes.



EVACUATION PROCEDURES

Compiled by: SPM/MEL

Updated: Nov ‘09 Reviewed by: HS&W Committee – Nov 2009


The Alarm

A continuous ringing of the bell signals a fire alarm.

N.B. The bells will be silenced after 5 minutes. No-one may re-enter the buildings until authorised to do so.

An intermittent ringing of the bell for a duration of thirty seconds signals a bomb alert. When it is activated students and staff may take the possessions they have with them at the time and commence evacuation procedures.

If the fire bell sounds please ensure that: Students leave the room IMMEDIATELY IN SILENCE in an orderly manner via the

NEAREST exit. Belongings are left in the classroom The windows are shut (if time allows) and doors are closed (do not lock doors)

Please go direct to your personal registration area, assisting in maintaining student silence throughout. Staff whose teaching rooms are near student toilets facilities should check toilets are empty before exiting the building.

If attached to a Tutor Group: Check the other member/s of staff is /are also present (NB: If linked with a part-time member of staff it is ESSENTIAL YOU KNOW their working hours) Please report to TJS any absent member of staff.

Form Tutors are responsible for taking the class register and reporting absences to appropriate HOY.

Attached staff are responsible for standing at the end of their tutor group keeping the form group in silence.

If not attached to a Tutor group: Please report immediately to the appropriate Assembly Point and ensure that you have been registered by the designated member of staff.

It is important that all staff are silent whilst waiting.

For Assembly Points please refer to the Fire Action notice within classrooms.

Guidance to staff on fire fighting

Fire extinguishers may only be operated by staff in the following circumstances: The fire is contained and of small risk (no larger than a bin fire). The fire is preventing exit from the building, and no alternative route is available.

Target setting and review

A target evacuation time of 5 minutes has been established and a review will be conducted by the Headteacher of: the time taken, general procedures, behaviour, etc.

Staff with specific duties should refer to the document “Fire Drill Staffing” which is

updated each term



Checking Procedures

All staff other than those allocated to Form groups or specified roles should go to their designated Fire Assembly Point and make sure they report their presence to the relevant Fire Marshall. (Refer to document “Fire Drill Staffing”).

All catering staff must evacuate and assemble outside the delivery entrance by Raynham

Canteen. The school caterer is responsible for keeping and checking the list of catering staff.

Cricket Centre staff and any visitors directly associated with the Centre should meet at the Assembly point by the tennis courts and be registered by the Centre Manager.



Fire Drill Staffing

(Sample only – this sheet is updated regularly and given to all staff)

NB: Support staff in bold (Part time staff) in brackets if allocated to a form

7 8 9 10 11 12 13

FEW / KEB

KTO

MMB LKH

WJN

RMT SK/RMT

AJF AMM HTF KSS LDH JS

MJP SPM~ CGM~ DB PAR~

FF

CN CML

DKS AKG

SC

KDN

FF

AJD AMT

JAC

ARC EH RGH

CF SPH CEA

RLG KEP GLP

SJH CF LW

JM

LMB JNP JRW DJT

GG SLC CG JXP WP CRW (JAS) GG

DF

RFR NMW EAP JRP SFP

PG RLE KP EAE KEM

RJG

LXH PG LH CLD

SXB

CAH YKO KWB

OP AL SRR

VH HJW

DPC BA

OP EF RJC AEL DFP CJC HMT

MP AGJ/SEW (MPO/ HBD)

CAG ICS

YH SKM

MP MEC (SPC / PJH)

LG NJD CSQ KVC

AM PDB YMC SXC PJM JGC SLH AM SEM JAT AJW JES MCC JT

WM

JXH

EMK

CLR JLL KGF SRR

WM RJN DJD CER EMC KAH PH

YW KJ (SLR/ JF)

LE MJL

DLH

AFP YW MD AMP KM EJH CC KNA

EW AZM (SF/KC)

CWW RC

KKS

DAH

EW MC AJ BWS JBH SXH DC

SET

CJR KF/AJB

Other full and part-time Elmslie Teaching Staff SXF;HPG; BG; SG; JTI; PJ; SXK; JN; JXS; CEW (Fire Assembly Point 2) Other full-time and part -time Elmslie support staff DAA;VB; TFF; KG;VRG;JH; EL; HXL; AM, VM, JMP; TFR ;SMS;ALT; JET; HW; SXW, CDW (Fire Assembly Point 1)

Other full and part-time Raynham Teaching Staff JKA; HEE; SAH; (Fire Assembly Point 2) Other full-time and part-time Raynham support staff VA; CJB ;LC; LJC; VHC; AC;LAD; ECF;;LSK; HLR; KLR; LR; JCS; JW; (Fire Assembly Point 3)

Form Tutors responsible for registering additional member of staff attached to form and vice-versa

Part time staff allocated to a form must ensure Form Tutor knows hours worked in school WJN/LDH responsible for registering Year 11 Staff when Year 11 have study leave / have left RMT / JS responsible for registering Year 12 Staff when Year 12 have study leave SK / PAR responsible for registering Year 13 Staff when Year 13 have study leave / have left ‘Underlined’ staff to deputise for designated roles in case of absence ~ Holds walkie-talkie

The following staff have specific responsibilities. Full details may be found in the document ‘Evacuation of Students, Staff and Visitors’ NB: Any missing person should be reported to TJS DCM ~ Overall responsibility

DJC Overall responsibility for staff – Cover for DCM; SPM; MJP if absent

SN Registering all other support staff (E), holds absence list Outside 6th

form centre– FAP 1



DHC Registering all other teaching staff, holds cover list Outside 6th

form centre – FAP 2

IH Registering all other support staff (R) Outside 6th

form centre – FAP 3

TJS ~ Receiving reports of missing persons; communicating to JDS Outside T block – FAP 4

TJH Co-ordinating First Aid if needed Outside T block – FAP 5

AXM All visitors and trainees on site Outside T Block –FAP 6

DXC Bringing out registers / signing in /out lists; distributing to KS3 Year Tutors (Elmslie)

MP/SEG Bringing out registers / signing in /out lists; distributing to KS4 Year Tutors (Raynham)

DH Bringing out registers / signing in /out lists; distributing to KS5 Year Tutors (Raynham)

MEL~ Co-ordinate caretakers and alarm panel – initial contact with fire brigade

BJN Raynham main entrance preventing people coming in

DOC Ringing / meeting fire brigade

JDS ~ Responsibility for site / liaison with fire brigade/SLT. Distribute walkie-talkies/ megaphones

NJN ~ Responding to premises needs

GEH ~ Responding to premises needs

MA ~ Responding to premises needs

CW Responding to exam needs (if none then to Fire Assembly Point 1)

H.O.Building Overall responsibility for supervising / managing students

Year Tutors Supervision of Year group; reporting missing students / attached staff to TJS

Form Tutors Responsible for registering form and attached staff; reporting those missing to YT

Evacuation of a student in a wheelchair from Elmslie Gallery

If there is any possibility of a fire, Information Centre staff in Elmslie Gallery are responsible for ensuring a student in a wheel chair does not use the lift. The Librarian and the member of staff supervising a disabled student will together assist the student down stairs using the evacuation chair located on the top landings of both staircases. An able bodied student should be sent to the Premises Manager located in Elmslie Entrance to inform her that a student in a wheelchair is being evacuated from the Gallery. Premises Manager will then inform TJS via walkie talkie. This information will also be relayed to the Fire Brigade as necessary.

