Hazard Community & Technical College Emergency Operations Plan

Hazard Community &

Technical College

Emergency Operations

Plan Attachment 6, Annex F

Kentucky Community and Technical College System

Emergency Operations Plan

2020-21

Hazard Community & Technical College Emergency Operations Plan (Attachment 6, Annex F, KCTCS EOP)

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Contents

Letter from President Dr. Jennifer Lindon .................................................................................................... v

Approval & Implementation ......................................................................................................................... v

1. PURPOSE, SITUATION OVERVIEW AND THREAT ................................................................................... 1

1.A. Purpose ......................................................................................................................................... 1

1.B. Situation Overview ........................................................................................................................ 1

1.C. Threat and Hazard Analysis Summary .......................................................................................... 1

2. CONCEPT OF OPERATIONS .................................................................................................................... 2

2.A. Incident Command System ........................................................................................................... 2

2.B. Emergency Declaration & Plan Activation .................................................................................... 2

2.C. Emergency Operations Center Locations...................................................................................... 2

3. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES ................................................................... 2

3.A. Organization .................................................................................................................................. 2

3.B. Assignment of Responsibilities ..................................................................................................... 3

3.B.1. President ............................................................................................................................... 3

3.C. Emergency Operations Center Team (EOC) .................................................................................. 3

3.C.1. College EOC Manager (Dean of Operations) ......................................................................... 3

3.C.2. College Incident Commander (Campus Safety and Security Director) ................................. 3

3.C.3. College Public Information Officer (Marketing and Communications) ................................ 4

3.C.4. College Safety Officer (Business Office Assistant) ................................................................ 4

3.C.5. College Liaison (Technology Support Specialist) ................................................................... 4

3.C.6. College Operations (Dean of Operations) ............................................................................. 4

3.C.7. College Planning (Business Office Projects) .......................................................................... 4

3.C.8. College Logistics (Dean of Operations) ................................................................................. 5

3.C.9. College Finance/Administration (Budget Director) .............................................................. 5

3.D. College Departments & Offices ..................................................................................................... 5

3.D.1. Technology Solutions Department ....................................................................................... 5

3.D.2. Facilities ................................................................................................................................. 6

3.D.3. Security ................................................................................................................................. 6

3.D.4. External and Private Sector Partners .................................................................................... 6

3.D.5. Local Government ................................................................................................................. 7


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4. INFORMATION COLLECTION, ANALYSIS, AND DISSEMINATION ........................................................... 7

4.A. COMMUNICATION/NOTIFICATION ............................................................................................... 7

4.A.1. Means of Communication ..................................................................................................... 8

4.A.2. Notification ........................................................................................................................... 8

5. ADMINISTRATION, FINANCE, AND LOGISTICS ...................................................................................... 9

6. PLAN DEVELOPMENT AND MAINTENANCE .......................................................................................... 9

6.A. Program Roles, Responsibilities, and Administration ................................................................... 9

6.A.1. Plan Revisions ........................................................................................................................ 9

6.A.2. Record of Distribution ......................................................................................................... 10

7. APPENDICES ........................................................................................................................................ 11

APPENDIX 1 - HAZARDS / SPECIFIC RISKS................................................................................................ 12

Tab A – Weather Events ...................................................................................................................... 13

Tab B – Flooding Event ............................................................................................................................ 19

Tab C – Acts of Violence ...................................................................................................................... 21

Tab D – Fires ........................................................................................................................................ 24

Tab E - Transportation Event: Air, Interstate/Highway Traffic ........................................................... 27

APPENDIX 2 – PROTECTIVE ACTIONS ...................................................................................................... 30

APPENDIX 3 - CONTACT LISTING ............................................................................................................. 32

TAB A – Hazard Community & Technical College ............................................................................... 33

Tab B – Perry County ........................................................................................................................... 36

Tab C – Breathitt County ..................................................................................................................... 37

Tab D – Leslie County .......................................................................................................................... 37

Tab E – Knott County .............................................................................................................................. 38

APPENDIX 4 – RESOURCE LISTING .......................................................................................................... 40

APPENDIX 5 – MAPS & DIAGRAMS ......................................................................................................... 46


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Letter from President Dr. Jennifer Lindon

Hazard Community and Technical College is committed to protecting the safety, security, and welfare of the students, staff, faculty, and visitors to each of our campuses. This section of the KCTCS Emergency Operations Plan, Attachment 6, Annex F: Hazard Community & Technical College Emergency Operations Plan, herein referred to as the Plan, is specific to Hazard Community & Technical College and addresses emergency and disaster response at Hazard Community & Technical College.

In accordance with Homeland Security Presidential Directive — 5, the Plan incorporates National Incident Management System concepts and principles, and utilizes the Incident Command System for management of emergency events. The Plan provides the opportunity for the Hazard Community & Technical College community to recover from disasters quickly. Thus, the Plan provides a means to minimize the impact of an incident while saving and maximizing the effectiveness of College resources.

This Plan does not eliminate the need for an Emergency Procedures Guide for daily incidents and other types of emergencies not addressed within the scope of this Plan.

Staff and students are encouraged to continue their on-going efforts in emergency preparedness, planning, and training in order to enhance disaster response and recovery. Those assigned duties under the plan receiving the Plan shall review and become committed to the Plan goal of protecting the welfare of the College community.

I encourage all of you to take the time to familiarize yourself with the responsibilities in this plan. Protecting the safety and security of our college community is a responsibility we can only fulfill by working together. I am committed to joining with you in our efforts to meet that shared responsibility.

Dr. Jennifer Lindon, President

Hazard Community & Technical College


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Approval & Implementation

This Emergency Operations Plan was prepared by Hazard Community & Technical College with assistance

from Kentucky Community & Technical College System Director of Operations and Emergency Services to

develop, implement and maintain a viable all-hazards preparedness and response capability and to

establish a comprehensive approach to providing consistent, effective, and efficient coordination across

Hazard Community & Technical College (HCTC).

This plan addresses emergency and disaster response activities on the HCTC Campuses located in

Southeastern Kentucky.

The HCTC Office of Security & Crisis Management shall be responsible for Plan oversight. This EOP is based

on the all-hazards concept of plans for natural and man-made disasters and incidents. This plan is flexible,

and may be activated in part or in whole, depending on the specific nature of the emergency and decisions

by College administration.

