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Have a question? Post it in the Lync chat window during the Question and Answer period at the end of each session and it will be answered.
Thank you for your participation. The next presentation, Safe Schools, begins at 12:30pm (EDT).
KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
Afternoon Session
12:30 – 1:15 – Safe Schools1:15 – 1:45 – School Report Card1:45 – 2:15 – Teacher of Record2:30 – 4:00 – FRAM
Infinite Campus End of Year (EOY) Training
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
Safe Schools
Windy L. NewtonOffice of Next Generation Schools &
Districts, Division of Student Success
KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
Resolutions mapped to the state code of INSR: In-School Removal will now be included in the extract validations and will produce records on the extract.
New Requirements 2012-13
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
Incidents involving law or board violations related to the following will now produce a record on the extract, regardless of resolution:◦ Assault or Violence◦ Guns or other weapons◦ Controlled substances (including alcohol or tobacco)◦ Bullying or Harassment
A list of the select law and board violations can be found in the 2012-13 Safe Schools Data Standards on the KDE Safe Schools website.
New Requirements 2012-13, cont.
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
The Safe Schools Extract is located via KY State Reporting Safe Schools
This report should be used by the district to verify district behavior data, this should be complete by June 28th
Upon verification from all districts, KDE will export the data from the IC data warehouse on July 1st
Reporting Path
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
Extract Options:Date Range: should remain as default
Sub-Reports:Allows user to section out the categories of reporting
School and Grade Criteria:Ensure all grades and schools are included in the verification process
Reporting Path, cont.
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
SS1: Assault or Violence SS2: Possession of Guns or Other
Deadly Weapons SS3: Possession/Use or Distribution
of Controlled Substance (includes alcohol or tobacco)
SS4: Bullying or Harassment SS5: Resolutions of Suspension,
Expulsion or Corporal Punishment not reported in SS1-SS4
Sub-Reports
Includes INSR, In-School Removals
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
Errors – Indicate problematic data that will NOT pull on the report
Warnings – Indicate problematic data that WILL pull on the report
All errors and warnings should be resolved during the district verification process.
Validation Checks
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
Error 1: Resolutions – Missing End Dates and/or TimesThis error will be appear anytime a student has a state resolution (SSP1, SSP2, SSP3, SSP5, INSR) without a resolution end date and or time.◦ To resolve this error, open event resolution Enter
end date and/or time and save record
Validation - ErrorsNote: Error
numbering will be updated in E.1314
release
Add End Date and/or Time
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
A validation will be added to the data entry screen that will not allow saving of a state resolution of INSR, SSP1 or SSP2 without an end date/time in the E.1318 (June) release.
The validation is currently already in place when selecting a state resolution of SSP3.
Validation – Errors, cont.
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
Error 2: State Resolutions without a Law or Board ViolationThis error will appear any time a student has a State Resolution (SSP1, SSP2, SSP3, SSP5) and no selection of a Law or Board violation. NOTE: INSR is excluded in 12-13 reporting from this error; however will be included in the 13-14 reporting
Validation – Errors, cont.
To Resolve this error, open Event Details, select a law or board violation, save record
Select appropriate law or board
violation
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
Error 3: Events without a ParticipantThis error will be appear anytime an event with a qualifying Law or Board violation does not have participant selected.
To resolve this issue, find behavior incident Add participant, if applicable, otherwise the
incident should be deleted.
Validation – Errors, cont.
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
Error 4: Student Behavior Incident Date is not within EnrollmentThis error will appear for any student offender with a qualifying behavior incident date outside the student’s enrollment dates.
To resolve this issue, verify incident date as compared to enrollment start/end dates. If this is a non-reported incident, such as, attendance letter for documentation purposes, the error can be disregarded.
Validation – Errors, cont.
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
Warning 1: Out of School Suspension/attendance dates and/or times inconsistentThis warning will appear for students who received a state resolution of SSP3 and the start/end date/times of the behavior resolution are not consistent with the check-in/out date/time within the student’s attendance.
NOTE: the Suspension/Attendance Linkage report will assist.
Validation - Warnings
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
Warning 2: Missing Demographic DataThis warning will appear for students who are missing one or more of the following demographic fields:State Student IDFirst NameGender
This error should really never occur, if it does a ticket with IC Support should be open to resolve the demographic issue.
Validation - Warnings, cont.
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
Warning 3: Student Behavior Resolution Date not within EnrollmentThis warning will appear for students who have a behavior resolution start/end date outside of the enrollment start/end dates.