Staff currently trained in the use of evacuation chairs

Name Location

Mrs I Hopson Information Centre

Mrs H Rose Information Centre

Mrs H Luckett VI Unit

Evacuation during an Examination

If the fire alarm rings during an examination, please do a rapid assessment of the risk.

If you are in Elmslie Hall, Gyms, Raynham Hall & Raynham Dining Hall and there is no apparent risk, please wait a minute until a designated member of the Exams Team contacts you. They will treat the examination rooms as absolute priority. If you are uncertain, please follow the procedure set out below.

If you are in the Sports Hall and there appears to be no immediate risk, wait for a member of the Exams Team to contact you. They will do this as a matter of priority.

Assembly points for all large spaces (Elmslie Hall, Gyms, Raynham Hall & Raynham Dining Hall) are immediately outside the emergency fire doors located within the room. Please move to a safe distance away from the building.



Access Arrangement Exams: you will need to evacuate and follow the instructions below:

Please adopt the following procedure if an evacuation of an examination room is necessary:

(a) make a note of the examination time which has elapsed when the examination is stopped.

(b) supervise the candidates, making sure that they do not talk with anyone. They should

be taken to a safe position away from other students and from the building. They must wait in silence until it is safe to return.

(c) when the emergency is over the Invigilator should note the time at which the

examination re-started and tell the candidates to rule a horizontal line across the scripts at the point where the work is to be resumed.

(d) the candidates should be allowed the correct time for the examination and therefore

the examination will finish later than scheduled. (e) details will be communicated to the main office of the examining board.



FIRST AID/MEDICAL SUPPORT IN THE SCHOOL SETTING

Compiled by: Medical Officer

Updated: September 2011

For Review by: HS&W Committee – Nov 2011


George Abbot School does not have a Medical Practitioner or nurse on site. However, the School does have full support from the allocated school nurse, Mrs Carol Thorne whose role encompasses health screening, health surveillance and health education. George Abbot School also has an allocated school doctor, Mrs Collette Metcalfe, with whom the school nurse and school’s Medical Officer liaise. Any medical incident will be dealt with by a First Aider whose responsibility it is to treat minor injuries which would otherwise receive no treatment or which do not need treatment by a medical practitioner or nurse. Similarly, in the case of an emergency, the First Aider will assist the injured with the purpose of preserving life and minimising the consequences of injury and illness until professional help arrives. The following members of staff are currently our fully qualified First Aiders:

Deborah Cole - Elmslie Office Tracy Holloway - Raynham Office Jane Oliver - Raynham Office Mary Pearce - Raynham Office Janis Payne - Biology Department Nathan Davies - Science Block and Educational Visits.

The following members of staff are currently trained as Appointed Persons (Emergency Aid):

Sally Chatwin - LS Teaching Assistant Ruth Cook - Arts (Textiles T Block) Claire Donnachie - English (Raynham) Rebecca Ellis - LS Adv TA Karen Gale - Social sciences Assistant (Raynham) Graham Haddy - Geography (Elmslie) Phil Harrison - Head of PE Dr Chris Wiskin - Head of Biology/D of E Kim Shaw - AHOY (9) Elmslie Building Sarah Simpson - Elmslie Office Jayne Simmonds - PA to the Arts (T Block) Jane Smith - Sixth Form

It is the school’s intention to ensure that there are First Aid trained members of staff available across the school premises that are ready to assist with any incident until the school’s Medical Officer or another fully trained First Aider has been called. In the case of an emergency In an emergency the injured/sick child should not be left unattended at any time and help should be sought by sending a responsible pupil with the appropriate details to the Medical Room. The Medical Officer will then assist with a First Aid kit and should an ambulance be required this will be summoned immediately by liaising with the main office in Elmslie Building. When it has been necessary to summon an ambulance, every effort will be made to contact the parents/guardians immediately. If necessary, a member of staff (preferably the Medical Officer) will accompany the injured child in the ambulance and will remain with him/her until the parents/guardians have been located.



All accidents are recorded by completing an Injury Report Form (Form FIN241) which is available in the Medical Room situated in Raynham Office. This is then entered onto Surrey’s on-line Accident Reporting Web Site and an email confirmation is received that the incident has been logged. It is automatically forwarded to the Safety Consultant (County Personnel) and Risk Management and Insurance Unit. A copy is kept in the medical room. The Premises Manager is also sent a copy of the report to carry out an investigation of the incident. Where applicable, the on-line system allows a RIDDOR report to be forwarded to the Health & Safety Executive (HSE).

Administering Medicine to Students

Where possible the need for medicines to be administered at school should be avoided. Parents are therefore requested to try and arrange the timing of doses accordingly. Paracetamol The school does not keep paracetamol in the medical room. Should a child be in need of painkillers it is the parents’/guardians’ responsibility to provide the school with the required medication in its original packaging and complete and sign the Form 3A: Parental agreement for school/setting to administer medicine’. A log book is kept in the medical room and the student’s name, the time and reason for administering the medicine is recorded by a member of staff in Raynham Office. If the child wishes to carry the medicine on him/herself the form 7: Request for child to carry his/her own medicine should be completed by the parents/guardians and filed in the Medical Room. Foreign Medication Any foreign medication a child may provide for safekeeping in the medical room cannot be accepted and should be re-prescribed by their family GP. Children with Special Medical Needs A Care Plan will be put in place for any child with a medical or physical condition (asthma, allergies, Diabetes, Epilepsy etc). This should be completed by the child’s parent/ guardian and returned to the Medical Officer in Raynham Office who will then circulate copies to the Head of Year, Director of SEN and Head of PE where applicable. It is of paramount importance that several contacts are included and at least three mobile numbers given when completing the forms. All Care Plans will be discussed with the designated School Nurse of the Primary Care Trust team, Mrs Carol Thorne, who will in turn liaise with the specialist nurses where necessary. The School Paediatric Doctor, Dr C Metcalfe, will also be informed and kept up to date of any further developments in the child’s condition. All care plans will be revised at the start of each new academic year and it is the parents’/guardians’ responsibility to inform the school of any immediate changes in their child’s condition. The school operates on a ‘need to know’ basis and therefore believes that the care plans in place for children with special medical needs should be accessible to all the teaching staff in order to ensure that any incident is managed safely. This will only be carried through with the written consent of the child’s parents/guardians. Allergies Children suffering from severe allergies should carry an Epipen in their school bag at all times during the school day and for any after school activities. If any child forgets to bring his/her Epipen to school, he/she will be sent home immediately. Likewise, a spare Epipen, clearly labelled in a container with a photo of the child should be provided to be kept in the Medical



