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HealthandSafetyPolicyMay2018.docxPage1of28
Health&SafetyPolicy
NorburyManorBusinessandEnterpriseCollegeforGirlsKensingtonAvenue,ThorntonHeath,CR78BT
DateofPolicy: 1stSeptember2017
DateofReview: May2018Signedforby: Headteacher
Descriptionofchanges: ExternalreviewVersion: 2017V1
Governorcommittee: Premises/HandSGovernorreviewdate: May2019Staffresp.forreview: ACP/DH/WK
HealthandSafetyPolicyMay2018.docxPage2of28
1. SAFETYPOLICYSTATEMENT
1.0 GeneralStatementofIntentThissafetypolicyhasbeenadoptedandagreedbyNorburyManorBusinessandEnterpriseCollegeforGirls(hereinafterknownasNMBEC)asitsgeneralstatementofintentregardinghealthandsafety.Itsetsoutresponsibilitiesandrolestohelpensurecompliancewithallrelevantstatutoryprovisions.NMBECrecognisesandacceptstheresponsibilityasanemployerforprovidingasafeandhealthyworkplaceandworkingenvironmentforallstaffandtoprotect,sofarasisreasonablypracticable,allpersonswhomaybeaffectedbyanyofitsactivitiesincludingstudents,volunteers,parentsandvisitors.NMBECwilltakeallreasonablestepstomeetthisresponsibility,payingparticularattentiontotheprovisionandmaintenanceof:• Plant,equipmentandsystemsofworkthatissafeandwithoutriskstohealth.• Safearrangementsfortheuse,handling,storageandtransportofarticlesandsubstances.• Sufficientinformation,instruction,trainingandsupervisiontoenableallstafftoavoidhazards
andcontributepositivelytotheirownhealthandsafetyatwork.• Asafeplaceofworkwithsafeaccessandegress.• Ahealthyworkingenvironmentwithadequatewelfarefacilities.NMBEChasundertakentoprovidecompetenttechnicaladviceonhealthandsafetymattersandadvicemaybesoughtfromtheHeadteacher.TheHeadteacherandstaffhavetheresponsibilityforimplementingthispolicythroughoutNMBECandmustensurethathealthandsafetyconsiderationsaregivenpriorityinplanninganddaytodaywork.TheHeadteacherisresponsiblefortheproductionofsafetyguidance,andstaffwillbeconsultedasandwhennecessaryduringthedevelopmentofsuchguidance.Staffareexpectedtoco-operateasfarasispossiblewithNMBECtoenableittocarryoutthispolicy.Eachstaffmemberhasaresponsibilitytotakereasonablecareoftheirownhealthandsafetyandthatofotherpersonswhomaybeaffectedbytheiractsoromissionsatwork.AcopyofthispolicyisavailabletoallstaffandcoversNMBECactivitiesonly.Withaviewtopromotinggoodpracticescoveringhealthandsafetyatwork,werequiretheco-operationofallrelevantpartiesandencouragetheinvolvementofallstaffandsub-contractors.Thepolicyissupportedbyarangeofguidanceandinformationdocuments.
Name: AmandaComptonPosition: HeadteacherDate: 1stSeptember2017 ReviewDate:May2019
Thispolicywillbereviewedannually,andasandwhennecessary.Forexample:whentherearesignificantchangesintheworkplace,afteralegitimaterequestorwhenlegislationrequiresit.
HealthandSafetyPolicyMay2018.docxPage3of28
1. SAFETYPOLICYSTATEMENT........................................21.0 GeneralStatementofIntent....................................................................................................22. ORGANISATION/RESPONSIBILITIES............................52.0 NMBECshall.............................................................................................................................52.1 TheBoardofGovernorsshall...................................................................................................52.2 TheHeadteachershall.............................................................................................................52.3 AllDepartmentHeads,LineManagersandSupervisorsshall..................................................52.4 AllStaffandVolunteersshall...................................................................................................52.5 Contractorsandsub-contractorsshall.....................................................................................62.6 Safetyrepresentatives:............................................................................................................63. ARRANGEMENTS/GUIDANCE.....................................73.1 AccessandEgress....................................................................................................................73.2 Accident/Incident/Dangerousoccurrencereporting:..........................................................73.3 Asbestos...................................................................................................................................93.4 Audit(healthandsafety).........................................................................................................93.5 Bombthreats...........................................................................................................................93.6 Buildingmaintenanceandrepairsinworkplaces....................................................................93.7 Chemicalsafety–COSHH(ControlofSubstancesHazardoustoHealth)................................93.8 Communication&consultation.............................................................................................103.9 Consultants,expertsandexternaladvisors...........................................................................103.10Contractorcontrol.................................................................................................................103.11Disabilitydiscrimination/EqualityAct..................................................................................103.12Displayscreenequipment(DSE,orcomputerwork).............................................................113.13Drugsandalcoholatwork.....................................................................................................113.14Electricalsafety......................................................................................................................113.15EnforcementofHealth,SafetyandFire.................................................................................113.16Emergenciesorcatastrophies................................................................................................123.17Equipment..............................................................................................................................123.18Fireandemergencyprocedures............................................................................................123.19FirstAid..................................................................................................................................153.20FurtherGuidance...................................................................................................................163.21Gassafety...............................................................................................................................163.22Hazardreporting:...................................................................................................................163.23Healthsurveillance.................................................................................................................163.24Housekeeping........................................................................................................................163.25Induction................................................................................................................................173.26Infectioncontrolpolicy..........................................................................................................173.27Loneworking..........................................................................................................................173.28MachinerySafety...................................................................................................................173.29ManualHandling....................................................................................................................183.30Monitoringofstandards........................................................................................................183.31Movementaroundthebuilding.............................................................................................183.32Newandexpectantmothers..................................................................................................193.33Noise......................................................................................................................................193.34Outdoorandremoteworkers................................................................................................193.35Permitstowork......................................................................................................................193.36Personalprotectiveequipment(PPE)....................................................................................203.37Powertools............................................................................................................................203.38Pressuresystems...................................................................................................................203.39Radioactivematerials.............................................................................................................203.40Riskassessments....................................................................................................................213.41Safetymeetings.....................................................................................................................22
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3.42Safetysigns............................................................................................................................223.43Slips,tripsandfalls................................................................................................................233.44Smokingpolicy.......................................................................................................................233.45Staffcorridoruse...................................................................................................................233.46Storage...................................................................................................................................233.47Strangersonthepremises.....................................................................................................243.48Stressintheworkplace..........................................................................................................243.49Temporaryworkers................................................................................................................243.50Training..................................................................................................................................243.51TripsandTravel......................................................................................................................253.52Violenceatwork....................................................................................................................253.53Visitors...................................................................................................................................253.54Waste.....................................................................................................................................253.55Welfare..................................................................................................................................263.56Workatheight.......................................................................................................................263.57Workequipment....................................................................................................................263.58Workplaces............................................................................................................................263.59Organogram.Forfullorganisationchart,seeAppendix1.....................................................264. REFERENCES..............................................................275. APPENDIX1–FULLORGANOGRAM...........................28
HealthandSafetyPolicyMay2018.docxPage5of28
2. ORGANISATION/RESPONSIBILITIES
2.0 NMBECshall
• Ensurethereisaneffectivepolicyforhealthandsafetyforallstaffandperiodicallyreviewandimplementanynecessarychanges.
• EnsuretheprovisionsoftheHealthandSafetyatWorketc.Actandallrelevantstatutoryprovisionsareobserved,sofarasisreasonablypracticable.
• Ensureallliabilityiscoveredbyinsuranceanddecidetheextenttowhichrisksareacceptable,whetherinsuredornot.
• Executeplannedandpreventativemaintenancetoallareasandplantundertheircontrolsoastoensureworkplacehealthandsafetyandfiresafety.
2.1 TheBoardofGovernorsshall• Periodicallyreviewthecontentsofthisdocumentandoverseeitsimplementation.
2.2 TheHeadteachershall
• Haveultimateresponsibilityforensuringtheeffectiveimplementationofthispolicy.• Ensurethatfundsandotherresourcesareprovidedtomeettherequirementsofthispolicy.• Ensurethepolicyisproperlyunderstoodbyalllevelsandthatallstaffareawareoftheirduties
andresponsibilitiesundersafetylegislation.• Ensurethathealthandsafetyresponsibilitiesareincorporatedinjobdescriptions.• Ensurehealthandsafetyresponsibilitiesallocatedtoothersareproperlycarriedout.• Takeadirectinterestinthispolicyandatalltimessupportpersonsimplementingit.• Ensuretheprovisionforsuchinformation,instruction,trainingandsupervisionasisnecessary
toensurethehealthandsafetyatworkofallstaff.• Insistthatsoundworkingpracticesarefollowedandthatworkisplannedandrisksassessed
andcarriedoutinaccordancewithcurrentguidance.• FollowtheadviceofanyEnforcingAuthorityInspectororotherappropriateOfficer.• Takeactionwithoutdelay,wheneverhealthandsafetyrisksareidentified.• Ensurethataccidentsandincidentsarerecordedandreviewallinvestigationreports.• Ensurethatallrelevantitemsareconsideredbyhealthandsafetymeetings.• Ensurethatsuitableandsufficientriskassessmentsofsignificanthazardsareundertakenand
thatappropriatecontrolmeasuresareeffectivelyinplace.
