Haryana Forest Development Corporation, Kurukshetra · 2016. 8. 1. · Haryana Forest Development Corporation, Kurukshetra Sealed Tender are invited for supply of Ply Board, Mica

Haryana Forest Development Corporation, Kurukshetra Ph:01744-293364

(SHORT TERM NOTICE FOR TENDER)

The regional office of HFDC, Kurukshetra a unit of Haryana Forest development Corporation (a Govt. of Haryana Undertaking) engaged in different kind of works which includes Felling of Trees, Manufacturing of Barbed Wire, Nursery Bags, Furniture Items, and Trading/manufacturing of Tree Guards etc. The Corporation hereby invites tenders for the following works/materials:-

1. Supply of Ply Board, Mica & various Items for Furniture. 2. Supply of Black and White Paint. 3. Transportation of Furniture. 4. Supply of G.I. Wire 2mm ISI Mark 5. Supply of Plastic Granules

The Tender Forms containing detailed terms and conditions can be either had from the office of General Manager, HFDC, Kurukshetra at Kirmach Road, Braham Sarovar, Kurukshetra or the same can be downloaded from the website at www.hfdc.gov.in. Last date of Tender by Registered/Speed post only (it will not be

accepted by hand) latest by 12.08.2016 by 2.30 P.M. -sd- General Manager, HFDC, Kurukshetra

http://www.hfdc.gov.in/

Haryana Forest Development Corporation, Kurukshetra

Sealed Tender are invited for supply of Ply Board, Mica & various

Items for manufacturing of Furniture.

Tender Notice No.HFDC/KKR/2016-17/1 Date: 28-07-2016

Sub: "Invitation Tenders for supply of Ply Board,Mica & various Items for Furniture.

Sir/Madam, The regional office of HFDC, Kurukshetra a unit of Haryana Forest development

Corporation (a Govt. of Haryana Undertaking) engaged in different kind of works which includes Felling of Trees, Manufacturing of Barbed Wire, Nursery Bags, and household, official,Furniture Items for household, official, rest houses, educational institutes and official use, Iron Tree Guards etc. The Corporation hereby invites tenders for the above subjected items.

1. Sealed competitive Tenders from reputed individuals / Agencies/ Firms are invited for the supply of Ply Board, Mica, commercial Board ISI Mark & various items to be used in manufacturing Furniture by the undersigned.

2. Bid Price &Terms:

a. The contract shall be for the supply of the items mentioned in Annexure “A” to the GM, HFDC, Kurukshetra. The bidder shall quote the rates in the format of tender attached. Corrections/alterations are not allowed.

b. All duties, taxes and other levies payable by the bidder, shall be included in the total price. However, the leviable tax and duties should be quoted separately.

c. The rates quoted by the bidder shall be F.O.R anywhere in Kurukshetra District fixed for the duration of the contract.

d. The prices should be quoted in Indian Rupees only. e. Each bidder shall submit only one tender. f. Telex or Facsimile tenders are not acceptable

g. The bid should be submitted along with Processing & Form Fee of Rs.500 & EMD for Rs. 50,000/- by bank draft in favour of GM, HFDC, Kurukshetra.

h. The firm should enclose supporting documents regarding registration of Tax/Excise/CST/VAT/KST/IT/PAN/TIN & Details of experience (Proof of at least one supply order to any Department/organisation)in the field of sales of any of the items in the said articles.

i. The Firm should be able to produce Cenvat/Excise Modvat Bills wherever applicable/required.

j. The successful bidder has to deposit Performance Security after signing of contract of the amount of Rs.50,000/- in favour GM, HFDC, Kurukshetra in the form of DD within one week of signing of Contract. No interest will be given on the performance security deposited. In case of Non deposit of Performance security the EMD will be forfeited.

k. The Bidder needs to submit previous three years income tax returns, balance sheet and sales tax returns.

3. Validity of Tenders:

The tender shall remain valid for a period not less than One Year after the deadline specified for submission of tenders. The same may be extended on the same price if required by the GM HFDC, Kurukshetra maximum for a period of One year.

4. Evaluation of tenders: The Purchaser will evaluate and compare the tender determined to be substantially responsive, i.e., which are: a) Properly signed, b) Conform to the terms and conditions and specifications.