Room in case of emergency. Parents should reiterate the importance of not accepting shared food during the school day. It is the responsibility of the parents to ensure that all medicines required in school are delivered by a responsible adult and that medication is in date and in its original packaging. Asthma Children requiring an inhaler should carry one on them at all times and a spare inhaler, clearly labelled and in date should be kept in the Medical Room. Diabetes Children with diabetes are encouraged to supply emergency diabetic supplies to the Medical Room. Fast-acting sugar in the form of Dextrosol (glucose tablets), Hypostop (glucose gel) or fruit juices and slower-acting sugar carbohydrates (biscuits) will be stored by the Medical Officer and made available to the child in the case of a hypoglycaemia reaction. The school Medical Officer works closely with Mrs Nicola Ward, the school specialist Diabetic Nurse who will be informed of any changes in the child’s condition affecting their school day. Red Emergency Medical Cards Any child suffering from one or more of the above medical conditions or indeed any other special medical condition will be issued with a red card giving a brief description of their condition. This acts as a red alert to the teacher and permits the child to administer medication or, in the case of a diabetic child, eat a snack without leaving the classroom. In the case of an emergency, the child should not be allowed to leave the classroom alone. The Medical Officer should be summoned to the classroom to assist. ADD (Attention Deficit Disorder) and ADHD (Attention Deficit Hyperactivity Disorder) Children with ADD or ADHD may require medication during the school day. This should be taken under the supervision of a designated member of staff and any emergency medical supplies will be kept in a separate container under lock and key in the Medical Room. A care plan will be put in place for any child requiring special medical assistance. VI Unit Students who attend the VI Unit for classes will be escorted to the Medical Room in Raynham Office for any medical issues. First Aid Boxes First Aid boxes are located throughout the school and it is each Department’s responsibility to ensure they are fully stocked. Green cross signs on doors identify the location of a first aid box in the event of an emergency; along with the name of each member of staff who is first aid trained and their telephone numbers. Offsite Visits and Residential Journeys The Educational Visits Co-ordinator will supply First Aid Kits to staff when taking children off site if/when no First Aid facilities are available at the destination. He/she will also ensure that a member of staff is solely responsible for carrying the First Aid kit and any special medication that children may need to administer during the trip implementing a Medicines In/Out tally sheet to be signed by both the child and the teacher. It is the parents’/guardians’ responsibility to provide all medication in its original packaging, with the child’s name clearly labelled and with clear instructions on the required dosage. Form 3A ‘Parental Agreement for school/ setting to administer medicine’ should be signed by the parents/ guardians prior to the trip.



GLASS & GLAZING

Compiled by: MEL Updated: March 2012 Reviewed by: HS&W Committee - Nov 2009


All glass in doors and side panels will have safety glass installed. All replacement window glass will be of safety standard. It has been decided that polycarbonate will be used to replace any broken windows in the gyms, Elmslie Hall and any other high risk areas. A glazing survey has been completed. The School’s Handyman is to receive training in applying safety film. Priority will be given (in the first instance) to:

Practical subject areas Rooms adjacent to high risk areas, i.e. playgrounds High level windows

Safety glass has a small kite mark printed onto a corner of the glass for easy identification.



HAZARDOUS SUBSTANCES




The Regulations require that an assessment be made of the risks involved in using hazardous substances. If there is a risk, a non-hazardous substance should be substituted, if one is available. If not, then a safe system of work should be drawn up and documented. This would indicate, apart from technical details of the substance (e.g. description, level of toxicity) what other substances it should not be used with and

How to store, handle, use it What protective clothing to wear What to do in case of accident, spillage, etc.

Everyone who uses these substances must be informed about, as well as instructed and trained in, their use. The School is responsible for providing COSHH information and training for its employees. Regular monitoring and review (at least on an annual basis) of the arrangements are required. If a COSHH assessment is not done and there is an accident to anyone while using a potentially harmful substance, the Governors, Headteacher or responsible person, may be held liable.

Inflammable substances and compressed gas cylinders must also be correctly stored and used. All hazardous substances and potentially dangerous equipment and instruments must be kept out of reach of students when not in use. Inflammable substances will be kept in locked metal containers when not in use. A record of their whereabouts will be held centrally. If a spillage does occur this must be communicated to the Premises Manager so that the cleaners can be informed. Hazard sheets should be kept in a set location within each department and a copy given to the Premises Manager.



HEALTH & SAFETY ADVICE




A member of staff who requires advice on a health and safety issue should contact their Head of Department in the first instance and then the Head of Faculty if necessary. The Premises Manager is also available for general advice. The Health and Safety website at Babcock 4S is also available to provide advice (http://www.babcock4s.co.uk). If the information sought is not available then the Health & Safety Advisor, Ken Holdsworth at Babcock 4S or Alan Cottle at Surrey County Council can be consulted. The Premises Manager will be able to provide contact details. For health and safety advice on ‘off-site’ activities please contact Nathan Davis, Education Visits Coordinator.



HOUSEKEEPING, CLEANING & WASTE DISPOSAL




Deliveries

All deliveries are made via the main reception. Parcels, packages, books etc, are placed in the foyer to the left of the main staircase. They are marked with either the Head of Department’s name or Department. Caretakers will then deliver the packages to the appropriate location. For larger deliveries such as furniture, the receptionist should contact the Premises Manager or Caretakers via radio so that they can advise the driver which building or entrance to go to. The Caretakers will assist the driver to unload on to the school premises. Site staff will arrange for movement of furniture to relevant areas. Large or heavy packets can be split up to make carrying easier and safer. Stored items must not be precariously balanced or easily knocked over. Heavy items will not be stacked on top of each other unless they are very secure and not too high. There will be ease of access i.e. clear passage, to any stored items. Clutter will be cleared and extraneous materials disposed of. Rotation of stock is a factor which will be considered. Refuse and Recycling bins There are two locations provided on site for refuse and recycling bins – one at the Elmslie main entrance and another opposite the canteen in Raynham. Refuse is collected by the Council every Tuesday and Thursday morning. The paper/plastic recycling bins are emptied every Tuesday and cardboard is collected every Wednesday (the Raynham bin site has an area for cardboard). Staff who are clearing out their departments should request assistance from the Caretakers to provide the necessary bins or for removal of the rubbish. Snow and Ice clearance The Caretakers will ensure that access is provided to all buildings by clearing snow and scattering grit and salt to melt ice on paths, steps and ramps. Any areas that require clearance should be reported to the Premises Manager immediately. Wet Floors When corridor floors become wet or there has been a spillage the caretakers will ensure that the areas are mopped and left in a dry condition. “Wet Floor” signs will be put out to advise of hazard. Staff should report any spillages immediately to the Premises Manager or Reception.



HANDLING & LIFTING




Care will be taken when lifting, not to strain and run the risk of injury. Anyone who lifts regularly (e.g. Premises staff) should have training and re-training periodically on the correct methods of lifting and should ask for an assessment to be made if it is thought that there is a risk of injury.

The first rule is to decide whether the task can be avoided altogether e.g. transporting books and other teaching equipment from one end of the school to another. Could extra shelving or an extra cupboard eliminate the task and if not, then suitable lifting and transportation aids should be bought. For staff who are regularly involved in lifting and handling, an assessment should be made of the likelihood of injury and manual handling training provided. A Health and Safety Executive (HSE) guidance document can be obtained from the Health Safety & Welfare folder on the Shared Drive to provide further information.

Safe Storage

Storerooms, stock cupboards, etc will be arranged in such a way that any risk of accident, injury or fire is reduced to a minimum, if not eliminated.

Heavy items will be placed at a height consistent with a person’s physical capacity to lift them up or down without risking injury i.e. not too high, or indeed too low.