2.3 AllDepartmentHeads,LineManagersandSupervisorsshall• HelpdevelopthehealthandsafetystrategytoenablethePolicyobjectivestobeachieved.• HelpmonitorandreviewthePolicyandproceduresdealingwithhealthandsafetymatters.• Beinvolvedintheproceduresforsuitableandsufficientriskassessmentsofsignificanthazards
andhelpimplementappropriatecontrolmeasuressuchastraining,instructionandprotectiveclothingandequipment.
• Actinaresponsiblemanneratalltimesandsetagoodexampleinrelationtoworkplacehealthandsafety.
2.4 AllStaffandVolunteersshall• Comply,sofarasisreasonablypracticable,withallhealthandsafetylegislationandassociated
guidance,aswellastherequirementssetoutinthispolicy.• UndertaketraininginsafetymatterswhentheneedisidentifiedbyNMBEC.• Immediatelyreportincidents(includingallaccidents,nearmisses,anddangerousoccurrences,
damagetopropertyorplantandindustrialdiseases)totheirLineManager,andcompletetheaccidentreportform.
HealthandSafetyPolicyMay2018.docxPage6of28
• Report,assoonasreasonablypracticable,anysignificanthazards(orpotentialhazards)thattheyidentifytotheirimmediateLineManager.
• Whereverpossible,makesuggestionstoimprovehealthandsafetytotheHeadteacher,PremisesManagerorSBM.
2.5 Contractorsandsub-contractorsshall
• Beresponsiblefortheirownareasofresponsibilityandhealthandsafetymanagementarrangements.However,toprotectstaff,students,contractorsandthoseinthevicinityofwork,everyoneshouldco-operate,co-ordinateandcommunicateasappropriateforthepurposesofhealthandsafety.
NOTE:Horseplaywillnotbetoleratedandfailuretocomplywithhealthandsafetymayresultindisciplinaryaction.NostaffofNMBECmaycarryoutorauthorisepracticeswhichplacestaff,studentsorothersindanger,orwhichareindirectbreachoflegalrequirements.
2.6 Safetyrepresentatives:Safetyrepresentativesmay:• Investigatehazardsanddangerousoccurrencesandexaminethecauseofaccidents.• Investigatestaff’complaintsconcerningstaffhealth,safetyorwelfare.• Makerepresentationonmattersarisingoutofhealth,safetyorwelfareofstaff.• Carryoutinspectionsoftheworkplaceandattendsafetymeetings.• Representstaffinconsultationsattheworkplacewithinspectors.
HealthandSafetyPolicyMay2018.docxPage7of28
3. ARRANGEMENTS/GUIDANCE
3.1 AccessandEgressNMBECiscommittedtoprovidingasafeplaceofworkandasafemeansofaccessandegresswithinallpartsoftheCollege.Safeaccessandegressincludesmovementinandoutoftheworkplace,andsafeaccesswithintheworkplace.Thispolicycoversthefollowing:• AccesstoandegressfromtheCollege• Routesthroughworkingareas• Accessibilityofstorageareas• Accesstoandegressfromanindividual’sworkplace• Emergencyexitroutes• Useofaccessequipment,suchasladders• Limitationofaccesstohazardous/highsecurityareas• Temporaryarrangementsforaccess• ExternalpathwaysandroadwaysaroundtheCollege• Commonpartsofthebuildingse.g.receptionetc.
3.2 Accident/Incident/Dangerousoccurrencereporting:AnAccident:"anyunplannedeventthatresultsinpersonnelinjuryordamagetoproperty,plantorequipment.AnIncident:"anyunplannedeventthatresultsindamagetoproperty,plantorequipment,butnoinjurytoaperson”.ANear-miss:"anunplannedeventwhichdoesnotcauseinjuryordamage,butcouldhavedoneso."Examplesinclude:itemsfallingneartopeople;vehicleincidentsandelectricalshort-circuits.ReportingProcedureAllaccidents,incidentsandnearmisses(otherthantrivialincidents)shouldbeenteredintheappropriateAccidentBookattheMainReceptionOfficeandcounter-signedbyaFirstAider.IfthestafforstudentcannotgettotheMainReceptionOfficeorMedicalRoomFrontOffice,ateachershouldringorotherwisenotifytheMainReceptionOfficeorMedicalRoomstaffwhowillnotifyafirst-aidertomovetothesceneoftheaccident.TheMainReceptionOfficestaffandFirstAiders(dinnersupervisorsatlunchtime)willtakeappropriateaction,inconsultationwiththeHead,YearLeadersasnecessary.Allseriousincidentsmustbeinvestigatedwithaviewtoidentifying,wherepossible,actionsthatcanbetakentohelppreventare-occurrence.• Ifanaccidentoccurstoastudent,ensurethattheparentisadvisedviathe“ParentNotification
ofanAccidenttoChildForm”-notacopyoftheaccidentbook.• Ifanaccidentoccurstoacontractororvisitor,theyshouldalsonotifytheirownemployer
whereapplicable.Managementwillensurethat,whereapplicable,therequirementsofRIDDOR(theReportingofInjuries,DiseasesandDangerousOccurrencesRegulations)aremet.RIDDOR(ReportingofAccidents,Incidents,DiseasesandDangerousOccurrencesRegulations).
HealthandSafetyPolicyMay2018.docxPage8of28
Someaccidentsandincidents(generallythemoreserioustypes)arereportabletothehealthandsafetyinspector(HSE)underthe“RIDDOR”regulations.RefertoseparateguidancefromHSEwebsiteforthefulllistofwhatmustbereportedtotheinspectorbutingeneral,hereisasummary:InjuriesandillhealthtoEMPLOYEES:• ThePremisesManagersupportedbytheSchoolBusinessManagerwillreport,andkeep
recordsof,allRIDDORreportableincidents.• NMBECwillkeeprecordsofalloccupationalinjuriesthatresultsinastaffmemberbeingoff
workformorethanthreeconsecutivedays(thosetheseneedNOTbereportedtotheHSEunderRIDDOR).
• Accidentsthatresultindeathoraspecificinjurywillbereportedwithoutdelay.• Allotherreportableaccidentswillbereportedwithin15daysoftheaccident.• Reportableoccupationaldiseaseswillbereportedwhenawrittendiagnosisisreceivedfroma
doctor.PhysicalviolenceSomeactsofnon-consensualphysicalviolencetoapersonatwork,whichresultindeath,aspecifiedinjuryorapersonbeingincapacitatedforoversevendays,arereportabletotheHSE.Examplesofreportableinjuriesfromviolenceincludeanincidentwhereateachersustainsaspecifiedinjurybecauseastudentormemberofthepublicassaultsthemwhileonschoolpremises.Thisisreportable,becauseitarisesoutoforinconnectionwithwork.InjuriesandillhealthtoSTUDENTANDOTHERSNOTATWORK:InjuriestopupilsandvisitorswhoareinvolvedinanaccidentatschooloronanactivityorganisedbytheschoolareonlyreportableunderRIDDORiftheaccidentresultsin:• thedeathoftheperson,andaroseoutoforinconnectionwithaworkactivity;or• aninjurythataroseoutoforinconnectionwithaworkactivityandthepersonistakendirectly
fromthesceneoftheaccidenttohospitalfortreatment(examinationsanddiagnostictestsdonotconstitutetreatment).
