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HCM UserGroup Meeting
December, 2014
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TeamWorks HCM
Presented By:
Martha VarnHCM Functional Manager 2
Topics Include:Personal LeaveW-2 ProcessingAffordable Care Act (ACA)
TeamWorks HCM
Presented By:
Martha VarnHCM Functional Manager 3
Personal Leave Reminder
Elections can be entered from December 8 through December 31
Employees are eligible to elect Personal Leave if they have a sick leave balance of 120 or more as of November 30
1/7/2015 and will be available for use on 1/8/2015
TeamWorks HCM
Presented By:
Martha VarnHCM Functional Manager 4
W-2 Processing
What information is available? http://sao.georgia.gov/w-2-processing Processing calendars Processing Memo
TeamWorks HCM
Presented By:
Martha VarnHCM Functional Manager 5
W-2 Processing – New for 2014
Approval of W-2 Data New approval form for agency to approve information
sent to the IRS Each TeamWorks payroll agency has been requested to
provide 2 approvers Updated Balance Adjustment Requests
Multiple adjustments can be submitted on one ticket to the CSC
Must use spreadsheet provided by SAO
TeamWorks HCM
Presented By:
Martha VarnHCM Functional Manager 6
Affordable Care Act (ACA)
1. Agency determines employee is ACA-eligible.2. Agency selects appropriate Benefit Program in TeamWorks to
indicate ACA eligibility.3. ACA-eligibility is sent from TeamWorks to DCH/ADP.4. Employee is invited to enroll by DCH/ADP.5. If employee elects health benefit, payroll deduction
instructions are sent to TeamWorks by DCH/ADP.6. Agency is billed for employer portion of healthcare,
regardless of employee enrollment.
TeamWorks HCM
Presented By:
Martha VarnHCM Functional Manager 7
Affordable Care Act (ACA)
Determining eligibility Please refer to HRA’s guidance on when to enroll an
employee in an ACA Benefit Program. Report available on Document Direct which provides
information on employees on non-zero records to assist in determining eligibility for health benefits under ACA
TeamWorks HCM
Presented By:
Martha VarnHCM Functional Manager 8
Affordable Care Act (ACA)
Enrolling ACA-eligible employees Select 1 of 2 Benefit Programs for ACA-eligible
employees HNF - ACA No Flex (ACA version of NOF) HBP - No Bens ACA Garns & GA defined (ACA version of NBP)
The Benefit Programs for ACA can only be used for employees on non-zero records
Notification will be sent to DCH for enrollment
TeamWorks HCM
Presented By:
Martha VarnHCM Functional Manager 9
Affordable Care Act (ACA)
Navigate to:
Benefits Enroll in Benefits Assign to Benefit Program
TeamWorks HCM
Presented By:
Martha VarnHCM Functional Manager 10
Affordable Care Act (ACA)
ACA-eligibility Notification of eligibility is sent from TeamWorks to
DCH/ADP DCH/ADP invites employee to enroll in healthcare If employee elects health benefit, payroll deduction is
sent from DCH/ADP to Teamworks Enrollment in one of the Benefit programs triggers
employer portion of health care costs, regardless of whether the employee enrolls in healthcare
TeamWorks HCM
Presented By:
Martha VarnHCM Functional Manager 11
Affordable Care Act (ACA)
Employee Declination of Healthcare There is no indication in TeamWorks that an employee has
declined healthcare other than no deduction is received from DCH/ADP.
Seasonal Employees There is no indication in TeamWorks which recognizes a
seasonal employee.
Questions?
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TeamWorks HCM
TeamWorks HCM
Presented By:
Martha VarnHCM Functional Manager 13
Affordable Care Act (ACA)
State Reports Reports are now available in Document Direct
Federal Reporting Employers are required to report beginning in 2016 for
calendar year 2015 Employer Statement (1094-C) and Employee Statement
(1095-C) will be required
TeamWorks SecurityTeamWorks HCM Self-Service Account Unlock
and Password Reset
Provide the ability for active state employees to reset their own passwords and unlock their own accounts by successfully answering their security questions.
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Presented By:
Martha VarnHCM Functional Manager
TeamWorks SecurityTeamWorks HCM Self-Service Account Unlock
and Password ResetUsers will be unable to unlock their own accounts or reset their own passwords if any of the following applies:
Temporary access has expired Employee ID is terminated or inactive User answers the security questions incorrectly Access/account has been locked by a security team
member.
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Presented By:
Martha VarnHCM Functional Manager
TW Online Training Security Online Training
Training for Agency Security Officers on TeamWorks Security requests and access is now available
Located at: http://sao.georgia.gov/teamworks-security-online-training
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Presented By:
Martha VarnHCM Functional Manager