There will be appropriate means of accessing any high level storage i.e. kick stool or stepladders. Stepladders used for storing will be regularly inspected to ensure that they are in good condition. Should staff wish to reorganise or move furniture then they should request assistance via the Maintenance Helpdesk. A caretaker will then liaise with the appropriate person to assist with the movement of items. The steps to follow: The Manual Handling Operations Regulations 1992 (as amended) establish a clear hierarchy for dealing with risk from manual handling. These are:

Avoid hazardous manual handling operations so far as reasonably practicable Assess any hazardous manual handling operations that cannot be avoided Reduce the risk of injury as far as reasonably practicable.

If a member of staff becomes involved in lifting pupils they will need to undertake a risk assessment.



LETTINGS/SHARED USE OF PREMISES

Compiled by: JDS Updated: Jan 2010 (Apr/08)

Reviewed by: HS&W Committee - Nov 2009


George Abbot School administers lettings in compliance with the guidelines set out in the LMS Finance Manual section M – Community Use of Schools. Caretakers should be reminded of their health and safety responsibilities as set out in section M. (On occasions, practices may vary slightly from these guidelines at the discretion of the Headteacher, because they generalise for all schools and therefore at times disadvantage large secondary schools). Specific practices regarding George Abbot School are set out below: Priority Priority is always given to School functions and then, as a community school, to educational service users who regularly use the School. (These are Surrey County Arts South West (music tuition received from peripatetic teachers) and Surrey County Arts North (Surrey Youth Wind Orchestra). Accommodation may then be hired out to private individuals and groups with consideration given to issues such as minimising any disruption to the School; security; health and safety; financial viability and the availability of a suitably qualified caretaker. All private lettings are authorised by either the Headteacher or the Business Manager in advance of the letting taking place. (At that time individual charging rates and payment to caretakers are considered). Lettings are administered by the Office Manager and caretaker’s overtime claims processed by the Finance Manager in order to demonstrate separation of duties. Charging rates Charging rates are reviewed every two years by the Governors’ Finance Committee during their Autumn term meeting and are implemented with effect from the following financial year. (The current rates are attached). Payment of caretakers Payment to caretakers for lettings is generally in line with guidelines set out in the LMS Finance Manual section M – Community Use of Schools. The School does however reserve the right to vary this practice in exceptional circumstances, such as where multiple lettings occur on the same night. Then issues such as the number of rooms used; their location on the site and the timing of the individual lettings are considered. Such situations are reviewed in advance by the Business Manager.



LONE WORKING

Compiled by: MEL Updated: March 2012 Reviewed by: HS&W Committee – Nov 2009


Staff should consider their situation carefully when working alone and not put themselves at risk. For example, do not carry out high level work or operate hazardous machinery. Where necessary a risk assessment should be carried out. It is your responsibility to ensure that someone knows you are working late and where you will be located. The school should be vacated by 6:00 p.m. latest unless specific alternative arrangements have been made or there is a school function such as an Open Evening.

It is recommended that if you work late or very early in the morning that you move to the nearest workroom. Hours of Work: Term Time : 7:30am – 6:00pm The caretakers begin to unlock the site at 07:00am and have tasks to carry out during this process. Therefore the earliest staff should be on site is 07:30am. School Holidays: 9:00am – 4:00pm The School is open to staff between the hours of 9am and 4pm during the school holiday periods. It is essential that staff sign in and out at Elmslie Reception should they come in during the holidays. This is not only for personal safety but ensures that staff are accounted for in the event of a fire. Any doors or windows must be closed and locked prior to departure. Please keep fire exits clear. Do not leave valuable property on view; lock personal possessions away, the school is not insured for walk-in theft. Staff must also be aware that the school’s insurance policy does not extend to staffs’ personal property. Contact arrangements: During office hours contact Reception on ext. 200. During School Holidays you can still call ext. 200 and this will be answered by administrative staff on duty Out of School hours and holiday periods contact the Caretakers as follows: Gray 07799 488198 or Ashley 07540 296888



LONG TERM EVACUATION PLAN

Compiled by: MEL Updated: Reviewed by: HS&W Committee -


D R A F T In the event of a major gas leak or bomb threat the school will evacuate staff, pupils and visitors to the playing fields at the back of the site. A separate alarm sound will be activated to alert everyone of the need to go directly to the playing fields. (System still to be identified). In this instance everyone should gather their personal belongings and take them with them. To ensure valuable time is not wasted anything being used at the time of the alarm i.e. papers, books, calculators and pens should be left on the desk. In practical areas where coat and bag hooks are used, students should grab any bag or coat from the stand. These can then be passed on to the owner once they have evacuated the building. Doors should be left unlocked and only if time allows, windows closed. All administrative procedures, as carried out for a fire drill will take place – distribution of registers, staff lists, walkie talkies, megaphones and medical supplies. Staff contact lists and coach company contact details should also be taken. Key Stage 3 will line up closest to the Sports Centre with Key Stage 4 being opposite the Caretakers House and then Key Stage 5 nearest the houses on the right. Once everyone has been accounted for the Headteacher will make a decision as to the next course of action. If the need arises the School will leave the site through the gate at the back of the site and walk to Sutherland Memorial Park where parents and coaches will be able to collect students. In the event of not being able to return to the School the Headteacher will contact the local Radio station to alert parents, students with mobiles will be allowed to contact parents and if possible parent mail will be used via a remote computer.

Consideration to be given to a Text Alert system/Truancy call? Consideration to be given to evacuating to the playing field for every fire drill? Consider implications for students with an injury requiring crutches, wheelchairs.



MAINTENANCE/RENEWAL & INSPECTION OF EQUIPMENT




A system of routine testing and inspection is in place for specific equipment. These are tested by external specialist contractors and include:

the fire alarm system; PE equipment; DT equipment (including dust extraction systems); fire extinguishers; fume cupboards; lifts; emergency lighting, scaffold tower, “cherry” picker in the Sports Hall, intruder alarm systems, lightning protection system; boilers and gas appliances; chilled water coolers; hot water boilers in workrooms and the air conditioning unit for the network room.

Electrical Portable appliance testing is carried out on an annual basis on and fixed wire testing of all buildings is carried out every 5 years. All records and certificates of inspection are held by the Premises Manager. The caretakers are responsible for clearing low level gutters and drains and gullies to ensure the free flowing of surface rain water. A Ladder Register is held by the Premises Manager and the Handyman carries out termly of the ladders used to carry out routine maintenance to ensure they in good repair. Legionella monitoring is carried out throughout the year by the two Residential Caretakers and involves routine checks of water temperatures from boilers and taps around the site which is recorded and the water system flushed through at the end of a holiday period ready for the start of the new term. The School also buys into a Tree and Ditch Scheme operated by Babcock4S who regularly monitor the health of the trees on the school site and clear the ditch on the east side of the playing field annually.