KNOWN ISSUE: The logic of this error is trying to connect the resolution dates to a previous enrollment that corresponds to the behavior incident date.
For validation purposes, users should verify the dates of the resolution are within the dates of an enrollment record, if the dates correspond, disregard the error.
Validation – Warnings, cont.
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
Warning 4: Overlapping State Resolution Start Date/Time and or End Date/TimeThis warning will appear anytime a student has two or more state resolutions (SSP1, SSP2, SSP3, SSP5, INSR) which overlap by any span of dates or times.
To resolve this issue, open the behavior records and adjust the dates/times so they do not overlap with another state resolution record.
NOTE: most of these incidents involve an INSR and an SSP3 record. The SSP3 cannot start before the INSR has ended.
Validation – Warnings, cont.
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
SS1: Assault or Violence SS2: Guns or other Deadly Weapons Law violations:
151 152 153 154
Law violations: 11, 20, 30, 90, 172, 174,
301, 302, 303, 304, 305, 306, 307, 308, 309, 310, 320 or 330
Sub-report law/board codes
Descriptions of codes can be located in the 2012-13 Behavior Data Standards
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
Sub-report law/board codesSS3: Controlled Substance SS4: Bullying or Harassment
Law violations: 210, 230, 1801, 1802,
1811, 1812, 1821, 1822, 1831, 1832, 1841, 1842, 1851, 1852, 1861, 1862, 1871, 1872, 1881, 1891, 1892
Board violations: 9001, 9002, 9003
Law violations: 340 341 30
Board violations: 8001, 8002, 8003,
8004, 8005
Descriptions of codes can be located in the 2012-13 Behavior Data Standards
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
Sub-report law/board codesSS5: Resolution Codes
SSP1: Expelled, receiving services SSP2: Expelled, not receiving services SSP3: Out of school suspension SSP5: Corporal Punishment INSR: In-School Removal
Descriptions of codes can be located in the 2012-13 Behavior Data Standards
New to the report
collection this year!
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
Begin cleaning up your errors/warnings NOW…
The report will be capturing significantly more data than previous years, so there will be more errors/warnings and the district/school numbers of incidents will increase
Once data exported in excel, separate by school and send to your building principals for verification
Things to know!
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
This data will be PUBLICALLY REPORTED◦ School Report Cards via Open House –
Note: the data labels on the school report card will be updated to reflect the data labels within IC’s behavior management tool.
Behavior Events will be counted regardless of resolution for the specified law/board violations
INSR resolutions will be included in the SRC for 12-13
School Report Card
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
April 10th - E.1310 release into district production environments
May 1st – District verification window opens June 28th - District verification window closes June 28th – Superintendent verification due to KDE July 1st - KDE will extract data from IC state data warehouse July 15th (tentative) – District and school level data will be
available for viewing in the 12-13 School Report Card Data Collection tool
July 31st - School Report Card verification of behavior data ends (note: two weeks after availability in SRC)
August 30th – Data provided to KCSS and OEA as mandated by KRS 158.444
2012-13 Timeline
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
What’s Coming for Alternatives?
Windy L. NewtonOffice of Next Generation Schools &
Districts, Division of Student Success
KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
Off-site alternative programs must have a school number and utilize IC for data collection
On-site alternative programs are not required to have a school number
Off-site program is located in a separate location from an already existing school within your district
On-site alternative education program is located within an existing building with a school number, such as the classroom down the hall, or the mobile classroom or another building on the same campus as your high school
New Requirements 2013-14
Alternative programs work to address student learning needs that may include a digital learning environment, credit recovery or an innovative path to graduation
KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
If a student is placed in an off-site alternative program for more than 10 consecutive days, the student must be withdrawn from their home school and re-enrolled into the alternative school and an ILPA must be completed.
If a student is placed in an on-site alternative placement for more than 10 consecutive days, the student must be enrolled into course sections with a special type of Alternative and an ILPA must be completed.
New Requirements 2013-14
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
Course sections must be created for off-site and on-site locations with Special Type of Alternative Placement selected.
If a student is placed in an alternative program for 10 days or less, the student record can remain at the home school; however, the student must be marked in the Alternative Placement attendance group for the specified amount of time.
New Requirements 2013-14
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
Alternative Program questions, contact [email protected]
Infinite Campus Behavior questions, contact [email protected]
Behavior Programmatic questions, contact [email protected]
Refer to 2012-13 Data Standards on KDE’s Safe Schools web page:
http://education.ky.gov/school/sdfs/Pages/Safe-Schools-Data-Collection-and-Reporting.aspx
Questions
29
Have a question? Post it in the Lync chat window during the Question and Answer period at the end of each session and it will be answered.