TheeasiestmethodtoreporttotheHSEistogoonlineandcompletetherequiredformviatheHSE’sRIDDORwebsitewww.hse.gov.uk/RIDDOR.Atelephoneserviceisinplaceforreportingfatalandmajorinjuriesonly:theIncidentContactCentreon08453009923(openinghoursMondaytoFriday8.30amto5pm).NMBECwill,whereappropriate,informtheInsuranceCompanyofanysignificantaccidentsorincidents.TheAccidentBooksarelocatedintheMainReceptionOffice
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3.3 AsbestosAsbestosisasignificanthazardwhenitisdisturbed,thefibresbecomeairborne,andtheyareinhaled.Asaresultasbestosshouldneverbebrokenup,sweptup,abraded,cutordrilled,workedonorremovedwithoutauthorisationandawrittensafeworkingprocedure.NOstaffarepermittedtoworkwith,damageorremoveanyasbestosorasbestos-containingmaterials(ACMs).Wheredamagedasbestos(orACMs)isdiscoveredontheCollegepremises,stopwork,evacuatetheareaandnotifytheHeadteacherassoonaspossible,soanassessmentismadeastowhatactionisrequiredbyallparties.Shouldanyworkberequiredonasbestos,anassessmentwillbemadepriortothatworktodecideonthesafestmethod.Thismayinvolvetheuseofanapprovedasbestoscontractor.NMBEChasanasbestossurveyinplaceandthiswillbepresentedtoanycontractororsub-contractorsrequiredtoworkinareascontainingACMs.Theconditionoftheasbestosonsitewillbecheckedonanannualbasistoensurethatitremainsalowrisk.TheAsbestosSurveyislocated:IntheH&SFolder.
3.4 Audit(healthandsafety)Inordertomonitoranddevelophealth&safetystandards,randomvisualhealthandsafetyinspectionsandcheckswillbeundertakenbymanagementandotherstaffandtheresultsusedtofurtherimprovesafetysystemsandprocedureswithinNMBEC.
3.5 BombthreatsStaffareinstructedthattheymustnotattempttomoveasuspectparcelorpackage.Instead,informtheHeadteacherandimplementtheproceduresaslaidoutintheBombThreatPolicy.
3.6 BuildingmaintenanceandrepairsinworkplacesWhenevermajorworkisplannedinoccupiedareas,theriskswillbeidentifiedbytherelevantpersonsinvolvedandsuitableprotectivemeasureswillbearranged.Workundertakenbyoutsidecontractorswillbesubjecttoapprovalandtherelevantriskassessmentsandmethodstatements.IfyoususpectanyworksthatarebeingundertakenwithinNMBECpremisespresentahealthandsafetyrisktostafforothersinthevicinity,reportittotheHeadteacher,PremisesManagerorSchoolBusinessManagerimmediately.
3.7 Chemicalsafety–COSHH(ControlofSubstancesHazardoustoHealth)TheCOSHHregulationsregulatetheexposuretohazardoussubstancesandprocessesusedin,andarisingfrom,workactivities.Theessentialrequirementistomakeanassessmentoftherisktohealtharisingfromworkprocessesandtakemeasurestoprotectthehealthofstaffandothers.NMBEChascarriedCOSHHassessmentsofrisksandintroducedappropriatemeasurestopreventorcontrolexposure.TheseassessmentsareavailabletoallpersonsthatmaybeaffectedbyCOSHH.Ingeneral,chemicalsafetyisoftensensiblesafetyso:• Trynottousedangerouschemicals/substancesinthefirstplace.• Trytoreplacethechemicals/substancewithasaferalternative.• Tryandreducethequantityand/orfrequencyofuse.• Donotmixchemicalsorsubstancesunlesstheyarecompatible.• Usegoodventilation,glovesand/orgogglesformoreprotection.
HealthandSafetyPolicyMay2018.docxPage10of28
• Alwaysstorethechemicalsandsubstancesafely.• Donoteat,drinkorsmokewhenhandlingchemicalsorsubstances.• Maintainahighlevelofhygienehandlingchemicalsorsubstances.• AdheretoanySafetyNoticespostedintheworkingarea.
GasunderPressure
Corrosive Flammable Dangeroustoenvironment
Longtermhealthhazards
Toxic Oxidising Explosive Irritant Harmful
NOTE:Processessuchassand-blasting,paint-sprayingandwood-cuttingetc.won’thavethesesymbolsbutstillneedassessmentsiftheyarepotentiallyharmfultostaffandothers.
3.8 Communication&consultationNMBECacceptstheneedtohaveandmaintaineffectivelinesofcommunicationtoenablehealthandsafetyinformationtobepassedtostaffandthoseaffectedbytheworkactivity.Thesemayinclude:contractors,sub-contractors,parents,clients,consultants,inspectors,visitorsetc.
3.9 Consultants,expertsandexternaladvisorsTheremaybeoccasionswhenqualifiedspecialistadviceisrequiredtoensurethatspecifictasksarecompletedsafelyandcompetently.Inthesecircumstancestheservicesofacompetentexternaladvisor,expertorconsultantwillbeobtained.Currently,NMBEChasappointedGroveServices(UK)LimitedasaccesstoCompetentAdvice.JeffManion.CMIOSH,FRSPH,MIIRSMRSP,MIHPE,SpDipEM.RegisteredwiththeCITBfortheControlofLegionella.
3.10 ContractorcontrolNMBECwillendeavourtoensurethatthecontractorsandsub-contractorsweengagehavetheskillsandknowledgetocarryoutthecontracttotherequiredstandardswithoutriskstohealthandsafety.Allvisitorstositewillsigninandmustagreethattheirworkwillhavenoadversesafetyimpactonstafforthoseinthevicinity.Dependingonthescopeoftheworktobeundertaken,highriskworkwillnotbepermittedunlessitisunderthecontrolofapermittoworksystem.Dependingonthetypeofworkthattheycarryout,contractorsandsub-contractorsmaybesubjecttoaformalvettingandapprovalsystem.
3.11 Disabilitydiscrimination/EqualityActNMBECseekstocomplywiththeEqualityActandwilltakeallreasonablestepstoremoveallunnecessaryphysicalbarriers.Inaddition,wherespecificadaptationsareprovidedfordisabledusers,NMBECwillensurethattheseadaptationsareregularlycheckedandoperationalatalltimes.AllstaffareencouragedtodiscussanyworkplaceissuewiththeHeadteacher,andinconfidenceifappropriate.
HealthandSafetyPolicyMay2018.docxPage11of28
3.12 Displayscreenequipment(DSE,orcomputerwork)TheDisplayScreenEquipmentRegulationsconcernthehealthandsafetyaspectsofusingDSEandcomputersetc.ThelikelihoodofexperiencingthepossiblehazardsassociatedwithDSE(musculoskeletalproblems,visualfatigueandmentalstress)isrelatedmainlytothefrequency,duration,intensityandpaceofcontinuoususeofDSE,alliedtootherfactorssuchastheenvironment.Staffthatusecomputerforaperiodofonehourormoreperworkingday,mustcarryoutariskassessmentoftheirworkstationusingNMBECDSEForm.TheassessmentwillhelptrainstaffinthecorrectuseofDSE/computersandhelpidentifyanyhazardssuggestscorrectiveactionifnecessary.
3.13 DrugsandalcoholatworkNMBECisconcernedtoprovideasafeandhealthyworkingenvironment.Misuseofdrugsoralcoholintheworkplacewillaffecthealth,workperformanceandworkingrelationships.Allinformationgatheredwillbetreatedwiththeutmostconfidence.Shouldanystaffsuspectanyotherstaffisaffectedbydrugsoralcoholmisuse,thentheyshouldapproachtheHeadteacherinconfidence.Aninitialassessmentwillbemadeandspecialistadvicesoughtifrequiredtoensurethattheconsequencesofanydrinkordrugabuseatworkdoesnotaffectthehealth,safetyofwelfareofothersintheworkplace.
3.14 ElectricalsafetyTheElectricityatWorkRegulationsrequireprecautionstobetakenagainsttheriskofdeathorpersonalinjuryfromelectricityinworkactivitiesincludingelectricshock,accidentsarisingfromcontactwithliveterminalsandfireorexplosion.FixedelectricalinstallationsownedorleasedbyNMBECwillbeinspectedandtestedatleastevery5yearsbyaprofessionallyqualifiedelectricalengineerandrecordskept.Allportableelectricalappliancesowned,leasedorusedbyNMBECwillbePAT(portableappliancetest)inspectedandexaminedbyacompetentpersonatregularintervalsandrecordskeptintheNMBECH&SFolder.Portableelectricalappliancesgenerallyincludeitemswithaplugthatcanbemovedaroundi.e.printers,computers,extensionleads,portableelectriclamps,powertools,heaters,toasters,kettles,radios,chargersetc.Allelectricalrepairworkwillbeundertakenbyasuitablyqualifiedperson-usuallyanelectricianandundernocircumstanceswilltemporaryrepairssuchasinsulatingtapebeallowed.Beforeusinganyelectricalequipment,staffmustcarryoutavisualcheckofleads,plugsetc.Ifanydefectisdiscovered,reportitimmediatelytothePremisesManagerorCaretakeranddonotusetheequipment.