This EOP shall be activated under the following circumstances:

• When ordered by the HCTC President

• When the HCTC Crisis Management Coordinator deems it necessary to declare an

emergency for the purpose of safeguarding the lives and property of the HCTC

community.

• When governmental officials declare a State of Emergency that affects HCTC, either

locally, regionally or statewide.

• When a Presidential declaration of National Emergency is made.

This EOP and supporting contents are hereby approved and supersede all previous plans and editions.

This EOP is effective immediately upon signing. Periodic updates and minor changes necessary to maintain

the accuracy of this plan may be made by the Crisis Management Coordinator, when necessary.

Approved: _________________________ Date: _____________

Dr. Jennifer Lindon, President, Hazard Community & Technical College


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1. PURPOSE, SITUATION OVERVIEW AND THREAT

1.A. Purpose

The HCTC Emergency Operations Plan (EOP) is to be implemented to deal with emergencies and disasters,

and is intended to protect lives and property through effective use of available staff and resources during

emergency operations. It is placed into operation whenever a natural or manmade emergency or disaster

affecting the College reaches proportions where that situation cannot be controlled by routine measures.

Nothing in this Plan shall be construed in a manner that limits the use of good judgment and common

sense in matters not foreseen or covered by the elements of this Plan.

1.B. Situation Overview

Hazard Community & Technical College employs approximately 200 full-time employees and 150 part-

time; approximately 3,131 students are enrolled, with an estimated additional 820 high school dual-

enrollment students. The college consists of six locations:

• Bailey-Stumbo Building– Perry County

• Hazard Campus – Perry County

• Technical Campus – Perry County

• Lees College Campus – Breathitt County

• Leslie County Center – Leslie County

• Knott County Branch – Knott County

When HCTC lacks capabilities or resources to address needs related to an emergency or disaster, it will

rely heavily upon local and state agencies or private sector entities.

1.C. Threat and Hazard Analysis Summary

HCTC is vulnerable to a wide array of hazards that threaten life and property. The KCTCS Emergency

Operations Plan, the KCTCS Hazard Mitigation Plan and the Kentucky River Area Development District

Hazard Mitigation Plan identify these potential hazards. The HCTC Emergency Response and Crisis

Management Team (CMT) consider the most likely risks as:

• Weather events (tornados, thunderstorms, severe winter weather)

• Flooding events (flash floods)

• Violent incidents (threats, criminal activity, gunshots heard on or near campus, hostage

situation, domestic violence)

• Fire (fires within buildings, vehicles in parking lots)

• Transportation events (air, interstate and local major traffic arteries)

This does not mean that other events will not occur; however this Plan discusses the most likely

occurrences and/or highest risk events.


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2. CONCEPT OF OPERATIONS

Consistent with the National Incident Management System (NIMS), the HCTC College Annex incorporates

the basic elements of the Incident Command System (ICS), while making necessary adjustments to

accommodate the unique needs of HCTC. ICS is the model tool for command, control and coordination

of a response, and it provides a means to coordinate the efforts of the College and external partners as

they work toward the common goal of stabilizing an incident and protecting life, property and the

environment. The major role of HCTC in an emergency or disaster response will be to support local

emergency responders while maintaining accountability.

2.A. Incident Command System

KCTC Policy 3.3.17 officially adopts ICS for use in all emergency incidents, crisis and disaster responses.

Kentucky Revised Statutes 39A.230 requires the use of one multi-risk, multi-agency, unified incident

command or management system to be used by all state agencies responding to the scene of an

emergency, declared emergency, disaster, or catastrophe.

2.B. Emergency Declaration & Plan Activation

The decision to declare a state of emergency at HCTC rests with the College President. Following a

declaration of emergency, the HCTC Vice President of Administrative and Business Affairs or the Director

of Campus Safety and Security will implement this plan.

2.C. Emergency Operations Center Locations

HCTC President’s Office Conference Room JCC 109A is designated as HCTC Emergency Operations Center

(EOC), with an alternate location at the JCC 104. The Dean of Operations will coordinate with the Director

of Information Services to ensure that the EOC is equipped to function as needed. The Dean of Operations

will serve as the EOC Manager. All activities will be monitored and coordinated from the EOC. Requests

for personnel, equipment, supplies, and requests for information, regardless of the source will be flow

through the EOC to ensure the best use of resources to handle the emergency.

3. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES

3.A. Organization

The organizational structure of HCTC consists of the HCTC Cabinet and Crisis Management Team.

The College President leads the Cabinet. The Cabinet is responsible for making decisions that impact the

college’s ability to meet its mission of teaching, protecting of the environment and institutional assets are

integral to the college and directs the strategic recovery of the overall college community in the event of

an emergency or disaster.

The Emergency Response and Crisis Management Team (CMT) consists of persons who make strategic

operational decisions to support response and recovery operations during an emergency. CMT members


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provide staffing for the College EOC. The CMT has the delegated authority to assign HCTC resources and

make decisions to provide the most efficient response and recovery possible. Members report to the EOC

when activated.

The College EOC objectives include, but are not limited to:

• Implementation of directives from the Policy Group

• Acquiring, allocating and tracking resources.

• Managing and sharing information.

• Providing financial support

Not all incidents will require an activation of the EOC. For smaller campus incidents, response operations

may be managed virtually by several members of this group.

3.B. Assignment of Responsibilities

3.B.1. President

• Serves as the chair of the Cabinet and makes final decisions regarding the College, such as

canceling classes, evacuating facilities, closing the campus, etc. (President or designee)

• Provides strategic guidance to crisis management operations and recovery, including media

notification and communication with staff and family members

• Notifies the System President as appropriate

3.C. Emergency Operations Center Team (EOC)

3.C.1. College EOC Manager (Dean of Operations)

• Serves as the Crisis Management Team Coordinator or Co-coordinator

• Determines the type and magnitude of the emergency

• Facilitates the overall coordination and execution of this EOP

• Determines emergency situation levels and activates the EOC

• Determines the appropriate location of the EOC

• Notifies the Crisis Management Team to respond to the EOC

• Ensures notification of additional staff to operate the EOC is made

• Provides critical information and advice regarding emergencies to the Policy Group to aid in decision

making

• Determines scope of incidents and reduces staffing in the EOC based on situational needs

• Issues the “All Clear” signal when the emergency/crisis is over and the campus is deemed safe by

whatever means available.