Any small works of maintenance or repair required for equipment is undertaken as follows: Premises Manager seeks quotations from specialist contractors on basis of experience,

reliability and cost. Selected contractor is appointed by the Premises Manager on behalf of the School Contractor supplies certification prior to starting works (retained by Finance Manager) Contractor agrees Code of Practice: methodology and constrains of working during school

hours are included: i. No noisy work, except in emergencies, between 0830am – 3.15pm xvii. All operatives to wear company identification badges xviii. No smoking on school site xix. Contractors supply their own equipment xx. Water & electricity supplied by school xxi. For work during school hours, area to be cleared and separated from pupil

access for safety of pupils, staff & visitors to building xxii. No music in work area xxiii. Revised instructions to be taken by contractors only from Premises

Manager/Business Manager xxiv. Work areas to be cleaned at the end of each working day xxv. All rubbish to be removed off-site by contractors



xxvi. Working outside normal hours to be agreed with the Premises Manager/Business Manager

xxvii. Where appropriate, Contractor’s safety practices to be sent to the School prior to the contract period

Renewal Works to renew building elements are scheduled during holiday periods. Generally, under the supervision of an independent consultant, all major works undertaken carry a full Health & Safety File.



MONITORING THE POLICY


Reviewed by: HS&W Committee – Feb 2010

Review: annually

The Health Safety & Welfare Committee is responsible for reviewing the Health Safety & Welfare Policy on an annual basis and ensuring that it is brought to the attention of all new staff.

The Governors Sites & Accommodation Committee also reviews the policy and carries out both internal and external site inspections on a termly basis. The Medical Officer prepares a report on all accidents and illnesses each term. This report is reviewed by Senior Leadership Team, the Governors’ School & Communities and Sites & Accommodation Committees and also the Health Safety & Welfare Committee for trends and areas of concern.



PERSONAL PROTECTIVE EQUIPMENT (PPE)




Personal Protective equipment is supplied to students and staff when undertaking specific tasks. These include work in Design & Technology, Food Technology and Science Departments. These lessons are appropriately supervised as identified in the department’s Scheme of Work. All equipment supplied is routinely checked and maintained or replaced as necessary. Where a risk assessment identifies that PPE is required by staff to carry out a specific task safely then the PPE will be provided free of charge.



REPORTING DEFECTS




Any identified hazards, such as water spilt on the corridor floor, should be reported immediately to a Caretaker, the Premises Manager or the Receptionist as this could create the potential for slipping. Any electrical items with damaged cables or broken casings, or any broken furniture should be taken out of use immediately and reported to the Premises Manager via the Maintenance Helpdesk. When you wish to report a fault or make a request for caretaker/handyman assistance you can access the Maintenance Helpdesk as follows:

Click on the Start button, then All Programs Apps Maintenance Helpdesk Click on the “Report Fault” button

Complete the information requested in the blank fields: Reported by: type your initials Building: state building Room: state room number Fault Description: type fault or request

To confirm the task has been logged, click “Report Fault” A dialogue box will come up saying “Thank you for your submission” Click “OK” and then Click “Exit”

The Premises Manager will then arrange for a repair to be carried out or the damaged item to be removed.



RISK ASSESSMENTS




Risk Assessments

Under the Management of Health and Safety Regulations 1992 any activity identified as constituting a significant (medium/high level) risk to the health and safety of employees or other users (students, contractors, parents, visitors) should be assessed and a safe system of work devised, documented and implemented if the activity itself cannot be discontinued or substituted by a safer one. The HSE Document “5 Steps to Risk Assessment” gives further advice. A Risk Assessment form must be completed for each potentially harmful activity, by all persons who are responsible for areas (teaching and non-teaching) where risks can be identified. Heads of Department have ultimate responsibility to ensure that risk assessments have been carried out in their departments. If the risk is minimal (low level) it should be noted as such, and the activity should be monitored. No documented system is required unless and until some relevant change occurs and alters the level of risk (to medium or high). Where Risk Assessments result in the need for Personal Protective Equipment, these requests should be made to the Head of Department. Special Risk assessments should be carried out by Heads of Department when a member of staff becomes pregnant or has a significant health problem. All risk assessments should be reviewed on an annual basis by the Head of Faculty/Department or when a change of circumstance or procedure occurs. A copy of the assessment should be filed on the Shared Drive: JDS Health Safety & Welfare in the appropriate folder. Formal training on risk assessments can be arranged by contacting the Premises Manager, Marion Long.

http://frogserver/JDS%20Health%20Safety%20&%20Welfare/5%20steps%20to%20risk%20assessment.pdf

http://frogserver/JDS%20Health%20Safety%20&%20Welfare



SCHOOL TRIPS/OFF SITE ACTIVITIES

Compiled by: NJD/MEL Updated: February 2010



An educational visit is completed within one day; a school journey involves an overnight stay. It is important that teachers going out with parties are thoroughly familiar with their legal and professional responsibilities. Approval for all educational visits and school journeys must be obtained from the Head before firm arrangements are made. An application form has to be completed and given to the Educational Visits Coordinator (Nathan Davis) who will advise the Senior Leadership Team. All financial matters must be arranged through the Finance Department, who will also advise on passports, insurance, and grants. No letters should be sent to parents about arrangements unless they have first been seen and approved by the Educational Visits Coordinator, Deputy Heads and the Headteacher. The following points should be carefully observed: 1. At all times, a teacher accompanying a party has a duty of care towards the pupils in

his/her charge. The standard of care is that of a reasonable and careful parent combined with that of a reasonable and careful teacher. In this context, reasonable is defined by case law; it is fair to say that recent court decisions have placed an ever greater burden of responsibility on teachers.

2. A reasonable teacher will conduct the visit so that all foreseeable harm is avoided, both to the pupils and to those with whom they come in contact. It is reasonable to expect young people to be boisterous and excited and to take steps to control them. It is reasonable to issue clear instructions to pupils and parents before a trip about the standard of conduct required. It is reasonable to allow older pupils some free time if they are warned to stay together, to return at set times and to observe any prohibitions. It is reasonable to foresee that pupils will come to harm if they are left unsupervised for long periods, or near a potential hazard, or if they are allowed to disobey instructions. In essence, teachers accompanying a trip should err on the side of caution and leave nothing to chance.

3. Teachers may not make private arrangements with parents which run counter to their legal responsibilities. For example, a pupil should not be allowed to make his/her own way home late at night even with the parents’ permission.

4. When abroad, teachers are still bound by English Law where it is stricter than local law; they are bound by foreign law where it is stricter than English Law.

5. A written record, dated and signed, should be kept of all the instructions given to the pupils.

6. If there is an accident or misfortune, no admission of liability should be made in any circumstances; all enquiries should be referred to the Headmaster or Duty Officer. No press interviews or statements should be made.

In making detailed arrangements for any school journey or educational visit, staff should be aware of the need to carry out risk assessments, to make arrangements in case of emergency and to ensure that insurance cover is adequate. On residential trips, it will be necessary to ascertain details of diet, medication and allergy.



Standard letters and forms are available for members of staff planning journeys and visits. The school Policies handbook contains the following information which should also be consulted: Code of Conduct for School Journeys: Consent Form; Adventurous Activities.