3.15 EnforcementofHealth,SafetyandFireEnforcementinNMBECpremisesofallhealthandsafetylegislationisundertakenbyEnforcementOfficerswhohavenumerouspowers.TheyshouldnotbehinderedintheirworkbutalwaysreporttotheHeadteacherpriortoanydiscussionwithanInspector.EnforcementOfficershavethepowersofentrytopremisesduringoperationalhoursandtheymaycomeun-announced.Intheeventofavisit,notethefollowingpoints:• InformtheHeadteacherimmediatelyofanyvisitsandtaketheiradvice.
HealthandSafetyPolicyMay2018.docxPage12of28
• Provideinformationrequestedpromptly.• Provideallthenecessaryassistancetotheinvestigatingofficerincludingaccesstoareas.• Ifyouarerequiredtomakeastatement,yourrightsandobligationswillbepointedouttoyou.Ifyouareinanydoubtaboutthisprocedure,seekadviceimmediatelybyspeakingtotheHeadteacher.
3.16 EmergenciesorcatastrophiesExamplesofemergenciesorcatastrophesinclude:• thedeathofastudent• thedeathofamemberofstaff• majorvandalism• afire• aviolentassaultoncollegepremises• atrafficaccident• aseriouscollegetripaccident.Intheunhappyeventoftheseoccurring,thecollegewillestablishacrisisteamtoincludeSeniorManagement,administrationstaffandgovernors.ThisteammaybesupplementedbyHeadsofFacultyandYearLeaders,SLTandPremisesManager.Thecrisisteamwillincorporatethefollowingroles:• Headteacherwilltakeontheroleofdealingwithparentsandstudentsaffected• Persononcollegesite• Persononincidentsite• Persontoco-ordinatemediacoverageanddecidewhowillbeinterviewedbypress,etc.• Persontodealwithotherparentalorstudentenquiries• Persontokeepthecollegerunning• PersontoorganisecascadesystemtostaffoutofhoursCurrentlythesuggestionsfortheserolesaretobedecidedatpointofneed.Seniorcolleaguesareexpectedtoknowthesystemsforentrytothesite,alarmsystems,phonesystems,contactnames,telephonenumbersandaddressesofstaffandstudents.Theuseofex-directory/mobiletelephonesistobereservedforoutgoingcalls.FactualinformationshouldbedisseminatedassoonaspossiblebylocalmeanssuchasCapitalRadioandCroydonAdvertiser/Guardian.Journalistsneedtobegivenfactualinformationregularlytomaintainaccuracyofpresentationanddamagelimitation.ThePressOfficershouldgiveregularbriefingsandstatementsandbeconsistentinhis/herdealingswiththepress.Theconferenceshouldbeonthecollegepremisesifthedisasterisnotonsiteanditissafetodoso.
3.17 EquipmentEveryreasonableprecautionshouldbetakentosafeguardequipment.Storecupboardsshouldbekeptlocked,exceptforthoseontheupperfloorswhicharealsofireexits,andwhichthereforemustbeleftunlockedduringcollegehours.Allvaluableitemsmustbesafelylockedawayafteruse,especiallyatnight,preferablyoutofview.
3.18 FireandemergencyproceduresInlinewithcurrentlegislation,theNMBECpremisesandworklocationsarestrictlyNOSMOKINGareas.ThisincludesallNMBECvehicleswhilstusedforworkpurposes.
HealthandSafetyPolicyMay2018.docxPage13of28
Firewardenshavebeenappointed,andallstaffwillbetrainedinfireandemergencyproceduressotheycanadheretotheemergencyproceduresquicklyandefficiently.NMBECpremisesarecoveredbyaFireRiskAssessment(FRA).
TheFireRiskAssessmentislocated:IntheH&SFolderinthePremisesManager’sOfficeandtheCaretakersOffice.
Firesdonotjusthappenthereisalwaysacause.Staffandcontractorshaveresponsibilitiesto:
• Avoidaccumulationofpaperandotherflammablematerial;• Goodhousekeepingisavitalingredientoffireprevention;• Keepwalkwaysandemergencyexitsclearofanyobstaclesatalltimes;• Ensurefiredoorsarenotproppedopen;• Readthepostedfireinstructions;• Beawareofassemblypointsandtheidentityoffirewardens.
FireandEmergencyEvacuationProcedures(EAP):♦OperatethefirealarmandinformtheMainReceptionsOfficestaff.Anominatedperson
willcalltheFireBrigadeon999.♦Askforsilenceinteachingroomsandevacuatetothefireassemblyarea.Closewindows
onlyiffeasibleandsafe,andensuredoorsclosebehindyouasyouleave.♦Staffwhoarenotteachingshouldgostraighttotheassemblyarea.♦AttendanceOfficerlocatedinFSIofficewilltakeregisterstotheassemblyarea.♦ThestaffassignedtotakearegisterofallstaffwilltaketheRegisterduringevacuations.♦Studentsmustlineupinformsinalphabeticalorderandformtutorscheckthatall
studentsarepresent.♦Anystudentsmissingshouldbereportedimmediatelytotheirrespectivehead(s)of
year.♦Studentswillbedismissedfromtheassemblyform-by-form,bytheheadsofyear,co-
ordinatedbyMrsHardwick.♦Remember:DoNOTstoptocollectbelongingsordelayyourexit.DoNOTre-enteruntil
adviseditissafetodoso.DoNOTuselifts.IfyouheartheFireAlarm:♦Askforsilenceinteachingroomsandevacuatetothefireassemblyarea.Closewindows
anddoorsbehindyouasyouleave.♦Staffwhoarenotteachingshouldgostraighttotheassemblyarea.♦Receptionstaffwilltakeregisterstotheassemblyarea.♦Thecollege’sadminteamandReceptionTeamLeaderwilltakearegisterofallstaff.♦Studentsmustlineupinformsinalphabeticalorderandformtutorscheckthatall
studentsarepresent.♦Anystudentsmissingshouldbereportedimmediatelytotheirrespectivehead(s)of
year.♦Studentswillbedismissedfromtheassemblyform-by-form,bytheheadsofyear,co-
ordinatedbyMrsHardwick.♦Remember:DoNOTstoptocollectbelongingsordelayyourexit.DoNOTre-enteruntil
adviseditissafetodoso.DoNOTuselifts.
HealthandSafetyPolicyMay2018.docxPage14of28
Contractors/TemporaryStaff/Consultants/Visitorsetc.willbeshownorgivencopiesofthisprocedure.Visitorsaretheresponsibilityofthepersontheyarevisiting.Fireandemergencyevacuationofthebuildingoutsidelessontimes:AssemblyStudentswillnormallyevacuatetheHallthroughthefrontandrearfireexitdoorsandleavethebuildingviathemostconvenientexit.Theyshouldremainseatedandsilentuntildirectedtoleave.TheHeadorDeputywilldirectthedispersalfromthestage;YearLeaderandtheAssistantHeadteacherwillsuperviseeachexit.AtothertimesStaffshouldmaketheirwaytotheareaofthebuildinginwhichtheynormallyteachandensurethatstudentsareleavinginasilent&orderlymanner.Lunchtimestaffshouldensurethatstudentsreturningtothesitearedirectedtotheassemblypoint.ContingencyplansfortemporaryrelocationawayfromthesiteArrangementshavebeenmadewithKensingtonAvenueJunior/PrimarySchooltousetheirschoolplaygroundorhallshoulditbedeemednecessarytocompletelyvacatethesite.St.Oswald’sChurchmayalsobeusedtoaccommodatethestudentsinacrisis.UseNorburyParkasanoptionforassembly.Generalfiresafetyprecautions
• Thefirecheckdoorsinthegroundfloorcorridorsmustnotbefastenedbackduringcollegesessions.• Caremustbetakenoverthestorageofcombustiblematerials.Inparticular,suchmaterialmustnotbestoredatthebottomofstairwells.• The"walkthrough"storagecupboardsontheupperfloorsareemergencyfireexits,andmustnotbelockedduringcollegesessions.Theirdoorsmustnotbeblockedbystockorfurniture.
• Staffmusttakeallreasonableprecautionstoensurethatdangeroussubstancesarenoteasilyaccessibletostudents.Anysolventbaseditem(e.g.Tippexthinner,certaintypesofglue,)oranythingelsewhichcouldprovehazardoustostudents,mustbesecurelylockedawaywhenateacherisnotpresent.