5. Award of contract: (a) The purchaser will award the contract to the bidder whose tender has been

determined to be substantially responsive and who has offered the lowest price as per Para 4 above;

(b) The bidder whose bid is accepted will be notified of the award of the contract by the Office prior to expiration of the tender validity period;

(c) The Notification of Award to clearly specify any change in the unit price or any other terms and conditions accepted.

(d) Normal commercial warranty/guarantee shall be applicable to the supplied goods;

e) Payment shall be made within 30 days after the delivery of goods and their acceptance;

(f) Notwithstanding the above, the Purchaser reserves the right to accept or reject any tenders and to cancel the bidding process and reject all tenders at any time prior to the award of the contract.

(g) The successful bidder has to deposit performance security with the tender amounting Rs.50,000/- in favour GM, HFDC, Kurukshetra in the form of DD. No interest will be given on the performance security deposited.

6. Last date and time of receipt of tenders: You are requested to submit the sealed Tenders by Registered post only (it will not be accepted by hand) super scribed on the envelope as “Tenders for the supply of Ply Mica & various Furniture Items”, latest by 12.08.2016 by 2.30 p.m. The tenders shall be opened at 12-08-2016 at 03.00 p.m. The bidders or their representatives who choose to be present at the time of opening of tenders are invited to do so.

The purchaser looks forward to receiving the tenders and will appreciate the interest of the bidders in the office of GM, HFDC, Kurukshetra.

Yours faithfully, General Manager HFDC, Kurukshetra.

TECHNICAL BID FORMAT

(TENDER CALL NOTICE NO………………….…….)

1. Name : Full Address : (Fax No.,Telephone No. & E-mail)

2. Legal status of the Firm/Person : (TIN, Excise No & PAN proof also to be attach)

3. Item for which you have submitted the bid :

4. Whether offered product fulfills the detailed : Technical Specification. Kindly answer Yes‟ or „No‟ only.

5. Offered specification and details of : Deviations, if any.

6. Give the location and address of your : factory/firm

7. Have you enclosed the EMD ? If yes, : mention the amount and its identifying details.

8. Have you enclosed all the documents and : papers called for in this Tender document? Kindly enclose a list. (Use a separate sheet of paper)

9. If the answer to (8) above is „no‟ which of : the documents/papers called for in the tenders document have not been enclosed. (kindly enclose a list of such documents/ Papers). (use a separate sheet of paper, If necessary).

10. Do you have a post sales servicing centre : in Haryana. If yes, give its name, full address Fax and Telephone No.

11. Copy of Balance Sheet/Income Tax and : Sales Tax Return of Previous 2 years

12. Bank Account Statement for last one year : SEAL & SIGNATURE OF SIGNATURE & SEAL OF THE TENDER

THE BIDDER CALLING AUTHORITY

ANNEXURE “A” FINANCIAL BID

List of Items/goods:- S. N.

Name of Compay Item description Size Rate (Without Taxes)

Excise VAT/CST

Total Price

1 Commercial ply ISI Marked BWR grade Sizes 8’x4’ , 8’ x 2.5’, 7’ x 3’, 6’x 3’ , 6’ x 2.5’

18mm

12mm

9mm

6mm

4mm

2 Teakply ISI Marked BWR grade Sizes 8’x4’ , 6’x 3’ , 6’ x 4’

18mm

12mm

9mm

6mm

4mm

3 Sunmica ISI Mark Marino, Euro, Royal touch, Silicon, Sonear, Woodstock, Novopan

1mm

0.8mm

0.6mm

0.4mm

4 Pre laminated Particle Board ISI Mark Action Tesa, Ashish, Associates, Centuryply, Archidply

18mm BSL/OSL

5 Pre Laminated MDF ISI mark Action Tesa, Centuryply, Ashish, Green, Archidply

18mm BSL/OSL

6 Block board ISI Mark 25mm

18mm

7 Card Board ISI Mark 18mm

12mm

8 Cushion Sleepwell or any other ISI mark brand with Brand Name and certificate. 32D only.

21’’ x 22’’ x 4’’

21’’ x 22’’ x 3’’

18’’ x 18’’ x 2’’

18’’ x 18’’ x 3’’

U foam 6’ x 3’ x 2’’

6’ x 3’ x 1.5’’

6’ x 3’ x 1’’

6’ x 3’ x 0.75’’

6’ x 3’ x 0.50’’

Mattress ISI Mark with 5 Yr Minimum warranty/Guarantee.