SCHOOL TRANSPORT – MINIBUSES/COACHES




Overview The school owns two minibuses for the benefit of pupils to enable the curriculum and extra curricular activities to be augmented. One bus can accommodate 17 passengers (including the driver) and the other can accommodate 15. Each has a manual gearbox and is diesel-fuelled. Each user has a responsibility to care for the vehicles and to take reasonable steps to ensure that they are roadworthy. The driver should locate the fire extinguisher, first aid kit, the jack, warning triangle and the spare wheel. A brake test should be carried out soon after moving off. The Maintenance Man will carry out weekly checks, as follows:

1. Coolant, brake fluid and oil levels 2. Condition of wheels and tyres; tyre pressure 3. Lights, horn, windscreen wipers and washer 4. Safety belts and door locks 5. Check First Aid box is available and in date

A log book will be completed after each check. The vehicle should be left in a tidy state at the end of each trip. Litter bags are supplied for this purpose. Any damage or concerns about the vehicles’ roadworthiness or reliability should be reported to the Office Manager in Elmslie Building on return to the school or by the following day latest. The driver should complete a record-sheet after each journey. Only named drivers may use the minibuses. Staff wishing to drive the minibus must:

have a full UK driving licence with no traffic convictions in the last three years. Those who passed a test after 1997 will only be able to drive the 15 man bus.

not have a court case pending be at least 25 years old and have three years’ driving experience be tested by Atmos or another approved organisation. (The Office Manager in Elmslie

Building will make the necessary arrangements.) produce their driving licence annually for review by the Office Manager. be able to read a number plate from a distance of 20m (tested by the Office Manager

annually). A current list of qualified drivers can be obtained from the Office Manager. Safety Issues

It is the responsibility of the driver to ensure that all the passengers are wearing seat belts and that seating capacities are never exceeded (under any circumstances).

During the journey, luggage must be stowed securely, exits should not be blocked and the back door should be left unlocked.

All trips (except trips within a 30 minute radius of the School) should have two adults in each bus. For journeys over two hours, there should be two drivers. Long trips should not be undertaken after a day’s work.

Pupils should be supervised as they board and leave the minibus.



AA Relay and driver emergency information is to be found in a wallet attached to the windscreen next to the tax disc and minibus permit. In the event of a breakdown the Relay cover will ensure that not only is there a repair service, but also that students will be transported back to school.

High standards of behaviour are essential from all students. If a problem does arise, pull over as soon as it is safe, operate the 4-way flashers and deal with the situation with the vehicle stationary.

Speed: Both of the buses have been electronically limited to a speed of 62 mph.

Procedures

Bookings are made with the PE Department. Keys will be available from the PE Office. After use of the bus in an evening, the keys

must be returned by 9:00am the following morning. The logbook that is kept in the minibus must be filled in on return with all details

completed. There will normally be sufficient fuel in the vehicle. Always check the gauge before

setting off. For long trips where fuel purchase (diesel) in inevitable please collect the fuel card

from the Office Manager. Please keep the receipt and hand to the Finance Department on return to school.

Charges

Trips should be charged on the following basis:

The first 100 miles is charged at 50p per mile For journeys in excess of 100 miles, the charge is 25p per mile

Consent

Prior written consent of the parent/guardian must be obtained before carrying pupils in a minibus.

Regular team members need produce only one letter per year to give blanket permission.

Coaches

Only coach companies who comply with relevant legislation with regard to the carriage of children should be used when making a booking.

Supervision

Staff are responsible for ensuring the embarkation/disembarkation locations are safe. Staff must sit by the emergency exits. This will mean staff sit at the back of the coach as

well as at the front. Seatbelts must be worn by all persons and checking should be done periodically.



SMOKING




The School operates a No Smoking policy in compliance with the Smoke-free (Premises and Enforcement) Regulations and Smoke-free (Signs) Regulations for England which came into effect on 1 July 2007. Any contactor, member of the public or member of staff wishing to smoke must leave the school site.

Should these regulations be contravened individuals can face on-the-spot fines of £50 which can rise to up to £1000 should the issue be brought to court. Employers/managers of the premises can also face a fine of £200 — this figure can rise to as much as £2500 if not paid within the correct timeframe.



STAFF CONSULTATION




The Health Safety & Welfare Committee meets three times per year. The Committee is made up as follows:

SLT Link JDS

Premises Manager/Health, Safety & Welfare Co-ordinator MEL

Caretaker GEH

Medical Officer (First Aid Co-ordinator) TJH

Education Visits & Trips NJD

Community Arts & Extended School Activities ARC

SEN & VI, Pastoral and Student Council MJP

Practical Subject Areas: Design & Technology Performing Arts/Productions Science Visual Arts

DJT YKO MJL KVC

Concerns If there are any concerns with regards to health and safety in your department or you have suggestions for health and safety improvements please first use the line management structure. If you would like more general advice then please contact Marion Long, Premises Manager. Any health and safety concerns that are directly involved with maintenance or repairs should be notified to Marion via the Maintenance Help Desk or by telephone on extension 223.



STAFF HEALTH & SAFETY TRAINING AND DEVELOPMENT

Compiled by: MEL/JES

Updated: February 2010

Reviewed by: HS&W Committee – November 2010

Review: September 2011

All new staff should receive the Survival Booklet for New Staff which has been designed to help familiarise them with how the School operates. It should answer most of the immediate questions regarding day to day life at George Abbot. This booklet is essential reading and contains names, initials and location of all teaching and support staff, a copy of the school map as well as many other useful sections. An Induction check list is also used to ensure that all relevant information has been given to the new member of staff. Teaching Staff Heads of Department (HoDs) will play a very important role and are responsible for ensuring that new teaching staff receive any necessary paperwork including timetables, school planner, calendar, schemes of work and the faculty/department handbook. The HOD will also go through departmental policies, procedures and health and safety arrangements. Support Staff Similar to teaching staff the line manager is responsible for ensuring that new staff receive all relevant documentation. A “mentor” will be assigned to help staff through the first few weeks at the school. Departmental TA’s are often involved with storage of stock and putting up classroom displays. Anyone involved with carrying out these duties must read the literature available on the Staff Shared/JDS Health Safety & Welfare folder on Working at Height and Manual Handling. There is a 1-hour DVD available through the Training Centre which provides certificated training which counts towards personal development. Staff Development Staff Development plays a vital role at George Abbot in maintaining professional standards. The School Development Plan (SDP) is the main vehicle though which staff development is managed. The annual Performance Management meeting should highlight potential staff development needs and opportunities. There is also a full programme of CPD organised throughout the year and this allows all teaching and support staff the opportunity to create their own personalised CPD.

If staff have any questions or concerns with regards to health and safety they should first use the line management structure but can also seek advice from the Premises Manager/HS&W Coordinator.



STAFF WELL-BEING / STRESS

Compiled by: DJC Updated: February 2010



Work-Life Balance and Welfare Policy at George Abbot School

Below is an extract from the above policy which can be found in Staff Shared / Staff Development (DJC)/ Policies / Work Life Balance Policy

The Governors at George Abbot School recognise their responsibility for the well-being of all staff. Everyone must take responsibility for their own work-life balance and be aware of the example they are setting for others. All staff within the school, including the Headteacher, will be supported in attaining a balanced lifestyle where they can achieve their best at work and manage other areas of their life effectively. The strategies to support welfare and a balanced lifestyle will include:

Performance Management School Organisation Middle & Senior Management Welfare Monitoring & Evaluation

Results of annual reviews into work-life balance by the senior staff and Governing Body should be openly reported back to the staff with appropriate recommendations and to address new issues as they arise. The Governing Body will monitor the effectiveness of this policy through its health and safety monitoring procedures. It is not intended that any strategies suggested in this policy add to current workloads as this would go against the spirit of such a policy document.