3.C.2. College Incident Commander (College Campus Administrator/Campus M&O

Supervisor)

• Assesses the nature of the emergency

• Supports the local government Incident Commander on site


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• Establishes inner and outer perimeters prior to arrival of local first responders for protection of

responders and members of the College community

• Provides initial emergency response activities until arrival of local first response agencies

• Coordinates information and activities with the EOC Manager

3.C.3. College Public Information Officer (President and Director of Marketing)

• Coordinates and oversees all college media and public relations activities during a disaster or

emergency

• Provides information and rumor control through the College email, social media, web site, and

public media outlets

• Acts as expert spokesperson on behalf of HCTC as appropriate

• Provides pertinent information to the Policy Group for decision making

• Participates in the local community Joint Public Information Center as necessary

3.C.4. College Safety Officer

• Responsible for the health and safety of the college response personnel

• Supports local government incident safety officer

3.C.5. College Liaison (President)

• Interfaces with external agencies, organizations, and the private sector as needed

3.C.6. College Operations (Dean of Operations)

• Oversees coordination of college resources needed for incident response

• Supports tactical operations of local response agencies with college resources

• Monitors field response and provides support as needed

3.C.7. College Planning (Senior Director of Human Resources)

• Identifies, maintains a roster, and calls college staff needed to support activities

• Helps to collect, analyze, and disseminate incident situational information

• Prepares situation summaries

• Prepares the Incident Action Plan (IAP)

• Collects, records, and stores all documents relevant to the incident

• Develops projections and forecasts for future events

• Maintains status of resources assigned to an incident

• Ensures tracking of persons entering EOC via check in/out form

• Ensures maintenance of a log of major actions and decisions taken to resolve an incident

• Displays situational information in EOC or to EOC personnel.

• Provides demobilization planning as necessary


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3.C.8. College Logistics (Dean of Operations)

• Provides overall management of resource and logistical support

• Orders resources and provides facilities, transportation, supplies, equipment

maintenance and fuel, food service, and communications for incident personnel

• Orders, receives, processes, stores, inventories, and distributes incident-related

resources and supplies

• Monitors and records equipment use time

• Sets up and maintains facilities used (shelters, food service areas, etc.)

• Provides facility maintenance and security services as required

• Oversees paperwork and provision of medical care for incident personnel and students,

including crisis counseling

3.C.9. College Finance/Administration (Chief Financial Officer)

• Provides for financial accounting, timekeeping, and tracking of expenditures throughout

the incident or emergency

• Estimates the short- and long-term fiscal impact of the emergency on the College

• Maintains timesheets for personnel

• Tracks liability for insurance claims and compensation requests for human injuries or

damage to property and equipment

• Administers all financial matters pertaining to vendor contracts and rental agreements

• Coordinates with Logistics Section on injuries, damages, and procurement activities

• Documents claims (witness statements, pictures, etc.)

3.D. College Departments & Offices

3.D.1. Technology Solutions Department

Technology Solutions serves as the Communications Unit to provide the HCTC EOC adequate availability

of IT communications and other services in an emergency or disaster. Additionally, it shall:

• Coordinate with other IT professionals across the KCTC System, and where appropriate,

external vendors, to support the communications and IT services appropriate to the

local situation

• Act as liaison with other IT resources, both internally and externally, as needed

• Coordinate emergency information for public release through the Public Information

Officer in conjunction with the College EOC Manager

• Coordinate the recovery, configuration, and use of IT resources to facilitate efficient

recovery of HCTC operations

• Assist the recovery, configuration, and use of HCTC IT resources to facilitate efficient

recovery of HCTC operations

• Ensure that personnel, departments or agencies maintain appropriate records of costs

incurred during the event


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• Ensure that personnel, departments, or agencies maintain appropriate records of costs

incurred during the event

• Coordinate IT as needed by the College EOC, Crisis Management Team, and Policy Group

3.D.2. Facilities

Maintenance and Operations (M&O) will provide damage assessment and related services to HCTC

facilities, including: preparing initial damage assessments, assessing the damage to the college and

inspecting buildings for structural damage. Additionally, M&O will:

• Identify and procure services and equipment from private contractors and outside

companies.

• Assist first responders with access to campus buildings and serve as subject matter

experts on the layout of the structures

• Prioritize facilities services actions to protect life and property and to protect and/or

repair campus facilities

• Prioritize and manage debris removal

• Support the restoration of critical facilities and services, including but not limited to:

electricity, potable water, sanitary sewer, and storm water systems, HVAC, and

telephone service

• Support the repair or replacement of facilities and infrastructure

However, at no time will M&O personnel will be expected to put themselves in danger by accepting task

assignments they are not trained or equipped to accomplish.

3.D.3. Security

Safety & Security is responsible for alerting and notifying the campus through established notification

systems in an emergency or disaster. Additionally, they:

• Support campus search, evacuation, and closure operations

• Serve as a liaison to law enforcement

• Support incident operations through security and criminal surveillance, intelligence

gathering, and preparation of incident status reports

• Coordinate assistance as needed by the Incident Commander, Crisis Management Team,

and/or Executive Policy Group

• Maintain appropriate records of costs incurred during the event for security measures

All departments and offices will provide Status Reports to the EOC that will include any outstanding

assistance requests and unresolved issues.

3.D.4. External and Private Sector Partners

Local non-governmental organizations will be considered for a role as a Support Agency if specific criteria

are met. The external partner must:


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• Have the authority to provide a support function in a HCTC EOP-related role

• Possess or have timely access to resources necessary for providing adequate services at

HCTC

HCTC can request emergency assistance from the private sector. The private sector may consist of the

following:

• Private owners of critical infrastructure (including facilities that could be used as a

resource)

• A response organization (private ambulance services, environmental clean-up services)

3.D.5. Local Government

Local government agencies will assume the Primary response role for most emergencies and disasters;

HCTCS will provide support. Local government agencies:

• Have a unique set of resources, expertise, information, skills or assets that is not

available from HCTC or the KCTC System

• Are known and accepted providers of emergency or disaster resources, expertise,

information, skills or assets that are needed at HCTC

• Have demonstrated/assured that they can fulfill the emergency or disaster assignments

of responsibility that are assigned to them

• Have the jurisdictional authority to provide an emergency or disaster function in a

response at HCTC

4. INFORMATION COLLECTION, ANALYSIS, AND DISSEMINATION

HCTC will collect, analyze, and disseminate information to the KCTCS System EOC and local (Perry,

Breathitt, and Leslie) county EOC(s). Situational Reports (SITREPS) and damage assessments are typically

shared with the KCTCS System and county EOCs.