6’ x 3’ x 6’’

6’ x 3’ x 5’’

6’ x 3’ x 4’’

Nails upto 7.5’’

Black nails

Adhesive for Foam Pidilte, Nerolac, Jivanjor

Different Packings

Sealer ISI Mark GCI, DULUX, Nerolac, JivanJor, Wembley

Thinner ISI Mark GCI, DULUX, Nerolac, JivanJor, Wembley

Lacquer ISI Mark GCI, DULUX, Nerolac, JivanJor, Wembley

Malamine ISI Mark GCI, DULUX, Nerolac, JivanJor, Wembley

Channels 24’’ ISI mark




Locks for Table Drawer ISI Mark

Handle Brass 4’’

6’’

Handle Steel 4’’

6’’

Logo in Brass plate 2mm with Printing ‘’Mfd by: HFDC Kurukshetra Ph:01744-293364’’ and holes on sides for fixing

3’’ x 1’’

Shisham Sawn wood In various size. Max size upto 6’’ x 6’’

1’ to 3’ 3’ to 6’ 6’ to 9’

Kikar Sawn wood In various size. Max size upto 6’’ x 6’’

1’ to 3’ 3’ to 6’ 6’ to 9’

Lipper (Beading) Teakwood/ Shisham wood 3’ to 9’.

½’’ 1’’ 1.25’’ 1.5’’

Edge Binding Tape PVC ½’’ 1.25’’ 1.5’’

Packing sheet 20 Micron

Fevicol Pidilite SH Woodgrip

Glass clear In Various Size

12mm 10mm 08mm

SEAL & SIGNATURE OF THE BIDDER

Haryana Forest Development Corporation, Kurukshetra

Sealed Tenders are invited for supply of Paint Black and White.


Sub : "Expression of Interest Tenders for supply of Paint (Black and White).

Sir/Madam, The regional office of HFDC, Kurukshetra a unit of Haryana Forest development Corporation (a Govt. of Haryana Undertaking) engaged in different kind of works which includes Felling of Trees, Manufacturing of Barbed Wire, Nursery Bags, All type of Furniture Items, and Trading/manufacturing of Iron Tree Guards etc. The Corporation hereby invites tenders for the supply of Black and White Paint of a reputed company having ISI mark.

1. Sealed competitive tenders from reputed individuals / Agencies/ Firms are invited for the supply of Black and White Paint.

2. Bid Price &Terms:

a. The contract shall be for the supply of the Black and White Paint of a reputed company having ISI mark as per the specifications mentioned in Annexure “A” to the GM, HFDC, Kurukshetra.

b. The bidder shall quote the rates F.O.R at various locations in District Panipat, Kaithal, Kurukshetra and Karnal. Corrections/alterations are not allowed.

c. All duties, taxes and other levies payable by the bidder, shall be included in the total price. However, the leviable tax and duties should be quoted separately.

d. The rates quoted by the bidder shall be fixed for the duration of the contract. e. The prices should be quoted in Indian Rupees only. f. Each bidder shall submit only one tender. g. Telex or Facsimile tenders are not acceptable. h. The bid should be submitted along with Processing & Form Fee of Rs.500 &

EMD for Rs. 50,000/- by bank draft in favour of GM, HFDC, Kurukshetra. i. The firm should enclose supporting documents regarding registration of

Tax/CST/VAT/EXCISE/KST/IT/PAN/TIN & Details of experience ( Proof of at least one supply order to any Department/organisation) in the field of sales of any of the items in the said articles.

j. The Firm should be able to produce Cenvat/Excise Modvat Bills wherever applicable/required.

k. The successful bidder has to deposit Performance Security after signing of contract of the amount of Rs.50,000/- in favour GM, HFDC, Kurukshetra in the form of DD within one week of signing of Contract. No interest will be given on the performance security deposited. In case of Non deposit of Performance security the EMD will be forfeited.

l. The Bidder needs to submit previous three years income tax returns, balance sheet and sales tax returns.