Thank you for your participation. The next presentation, School Report Card, begins at 1:15pm (EDT).
KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
School Report Card (SRC)
2012-13 Be Prepared…
DeDe ConnerOffice of Knowledge Information & Data Systems
Enterprise Data
KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
All Schools – includes A1, A5, A6, Technical Schools
Profile:◦ SRIM
District/School – Name, Address, Phone, Fax School Code/Type Principal/Superintendent Grade Range
◦ Other Title I Eligibility School Board Members and School Council Members Accountability and Performance School Picture, County Location, Geographic Coordinates
SRC – What’s Included
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
LEARNING ENVIRONMENT – Student Data◦ Infinite Campus
SAAR Total Enrollment Enrollment by Race and Gender Average daily attendance (ADA)
FRAM – Lunch/Meal Status◦ MUNIS - Spending per student (previously entered by district)
◦ Non-Academic Data (prior year data)
Attendance Rate Retention Rate Dropout Rate Graduation Rate
◦ P20 – Adult Life After Graduation (previously entered by district)
SRC – What’s Included
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
LEARNING ENVIRONMENT – Teacher Data◦ MUNIS - # of full-time equivalent teachers◦ EPSB:
# of National Board Certified Teachers % of teachers not highly qualified % of teachers with emergency/provisional
certification Average years of teaching experience Professional qualifications
◦ Calculated - Average student to teacher ratio
SRC – What’s Included
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
LEARNING ENVIRONMENT◦ Entered by district:
Technology Student to internet connected instructional computer
ratio Percentage of computers meeting state minimum
standards Community
# of teacher conferences # of parents/guardians voting and serving on SBDM # of volunteers
◦ Infinite Campus - Safe Schools Data
SRC – What’s Included
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
ACCOUNTABILITY Calculated – Office of Assessment and
Accountability ◦ Accountability Profile
Accountability Performance Annual Measurable Objective
◦ Next-Generation Learners Achievement Gap Growth College- and Career-Readiness Graduation Rate Cohort Rate
SRC – What’s Included
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
ASSESSMENTTesting Vendor Results State Required Tests – K-PREP, End-of-Course, ACT,
PLAN, EXPLORE, NRT Other Tests – National Assessment of Educational
Progress (NAEP) Data disaggregated by gender, race/ethnicity,
and programs
SRC – What’s Included
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
DELIVERY Calculated – Targets and Scores
◦ College- and Career-Readiness◦ Proficiency◦ Gap◦ Trend Data
Disaggregated – by race/ethnicity, Free and Reduced-Price Meal Status, Disability
SRC – What’s Included
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
Learning Profile:◦ Student Counts by Grade Level◦ Program Counts - Migrant, Gifted and Talented,
Special Education and English Language Learners◦ Safe Schools – align to new behavior module labels
Assessments◦ Advanced Placement
Accountability and Delivery◦ Program Reviews
Trend Data and Charts Career and Technical Schools
SRC – What’s New for 2013
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
Teacher Data – race/ethnicity, gender Absenteeism – chronic, truant Graduation/Withdrawals – G and W codes Kindergarten Readiness – assessment data
and prior settings Comparison functionality
SRC – On the horizon
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
Confirm schools are set up correctly in SRIM; school/district coordinates and pictures are valid.
Principals and Superintendents are in Infinite Campus correctly.
Define who is responsible for verifying data. Ensure data is being looked at as it
becomes available in SRC. Utilize ad-hocs and other reports that can
help with validation.
SRC – How to prepare
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
May – finalize 2012-13 requirements June – programming July – data collection tool opens July/August – SRC opens for data validation
as data becomes available. September – final data validation and public
release
SRC – 2013 Timeline
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
School Report Card (SRC)
2012-13 Be Prepared…
Question and Answer Session
Have a question? Post it in the Lync chat window during the Question and Answer period at the end of each session and it will be answered.
Thank you for your participation. The next presentation, Teacher of Record, begins at 1:45pm (EDT)
KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
Teacher of Record
Garnetta BarnetteOffice of Knowledge Information & Data Systems
Enterprise Data
KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
Who teaches?What subject?To which students?For how long?
Who is the Teacher of Record?