Prior to the public release of data, particularly criminal activity, information must be vetted. Information

regarding an incident is to be released on a need-to-know basis only, and with the prior approval of the

KCTCS Director of Operations and Emergency Services. The System Office Director of Emergency Services

and the General Counsel are presumed to have a need-to-know

4.A. COMMUNICATION/NOTIFICATION

The President and/or Assistant to the President are primarily responsible for communications during an

incident and updates to the campus community. The Director Technology Solutions will support the EOC,

and the College by maintaining information systems prior to, during, and after emergencies and disasters.

All communications should address the needs of the whole community, including students and staff with

sensory disabilities (deaf, hard of hearing, blind, low vision, deaf-blind, and speech disabilities) as well as

persons with intellectual or developmental disabilities. Ensure that the communications needs of persons

with disabilities and others with access and functional needs are met.


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SNAP is the notification modality that the College President uses to notify the HCTC community of a

potential threat. SNAP Messages typically convey actionable information pertaining to safety/security,

operations, and communications. HCTC leadership responsible for these areas will also be responsible for

sending any SNAP messages. As outlined in the KCTCS System Emergency Operations Plan, Technology

Solutions will assist in maintaining the system and ensuring the appropriate individuals have both the

access and the ability to send required messages and may serve as a back up to the primary SNAP

coordinators, but will not routinely serve as the primary coordinator.

In the event of an incident, the following communication tasks will be completed to ensure appropriate

notifications have been made:

• Call 911 immediately

• Initiate Safety Alert Notification Process (SNAP) Alerts

• Notify schools providing students in Dual Credit

• Update and monitor social media to provide accurate information

• Provide detailed information to College President and Policy Group

• Provide detailed information to KCTC System Office

• Coordinate communication activities with local EOCs

4.A.1. Means of Communication

Communication during an incident will be a priority for the College. Communication is typically

transmitted via:

• Land line telephones (limited but very reliable)

• Voice over Internet Protocol telephones (limited uninterrupted power supplies)

• Cell phones (voice, text, social media)

• Radios

• Computers/networks (limited uninterrupted power supplies)

• NOAA weather radio (receipt of weather notifications)

• Electronic Messaging (sign boards)

4.A.2. Notification

In the event of an incident which poses an immediate threat to the health or safety of the HCTC

community, HCTC sends out emergency notifications and alert. HCTC has various systems in place for

communicating information quickly to individuals. Some or all of these methods of communications may

be activated and includes emails, text messages, and emergency alerts, posted on the HCTC Facebook

page and website.

• SNAP Alerts – HCTC releases emergency notifications via the Safety Alert Notification Process (SNAP). HCTC students, faculty and staff automatically receive emergency alerts as text messages sent to their Short Message Service (SMS) capable cell phones. Messages are only sent to users during an emergency. Emergency SNAP notifications are disseminated via the College Security & Crisis Management Team, assisted as needed by the Marketing and Communications


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Department. Follow-up information for an emergency is communicated by the same means as the original notification. “All Clear” messages are issued once the situation has been resolved.

• 911 Alerts – Whenever 911 is dialed from a College VOIP phone, a record is generated within Cisco Emergency Responder and sent via email, text, and phone to members of the College Crisis Management Team, the Emergency Response Team, and select others. Select members of this group as receive notifications of 911 calls from all college campuses. The record includes details pertaining to the caller’s extension, location and time. 911-Alert testing procedures are found in Appendix E, Standard Operating Procedures.

5. ADMINISTRATION, FINANCE, AND LOGISTICS

All assets (human resources, facility, and equipment resources) of HCTC will become the purview of the

Crisis Management Team and Executive Policy Group to direct in any way to respond to an emergency or

disaster.

Documentation of records is vital prior to, during, and after an incident. Records will be used to determine

state or federal reimbursement and account for all actions taken during the response and recovery

phases; therefore, detailed documentation of assets, costs, and time is necessary. Records deemed

essential should be identified, and procedures should be established for their maintenance and

protection; this includes backing up electronic files. Procedures should be put in place to assure all

emergency costs are easily identified.

The local government agency Incident Command will be instrumental in monitoring and documenting

needs and requests. Personnel in the HCTC EOC will handle and document available resources and

requests as well as keep disaster records in relation to damage, expenses, time, assistance and recovery.

Accounting will be necessary to keep records dealing with damages, and costs associated with the

incident.

6. PLAN DEVELOPMENT AND MAINTENANCE

6.A. Program Roles, Responsibilities, and Administration

The HCTC Dean of Operations shall ensure that the plan is updated annually. Each division, department

and office mentioned in this plan shall maintain updated contacts, policies, practices, protocols, and other

information as appropriate. Revisions may be made based on operational and regulatory changes, best

practices and corrective actions identified through exercises, emergency activations and/or other

assessment processes. Departmental revisions shall be communicated to the Office of Security and Crisis

Management.

6.A.1. Plan Revisions

This plan will be reviewed, exercised, and updated on an annual basis. Revisions should be distributed to

individuals and organizations which have received previous versions of this EOP as identified in the Record

of Distribution.


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6.A.2. Record of Distribution

The Hazard Community & Technical College Emergency Operations Plan is available electronically through

the HCTC intranet. Printed copies are distributed officially based on individual role and responsibility in

implementing the plan. A Record of Distribution will be used to support the official distribution and list

those tasked within this Plan. Distribution to the public may also occur, but without sensitive information.

Revised: 8-7-20


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7. APPENDICES

APPENDIX 1 - HAZARDS / SPECIFIC RISKS

APPENDIX 2 - PROTECTIVE ACTIONS

APPENDIX 3 – CONTACT LISTING

APPENDIX 4 – RESOURCE LISTING


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APPENDIX 1 - HAZARDS / SPECIFIC RISKS

These Hazards have been identified by the HCTC Crisis Management Team as the most

likely to occur and/or present the highest risk to the College. Other Hazards may pose a

threat but present less risk to the College. Refer to KCTCS EOP Attachment 3 (Threat and

Hazard Specific Annexes) for additional information.

