March 12, 2013 Page 1 of 6

REGULAR & BUDGET MEETING OF THE BOARD OF EDUCATION

HAUPPAUGE UNION FREE SCHOOL DISTRICT

TOWNS OF SMITHTOWN AND ISLIP, SUFFOLK COUNTY,

NEW YORK, HELD

MARCH 12, 2013

Members Present: Mrs. Geri Richter, President; Mrs. Eileen Mass, Vice President; Mrs. Susan

Hodosky; Mrs. Pat Lesser; Mrs. Ann Macaluso; Mr. Robert Schnebel and Mrs.

Ginger Todaro

Members Absent: None

Others Present: Mrs. Patricia Sullivan-Kriss, Superintendent of Schools; Mr. James Stucchio,

Assistant Superintendent for Business and Operations; Mrs. Michele Rothfeld,

Assistant Superintendent for Personnel and Administration; Mr. Glen

Eschbach, Assistant Superintendent for Curriculum, Instruction and

Technology; Ms. Susan Fine, Attorney; and Mrs. Kathy Bottner, District Clerk

1. CALLING OF THE MEETING: The meeting was called to order by President Richter at 7:04

p.m.

2. EXECUTIVE SESSION: A motion was made by Mrs. Mass, seconded by Mrs. Todaro to enter

into Executive Session to discuss one matter involving a collective bargaining agreement, one

matter of litigation, and three matters involving specific students. Motion carried by a vote of 7-0.

3. PLEDGE TO THE FLAG: President Richter led those assembled in the Pledge of Allegiance

followed by the National Anthem, performed by members of the High School Chamber Choir,

followed by a moment of silence for Brendan Conlin, Hauppauge Class of 2010.

4. ADOPTION OF MINUTES: February 26, 2013

A motion was made by Mrs. Macaluso, seconded by Mrs. Lesser to adopt the minutes of February

26, 2013. Motion carried by a vote of 7-0.

5. RECOGNITIONS AND AWARDS:

A. Eve Pyser, School Site Manager for Suffolk County American Heart Association, presented

the District with a donation of an automated external defibrillator (AED). Mrs. Kriss

announced that the AED will be placed at the Middle School athletic field.

B. High School Play Performance – Hauppauge High School students performed musical

selections from their recent show, Me and My Girl. Mrs. Ruthie Pincus, Theatre Arts

Teacher and show’s director, introduced the students present as part of almost 200 students

who participated in or contributed time to the musical production. Student participation

included students in the Art Department, who produced program; students in stage crew; and

orchestra. Mrs. Pincus also recognized Dance Instructor, Mrs. Cavuoto and Music Teacher,

Mr. Kimes for their efforts. Students who performed at the meeting were: Mairead

Atkinson, Jimmy Bie, Craig Bottner, Scott Bottner, Tom Burke, John Carrature, Joe Certa,

Christine Phelan, Billy Recce, and Allison Vaughn. Mrs. Pincus expressed gratitude for the

March 12, 2013 Page 2 of 6

support for the arts. Mrs. Kriss thanked the teachers for their dedication and parents for their

support.

6. PRESENTATIONS:

A. Energy Performance Contract - ECG Engineering, PC - David Newman, of ECG

Engineering, P.C.

Mrs. Kriss introduced the presentation as a request from the Board of Education to explore the

possibilities of entering into an energy performance contract.

Mr. Newman explained Energy Performance Contract and provided details of this plan and

recommendations to the District.

Questions form Board:

Board members asked for clarification on the following: State aid for capital projects, window

replacement, payment for energy performance contract and term of lease, Tax Levy Cap

exemptions, estimated cost-savings, and items included in previous energy performance contract.

Questions from the Community:

Community members asked for clarification on the following: State aid and energy savings,

potential fluctuation in state aid ratio, payment plan to company, energy savings guarantee,

projects already completed, insurance against company going out of business, previous energy

company audit, and savings at other school districts.

B. 2013-2014 Budget - Revenue, Taxes, NYS Tax Levy Cap

Mr. Stucchio gave a presentation on the 2013/14 proposed revenue budget, projected tax rates

and the NYS tax levy limit. The presentation included a summary of the proposed budget,

budget development process, and estimated revenue sources. Mr. Stucchio indicated that under

the Governor’s executive budget, the district will receive less state aid next year primarily due

to a reduction in high tax aid and building aid. He stated that the district will once again

appropriate fund balance and reserve funds to help offset the increase to the tax levy. He also

explained in detail the tax levy limit calculation and that “2% is not 2%” due to the capital and

Teachers’ Retirement System exclusions. Mr. Stucchio stated that the projected tax rates were

merely estimates and would vary based upon next year’s assessed value and equalization rates.