StageNostudentistogoontothestageunlessateacherisresponsibleforthemandispresentwiththestudents.TheFireAssemblyPointislocated:TennisCourtsbehindtheMPHandEnglishHutsoppositethe6thFormBuildingsbythefields.AppointedFireWardens:AspostedontheStaffNoticeboardandupdatedlistemailedtoallstaffperiodically
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3.19 FirstAidTheHealthandSafety(First-Aid)Regulationsaimistoreducetheeffectsofinjuryorillnesssufferedatwork,eithercausedbytheworkitselforbysomeotherfactoroutsideNMBEC’scontrol.First-aidatworkcansavelivesandpreventminorinjuriesbecomingmajoronesbutdoesnotincludegivingtabletsormedicinestotreatillness.Sufficientfirst-aidpersonnelandfacilitiesareavailabletogiveimmediateassistanceandtosummonanambulanceorotherprofessionalhelp.TheFirst-aidboxesarecontrolled,maintainedandreplenishedbyFirstAidersandarekeptintheMainReceptionOfficeandMedicalRoom.Recordsofallcasestreatedshouldbemadeandkeptintheaccidentbook.IllnessincollegeStudentswhofeelunwellincollegeshouldreporttoamemberofstaff;eithertowhoeveristeachingthem,ifinlessons,ortothedinnersupervisorsatlunchtime,ortoamemberofstaffon
duty.TheymaythenbesenttotheMedicalRoomorMainReceptionOfficebutpleaseinquireintothenatureoftheillnessbeforesendingastudenttotheoffice.StudentswithminorachesandpainsareoftenbetteroffintheirlessonthanoutsidetheMainReceptionsarea.AnystudentsenttotheMainReceptionOfficeorMedicalRoomfromalessonmusthaveamedicalformslipsignedbytheirteacher.
MedicationNomemberofstaffmayissueanymedicationtoanystudent.AnymedicinerequiredduringthecollegedaymustbeleftinthecareofthestaffwithoversightoftheMedicalRoom,withanexplanatorynotefromparentsorguardian,givingfulldetails.EpiPenswillbeclearlylabelledwiththestudent’snameandhowtheEpiPenshouldbeadministered.Theboxshouldcontainarecentphoto,othermedicationsneededandtheactualEpiPen.Itistheparent’s/carer’sdutytoensurethattheEpiPenandallmedicationsareindate.Paperworkoutliningthestudent’smedicalproblems,contact,GPandhospitaldetailsandaformgivingpermissionforamemberoftheofficestafftoadministerthemedicationinthecaseofanemergencyshouldbecompletedbytheparent/carerandretainedbythestaffwithoversightoftheMedicalRoom,withacopyinthemedicalfileandacopyintheEpiPenbox.Keeprecordsofallmedicationshandedout.TheAccidentBooksarelocatedintheMainReceptionOfficeTheFirst-AidBoxesarelocated:AsidentifiedaroundthepremisesandatfrontofficeHatchFirst-Aiders:AsidentifiedontheStaffNoticeboardandaspertheupdatedlistcirculatedtostaffperiodically.
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3.20 FurtherGuidanceNMBECmay,fromtimetotime,producefurtherstaffguidanceandinformation.ThiswillbeavailablefromtheHeadteacher.
3.21 GassafetyWhenworkwithorinconnectionwithgasisundertaken,onlyGasSaferegisteredcontractorswillbeusedandallworkwillbesubjecttosafesystemsofworkalongwithriskassessmentsandmethodstatementsasappropriate.NMBECholdacontractwithanExternalGasSafetyCertifiedcompanywhocarryoutroutineandmaintenancechecksandtestsonallgasappliancesatthecollege.AllgasrelatedH&Sissuesarereportedtothempromptlyanddealtwithpromptly.
3.22 Hazardreporting:Everyoneisencouragedtoreportanythingtheyconsideraworkplacehazard.Seniormanagementwillinvestigateandtakeremedialactionifandasnecessary.
3.23 HealthsurveillanceWherethetaskorworkundertakenbystaffmaycauselong-termhealtheffects,itmaybeappropriatetoundertakehealthsurveillanceandthiswillbemonitoredandenforcedwherenecessary.Healthsurveillanceiswherestaffarecheckedonaregularbasisbyamedicalprofessional.Currently,NMBECworkenvironmentdoesnotcurrentlyrequirethisbutthiswillremainunderreviewatalltimes.
3.24 HousekeepingAmajorcauseofaccidentsisundoubtedlypoorhousekeepingand,ingeneral,asafeworkingareaisatidyarea.Everyoneisencouragedtoensurethattheirdailyworkroutinesdonotpresentaslip,triporfallhazardtothemselvesorothersinthevicinity.Apparatus,tools,equipmentandmaterialswhicharenotimmediatelyrequiredshouldalwaysbereturnedtoasafestorageplace.Unwantedmaterials,particularlycombustibleandflammableitems,shouldbedisposedofsafelyandpromptly.Spillagesmustbecleaneduppromptlybyapersonwhofullyappreciatesthespecialhazardswhichthematerialmaypossess.Flammableandcombustiblematerialsmustneverbestoredorleftonemergencyexitroutesorblockingimmediateaccesstofireequipmentorelectricalswitchgear.Finally,beawaretoavoidobvioustriphazardssuchastrailingwires,leadsandunexpecteddeliveries.
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3.25 InductionItisimportantthatallnewstartersfamiliarisethemselveswithNMBECHealth&SafetyPoliciesandprocedures.AcopyisplacedonNMBECStaffNoticeboardandavailablefromtheHeadteacherandontheCollegewebsiteinthePolicySection.Allnewstaffwillreceiveinductiontrainingondayoneoftheiremployment,andfurtherspecifictrainingastheiremploymentprogresses.Suchtrainingwillcover:
ü fireproceduresü warningsystemsü locationsofexitandescaperoutesü evacuationandassemblyproceduresü accidentandinjuryreportingproceduresü namesoffirstaidersandfirewardensü instructiononanyprohibitionareasü issueofprotectiveclothingandequipmentanditsuseü otherhealthandsafetyrelatedinformation.
3.26 InfectioncontrolpolicyAccidentsofcontractinginfectiousdiseaseareveryrarebutNMBECwillalwaystreatanyqueriesseriouslyandansweranyspecificquestions.Ingeneral,inordertoavoidpotentialinfections,werecommendthatyou:1. Coverallcutsandabrasionswithwaterproofdressings;2. Usedisposableglovesandapronswherenecessary;3. Cleanupspillsandbodyfluidimmediatelyusingsuitableglovesanddisinfectants.Injuriesmustonlybetreatedbyaqualifiedfirstaider.Staffalsosufferingfromanyotherconditione.g.diabetesarealsoencouragedtodisclosetheirconditionsinconfidencetothefirstaiderssothatintheeventofanaccidentortreatmentbeingrequired,thefirstaidercantakethisinformationintoaccountwhenassessingthetreatmentrequired.
3.27 LoneworkingTherewillbeoccasionswhenstaffarerequiredtoworkaloneoutsidenormalworkinghourseitherearly,lateoratweekendssoitisnecessarytoensurethatsafesystemsofworkareinplace.Nooneshallbeallowedtocarryoutanydangeroustaskswhilstworkingaloneandsuitableriskassessmentswillbeinplacetohighlightanyhazardoustasksandlookforalternativemethodstoensurethatloneworkersarenotatrisk.Ifnoalternativecanbefoundthenthetaskmustnotbedonewhilstthestaffareworkingalone.Allstaffwillbesufficientlytrainedtobeabletoundertaketherangeoftasksexpectedofthemsafely,andtrainingwillbedocumentedandincludewhattodoinanemergency.
3.28 MachinerySafetyTheProvisionandUseofWorkEquipmentRegulations(PUWER)makeexplicitthelegaldutiestoprovidesafeworkequipmentandaimtoensurethattheuseofworkequipmentiscarriedoutina
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safeway.NMBECwillthereforestrivetoensureourworkequipmentissuitable,bydesign,constructionoradaptation,foritsintendedpurposeinitsparticularplaceofuse.NMBECwillensurethatworkequipmentissubjecttopropermaintenanceandallthosewhouse,superviseormanageworkequipmentwillreceiveadequatehealthandsafetyinformation,instructionandtrainingontheuseoftheworkequipment.Guardingisanimportantsafeguardagainstaccidentsandpotentiallyseriousinjuriessoguardsmustbesuitable,ingoodconditionandusedcorrectly.ALWAYSreportdefectstoanyguard.