3. Validity of tenders:

The tender shall remain valid for a period not less than One Year after the deadline specified for submission of tenders. The same may be extended on the same price if required by the GM, HFDC, Kurukshetra maximum for a period of One year.

4. Evaluation of tenders: The Purchaser will evaluate and compare the tenders determined to be substantially responsive, i.e., which are: a) Properly signed. b) Conform to the terms and conditions and specifications.

5. Award of contract: (a) The purchaser will award the contract to the bidder whose tender has been

determined to be substantially responsive and who has offered the lowest price as per Para 4 above;

(b) The bidder whose bid is accepted will be notified of the award of the contract by the Office prior to expiration of the tender validity period;

(c) The Notification of Award to clearly specify any change in the unit price or any other terms and conditions accepted.

(d) Normal commercial warranty/guarantee shall be applicable to the supplied goods;

e) Payment shall be made within 30 days after the delivery of goods and their acceptance;

(f) Notwithstanding the above, the Purchaser reserves the right to accept or reject any tenders and to cancel the bidding process and reject all tenders at any time prior to the award of the contract.

(g) The successful bidder has to deposit performance security with the tender amounting Rs.50,000/- in favour GM, HFDC, Kurukshetra in the form of DD. No interest will be given on the performance security deposited.

6. Last date and time of receipt of tenders: You are requested to submit the sealed Tenders by Registered post only (it will not be accepted by hand) superscribed on the envelope as "Tenders for the supply of Black and White Paint”, latest by 12.08.2016 by 2.30 p.m. The tenders shall be opened at 12-08-2016 at 03.00 p.m. The bidders or their representatives who choose to be present at the time of opening of tender are invited to do so.

The purchaser looks forward to receiving the tenders and will appreciate the interest of the bidders in the office of GM, HFDC, Kurukshetra.

Yours faithfully, General Manager HFDC, Kurukshetra.


(TENDER CALL NOTICE NO………………….…….)


2. Legal status of the Firm/Person : (TIN,Excise No. & PAN proof also to be attach)


4. Whether offered product fulfils the detailed : Technical Specification. Kindly answer Yes‟ or „No‟ only.










ANNEXURE “A” FINANCIAL BID

List of items/goods:- S. N.

Name of Company with Trade Mark

Item description Packing Size

Rate (Without Taxes)

Excise VAT/ CST

Total Price

1 Black Paint (Manufactured by reputed company in India) ISI Mark, Ist Quality.

1 Ltr.

2 Ltr.

5 Ltr.

10 Ltr.

20 Ltr.

2 White Paint (Manufactured by reputed company in India) ISI Mark, Ist Quality.

1 Ltr.

2 Ltr.

5 Ltr.

10 Ltr.

20 Ltr.


Terms and Conditions for Handling/Transportation Work under Haryana Forest

Development Corporation Kurukshetra for the Year 2016-17 (01-09-2016 to 31-03-2017)


The contractor/firm/company who can undertake the handling/transportation work

of furniture and allied material and having sufficient fleet of vehicles in his/their name or

arrange vehicles on hire lease basis to carry on the business of transportation can only

participate in the tender.

The contractor/firm/company will lift furniture from Base Depot/linked Depot after

verifying quality and quantity of furniture and will be responsible for delivery of quality and

quantity to the various schools/Places in the state. Contractor/firm/company shall provide

adequate number of vehicles to GM HFDC concerned or any other officer on his/their from

time to time for regular supplies of furniture to the schools/Deptt.

The contractor/firm/company must get himself/themselves well acquainted with

terms and conditions of tender, location loading/unloading points, route chart etc. before

submission of tender. Once a tender is submitted it shall be deemed that tenderes have well

acquainted himself with the terms and conditions. In case the rates are quoted in a manner

other than mentioned in terms and conditions, tenders are liable to be rejected. Conditional

tender will not be accepted.