He also reminded the Board that the federal sequestration cuts have begun to be implemented

and would need to be accounted for in the budget.

Budget presentations will be placed on district website.

Questions from Board

Board members asked for clarification about the following: Funds for communications

technology, swim program fees, loss of funds due to sequestration

Questions from the Community

Members of the community asked for clarification or commented on the following:

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Calculation of tax levy, capital project projections, payments for debt, window replacement;

Teachers retirement system increase and exemption from tax cap, fund balance sources.

7. SUPERINTENDENT’S UPDATE / COMMENTS REGARDING TONIGHT’S AGENDA

Superintendent Kriss mentioned the following items in her update:

o The recent School Board Advocacy conference in Albany attended by Geri Richter, Eileen

Mass and Mr. Stucchio;

o Senators Flanagan and Zeldin recently secured a grant for Hauppauge Schools for $85,000

and Board approved use of funds for resurfacing MS track. Bid came in lower than expected.

Uses for remaining funds were discussed;

o On April 15th

, Hauppauge will be hosting a SCOPE event for parents/community members.

Dr. Yong Zhao will be speaking at Hauppauge High School at 7:00 p.m. His presentation is

called, “Educate Innovators, Not Test Takers.” There is no cost to community members in

Hauppauge to attend. Dr. Zhao will also spend time during day with Hauppauge staff and

PTA members.

8. QUESTIONS AND COMMENTS FROM THE COMMUNITY

Clarification of role of District Treasurer

CONSENT AGENDA:

Items removed from Consent Agenda: Item 9.2A1.1 (Appointment to Tenure) and Item 9.1C.

Item 9.2A1.1 - Mrs. Rothfeld, Assistant Superintendent for Personnel and Administration, made tenure

recommendation for Special Education Teacher Assistant, Susan Cosmai, and spoke of her contributions

to her students.

A motion was made by Mrs. Lesser, seconded by Mrs. Mass to approve the tenure

recommendation. Motion carried by a vote of 7-0.

A motion to approve Consent Agenda items 9 through 9.4A3 excluding items removed was made

by Mrs. Macaluso, seconded by Mr. Schnebel. Motion carried by a vote of 7-0.

Item 9.1C was moved by Mrs. Todaro, seconded by Mr. Schnebel:

“BE IT RESOLVED, that the Smithtown Messenger is designated as an alternative official

newspaper for the purpose of publishing official notices.”

Discussion:

Mrs. Todaro led the discussion which followed regarding the use of Smithtown Messenger as an

alternative official newspaper for the purpose of posting legal notices and the annual meeting.

Motion made by Mrs. Richter, seconded by Mrs. Macaluso to amend the motion to read:

BE IT RESOLVED, that the Smithtown Messenger is designated as an alternative official

newspaper for the purpose of publishing official notices of the annual meeting and school budget

vote.

Amended motion carried by a vote of 7-0.

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Vote on amended motion carried by a vote of 5-2 (Mrs. Todaro and Mrs. Lesser voted No).

9. ADMINISTRATIVE MATTERS, PERSONNEL ACTIONS, CURRICULUM AND

INSTRUCTIONAL MATTERS

9.1 ADMINISTRATIVE MATTERS

A. BE IT RESOLVED, that the Hauppauge Union Free School District hereby establishes the

following as standard work days for elected and appointed officials and will report the

following days worked to the New York State and Local Employees’ Retirement System

based on the record of activities maintained and submitted by these officials to the clerk of

this body:

Title Employee Term of

Appointment

Standard Work

Day

(Hours/day)

Participates in

Employer’s Time

Keeping System

Days/Month

(based on record

of activities)

Treasurer Michael Kearns 07/01/2012-

06/30/2013

7 No 2.80

District

Clerk

Kathy Bottner 07/01/2012-

06/30/2013

7 Yes N/A

B. BE IT RESOLVED, that the President of the Board of Education is authorized to execute

2013/2014 employment contracts with the following individuals:

1) Glen Eschbach

2) Susan Schoepe

3) Janet Ciangetti

4) Lorraine Stepnowski

5) JoAnn Lawler

6) April Mitzman

7) Alfred Arnold

8) Edward Spear, Jr.