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
• A Teacher of Record in a Kentucky public school is a certified teacher who has been assigned the lead responsibility for the student’s learning in a subject/course described in the Uniform Course Code manual or aligned to Kentucky Core Academic Standards or Career and Technical Skill Standards Documents.
• A Contributing Professional in a Kentucky public school is an individual who has been assigned the responsibility to provide additional services that support and increase a student’s learning.
Definition
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
• Elementary self-contained• Reading groups• Rotating classes• Team teaching• Long term substitutes• Alternative placement• Expelled receiving services• Expelled not receiving services
Scheduling considerations
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
At least 2 instructional periods
Elementary self-contained
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
Schedule Self-contained (homeroom) into both instructional periods. Mark for attendance.
Schedule each subject into the second instructional period. No attendance.
Reading groups should be scheduled as a course with drop/add as students move in and out of the groups.
Elementary self-contained
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
Each subject must be separate, for example, Art, Music, etc. rather than Related Arts
Composite grading can be done the last term to calculate a final grade if needed.
Rotating classes
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
Only the primary teacher and the “First” additional teacher will be sent to CIITS
The First additional teacher can be found in ad hoc
Team teaching
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
It is a district decision when a substitute should be entered as the primary teacher for the course.
Teachers on medical leave can be entered as an additional teacher for the course if they are still accountable for the students instruction while they are out.
Title I schools must notify parents if their child is taught by a teacher who is not highly qualified for over 20 days.
Long term substitutes
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
If a student is removed from the classroom and placed in a alternate setting for over 10 consecutive days the teacher in the alternate setting becomes their teacher of record.
The student needs to be end dated on the original teacher’s roster.
The course in the alternate setting should have special type set to “Alternative classroom”.
Alternative placement
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
Special Type = Alternative Classroom
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
The person providing services becomes this student’s teacher of record.
Student must be scheduled into a full schedule to generate full SEEK funding.
Student must be end dated from the original teacher’s roster.
If the student misses one of his sessions he must be marked absent a proportional amount of the week.
Expelled receiving services
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
This student has no teacher of record. He must be fully scheduled to generate full
SEEK funding. The course must be marked for attendance. The student must be marked absent
unexcused for the full time of his expulsion.
Expelled not receiving services
57
KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
Contact: David Simpson [email protected]
Manual for Elementary Scheduling Manual for composite grading in a rotating
course
Additional Information?
58
Have a question? Post it in the Lync chat window during the Question and Answer period at the end of each session and it will be answered.
Thank you for your participation. The next presentation, FRAM, begins at 2:30pm (EDT).
KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
FRAM
Brad BluntOffice of Administrative Services
School Community Nutrition
KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
SEEKeRate
TextbookWaivers
FRYSC
KEES
It’s all about the kids!
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
In February 2013 Infinite Campus updated FRAM to comply with new USDA regulations
FRAM Update
Consequently, all POS data import mappings will need to be changed for the 13-14 school year1
1 Those not affected will be districts who are full CEO and any district who is using Infinite Campus as their POS
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
Data Synchronization: POS and IC
Meal status is shared from POS into IC on a regular basis.
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
3. STOP your POS import into IC for SY 12-13
2. ROLL your POS system forward
1. LAUNCH a new import mapping
Countdown: POS to IC
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
July 1, 2013
Launch Date
By July 1, 2013 you must stop the SY 12-13 import mapping or your SY 13-14 data will be corrupted in IC.
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
Stop the POS Import
FRAM>Eligibility Import Wizard>Scheduled Imports
Stop the scheduled imports by placing “**” in front of Host IP address.
Place double asterisks here
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
The food service director should roll the POS system forward into the 13-14 school year
Any meal status from the POS should then reflect the 13-14 school year
Food Service Director should notify IT staff person responsible for Scheduled Imports when this is complete
Roll Forward - POS System
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
Districts must update their POS import mapping based on the IC update
Please refer to the manual (see attached) of Data Synchronization of POS and IC for more details.
Re-start the scheduled imports for SY 13-14
Launch New Mapping
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
Verify your data synchronization has been stopped before any rollover with the POS system
Develop the new import mapping for the 13-14 school year; test it and resolve any errors
After the POS rollover re-start the scheduled import process
Check the scheduled import tool log file on a monthly basis
Compare free, reduced and paid counts from the FRAM Eligibility report to the POS system; investigate any large differences
Checklist
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
Contact Brad Blunt ([email protected]) or
502-564-5625
Access Campus Community (https://id.infinitecampus.com/)
for technical manuals
Submit a support ticket to Campus
Help!
70
Thank you for your participation!