3.29 ManualHandlingNMBEChasproducedseparateguidancetohelpensureitfulfilsitsstatutoryresponsibilitiesundertheManualHandlingOperationsRegulations.‘ManualHandlingOperations’meansanytransportingorsupportingofaload(includinglifting,puttingdown,pushing,pulling,carryingetc.)byhandorbybodilyforce,asopposedtomechanicalhandlingbycrane,lifttrucketc.Ingeneral,allstaffareadvisedtoexercisecautionwhenliftingormovingequipmentaround,andmustnotifyamemberofthesitestaffwhentheywantaheavypieceoffurniture(i.e.filingcabinet)moved.Thesitestaffwillusetheappropriateequipmenttodothis.Riskassessmentshavebeencarriedoutandallrelevantstaffwillreceiverelevantmanualhandlingtraining.Allowanceswillbemadeforstaffdeemed‘especiallyatrisk’including:pregnantstaff,theveryyoung(i.e.thoseunder18yearsold);new;inexperiencedorelderlyworkers.StaffarerequiredtofollowtheappropriatesystemofworklaiddownbyNMBECtopromotesafetyduringthehandlingofloads.AnysuggestionsthatcouldimprovesafetyshouldbepassedtotheHeadteacher,thePremisesManagerortheSchoolBusinessManager.StaffmustinformNMBECofanypersonalconsiderationsthatmayaffecttheirindividualcapacitytoundertakemanualhandlingoperations.
3.30 MonitoringofstandardsMonitoringofhealthandsafetystandardswillbecarriedoutinordertoensurethatprecautionsremaininplace.Thingschange-newmaterialscomein,machineswearoutandbreakdownandneedregularmaintenance,rulesgetbrokenandpeopledon’talwaysdoasthey’vebeentold.MonitoringalsoletsstaffandNMBECcontractorsknowthatproactivecheckswillbemade-notjustwhenthingshavegonewrong.
3.31 MovementaroundthebuildingStaffmustencouragestudentstomovearoundcollegeinanorderlyfashion.Movementalongcorridorsandstairsistotheleft.Staffarerequestedtomoveontothelandingsbetweenlessonstokeep‘traffic’movingandavoidcongestion.Somecollegebuildingsandstaircasesoperateaone-waysystem.Studentsshouldnotenteraroomwithoutpermissionandshouldgenerallywaitoutsidearoomfortheteachertoarrive.Iftheteacherisdelayedthentheformcaptainisresponsibleforlocatingtheteacher.StudentsarealsonotallowedtobeinSciencelabs,DTroomsandfoodtechroomswithoutateacherbeingpresent.
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3.32 NewandexpectantmothersRegulation16oftheManagementofHealthandSafetyatWorkRegulationsplacesadutyonNMBECtocarryoutariskassessmentinrespectofneworexpectantmothers.Specificriskassessmentswillbecarriedoutwherethereareanywomenofchild-bearingageandtheworkisofakindwhichcouldinvolverisk,byreasonofhercondition,tothehealthandsafetyofneworexpectantmother,ortothatofherbaby.TohelpNMBECcomplywiththeirduties,staffmustnotifyNMBECformally,inwriting,whentheyknowthattheyarepregnant.
3.33 NoiseThepurposeoftheControlofNoiseatWorkRegulationsistopreventdamagetothehearingofpersonsatworkfromnoiseintheworkplace.TheworkactivitiesundertakenbyNMBEChavebeenassessedandsomeactivitiescurrentlyrequiretheoccasionaluseofearprotectionasdescribedintherelevantriskassessments.Earprotectionwillbeprovidedfreeofchargeandhasbeenchosentobesuitableandsufficientforthetasks.StaffwillbeshownthecorrectmethodofusingsuchPPEandhowtoreplaceit.
3.34 OutdoorandremoteworkersWhenstaffareworkingoutdoors,NMBECwillensurethat,sofarasisreasonablypracticable,allstepsaretakentoensuretheirsafetyandhealth.Itwillbethedutyofthestafftocarryouttheactivitiesinthewaywhichtheriskassessmenthasshowntobebesttocontroltheriskandtocomplywithanysafesystemsofworkandstandardoperatingprocedures.Inveryhotandsunnyweather,staffareadvisedto:
• wearsuitablesunscreenlotionandre-applyatregularintervals;• Takeregularfluidstopreventdehydration;• Takebreaksintheshadewhenreasonablypracticable.
Inverycold,rainyorsnowyweather,staffareadvisedto:
• Takeextracareagainstslipsandtrips;• Wearsuitablewarmclothing;• Stayoutofsevereweatherconditionswherereasonablypracticable;• Takebreaksinsideshelter.
3.35 PermitstoworkSomehigh-riskworkactivitiesmayrequiretheuseofa‘permittowork’system.Thesetaskstendtobemorehazardous(orrisky)andsuchasystemformalisestheworkmethodsandcontrolsneededtoreducetheriskstostaffandothersinthevicinity.Examplesofhigh-riskactivitiesthatmayrequireaformalpermittoworksysteminclude:
• roofwork• workinveryconfinedspacesi.e.areasthataresubstantiallyenclosedandmaybedifficult
toescapefrominanemergencysuchastanks;manholes;smallloftareasetc.• specialisthotworkinvolvingnakedflamessuchaswelding
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Highriskactivitiesrequireahigherlevelofstafftraining,riskassessmentsandformaldocumentationtoreducethechancesandseverityofanaccidentorincident.
3.36 Personalprotectiveequipment(PPE)PPEincludes(whenwornfortheprotectionofhealthandsafety),protectiveclothingsuchasaprons,gloves,footwear,highvisibilitywaistcoatsetc.;andprotectiveequipmentsuchaseyeprotectors,respirators,andsafetyharnesses.WhereRespiratorsareprovidedtheusermustbe‘facefittested’toensureasuitablefaceseal.Onceithasbeendeterminedthattheriskcannotbeadequatelycontrolledbythesemeasures,themanagementwillensurethatappropriatePPEandtraininginitsusageisprovided.TheprovisionofPPEisregardedasalastresort.Currently,awiderangeorPPEisissuedtostaff,andtheyareabletorequestfreereplenishment.Gloves Overalls Earplugs Boots Goggles Hi-Viz Mask Harness Respirator
3.37 PowertoolsPowertoolsareonlypermittedtobeusedbytrainedandexperiencedstaffandmustbevisuallyinspectedbeforeuse.Defectivetoolsshouldbereportedandputoutofuseuntileitherrepairedorreplaced.Ifappropriate,suitablePPE(personalprotectiveequipment)mustbeused.DoNOTuseanypoweredtoolunlessyouhavebeentrained,feelabletouseitsafelyandthetoolisingoodorder.
3.38 PressuresystemsPressuresystemscanrangefromsteam-generatingcommercialcoffeemachinestolargeboilers.Apressuresystemisonethatcontainsorislikelytocontainarelevantfluidover0.5bar.ThemainlegislationcoveringthedutiesofauserofpressureequipmentisthePressureSystemSafetyRegulations(PSSR)andNMBECwill:
• Providesafeandsuitableequipment• Fitsuitableprotectivedevicesandensuretheyfunctionproperly• Carryoutsuitablemaintenance• Makeprovisionforappropriatetraining• Havetheequipmentexamined-preparea‘writtenschemeofexamination’(WSE)• Chooseacompetentperson
3.39 RadioactivematerialsTheschoolholdssmallamountsofradioactivematerialsinalockedsteelcabinetinthestoreroombetweenlaboratories5and6.TheRadiationProtectionAdviser(RPA)responsibilityiswithSciencefacultyleaders.NMBECwillfollowtherecognisedsafetyprinciplesasfollows:• Therewillbeapersondesignatedtoberesponsibleforthesecurity,safetyandproperuseof
radioactivesources–theRPA.• Sealedradioactivesourceswillbeofasafedesignandtypesuitableforthecollegescience
department.
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• Sealedsourceswillbeusedwheneverpossibleinpreferencetounsealedsources.Unsealedsourcescanonlybejustifiedwhenthescientificdemonstrationswouldnotbepracticableusingsealedsources.
• Recordsofallradioactivesourceswillbeproperlykept,showingwhattheyare,whentheywerebought,whenandbywhomtheyhavebeenused,andeventually,howtheyweredisposedof.
• Radioactivesourceswillonlybeusedonlywhenthereisaneducationalbenefit.• Radioactivesourceswillbehandledinwaysthatminimisebothstaffandstudentexposures.• Sealedsourceswillbecarefullycheckedperiodicallytomakesuretheyremaininasafe
condition.• Thecollegewillhaveasuitableradioactivitydetectoringoodworkingorder.Inclasseswherestudentsareundertheageof16,theuseofradioactivematerialshallberestrictedtodemonstrationsbyqualifiedscienceteachers.However,closerinspectionofdevicescontaininglow-activitysourcessuchasdiffusioncloudchambersispermittedprovidedthesourcesarefullyenclosedwithinthedevicesandnotremovedduringtheinspection.Youngpersonsaged16andovermayuseradioactivesourcesunderstrictsupervision.Inallcases,NMBECwilladheretotheguidanceasoutlinedintheCLEAPSSdocument:“L93ManagingIonisingRadiationsandRadioactiveSubstancesinSchoolsandCollegesMay2017.”AcopyofthisisheldwiththeRPA.
