DCO 050-2019

Defence Grant ID 3281Application ID ______

(Official use only)

www.defence.gov.au/dco/

Family Support Funding Program—Application form 2020-21Defence Community Organisation

Family Support Funding Program—Application form 2020–21

Application conditions

Dates Applications will be accepted between Monday, 02 December 2019 and 5pm (AEST) Wednesday, 12 February 2020.

Funding You may apply for a grant of between $5,000 and $75,000 for up to a 12 month project.

Overview Projects should aim to deliver programs or projects with a strong focus on supporting Defence families and the Defence community.

Guidelines Applicants must read the Family Support Funding Program Guidelines 2020 before completing the application form as they contain important information about eligibility, how to apply and management of the grants process.

Guidelines can be accessed online at http://www.defence.gov.au/dco/Community_group_funding.htm

Applications: Only one application per organisation will be assessed and applications will only be accepted by email.

More information If you have any questions regarding the Family Support Funding Program (FSFP) grant process, contact the team at defence.communitygrants@defence.gov.au.

The Department of Defence can only enter into a Funding Agreement and provide funds to an organisation that is a legal entity. If an organisation seeking funding is not a legal entity, then an eligible not-for-profit community organisation may act as a sponsor and apply on behalf of such an organisation.

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Family Support Funding Program—Application form 2020–21

Section 1—Applicant detailsOrganisation detailsFull Legal Name of Organisation

Other names for the Organisation (if applicable – ie Trading as)

Physical Address

Postal Address (if different)

Federal Electorate

Email Address

Contact Number

Website (if applicable)

Social media (please provide handle)

Date the organisation was established

Does your organisation operate on a Defence establishment?

☐ Yes

(Commanding Officer’s signature is required, alternatively, a letter of support to be on base may be included as an attachment).

☐ No

Commanding Officer’s Name

Commanding Officer’s Signature

Commanding Officer’s comments: (optional)

Management committeeName of President

Phone number

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Family Support Funding Program—Application form 2020–21

Email address

Name of Treasurer

Phone number

Email address

Name of Secretary

Phone Number

Email address

Financial detailsABN/ACN

Account name

BSB

Account number

Contact informationPrimary contact

Name of contact

Organisational email address

Position title

Phone number

Alternate contact details

Name of contact

Organisational email address

Position title

Phone number

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Family Support Funding Program—Application form 2020–21

Section 2—Project and purposeProject overviewProject title

Project location/s

Amount requested for

2020–21

(Whole dollars)

$

Number of Defence families anticipated to benefit

(Do not include social media followers)

PurposeWhat is the purpose of your organisation?

(Why do you exist?)

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Family Support Funding Program—Application form 2020–21

Why do you need FSFP grant funding and what needs and/or issues will it address?

(Please detail the objectives of your project, why it is needed in your community and how you plan to find and connect Defence families to participate in your project.)

Project planDescribe how the project will be delivered and the intended outcomes for all stakeholders.

(Please detail how the project will be implemented, delivered and promoted and how will you achieve the outcomes.)

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Family Support Funding Program—Application form 2020–21

Describe how your project will be evaluated.

(Please describe the planned monitoring and evaluation process for the project and measures of success.)

Capability and capacityDemonstrate your organisation’s capability to successfully deliver the project and achieve the grant aims, including its ability to deliver on time.

Explain how your project will achieve value for money for the Commonwealth.

(Please explain how you will use grant funding efficiently and effectively and how will your committee report/manage progress.)

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Family Support Funding Program—Application form 2020–21

What is the capability and capacity of your organisation to undertake the grant activity?

(Please detail your organisation’s resources, skills, capabilities and accomplishments relevant to the proposed project.)

How do you propose to manage grant funds during the project?

(Please detail what financial systems you have in place to report and manage your financial expenditure and how often will you be reconciling the funding.)

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Family Support Funding Program—Application form 2020–21

How do you plan to manage risks?

(Consider organisational, financial, environmental and operational.)

Do you plan to involve other organisations and partners in the implementation of this project?

(Please detail who they are and how they will contribute to the project?)

Aside from any position already supported by Defence Community Organisation through its paid coordinator program (CSCP), will you be employing a resource to deliver the activities and events for this project?

(If yes, please provide details.)