9) Jo-Anne Filipkowski

9.2 PERSONNEL MATTERS

BE IT RESOLVED, that upon recommendation of the Superintendent of Schools, the following

personnel actions report be approved, as per attached

A. Personnel Action Report – Certified Staff

1) Change in Employment Status

2) Resignation/Termination/Leave of Absence/Retirement/Excessed

3) Appointment of Substitutes

4) Removal of Substitutes

B. Personnel Action Report – Civil Service Staff

1) Appointment

2) Resignation/Termination/Leave of Absence/Retirement/Excessed

3) Appointment of Substitutes

C. Curriculum and Instructional Appointments

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1) Coaching Staff (Middle School)

9.3 BUSINESS MATTERS

BE IT RESOLVED, that upon recommendation of the Superintendent of Schools, the

following be approved:

A. Health Service Contract

1) Uniondale UFSD

B. Other

1) Joint Municipal Cooperative Bidding Program (2013/2014), as per attached

2) Send In The Clowns Entertainment Corp. (Forest Brook)

C. Award of Bid

BE IT RESOLVED THAT, upon recommendation of the Superintendent of Schools, based

upon formal bidding process, the following be awarded:

1) Mid Island Driving School – (Summer 2013)

2) Fitzgerald Driving School – (2013/2014 school year)

3) Rosemar Construction – (Middle School Track Resurface)

BE IT RESOLVED, that upon recommendation of the Superintendent of Schools, the

following be received:

D. Financial Reports

1) Warrants – February 2013

2) Claims Audit Report – January & February 2013

3) Management Response – January & February 2013

4) ECAF – January 2013

9.4 CURRICULUM AND INSTRUCTIONAL MATTERS

BE IT RESOLVED, that upon recommendation of the Superintendent of Schools, the following

be approved:

A. Committee on Special Education Recommendations

1) CSE

2) CPSE

3) 504

10. CORRESPONDENCE

11. DISCUSSION MATTERS:

A. District K-5 Response to Intervention Plan (RTI) – How we respond to students’

academic intervention needs

Mrs. Kriss explained that the RTI plan is required and generally approved at the

Organizational Meeting in July. It is being presented now as the change in administration

required Glen Eschbach to complete the plan.

Board members asked for clarification on the following:

The timeframe for intervention steps, monitoring progress of students, staff training,

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assessments and data analysis, review of reports and progress.

B. Eastern Suffolk BOCES Vote – April 17th

Annual Election

Mrs. Richter explained the voting process. Board members scheduled a meeting to vote.

12. NEW BUSINESS:

Mrs. Richter elaborated on the recent NYSSBA Capital Conference in Albany. She

described it as a multi-day conference to foster united front for school districts to

advocate for schools. Those who attended participated in workshops and panel

discussions with NYS Department of Education. High tax aid and school districts

with high need and low wealth were prominent issues;

Mrs. Kriss explained the impact of the 2% Tax Levy Cap on those districts that

depend heavily on state aid;

Mrs. Mass expressed gratitude to the Board and administration and community for

support of exchange program trip to France.

13. QUESTIONS AND COMMENTS FROM THE COMMUNITY

Safety at building entrances;

Uses for remaining grant funds;

Bus transportation to private schools – mileage limits;

Building entrance policy - policy was explained.

The administration stressed to the community the importance of reporting security breaches in a

timely manner.

14. ADJOURNMENT: At 10:50 p.m. a motion to adjourn was made by Mrs. Macaluso, seconded

by Mrs. Todaro. Motion carried by a vote of 7-0.

15. NEXT REGULAR MEETING: March 19, 2013 (Budget only)

Respectfully submitted,

/s/ Katherine M. Bottner

District Clerk

9.2 SCHEDULE -A SCHEDULE - B SCHEDULE - C

It l ~~lt

(Certified Staff) (Civil Service)

•

(Curriculum & Instruction Appointments)

REVISED March 12, 2013

9.2.A CERTIFIED STAFF

IN ACCORDANCE WITH THE PROVISIONS OF SECTION 3013 OF THE EDUCATION LAW, THE SUPERINTENDENT OF SCHOOLS RECOMMENDS ACCEPTANCE OF THE FOLLOWING:

1. Change in Employment Status

1.1. Appointment to Tenure

End of Probationary Name Tenure Area Date of Appointment Appointment

Susan Cosmai Teaching Assistant 10/14/09 411/13

2. ResignationlTermination/Leave of Absence/Retirement/Excessed

Name Teaching Area Effective Date Reason Melora Lane Mathematics 3/11/13 - 3/22/13 FMLA