http://frogserver/Staff%20Development%20(DJC)/Policies/Work%20Life%20Balance%20Policy.doc

http://frogserver/Staff%20Development%20(DJC)/Policies/Work%20Life%20Balance%20Policy.doc



SUPERVISION

Compiled by: MEL Updated: Reviewed by: HS&W Committee – 14 June 2010


Recommended class size As a general rule, class size should be in the order of 30/32 students. However, for practical lessons this is reduced to 20/21 students. As the class size figure for practical lessons is not set out in law, some associations recommend maximum number of pupils, e.g. the National Union of Teachers (NUT) suggests a maximum of 20 pupils and the Design and Technology Association suggests group sizes should not exceed 20-21 pupils. Pupil freedom George Abbot students do not have the freedom to leave the school premises during break and lunch times. Should a student wish to go home for lunch they must first obtain a pass from the Head of Building. Students with a doctor or dental appointment must have their student planners signed by their parents notifying the School of the appointment. All pupils must sign in and out in either Elmslie or Raynham offices. Sixth Formers are given the freedom to leave the site at break times but they must sign in and out at Raynham Office. Permission can also be given for sixth form students to leave the site for study but generally they are encouraged to stay. Again they must sign in and out of Raynham Office. Supervision during break times There is one member of staff on duty in each of the separate playgrounds at break times. Others also patrol the surrounding areas. Duty staff are easily identifiable by their high visibility yellow vests and each has been given instruction on what type of student activities are acceptable. Any accidents or injuries are immediately referred to the Medical Officer. Any playground defects will also be reported to the Premises Manager. Residential School visits The adult to pupil ratio needed for residential visits is 1:10, but other factors can affect this. Once a risk assessment has been completed for the trip then the amount of supervision will be determined. For mixed sex groups there must be an appropriate number of both male and female staff. CRB Clearance The Department for Children, Schools and Families (DCSF) 2007 guidance document Safeguarding Children and Safer Recruitment in Education says that head teachers and local authorities have discretion to allow an individual to start work pending receipt of the CRB disclosure, but should ensure the individual is appropriately supervised.

All staff and volunteers who work in at George Abbot must undergo an enhanced CRB check before beginning their employment or volunteer duties. However, in certain exceptional circumstances the Headteacher may give permission for a member of staff/volunteer to commence their employment or visit prior to the check being completed.

Under these circumstances, appropriate supervision should reflect what is known about the individual, their experience, the nature of their duties and the level of responsibility they will carry. A risk assessment form is obtainable from the Head Teacher’s Secretary and should be completed. Supervision arrangements should be reviewed at least every two weeks until the CRB disclosure is received.



All new staff must register with the ISA with effect from 1 November 2010 and all current staff will be phased in by 2015. It will be illegal for any employee to work with children if not registered with the ISA as well as for an employer to employ someone who is not on the ISA register. Staff will still need an enhanced CRB as well as ISA registration.



UNIFORM

Compiled by: SPM Updated: February 2010



No make up or jewellery is to be worn, except for one small plain stud in each ear and a watch. However, any earrings must be removed prior to any PE lessons.

A high standard of personal appearance is expected of all students and anyone arriving in non-uniform clothing may expect to be disciplined. HOUSE T-SHIRT – worn on specific house days for some inter-house sports competitions. Students are also allowed to wear House T Shirts during the second half term in the summer instead of their white shirt and tie. MAKE-UP, EARRINGS and JEWELLERY are NOT permitted in School. However, one small, plain stud in each ear is acceptable. Hair should be of a natural colour; extreme hairstyles are not permitted. Facial piercings including (but not limited to) lip, nose and eyebrow are not permitted and students may be placed in isolation until removed. GENERAL ITEMS – There is no set uniform with regard to outdoor coats or scarves. However, there is an optional school fleece to wear over blazers. The fleece may NOT be worn in lessons, but to and from school, in the playground, between buildings and before/after sports fixtures. Students should have a school bag/s of an adequate size to carry their equipment and outdoor clothing and suitable for wet weather.



USE OF VDUs /DISPLAY SCREEN EQUIPMENT




Any member of staff who makes significant use of VDUs should undertake a display screen assessment. Before carrying out the assessment you must first read the document: HSE Working with VDUs which gives advice and training in the use of VDUs such as the maximum time that should be spent on a VDU without a break, your entitlement to an eyesight test and the correct posture that should be used when at your workstation. Please note that the School will pay the current applicable cost towards the cost of corrective appliances if the optician considers glasses are required for the purpose of display screen work. The assessment is available from the link below and can be completed on line. When you are completing the assessment if you state No to any of the questions you must make a comment as to whether something can be done to change the situation of whether it is not applicable. Completed assessments should then be copied to Marion Long for her review. Display Screen Equipment – Individual Assessment Form

http://frogserver/JDS%20Health%20Safety%20&%20Welfare/Risk%20Assessments/VDU%20assessments/HSE-Working%20with%20VDUs.pdf

http://frogserver/JDS%20Health%20Safety%20&%20Welfare/Risk%20Assessments/VDU%20assessments/HSE-Working%20with%20VDUs.pdf

http://frogserver/JDS%20Health%20Safety%20&%20Welfare/Risk%20Assessments/RA%20-Display%20Screen%20Equipment%20-Individual%20Assessment-Form.doc



VEHICLES ON SITE




Only Staff and Visitors are allowed to park on the School site. Staff are provided with a parking permit which must be displayed on their windscreen. Parking is restricted to the designated parking bays only. Speed humps have been installed along the service road to restrict driving speeds to 10mph. A one-way system is in operation on the internal service road – vehicles enter through the Elmslie entrance and exit by Raynham. Bollards have been inserted across the access road to the back of the site near the entrance to USIC for the safety of staff and students. The bollards can only be removed to provide access in lesson time and not during break, lunch or movement periods between lessons. A Delivery Bay is located on the service road next to the Sculpture Garden for delivery of parcels. No-one should park in this bay. If there are no designated parking bays available for staff and visitors then they must park off site on Woodruff Avenue. All Sixth Formers must park off site in a considerate manner to our neighbours.

If you intend leaving your car on site overnight please inform the Premises Manager.



VOILENCE TO STAFF / STAFF SECURITY




All visitors to the School are required to sign in at Elmslie Reception and are issued with a Visitors badge. Any unauthorised person on site should be tactfully asked “can I help you?” If there is the potential for aggression or violence from a visitor or parent then ensure you arrange the meeting in an appropriate location. Perhaps the timely intervention of a colleague entering the room could help prevent a situation deteriorating. Violence to Staff Abusive, threatening or violent behaviour towards a member of staff will not be tolerated. Visitors behaving in this way are likely to be removed from the premises and prosecuted. All incidents must be reported immediately to the Headmaster or, in his absence, to one of the Deputy Heads. The date and time of the incident must be recorded and the names of any witnesses. The Headmaster and SLT, in consultation with the victim, will decide on any further action to be taken. For further information see Guidance Note F4 of Surrey County Council’s Health & Safety Manual - “Aggression and Violence”.

Security

The Cleaning Company is responsible for ensuring that the School is securely shut at the end of each day and the intruder alarms set. There are four key holders (two Caretakers, a Handyman and All Security Ltd.) who will be called out by the appropriate intruder alarm company dependent upon which building goes into alarm. Secom is responsible for Elmslie, C-Block, T-Block and Raynham (including the Art Hut and PA&6FC), Admiral Security is responsible for the Wilson Building and Active Security is responsible for the Cricket Centre. It is every member of staff’s responsibility to ensure that he/she takes the necessary measures to make safe the materials and equipment in his/her care.