• TAB A – WEATHER EVENTS

• TAB B – FLOODING

• TAB C – ACTS OF VIOLENCE

• TAB D – FIRES

• TAB E – TRANSPORTATION EVENTS


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Tab A – Weather Events

Tornadoes & Thunderstorms

SITUATION

Severe Thunderstorm/Tornado Watch:

• A Severe Thunderstorm Watch means that severe weather is possible, but not imminent.

• A Tornado Watch indicates that conditions are right for the development of a tornado, and a

tornado is possible in the watch area.

Severe Thunderstorm/Tornado Warning:

• A Severe Thunderstorm Warning means severe weather has been reported or is being indicated

by the NWS radar. Warnings indicate imminent danger.

• A Tornado Warning means a tornado has been reported by a first responder or trained weather

spotter, or indicated on NWS radar. NOAA Weather alert radios and outdoor warning sirens will

trigger.

Complete

☐ Be weather aware. Continue normal activities, but monitor weather-related reports.

Monitor local TV and radio reports. Listen for the NOAA Weather alert radio.

If the approaching severe weather is deemed to pose an immediate threat to the area, the

watch may be elevated to a severe thunderstorm or tornado warning

Complete Immediate Tasks – 1st hour

☐ If the Severe Weather Event that poses a threat to a campus, protect all staff and students

by going to the nearest safe area.

☐ Establish communication:

Upon notification that a Severe Weather Event is occurring:

• Send a SNAP alert to all Campus personnel to “Get Safe”

• Communicate with Crisis Management Team and Policy Group

Upon notification that a Severe Weather Event is has occurred:

• Dial 911 if there appears to be any damages or injuries

• Communicate with schools providing students participating in Dual Credit

☐ Gain Situational Awareness:

• Situational awareness reports should come from on-scene personnel

• Send information to HCTC EOC, if activated.


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• Monitor weather reports for latest information.

☐ Protect Staff & Students:

• Avoid the impacted area.

• Assess the situation; avoid dangerous conditions e.g., power and gas lines.

• Cordon off the area and observe scene safety until local emergency responders

arrive.

• Follow guidance from local responders regarding evacuation routes or sheltering

in place.

• Take appropriate action to ensure that all students, personnel, and visitors

remain safe during the emergency.

• Do not enter impacted area until an all-clear has been issued.

☐ Crisis Management:

• Determine EOC activation needs, and once activated route all requests for

resources and information through the EOC.

• Notify KCTC System office and the Director of Operations and Emergency

Services.

• Coordinate with Perry, Breathitt, Leslie, and Knott County Offices of Emergency

Management to acquire additional resources that are needed.

• The opening of reunification areas/family assistance centers should be

determined by HCTC officials for staff and students

☐ Release of Information:

• Do not discuss details of the emergency with members of the media; direct them

to the Public Information Officer.

• Coordinate Public Information releases with EOC Manager/Incident Commander

accordingly.

• Marketing and Communications personnel should prepare to work with the

jurisdictional authority on developing a press release to share information

regarding the incident through a Joint Information Center.

Complete After the Immediate Tasks

☐ Recovery Tasks: See also KCTCS EOP Attachment C (Continuity of Operations)

• Maintain accurate records for the incident.

• Conduct staff inventory of HCTC functional operations.

• Determine recovery priorities: buildings, infrastructure, alternate locations.

• Do not re-enter the impacted area until an “All Clear” has been issued.

• Remove debris following approval.


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• Work with local agencies on any follow up activities.

• Begin critical facilities recovery planning.

• Determine emergency repairs.

• Provide behavioral health services/information for survivors/witnesses.

☐ Damage Evaluation: Also see also KCTCS EOP Attachment C (Continuity of Operations)

• Conduct a rapid assessment of facilities, utilities and equipment.

• Take pictures of any damages to HCTC property


• Assess all buildings; determine initial damages.

• Assess infrastructure; determine operational capabilities.

☐ Long Term Recovery Tasks:

• Inventory and inspect all hardware, supplies, and expendable resources; restock

or replace as necessary.

• Clear, repair or replace contaminated equipment utilized in the response.


• Conduct an incident review to identify any lessons learned and additional

mitigation, preparedness or response steps to updates for this plan.

Consult HCTC Business Continuity Plan for relocation planning.

• Prioritize permanent repairs or re-construction requirements.


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Severe Winter Weather

SITUATION

A Severe Winter Weather Event has the potential to prevent HCTC staff and student from being able to

travel safety to or from the College. Severe winter weather includes excessively cold temperatures, and

ice, sleet, and snow storms.

• Excessively cold temperatures can cause fatalities and contribute to injuries through

slips, falls, and other accidents.

• Ice storms can cause widespread blackouts

• Water supply can be disrupted by frozen or ruptured pipes

• Large snowfalls can lead to localized flooding when warmer temperatures melt the snow in a

short period of time.

• Snow accumulation and ice buildup can cause roof collapse.

Complete

☐ Be weather aware. Continue normal activities, but monitor weather-related reports.


Decide to maintain normal schedule, delay normal opening time or close the facility until

conditions are acceptable.


☐ If the Severe Winter Weather Event poses a threat to a campus, protect all staff and students by staying in-doors when possible.


Upon notification that a Severe Winter Weather Event is going to occur:


• HCTC personnel should immediately dial 911 if there appears to be any damage

or injuries



• Information should be sent to HCTC EOC if activated.



• Remain indoors unless absolutely necessary.

• Assess the situation; avoid dangerous conditions: ice and downed power lines.


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• Follow guidance from local responders regarding transportation routes.

• Take appropriate action to ensure that all students, personnel and visitors

remain safe while on campus.

• Do not travel impacted area until an all-clear has been issued.


• Determine EOC activation needs, and once activated, route all requests for



Services.


Management on travel routes as needed.


• Coordinate Public Information releases information with EOC Manager.



regarding the incident released through a Joint Information Center regarding the

severe winter event.


☐ Recovery Tasks: Also see KCTCS EOP Attachment C (Continuity of Operations)


• Conduct inventory of HCTC functional operations.


• Do not re-enter any the impacted area until an “All Clear” has been issued.

• Clear walkways, parking lots and campus streets when safe to do so.

• Work with local agencies on any follow-up activities.



☐ Damage Evaluation: Also see Damage Evaluation Appendix ___


• Take pictures of any damages to HCTC property.





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• Clear, repair or replace contaminated equipment used in the response.