Donna Garv~ Elementary 3/28/13 - 6/21/13 FMLA Erica DeMaria Special Education 4/29/13 - 6/30/13 FMLA Olivia Connelly English 9/1113 - 8/31/14 Childcare LOA Kristy Molinelli Science 9/1/13 - 8/31/14 Childcare LOA

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3. Appointment of Substitutes 3.1. The following are appointed, conditioned upon fingerprint clearance, as Substitute Teachers or Substitute Nurses (*) for the 2012-2013

school year at the rate approved by the Board of Education at its Organizational Meeting:

Megan Clifford Jennifer Farrell Erin Davies Susan Mraz

3.2. Approval of Regular Substitutes:

Please note: This section has been added to the Personnel Action Report for approval of regular substitutes as per the Ancillary Rate Schedule .

• Margery Fey is approved as a regular substitute teacher effective 2/21/13 for Christine O'Shaughnessy . • Stacy Louis is approved as a regular substitute teacher effective 2/28/13 through 5/28/13 for Tanya Bellia.

4. Removal of Substitutes 4.1. The following are removed as Substitute Teachers and/or Substitute Nurses:

Cynthia Veith

Date Submitted to Board of Education: March 12,2013

9.2.A 1

9.2.B CIVIL SERVICE STAFF

IN ACCORDANCE WITH THE PROVISIONS OF THE CIVIL SERVICE LAW, THE SUPERINTENDENT RECOMMENDS ACCEPTANCE OF THE FOLLOWING:

1. Appointment

Name Status of Appointment Position School Salary Effective Date

Mark Dittmeier Replacing T. D'Arcangelo, who Guard - Activities OW $16.30/hr 3/15/13 transferred

Lisa Giordano Replacing M. Gatto, who resigned Special Ed Aide BW $13.31/hr 3/13/13 ~ --

2. RetirementiResignationlTermination/Leave of Absence (LOA)

Name Position School Effective Date Reason Marylou Gatto Special Ed Aide BW 2/15/13 Resignation

James Kay Custodial Worker II Pines 7/05/13 Retirement

3. Appointment of Substitutes

3.1. The following are appointed, conditioned upon fingerprint clearance, as substitute clericals and monitors for the 2012-13 school year at the hourly rate approved by the Board of Education at its Organizational Meeting:

Festa, Ellen

3.2. The following are appointed, conditioned upon fingerprint clearance, as substitute guards for the 2012-13 school year at the hourly rate approved by the Board of Education at its Organizational Meeting:

Maloney, Patrick

Date Submitted to Board of Education: March 12,2013 REVISED ~

{('fN

BOARD OF EDUCATION, HAUPPAUGE UNION FREE SCHOOL DISTRICT THE SUPERINTENDENT OF SCHOOLS RECOMMENDS THE APPPOINTMENT OF THE

FOLLOWING COACHING STAFF 2012-2013: NAME SCHOOL POSITION SALARY STARTING

DATE

I Robert Vitulano MS 7tll & 8th Grade Baseball $4,735.00 4/2/2013 Amanda Hemp MS 7U1 & 8tll Grade G"n ....... "tics , .. ~-, 4,735.00 4/2/2013 Thomas Druckenmiller MS 7m & 8m Grade Boys' Lacrosse 4,735.00 4/2/2013 James Astea MS 7Ul & 8Ul Grade Boys' Lacrosse 4,735.00 4/2/2013 Lauren Hanlon MS 7Ul & 8Ul Grade Girls' Lacrosse 4,735.00 4/2/2013 Jerry Goodfellow MS 7m & 8Ul Grade Girls' Lacrosse 4,735.00 4/2/2013 Morgan Milleisen MS 7U1 & 8tll Grade Softball 4,735.00 4/2/2013 J esseca Kulesa MS 7U1 & 8U1 Grade Girls' Tennis 4,735.00 4/2/2013 Robert Lingner MS 7U1 & 8U1 Grade Co-Ed Sj>rinATrack 4,735.00 4/2/2013 Erik Clark MS 7U1 & 8tll Grade Co-Ed Spring Track 4,735.00 4/2/2013 Jennifer Scott MS 7tll & 8tll Grade Co-Ed Swim 4,735.00 4/2/2013 Brandon Modrov MS 7U1 & 8U1 Grade Co-Ed Swim 4,735.00 4/2/2013

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Date submitted to the Board of Education: March 12, 2013