3.40 RiskassessmentsTheManagementofHealthandSafetyatWorkRegulations(MHSWR)requireemployerstoassesssafetyandhealthrisksandsocarryoutriskassessments.TocomplywiththeMHSWR,NMBECwillassessriskstostaffandanyoneelse(suchasstudents,visitorsandcontractorsetc.,)whomaybeexposedtoasignificantriskofharmduetothemannerinwhichNMBECconductsitsundertaking.Suitableandsufficientmeasureswillbeimplementedtocontrolanysignificantrisksidentifiedandthesewillbereviewedandrevised:a) Regularly;andb) Whenthereisareasontosuspecttheassessmentisnolongervalid;orc) Therehasbeenasignificantchangeinthematterstowhichtheassessmentrelates.Whatisariskassessment?Itisanimportantpartofthemanagementtoolsthathelpsassesshazardsandcontrolmeasures,andsohelpsmonitortheeffectivenessofthesafetypolicy.TheaimsofRiskAssessmentinclude:• Gaugingtheproblemassociatedwithactivities;• Assistindevelopingsolutions;• Preventingorminimisingtherisktoinjuryortothehealthofthoseworkinginorvisitingthe
areaandofotherswhomaybeaffected.AHazardisanythingthatcancauseharm(e.g.chemicals,electricity,workingfromladdersetc.)andRiskisthechance(bigorsmall)ofharmactuallybeingdoneandtheseverityofthatharm.StageOne:Identificationofhazards.Identificationofarangeofhazardswithinthepremisesandduetotheworkactivities.Thiscanbedonebywalk-aboutsandvisualinspectionsandlookingattheaccidentstatistics.
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StageTwo:Consultation.Thisinvolvesdiscussingtheworktasksandworkingmethodswiththerelevantpersonsundertakingtheactivitysuchasstaffandcontractors.StageThree:Assessmentofriskcontrolrating.Eachhazardshouldbeexaminedwithregardtofactorsthatincreasetheriskforallorsomegroupsandfactorsthatcandecreasetheriskrating.StageFour:IdentificationofothernecessarymeasuresConclusionsshouldbereachedonwhetherexistingcontrolmeasuresareadequateorwhatadditionsorimprovementsareneeded.StageFive:Review.Reviewandrevisetheriskassessmentwherevertherearechangesincircumstanceswhichsignificantlyaffectthehazardsandrisks.Riskassessmentsmustbe‘suitableandsufficient’thoughitisnotarequirementthateveryriskisrecorded.Smallorinsignificantriskswillbeignored.Allowanceswillbemadeforstaff(orothers)deemed‘specificallyatrisk’including:pregnantstaff,theveryyoung(thoseunder18yearsold);new;inexperiencedorelderlyworkers.Ifanystaffconsidersthattherelevantriskassessmentscoveringtheirarea,workandworkactivitiesarenotsuitableorcorrect,theyshouldinformtheirlinemanager.NMBEChavepreparedarangeofgenericandspecificriskassessmentsinawiderangeoftopicsandthesedocumentsareinthesiteH&SFolderandinavarietyoflocationswheretheworkstakesplace(i.e.Sciencelabsetc.)
3.41 SafetymeetingsSafetymeetingsorbriefingswillbeheldregularlyto:• Considerthehealthandsafetyaspectsofworktasksandequipment.• Considerthecircumstancesandcausesofaccidentsandpotentialhazards.• Developandreviewthesafetypolicyandassociatedguidance.• Helpmakethearrangementsforsafetytraining,instruction,andinformationwithinNMBEC
andtheeffectivenessthereof.
3.42 SafetysignsAvarietyofsafetysignsaredisplayedaroundtheNMBECpremises.Thesearetoassiststaffandothersbyofferinginformation,warningsandinstructions,sopleaseensurethatyouadheretothese.ThecolourandshapeofsafetysignsareregulatedbytheSafetySignandSignalsRegulationsasfollows:
TypeofSign Shape Symbol/Colour SampleProhibitione.g.NoSmoking
Round Blackpictogramonwhitebackground,rededginganddiagonalline
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TypeofSign Shape Symbol/Colour SampleWarninge.g.ElectricalRisk
Triangular Blackpictogramonyellowbackgroundwithblackedging
Mandatorye.g.Earprotectionmustbeworn
Round Whitepictogramonbluebackground
Emergencyescapeorfirstaid“safesign”
Rectangularorsquare
Whitepictogramongreenbackground
Firefightinge.g.Emergencyfirehose
Rectangularorsquare
Whitepictogramonredbackground
3.43 Slips,tripsandfallsSlipsandtripsareoneofthemostcommoncauseofinjuryintheworkplacesoputtinginplaceasafeworksystemandensuringallstaffcomplywithitwillcontributetoasaferworkplaceandfeweraccidents.Alwaysbeawareofthefloorconditionandeitherfixorreportproblemsthatcanleadtoslips,tripsandfallssuchasspills,loosecableleadsacrosswalkwaysorinappropriatestorageacrossfireexits.
3.44 SmokingPolicy(includinge-cigarettesandvaping)NMBEChasastrictNOSMOKINGpolicyinthebuilding,externalpremisesareasandallCompanyVehicles(includingthoseusingtheirownvehiclesbuttransportingotherworkstaff.)SmokingbystafforsubcontractorsmayonlytakeplaceoutsidetheCollegebeyonda50mdistance.TheNoSmokingruleappliesto‘Vaping’(i.e.theactofinhalingandexhalingthewatervaporproducedbyanelectricdevicecalledavaporizerore-cigarette).SeetheseparateNoSmokingPolicyformoredetailedinformation.
3.45 StaffcorridoruseTheStaffCorridormayonlybeusedbystudentsincaseofsickness,accidentoremergency(withtheexceptionof6thFormstudents).TheStaffRoomandMainReceptionOfficeshouldbeapproachedfromtheEastWingendofthestaffcorridor.StudentsintheStaffCorridorandSeclusionArea,unlesstalkingtoamemberofstaff,shouldbesilent.Thisisinordertominimisedisturbancetoallstaff.Itwouldbeappreciatedifstaffassistwiththecomplianceofthisregulation
3.46 StorageSuitableandsufficientstoragefacilitieswillbeprovidedforallmaterials,equipmentandsparepartsusedorsuppliedbyNMBEC.Allstoragefacilitieswillbedesignedsoastoreducetheamountofmanualhandlingaslowasreasonablypracticable.Safetystepsaretobepreferredtoladders,inparticularforplacingandretrievinggoods.
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Ifstafffeelthatstorageracking,shelvesorconditionsareunsafeforanyreason,theyshouldreportittotheirmanagerforinvestigation.
3.47 StrangersonthepremisesIntruderincidentsarerare,buttheycanhappen,anditisimportanttobeprepared.Anystrangersencounteredonthepremisesshouldbegreeted,askedthereasonfortheirvisitanddirectedortakentotheMainReceptionOffice.Ifthepersonisunabletoofferanacceptablereasonforremaining,politelyaskthemtoleaveinaclearandfirmwayandescortthemoffthepremises.Iftheyrefuse,donotattempttomakethemleaveyourself,butreportthematterimmediatelytotheMainReceptionOffice.TheMainReceptionOfficewillcontactthemostseniormemberofstaffavailablewhowilldecidewhethertocallthepolice.(Note-Ifthepolicearecontacted,theyshouldbetoldthattheyhavebeencalledinaccordancewithSection40oftheLocalGovernment(MiscellaneousProvision)Act1982.Ifthepoliceconcernedarestillindoubt,theyshouldbeaskedtocheckwiththeirstationofficerwhoshouldbeabletoclarifytheirpowersundertheAct).Allintruderincidentsshouldbereported,eveniftheperson(s)leavewhenrequested.Itisadvisabletotakeanoteofthedescriptionofanyintrudersandanyconversationyoumighthavehadwiththem,evenwhentheyleavethepremisesatyourrequestorwheretheyleaveafterinitiallyrefusingtobeforethepolicearrive.
3.48 StressintheworkplaceWell-designed,organisedandmanagedworkisgoodforusbutwheninsufficientattentiontojobdesign,workorganisationandmanagementhastakenplace,itcanresultinworkrelatedstress.Workrelatedstressdevelopsbecauseapersonisunabletocopewiththedemandsbeingplacedonthem.Stress,includingworkrelatedstress,canbeasignificantcauseofillnessandisknowntobelinkedwithhighlevelsofsicknessabsence,staffturnoverandotherissuessuchasmoreerrors.Ifanystaffwishestodiscussstressatwork,theymaydosoinconfidencewiththeHeadteacherandthereisastaffwell-beinggroupinoperation.