F-19

Tab B – Flooding Event

SITUATION A Flooding Event has the potential to prevent HCTC staff and students from being able to safety travel to

or from the College, and potential to cause damage to the infrastructure or buildings of the College.

• Flash flooding is the most common form of flooding in Perry, Breathitt, Leslie and Knott Counties and can occur at any time of the year. Both the North and Middle forks of the Kentucky River and various creeks can be impacted during heavy rainfall.

• Typical flash flooding may greatly impact access transportation routes in the community.

Complete

☐ Be weather aware. Continue normal activities, but monitor weather related reports.


Make a determination to maintain normal schedule, delay normal opening time or close

the facility until hazardous conditions are no longer a threat.


☐ If the Flooding Event poses a threat to a campus, protect all staff and students by evacuating when possible without exposing staff or students to potential harm.

☐ Establish communication: Upon notification that a Flooding Event is going to occur:


• HCTC personnel should immediately dial 911 if there appears to be any damages or injuries



• Information should be sent to HCTC EOC if activated.


☐ Protection of Staff & Students:

• Remain indoors unless absolutely necessary.

• Assess the situation; avoid dangerous conditions.

• Follow guidance from local responders regarding transportation routes.

• HCTC personnel shall take appropriate action to ensure that all students, personnel and visitors remain safe while on campus.

• Do not travel impacted area until an all-clear has been issued.


• Determine EOC activation needs

• Notify KCTC System office

• Coordinate with County Emergency Management on travel routes as needed.


• Coordinate Public Information releases information with EOC Manager.


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• Marketing and Communications personnel should prepare to work with local, state and federal officials on developing a press release to share information regarding the severe winter event.


☐ Recovery Tasks: Also see Recovery Appendix ___


• Staff conduct inventory of HCTC functional operations.

• Determine recovery priorities: buildings, infrastructure, alternate locations

• Do not re-enter any the impacted area until an “All Clear” has been issued.

• Clear walkways, parking lots and campus streets when safe to do so.

• HCTC personnel will work with local agencies on any follow up activities.

• Begin critical facilities recovery planning

• Determine emergency repairs

☐ Damage Evaluation: Also see Damage Evaluation Appendix ___


• Take pictures of any damages to HCTC property


• Assess all buildings; determine initial damages

• Assess infrastructure; determine operational capabilities


• Inventory and inspect all hardware, supplies, and expendable resources; restock or replace as necessary.

• Clear, repair or replace contaminated equipment utilized in the response


• Conduct an incident review to identify any additional mitigation, preparedness or response steps to updates for this plan.

• Conduct an incident review and lessons learned to identify additional mitigation activities or updates to this plan

• Begin relocation planning

• Prioritize permanent repairs or re-construction requirements


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Tab C – Acts of Violence

Active Threat/Active Shooter; Criminal Activity; Gunshots Heard; Hostage Situation

SITUATION

Violence can occur on any campus anytime and threaten staff, students and the public:

• Criminal activity includes: threat of harm, burglary, theft, use of alcohol/narcotics, active

shooter, or simple assault.

• HCTC personnel and students may be subject to harassment.

• Workplace violence can take many forms and may include use of deadly weapons.

• Advance warning of violence is unlikely.

• In the event of an incident threatening the HCTC personnel, students, property, or

infrastructure, HCTC will be dependent upon local law enforcement.


☐ At the onset of any act of violence, all staff and students are to “Get Safe” and call 911.

RUN AWAY from gunfire if it is safe to do; if not, HIDE in an area that can be locked from

the inside. If possible, barricade the doors to prevent easy access. Be prepared to

aggressively fight to save lives.


Upon notification of a Violent incident

• HCTC personnel should immediately dial 911

• Send a SNAP alert to all College personnel to “Get Safe”




• Situational awareness reports should come from on-scene personnel.

Information should be sent to HCTC EOC if activated.


• Avoid the incident area, stay a safe distance away or in a secure location.

• Assess the situation; do not expose staff or students to harm.


in place.

• Take appropriate action to ensure that all students, personnel and visitors

remain safe during the emergency.


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• Do not move or relocate until directed or an all-clear has been issued.





Services.








• Coordinate Public Information releases information with EOC Manager/Incident

Commander accordingly.



regarding the incident released through a Joint Information Center.




• Do not re-enter the area until an “All Clear” has been issued.


• Work with agencies on any investigation/follow-up activities.

• Begin clean-up recovery planning.

• Determine if emergency repairs are required.


☐ Damage Evaluation: Also see KCTCS EOP Attachment C (Continuity of Operations)








F-23









F-24

Tab D – Fires

SITUATION

Fire spreads quickly; there is no time to gather valuables or make a phone call. A fire doubles in size every

thirty seconds. In just two minutes, a fire can become life-threatening. In five minutes, a classroom wing

can be engulfed in flames.

Heat and smoke from fire can be more dangerous than the flames. Inhaling the super-hot air can sear

your lungs. Fire produces poisonous gases that make you disoriented and drowsy. Asphyxiation is the

leading cause of fire deaths, exceeding burns by a three-to-one ratio.

• The local fire department will assume command upon arrival.

• HCTC personnel have limited capability to contain fires.

• Depending on the location and severity of fire, multiple alarms may be required.

• If arson is suspected, an investigation will be conducted by trained personnel.


☐ If a structure fire occurs on campus, protect all staff and students:

• Rescue anyone in immediate danger.

• Activate fire alarm.

• Contain fire by shutting doors to immediate area.

• Extinguish fire only if safety can be assured.

• Follow evacuation plans.

☐ Evacuation Checklist:

• Upon evacuation report to the assigned outdoor assembly area.

• Do not use elevators.

• Assist individuals with functional needs. If it is not possible, alert a member of the Emergency Response and Crisis Management Team or an emergency responder.


Upon notification of a fire

• Dial 911.

• Send a SNAP alert to all College personnel to “Get Safe.”

• Communicate with Crisis Management Team and Policy Group.

• Communicate with schools providing students participating in Dual Credit.



F-25

• Obtain situational awareness reports from on-scene personnel.




• Avoid the area adjacent to the site of the fire; be mindful of incoming fire

equipment.


Cordon off the area and observe scene safety until local emergency responders arrive.

• Take appropriate action to ensure that all students, personnel and visitors remain

safe during the emergency.

• Do not enter the building until an all-clear has been issued.