Keys, bags, etc. should not be left unattended Lost keys should be notified to the Premises Manager immediately Any lost or stolen valuables should also be reported immediately The police should be informed of any thefts and the crime number noted The Headmaster, Premises Manager or a member of SLT should be notified

immediately if anyone is seen acting in a suspicious way. Do not leave valuable property on view; lock personal possessions away as the school is not insured for walk-in theft. Staff must also be aware that the school’s insurance policy does not extend to staffs’ personal property. The Premises Manager is responsible for making certain that all alarm systems (fire and intruder) are regularly serviced and tested.



WORKING AT HEIGHT




The Work at Height Regulations 2005, as amended by the Work at Height (Amendment) Regulations 2007. The Regulations apply to all work at height where there is a risk of someone falling from a higher level.

A third of all reported fall from height incidents involve ladders and stepladders. On average this accounts for 14 deaths and 1200 major injuries to workers each year. Many of the injuries are caused by inappropriate or incorrect use of the equipment. A risk assessment should be carried out. The hierarchy of controls in a risk assessment are:

Firstly to avoid work at height where possible Then to prevent falls from height and, failing that To reduce the consequences of a fall

Always use the correct equipment if you have to work at height. This includes all work that necessitates you to stand on something to achieve the task. Desks and chairs do not comply. Your department may have to invest in a kick stool or a small step ladder so that the task can be completed safely. Teachers/Teaching Assistants using step ladders or other access equipment to put up displays or retrieve resources from a higher level must:

carry out a pre-use check that the ladder is in good condition make sure there is enough space available to fully open the ladders use any locking devices check the ground is firm and level check floors are clean and not slippery

also that the work is of short duration (maximum 30 minutes) light work (up to 10kg) do not work off the top two steps unless you have a safe handhold on the steps maintain three points of contact (hands and feet) at the working position avoid side-on working do not overreach – make sure your belt buckle (navel) stays within the stiles and

keep both feet on the same rung or step throughout the task any work over a height of 6 feet must be notified to the Premises Manager

The Health and Safety Executive Working at Height Guidance publication explains the extent of the regulations and the legal expectations. This document and other relevant documentation are available to staff on the Shared Drive: JDS Health Safety & Welfare folder.

http://frogserver/staffshared$/JDS%20Health%20Safety%20&%20Welfare/The%20Work%20at%20height%20regulations%202005.pdf



WORK EXPERIENCE

Compiled by: SEK/HLR/JS/LR/AZM

Updated: March 2010 Reviewed by: HS&W Committee – February 2010


Year 10: It is a statutory requirement for all Key Stage 4 students to undertake between five and ten days work experience (WXP). George Abbot students undertake their WXP week during the summer term of Year 10. The aim of this WXP is to give these students an insight into the world of work.

All applications for work experience (WXP) are made via Trident for Edexcel who abides by their own guidelines and policies. Students are encouraged to find their own placement. If they do not, Trident for Edexcel will endeavour to place them with an employer. All work places have to undergo a health and safety (H&S) visit from Trident for Edexcel and all employers must have current employer liability insurance. Students receive the following information and preparation: An explanatory letter to the parents complete with the Trident for Edexcel form and the

self-placement form. Forms are handed out during Personal and Social Education (PSE) lessons in October. Deadlines are set for their return.

A WXP preparation session for all year 10 students during PSE lessons or via a suspended timetable session. This includes: how to make contact with the employer prior to the WXP week, H&S issues, how to deal with any problems that may arise and filling in the WXP diary.

During the WXP placement it is the aim of the school for a member of staff to make contact with each student, either personally or by a telephone.

All students are made aware of the school’s telephone number for any problems during the school day, and are given a mobile number which is held by a senior member of staff for outside of school hours.

Following the WXP all students have a debrief session during their PSE lesson. Extended Work Experience This type of work experience is open to Years 10 and 11. This differs from the WEX above in that students will attend a work placement between one and three days per week over a whole year. The same health and safety arrangements are in place, as stated above, with Trident for Edexcel with the addition of school contact with the employer once every half term by phone and a termly visit to the work placement. Students are monitored on an informal basis at school. Year 12: All Year 12 students participate in work related learning (WEX), which takes place in the summer months, namely July, but students may carry out some for of WEX at any stage during their time in the Sixth Form. WRL is a core element of the Sixth Form Graduation certificate. The WEX programme helps students to develop their key skills’ evidence for working with others and students are asked to reflect on their experiences as part of this evidence. Unlike Year 10, Sixth Form students ‘self place’ in a particular field that may interest them for future employment or for their University plans. As in Year 10, Trident for Edexcel is enlisted to do all the necessary Health and Safety and Insurance checks.



Key objectives of WEX are to: Promote the value of learning in the workplace Help students develop next steps in their career planning – comments received

from employers will be directly used as references for University, Art School or job applications

Value the concept of working with others Creative and Media Diploma

Guildford Partnership Statement This is a most important area for staff that are organising student placements away from the Home Centre during collaborative education and training provision. Health and Safety legislation is complex and subject to continual review and updating, such that staff working in educational institutions would find it very difficult to keep abreast of all aspects across the whole range of possible placements. A duty of care to the student will always exist within the responsibilities of the Home Centre institution. The placement of the student in an appropriate Host Centre environment is therefore the responsibility of the member of staff organising the placement. It is essential therefore that a risk assessment is carried out on the placement by a qualified health and safety person. If there is no qualified member of staff within the institution, expert help should be sought. Knowledge of health and safety within particular industries lies within those industries and therefore risk assessments specific to the activities to be undertaken by the student on placement must be conducted by a competent person within the Host Centre organisation. This risk assessment must be passed to the Home Centre and parents/carers of the student before the placement begins. Checklist The partnership uses a full checklist completed by host institutions prior to the commencement of the course. Legal responsibilities in the workplace Because of the nature of the course, we often work with external employers, and thus Prohibited Employment and Restrictions legislation is used to ensure the safety and security of students in the workplace in line with:

Employment of Women, Young Persons and Children Act 1920 Children and Young Persons Act 1933 and subsequent amendments

Shops Act 1950 Agriculture (Safety, Health and Welfare Provisions) Act 1956 Factories Act 1961 Employment Act 1989

Health & Social Care AS Level Students go on a one week placement to a health social care or Early Years facility. This placement is intended to allow students to see caring services first hand, which will help them to complete coursework requirements. A health and safety check is carried out on the placement and public liability insurance must be in place. Students must be given a full health and safety briefing on their first day. Students are not permitted to be left alone with patients/clients.



Health & Social Care A2 Level Students visit a Primary School for 3 sessions to observe how Primary teachers deliver the NC KS1. This assists them with coursework requirements. A health and safety check is carried out on the placement and public liability insurance must be in place. Students must be given a full health and safety briefing on their first day. Students are not permitted to be left alone with children.

Documents

Health, Safety & Welfare Policy and Arrangements for · PDF fileHealth, Safety & Welfare Policy Page 1 of 59 Reviewed December 2013 Health, Safety & Welfare Policy and Arrangements