The contractor/firm/company will give their offer in two sealed envelopes. The first

envelope containing Technical Bid giving the detailed documentary evidence, as mentioned

below, in support of their technical/financial soundness and experience of work etc. along

with EMD. Envelop should be super-scribed/marked as ‘TECHNICAL BID’. The second

envelope containing quoted rates per piece Against Group ‘A’ and Group ‘B’ (Detail annexed

as part-I) in respect of transportation should be super scribed/marked as ‘PRICE BID.’

The sealed envelopes containing TECHNICAL BID AND PRICE BID should be put in

another sealed envelope which should be super scribed/marked as TENDER FOR

HANDLING/TRANSPORAITON OF FURNITURE and it should be addressed to General

Manager, Haryana Forest Development Corporation, Kurukshetra. The last date for applying

for the tender is 12.08.2016 by 2.30 p.m.

The Tender Form should be filled in properly in neat and clean handwriting without

any cutting, overwriting or eraser on the form. The following documents are required with

Technical Bid:-

i) Certified copy of Partnership Dead/Registration of firm

ii) Bank Account Statement for the last one years.

iii) DD in favour of the General Manager, Haryana Forest Development Corporation

Limited, Kurukshetra on account of Earnest Money required as per terms &

conditions.

iv) Proof of physical availability of Trucks/Canters along with registration of

Trucks/Canters or agreement of availability of trucks from any truck

union/company.

v) Copy of PAN Card.

Note :- The Price Bid will be opened only in case of tenderers qualify in the Technical Bid.

1. Objects/description of work:-

Lifting, loading, unloading, handling, transport and delivery of furniture etc. to all

schools/Departments after lifting the same from Depots/Saw Mill. The tenderer shall

have to quote rate FOR. Tenderers will be required to undertake the entire

transportation work in the district as given here under:-

Sr. No. Description

Group “A” Transportation rates of furniture from the Depots/Saw Mill situated

within district to various schools falling in the district.

Group “B” Transportation rates of furniture from the Depots/Saw Mill situated

outside the district to the various schools/Departments in the district all

over Haryana, Chandigarh and Delhi.

2. Objects/description of work:-

No definite volume of work to be performed can be guaranteed during the period of

contract. General Manager, Haryana Forest Development Corporation, Kurukshetra

will also have exclusive right to appoint one or more contractors at any time during

the tenure of contract for any or all services. No claim, lie against General Manager,

Haryana Forest Development Corporation, Kurukshetra by reason of such division of

work.

The transporter shall have to execute all the work to the full satisfaction of the HFDC

Directions for the proper execution of the contact or for speedy and careful handling of

furniture shall be binding on him.

Transporter shall have no objection for utilizing the services of own vehicles by HFDC.

3. Earnest Money:-

Each tenderer must be accompanied by processing/form fee Rs. 500/- and E.M.D. of

Rs. 50,000/- for group “A” and Rs. 50,000/- for group “B” in form of a demand draft issued

by a scheduled bank in favour of the General Manager, Haryana Forest Development

Corporation, Kurukshetra.

Tenders not accompanied by Earnest Money shall be summarily rejected. If any

tenderer has previously held any contract and furnished security deposit, the same shall not

be adjusted as earnest money against this tender. The earnest money shall be liable to be

forfeited if the tenderer after submitting his tender resiles from or modifies his offer. The

earnest money is also liable to be forfeited in the event of the tenderer withdraw before the

validity period or tenders failure after the acceptance of his tender to furnish the requisite

cash security deposit by the due date without prejudice to any other rights and remedies of

G.M.,HFDC under the contract and law.

The earnest money shall be returned to all unsuccessful tenderers, as soon as

practicable after decision on tenders and allotment of work to a successful tenderer and

deposit of security. No interest shall be payable on the amount of earnest money.

In case the lowest tenderer falls to deposit the security or also fails to execute

agreement within 72 hours of the issue of the acceptance letter by General Manager, HFDC,

Kurukshetra earnest money/security deposit shall be forfeited without any further notice

and the committee shall consider to award the contact to the next lowest party. In case the

second or third party also does not undertake the work then the Committee shall consider

inviting fresh tenders.

In the eventuality of L-1 not being able to work as per the terms, offers will be made

to L-2 to work at L-1 rates. In case L-2 is willing to work at L-1 rates, he will be allotted the

balance work. In case of unwillingness of L-2, offer will be made to L-3 to work at L-1 rates.