• Notify KCTC System office and the Director of Operations and Emergency Services














• Staff conduct inventory of HCTC functional operations.







F-26



☐ Damage Evaluation:











• Conduct an incident review to identify any lessons learned, and additional




Note:

As required by the Minger Act, all fires and false alarms must be reported immediately (within two hours)

to the state Fire Marshall’s office using the following telephone numbers:

• 502.564.3626 during normal business hours; 800.255.2587 at night or on weekends

• Complete KCTCS Forms FM87 (Fire/False Alarm) and submit to [email protected]

mailto:[email protected]


F-27

Tab E - Transportation Event: Air, Interstate/Highway Traffic

SITUATION

The Hazard Community & Technical College Campuses are located in proximity to major local surface

roadways, and rail systems are in close proximity to various HCTC campuses.


☐ If the Transportation Event that poses a threat to a campus, protect all staff and students by going to the nearest safe area. Determine whether it is better to shelter in place or evacuate.


Upon notification of a Transportation Event:

• HCTC personnel should immediately dial 911.

• Send a SNAP alert to all College personnel to “Get Safe.”

• Communicate with Crisis Management Team and Policy Group.

• Communicate with schools providing students participating in Dual Credit.


• Obtain situational awareness reports from on-scene personnel.




• Avoid the accident area; a release of hazardous materials may occur.


• If the Transportation Event has occurred on campus, the impacted area should be

evacuated in order to protect those in the area.

• Cordon off the area and observe scene safety until local emergency responders

arrive. At no time allow anyone to endanger themselves.


in place.

• Take appropriate action to ensure that all students, personnel and visitors remain

safe during the emergency.

• Do not enter the building until an all-clear has been issued.





F-28


Services.
















• Conduct inventory of HCTC functional operations.








☐ Damage Evaluation:





Assess infrastructure; determine operational capabilities.






F-29







F-30

APPENDIX 2 – PROTECTIVE ACTIONS

SITUATION

Events may occur that require the protection of students and staff from an external threat. The

requirements for various protective actions need to be communicated clearly when ordered by the EOC

or an Incident Commander.

Evacuation. HCTC Emergency Response and Crisis Management Team have the authority to order the

evacuation of buildings or select areas. An order for evacuation may also be issued by first responders

with jurisdictional authority, based on the location of an incident and the direct impact to the campus. An

evacuation of a building does not automatically result in the cancellation of classes or the closing of all or

part of the campus. Should an evacuation of a building significantly affect the ability to reconvene normal

operations, a separate approval to cancel classes or close a portion or all of a facility may be required

following established policies. Any absences resulting from closures will be handled in accordance with

KCTCS leave policies and procedures.

Shelter-In-Place is the immediate securing of students and staff in the building they currently occupy.

HCTC Emergency Response and Crisis Management Team have the authority to order Shelter-In-Place.

Shelter-In-Place orders may also be issued by local government, based on the location of an incident as

related to an individual campus, and will be supported by HCTC.

Temporary Closure means cancellation of all non-essential functions and events until further notice. Each

campus has the authority to close its campus or specific facilities in response to an incident or threat.

HCTC has the authority to close the College as a whole in response to an incident or threat. The length of

closure will be based on the type of incident, severity, and any damage to campus facilities.

Only essential personnel should remain on campus unless they are ordered to leave by HCTC Emergency

Response and Crisis Management Team or local emergency response agency personnel. This protective

action is aimed at protecting students and staff by keeping them out of the hazard area and away from

emergency response operations.

Emergency Evacuation for Persons with Functional Needs

The following provides a general evacuation procedure for persons with functional needs that make

exiting difficult.

Student and staff with functional needs may develop their own facilities’ evacuation plans and identify

their primary and secondary evacuation routes from each building they use.

• Be familiar with evacuation options.

• Seek evacuation assistants who are willing to help in case of an emergency.

Persons with functional needs have four basic evacuation options:


F-31

• Horizontal evacuation: using building exits to the outside ground level or, on upper

floors, going into unaffected areas.

• Stairway evacuation: using steps to reach ground level exits from the building.

• Stay in Place: unless danger is imminent, remaining in a room with an exterior window,

a telephone and a solid or fire-resistant door.

• Area of Refuge: with an evacuation assistant, go to an area of refuge away from obvious

danger.


F-32

APPENDIX 3 - CONTACT LISTING

Tab A – Hazard Community & Technical College

Tab B – Perry County

Tab C – Breathitt County

Tab D – Leslie County

Tab E – Knott County


F-33

TAB A – Hazard Community & Technology College

For All College Emergencies 911

KCTCS Director of Operations & Emergency Services 859.256.3323 (O) 859.753.1532 (C)

HCTC CABINET/RAPID RESPONSE TEAM

Name Title Phone / Email

Dr. Jennifer Lindon President 606.487.3100 [email protected]

Dr. Sandra Kiddoo Chief Academic Officer 606.487.3090 [email protected]

Germaine Shaffer Interim Provost/ Vice-President of Academic and Student Services

606.487.3409

[email protected]

Donna Roark Chief Information Officer 606.487.3128 [email protected]

Connie Watts Chief Financial Officer 606.487.3184 [email protected]

Vickie Combs Senior Director of Human Resources

606.487.3110 [email protected]

Delcie Combs Director of Marketing & Communications


Stu Fugate Dean of Operations 606.487.3196 [email protected]

Keila Miller Director of Workforce Development












F-34

HCTC SAFETY TEAM

Name Title Phone / Email

Dr. Jennifer Lindon President Coordinator of Crisis Management Team (CMT)


Stu Fugate Dean of Operations /Campus Safety 606.487.3196 or 606-594-5102 [email protected]

Hib Herald Campus Safety Officer 606.487.3465

[email protected]

Tom Caudill Hazard Campus M&O Supervisor 606.487.3157

[email protected]

Bobby Nicely Technical Campus M&O Supervisor 606.233.7394

[email protected]

Roy Herald Lees College Campus M&O Supervisor 606.594.8436

[email protected]

James King Information Technology 606.487.3128

[email protected]

Jackie Hall Business Services 606.487.3184

[email protected]

Mindy Collins Human Resources 606.487.3110

[email protected]

Evelyn Wood Public Relations Director 606.487.3141 [email protected]

Dr. Beth Pennington Student Services Dean 606.487.3231 [email protected]

Tony Back Technical Campus 606.487.3302 [email protected]