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Family Support Funding Program—Application form 2020–21

Section 3—Multi-year fundingIf you do not wish to be considered for multi-year funding please continue to Section 4.

Please note in order to be eligible for multi-year funding organisations must have received an FSFP grant in a previous financial year.

In order to be considered for multi-year funding please answer all questions contained within this section.

Is this multi-year grant application to assist with continuing existing services, or to expand on current services?

Please detail the rationale behind your decision to deliver your project as identified above.

(What is the community need to continue exiting services or to expand on current services?)

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Family Support Funding Program—Application form 2020–21

Describe your strategic plan to deliver the project over a period of up to three years, including key expected results areas, resources and timings.

(Please provide a breakdown across the years you are requesting funding for. This should complement the information you have provided in Section 2.)

Have you had success in securing a multi-year grant previously? If yes, please provide details on who the funding body was, what the grant was to deliver and the year in which you were supported.

Please detail total funding requested for the proposed project across each financial year.

(Please insert whole dollars only.)

FY 2020–2021 FY 2021–2022 FY 2022–2023 Total requested

$ $ $ $

Please note: Defence reserves the right to approve the funding for a single year of a multiple year request, and request you reapply in the following year for further funding.

Please outline the number of Defence families that you anticipate to be supported by your project in each financial year funding is requested for.

(Do not include social media followers.)

FY 2020–2021 FY 2021–2022 FY 2022–2023 Total

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Family Support Funding Program—Application form 2020–21

Section 4—Project funding detailsIt is important to show how your organisation plans to spend the grant and whether you expect any other income to support your project. By entering in your funding amount on the attached budget spreadsheet by no means guarantees that the full amount will be granted.

Please provide a breakdown of the proposed activity’s budget as an attachment to this application. A template has been provided for you in Attachment A.Below is sample as to how your budget may look, please ensure to advise what other sources of funding (including other Australian Government funding) you will be receiving and whether their support has been confirmed. Applicants are to identify any contributions they will be making to the project in this section.

Attachment A

Year 12020-21

Year 22021-22

Year 3 2022-23

PART A. What are you requesting? EXPENSESList all items for your planned projectCommunity connection activites 2,540$ Replenishment of equipment 600$ Welcome Day Event 1,200$ Mid-year Community Event 1,850$ Wellbeing courses 3,000$ Volunteer expenses 600$ Evaluation costs 500$ Advertising and promotion 1,000$ Program resources 1,000$ Venure hire 900$ Insurance 3,000$ Audit 1,000$

Total Expenses 17,190$ -$ -$ 17,190$

INCOMEList all other sources of fundingConfirmed Funding:Memberships 2,000$ Community Support Coordination Program 30,000$ Unconfirmed Funding:Defence Bank 1,000$ Council Grant 5,000$

In Kind ContributionsDonations 2,000$ Partnership with local community organisation 500$

Total Income 40,500$ -$ -$

40,500$

Family Support Funding Program

Grant Project Budget 2020

Name of Organisation: Defence Community Centre Inc

Total Income Amount

Total Grant Funds Requested

PART B. What other sources of funding will be contributed to your project?

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Family Support Funding Program—Application form 2020–21

Section 5—DeclarationPlease read and complete the following declaration. Please declare any conflicts of interest and how any actual or perceived conflicts of interest will be addressed.

I declare that to the best of my knowledge:

☐ I have read, understood and agree to abide by the FSFP Guidelines 2020☐ the organisation making this application is a legal entity as described in the FSFP Guidelines

2020☐ an organisation that is a legal entity is not eligible to be sponsored and must apply in its own

right☐ the information given on this form is true and accurate☐ I understand that an incomplete application will not be considered☐ if and where any personal details of a third party are included, the third party is taken to have

been made aware that their personal details may have been provided in this form☐ I give consent to the Department of Defence to contact me for further information in relation

to the FSFP Grants 2020 application☐ I give consent to the Department of Defence to make public the details of my organisation

and the funding received, if my organisation is successful.

President name (or authorised delegate)

Signature and date:

Witness Name and position:

Signature and date:

Please remember to include the following in your application submission:

☐ Completed FSFP Application Form 2020☐ Certificate of Incorporation (unless previously supplied)☐ Certificate of Insurance☐ Any other supporting documents

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