In case L-3 is willing, L-3 will be allotted the work at L-1 rates. Should L-3 not be willing, then

negotiation will be held with L-2 and if the rates of L-2 are unreasonable, the authority will

be free to made a counter offer to L-2 and if this not accepted the discussion with L-2 will be

terminated and similarly negotiation will be entered with L-3. The authorities may quote a

counter offer here also as in the earlier case if L-3 rates are unreasonable or the subsequent

rates quoted by L-3 rates are unreasonable or the subsequent rates quoted by L-3 are felt to

be unreasonable or high. In case there is no acceptance of counter offer or if the rates in

negotiation are too high, the committee may cancel the tender. Fresh local tenders will be

called, if necessary, giving 24 hour notice.

In case the lowest tender falls to deposit the security or also falls to execute

agreement within 72 hours of the issue of the acceptance letter by General Manager,

Haryana Forest Development Corporation, Kurukshetra earnest money/security deposit

shall be forfeited without any further notice and the Committee shall consider to award the

contact to the next lowest party. In case the second or third party also does not undertake

the work then the Committee shall consider to invite fresh tenders. The tenderer must

furnish full precise and accurate details in respect of information asked for in the tender

form.

4. Security Deposit:-

The successful tender shall furnish security money within 72 hours of the acceptance

of his tender by the Committee and acceptance of the offer is conveyed by General

Manager, Haryana Forest Development Corporation concerned after obtaining approval of

General Manager, Haryana Forest Development Corporation, Kurukshetra to the tenderer in

writing for security deposit. The total security amount taken from the successful tenderer

will be Rs.50,000/- each. The security amount shall be deposited in favour of General

Manager, Haryana Forest Development Corporation, Kurukshetra in the form of demand

draft/pay order of scheduled bank.

The security deposit furnished by the tenderer would be subject to the terms and

conditions given in the Tender form. HFDC will not be liable for payment of any interest on

the security deposit or any depreciation thereof. The security money shall be refunded after

satisfactory completion of contract/tender and getting No Dues Report from the concerned

officials.

5. Period of Contract:-

The contract shall remain enforce for a period of one year i.e. 01.09.2016 to

31.03.2017.

The Committee is at his sole discretion:-

(i) To extend the period of contract for another one year further beyond the

original contract period on the same rates, terms and conditions and

contractor has to work accordingly.

(ii) To terminate the contract at any time during its currency in case of any

default/violation of terms and conditions of tender of transportations by

committee without assigning any reasons. The intimation to contractors shall

be sent at their last known place of residence/business and the contractors

shall not be entitled to any compensation by reason of such termination. The

notice of termination of contract shall be given to the contractors in writing

by General Manager, HFDC District office concerned with the approval of the

MD HFDC. The orders or MD HFDC under this clause shall be final conclusive

and binding on the contractor and shall be called into question.

6. Opening of Tender:-

The tender will be opened by the Committee constituted for the purpose on

12.08.2016 at 3:00 P.M.. The tenderes will be at liberty to be present either in

person or through an authorized representative at the time of opening of tender.

However, if due to some unavoidable reasons the tender cannot be opened as per

fixed schedule, Time and date of opening of tender shall be intimated to tenderes by

General Manager, Haryana Forest Development Corporation, Kurukshetra in

consultation with the Committee at the time of submission of the tender. The tender

shall remain valid for acceptance upto 90 days from the date of opening of tender. In

case any tenderer withdraw the tender before the validity period, the earnest

money deposited shall be forfeited without giving any notice.

7. Signing of tenders:-

The tenderer should submit tender in sealed envelopes/cover intact, duly

filled in completed and signed on each page of tender form. Tender not

accompanied by all the schedules/appendix intact, and dully filled in and signed may

be ignored/rejected by the Committee and there will be no claim of tenderer on this

account.