Paul Currie Pandemic Coordinator/Academic Services 606.487.3246 [email protected]

Ramon Cuellar Chemistry/Biology 606.487.3246 [email protected]
















F-35

Dean Osborne Leslie County Center 606.487.3630

[email protected]

Leila Smith Lees College Campus 606.487.3504

[email protected]




F-36

Tab B – Perry County

PERRY COUNTY

HAZARD COMMUNITY & TECHNICAL COLLEGE - HAZARD CAMPUS AND TECHNICAL CAMPUS

Perry County Emergency Management

606.436.1816

Perry County Sheriff 606.439.4523

Hazard Police Department 606..436.2222

Hazard Fire Department 606.436.2345

Kentucky Power – Electric 800.572.1113

Hazard Utilities – Natural Gas 606.436.3171

Hazard Utilities – Water 606.436.3171

STATE AGENCIES

KY Division of Emergency Management – Duty Officer

800.255.2587 KyEM Area 8 606.434.7325

KY Fire Marshal 502-573-0382

KY Environmental Protection 502-564-0323


F-37

Tab C – Breathitt County

BREATHITT COUNTY

HAZARD COMMUNITY & TECHNICAL COLLEGE – LEES COLLEGE CAMPUS

Breathitt County Emergency Management

606.666.3800 ext.228

Breathitt County Sheriff 606.666.3800 ext. 230

Jackson Police Department 606.666.2424

Jackson Fire Department 606.666.9000

Kentucky Power –Electric

Licking Valley Rural Electric Cooperative

800.572.1113

800.596.6530

Kentucky Frontier Gas – Natural Gas

606.886.2431

866.942.9427

STATE AGENCIES


800.255.2587 KyEM Area 8 606.435.6012



Tab D – Leslie County

LESLIE COUNTY

HAZARD COMMUNITY & TECHNICAL COLLEGE – Leslie County Center

Leslie County Emergency Management

606.672.3409

Leslie County Sheriff 606.672.2200


F-38

Hyden Police Department 606.672.2300

Hyden Fire Department 606.672.6700

Kentucky Power – Electric

East Kentucky Power Cooperative

Cumberland Valley Electric, Inc.

Jackson Energy Cooperative

800.572.1113

859.244.4812

800.513.2677

606.364.1000

Delta Natural Gas Company – Natural Gas

859.744.6171

Hyden-Leslie County Water District – Water

606.672.2791

STATE AGENCIES


800.255.2587 KyEM Area 8 606.435.6012



Tab E – Knott County

KNOTT COUNTY

HAZARD COMMUNITY & TECHNICAL COLLEGE – KNOTT COUNTY BRANCH

Knott County Emergency Management

606.785.9386

Knott County Sheriff 606.785.5354

Hindman Police Department 606.785.5544

Hindman Fire Department 606.785.5361

Kentucky Power – Electric 800.572.1113


F-39

Kentucky Frontier Gas – Natural Gas

606.886.2431

866.942.9427

Hindman Water – Water 606.785.1069

STATE AGENCIES


800.255.2587 KyEM Area 8 606.435.6012




F-40

APPENDIX 4 – RESOURCE LISTING

Campus: Hazard Campus

Building:

Challenger Center

Jolly Classroom Center

First Federal Center

One Community College Drive

Hazard, Ky 41701


F-41

UK Center of Excellence in Rural Health Building (Allied Health)

750 Morton Blvd

Hazard, KY 41701


F-42

Campus: Technical Campus

Building:

Industrial Educational Building

M&O Building

Water Prater Building

Devert Owens Building

Heavy Equipment Building

101 Vo-Tech Dr

Hazard, KY 41701


F-43

Campus: Lees College Campus

Building:

Phil A. Smith Administrative Building Van Meter Gym Jackson Hall Library Science Building Telford Center Couch Building Strong House

601 Jefferson Ave

Jackson, KY 41339


F-44

Campus: Leslie County Center

Building:

Leslie County Center

108 Maple St

Hyden, KY 41749


F-45

Campus: Knott County Branch

Building:

Opportunity Center School of Craft Perkins House

58 Education Ln

Hindman, KY 41822


F-46

APPENDIX 5 – MAPS & DIAGRAMS

Hazard Campus

HCTC Hazard Campus is located right off Highway 15 in Hazard, Kentucky. The campus

includes the First Federal Center (FFC), the J. Marvin Jolly Classroom Center (JCC), and the

Challenger Learning Center.

One Community College Drive

Hazard, Ky 41701


F-47

UK Center of Excellence in Rural Health (Allied Health)

Selected Allied Health classes also are offered in the Bailey-Stumbo Building at the University

of Kentucky Center for Rural Health adjacent to the Appalachian Regional Medical Center in

Hazard, located 4 miles from the Hazard Campus

750 Morton Blvd

Hazard, KY 41701


F-48

Technical Campus

HCTC Technical Campus is located 3 miles from the Hazard Campus in Hazard, Kentucky, and

is the home of many of HCTC s technical programs. Buildings include Devert Owens Building,

Walter Prater Education Center, Industrial Education Building, and Heavy Equipment Building.

The Technical Campus also houses the Smart Energy Training Center.

101 Vo-Tech Dr

Hazard, KY 41701


F-49

Lees Campus

HCTC Lees College Campus is located in Jackson, Kentucky. The campus consists of Jackson

Hall, J. Phil Smith Administration Building, Van Meter Gymnasium, Telford Computer Center,

Library/Science Building, and the Breathitt County Life Skills Center.

601 Jefferson Ave

Jackson, KY 41339


F-50

Leslie Campus

HCTC Leslie County Center is located 21 miles west of the Hazard Campus in Hyden,

Kentucky. This location also houses the renowned Kentucky School of Bluegrass and Traditional

Music. Classes toward the Associate in Arts and Associate in Science degrees, as well as

specialized workshops, are offered at this center.

108 Maple St

Hyden, KY 41749


F-51

Knott Campus

HCTC Knott County Branch is located 26 miles east of the Hazard Campus in Hindman,

Kentucky, and offers classes toward the Associate in Arts and Associate in Science degrees. The

Kentucky School of Craft facility is located at this branch and offers specialized training and

workshops throughout the year. A key community partnership is also maintained through this

branch location with the Appalachian Artisan Center, Hindman Settlement School and the Knott

County Opportunity Center.

58 Education Ln

Hindman, KY 41822