3.49 TemporaryworkersAlltemporaryworkerswillbegivenhealthandsafetyinductiontrainingcoveringthehazardsofourworkingenvironment,emergencyproceduresandthemanagementcontrolsforthoserisksbeforetheycommencetheirduties.NMBECappreciatethattemporarystaffwillbeexposedtothecompleterangeofriskstowhichotherstaffareexposedandthattheywillalsobeunfamiliarwithmanyoftheprocedures,andsowillneedextrasupervisionforaperiodaftertheirinduction.
3.50 TrainingTrainingisanimportantwayofachievingcompetencebyraisingawarenessandenablingstafftoworkinasafemanner.ItalsocontributestoNMBEC’shealthandsafetyculture.Allstaffwillbeencouragedtoattendhealthandsafetytrainingrelevanttotheirareaofwork.EffectivetrainingwillhelpNMBECavoidthedistressthataccidentsandillhealthcause;aswellashelpavoidthefinancialcostsofaccidentsandoccupationalillhealth.Accordingly,NMBECwill
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providewhateverinformation,instructionandtrainingisneededtoensure,sofarasisreasonablypracticable,thehealthandsafetyofstaffandothersaffectedbytheworkactivity.
3.51 TripsandTravelNMBECappreciatethatstaffandstudentsmaybeexposedtoarangeofriskswhilstoncollegetripseitherhereorabroad.Accordingly,thesehavebeenriskassessmentsandfurtherdetailscanbefoundintheTripsandTravelPolicy.
3.52 ViolenceatworkTheHealthandSafetyExecutive’sworkingdefinitionofviolenceis:‘Anyincidentinwhichstaffareabused,threatenedorassaultedbyamemberofthepublicinthecourseofhisorheremployment’.Verbalabuse,threatsandphysicalattacksarecomparativelyrarebut:Ifyoufeelthreatenedbyanadult:Callforassistanceandhaveanothermemberofstaffwithyouifthereislikelytobeanydifficulties.Leavethearea(ifsafetodoso)andreporttotheHeadteacher,PremisesManagerorCaretakersimmediately.Alwaysreportanyincidentsofviolence(whetherphysicalorverbal)andensuretheseareenteredintoaccidentbook.Staffneedtobeawarethatsuchbehaviourconstitutesacommonassaultandthepoliceshouldbesummonedifthesituationrequiressuchaction.Ifyoufeelthreatenedwithinaclassroom:Itisimportanttoseekhelpbysendingareliablestudenttofetchanothermemberofstaffassoonaspossible.Trytoremaincalm.Youshouldonlyinterveneifyouareconfidentthatyoucandealwiththesituation.Staffshouldbeawarethattheycouldrisklegalactionforassaultifastudentwereinjuredwhilsttheywereattemptingtoendafight.Theycouldalsofindthemselvesinjured.Thecollege’sinsurancepolicyprovidesindemnityagainstsuchlegalaction.
3.53 VisitorsStaffshouldadvisetheMainReceptionOfficeofanyvisitorstheyareexpecting.ThememberofstaffexpectingthevisitorshouldinformtheMainReceptionOfficewhereshe/hecanbefound.Contractorsonsitearetosignacontractor’sformwiththePremisesManagerorcaretakers.Thevisitor(s)shouldbeaskedtoreporttotheMainReceptionOfficeonarrivalatcollegeandsignthevisitors'bookandavisitor’sbadgeissuedandwornwhereitcanbeseen.Theyshouldbeadvisedandshowntheemergencyproceduresintheeventofafire.Visitorsmustbeaccompaniedbyastaffmemberandnotbepermittedtowanderfreelyaroundthecollege.Shouldafireoccur,thepersonwhoisaccompanyingthevisitorwilltakehim/hertothefireassemblypoint.Shouldanaccidentorincidentoccurinvolvingthevisitorwhichresultsinaninjury,thismustberecordedintheAccidentBookandathoroughinvestigationcarriedoutassoonaspossible.Iftheinjuryisofaseriousnature,theHeadteacher,PremisesManagerorSchoolBusinessManagermustbeinformedimmediately.Therearesomeareasstrictlyoutofboundsforvisitorsandtheseareclearlysignposted.
3.54 WasteAllwastewillbehandledandtransportedasappropriateandinlinewithlocalandnationalregulationsandNMBECwillconductregularcheckstoensurethatthewastecontractorsappointedareregisteredandholdappropriatelicences.
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3.55 WelfareSuitableandsufficientwelfarefacilitieshavebeenprovidedforallstaffandstudentsandthesearemaintainedandarereadilyaccessibletoall.Welfarefacilitiesinclude:toilets;hotandcoldwater;wholesomedrinkingwater;soap;towels;washingupfacility;adryareatostoreclothesin;awarmplacetorestandeatfoodin.
3.56 WorkatheightAlargenumberofwork-relateddeathsinvolvefallsfromheight.Thesemayincludeladders,step-ladders,scaffolds,workingplatforms,mobiletowers,roofedgesandfallsthroughfragileroofsorrooflights.Rememberalso,thatyoucanbeongroundlevelandstillbeatdangeri.e.fallingovertheedgeofanunguardedhole,inspectionpit,drainagesystem,trenchorvoid.AspartoftheWorkatHeightRegulations,NMBECwillensure:• Allworkatheightisproperlyplannedandorganised;• Thoseinvolvedinworkatheightarecompetent;• Therisksfromworkatheightareassessedandappropriateworkequipmentisused;• Therisksfromfragilesurfacesareproperlycontrolled;and• Equipmentforworkatheightisproperlyinspectedandmaintained.Whenusingladders,step-laddersoranyotherequipmentthathelpsyoutoworkatheight,besureyouknowhowtousethemsafelyorseekadvicepriortotheiruse.
3.57 WorkequipmentAllNMBECworkequipmentwillbemaintainedsothatitdoesnotcreateasignificantrisktotheuser.Maintenancewillbecarriedoutbysuitablytrainedpersonnel(orexternalcontractorsasappropriate)andrecordskept.Staffwhouseworkequipmentorwhomanage/supervisetheuseofworkequipmentshouldhavetheinformationnecessarytoensuretheirhealthandsafety.Staffandstudentsshouldensurethattheyaresuitablytrainedinthecorrectuseofanyequipmentusedatwork,andthattheyreportanysafetyissuestotheirmanagerassoonaspossible.
3.58 WorkplacesNMBECaimstoensurethatitsworkplacesmeetthehealth,safetyandwelfareneedsofeachmemberoftheworkforce,studentsandvisitors-includingpeoplewithdisabilities.
3.59 SimpleOrganogram.Forfullorganisationchart,seeAppendix1
NMBECGoverningBody
[GovernorsPremisesHealth&SafetyCommittee]|
Headteacher:AmandaCompton|
SLT:2DeputyHeadteachers;4AssistantHeadteachersand1SchoolBusinessManager|
HeadsofFaculty&NonTeachingLineManagers|
AllOtherStaff|
Allstudents
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4. REFERENCES• CARControlofAsbestosRegulations• CDMConstruction(DesignandManagement)Regulations• CLEAPPSL93ManagingIonisingRadiationsandRadioactiveSubstancesinSchoolsand
Colleges• ControlofLeadatWorkRegulations• ControlofNoiseatWorkRegulations• ControlofVibrationatWorkRegulations• COSHHControlofSubstancesHazardoustoHealthRegulations• DSEDisplayScreenEquipmentRegulations• DSEARDangerousSubstancesandExplosiveAtmospheresRegulations• EATElectricityatWorkRegulations• GasSafety(InstallationsandUse)• HealthandSafety(FirstAid)Regulations• HealthandSafety(SafetySignsandSignal)Regulations• HSAWATheHealthandSafetyatWorketc.,act1974(HSAW)• Legionnaires’disease-ThecontroloflegionellabacteriainwatersystemsL8• LOLERLiftingOperationsandLiftingEquipmentRegulations• MHORManualHandlingOperationsRegulations• PPEPersonalProtectiveEquipmentatWorksRegulations• PUWERProvisionsandUseofWorkEquipmentRegulations• RIDDORReportingofInjuries,DiseasesandDangerousOccurrencesRegulations• RRORegulatoryReform(FireSafety)Order• TheCorporateManslaughterandCorporateHomicideAct• TheManagementofHealthandSafetyatWorkRegulations• WHRWorkingatHeightRegulations• WHSWRWorkplace(Health,SafetyandWelfare)Regulations(asamendedbytheHealth
andSafety(miscellaneousAmendments)Regulations
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5. APPENDIX1–FULLORGANOGRAM