Tender form should be filled in properly in neat and clean handwriting

without any cutting, overwriting or eraser on the form duly authenticated by the GM

HFDC. Cutting/overwriting, if any, should be attested by the tenderer. Person or

persons signing the contract shall state in what capacity he is or they are signing the

tender e.g. as sole proprietor of a firm or as Manager/Secretary etc. of a limited

Company. In case of a partnership firm, the names of all the partners should be

disclosed and the tender shall be signed by all the partners or their dully constituted

attorney having authority to bind all the partners in all matter participating to the

contract. The original or any attested copy of the partnership deed should be

furnished along with the tender. In case of a limited company, the names of signing

the tenders empowered to do so on behalf of the company will be furnished. A copy

of the Memorandum and Articles of Association of the Company shall be attached to

the tender.

The persons signing the tender form or any document forming part of the

tender on behalf of another or on behalf of a firm shall be responsible to produce a

proper power of attorney dully executed on his favour, stating that he has authority

to bind such other person or the firm as the case may be, in all the matters

pertaining to the contract. If the person so signing the tender, fails to produce the

said power of attorney, his tender shall be rejected by the Committee. The

person/firm/Co. who retained on defaulter/black listed by the Govt. or Semi. Govt.

offices or state procuring agencies including HFDC shall not be entitled to submit the

tender. Such tender shall be rejected out rightly. The tenderers has to submit

affidavit duly attested by Notary to this effect.

8. Documents to be attached to tender:-

Attested copies of partnership deed and power of attorney must be

submitted by the tenderer along with Technical bid in the tender. After a final

decision about the tender is taken the successful tenderer shall produce

original partnership deed and power of attorney within 3 days of the

acceptance of tender, failing which HFDC will be entitled to cancel the

contract at the risk and cost of tenderer and forfeit earnest money and

security deposited by him.

The tender will submit photo copy of RC original for verification of vehicles

owned or to be hired of lease out by contractor. General Manger HFDC,

Kurukshetra shall be at liberty to check the authenticity of vehicles owned by

contractors.

9. Scrutiny of the Tender:-

Scrutiny of tender shall be done by the Committee and necessary clarification

required by them shall be furnished to the tenderers during the opening of

tenders. Its should be clearly understood by the tenderers that no

opportunity shall be given to them to modify or withdraw tender at a stage

when the rates are known to all tenderers.

10. Payments :-

Payment shall be made by office on submission of bills not later that 7th next

month duly supported and verified by concerned officer/officials of HFDC or

the officer acting on his behalf, as the case may be, and also a receipt by the

concerned schools/office that the transporter/contractor has delivered the

stock of furniture to the Schools. Payment to the contractors shall be made

on the rates approved by General Manager, Haryana Forest Development

Corporation, Kurukshetra.

11. Sub- letting:-

The contractor shall not sublet, transfer or assign the contract or any part

thereof. In the event of the contractors contravening the conditions, HFDC

shall be entitled to place the contract elsewhere on the contractors account

and at their risk and the contractors shall be liable for any loss or damage

which HFDC may sustain in consequence or arising out of such replacing of

the contract. His security shall also be forfeited and he will black listed.

12. Liability of contractor :-

All persons employed by the contractor shall be engaged by them as their

own employees/workers in all respects and the responsibility under the

labour laws like Factories Act or Workmen Compensation Act of Employees

Providing Fund Act or ESI, Health, Payment of Wages Act or Contract labour

(Regulation and Abolition) Act 1970 or any other similar related enactments

in respect of all such persons shall be that of the contractors.

13. Deduction of Income Tax or any other tax:-

Deduction of Income Tax or any other tax if any applicable shall be made at

source as per law in force by General Manager, HFDC,Kurukshetra. The

licence, if any, required as per law shall also be taken by the contractor as

their own cost.

14. Summary of Termination:-

a) If any criminal proceedings are started against the contractor for any kind of

misdeeds or the police arrest the contractor, HFDC shall be competent to terminate

the contract and forfeit his security. The transportation work for the remaining

period shall be got done from other sources without giving any notice at the risk and

cost of contractor.

b) In the case of the contract having been declared insolvent or going into liquidation or

winding up their business or making arrangements with their creditors or falling to

observe any of the provisions of this contract of any of the terms and conditions

governing the contract. The Committees shall be at liberty to terminate the contract

without prejudice or any other rights or remediless under the contract and to get the

work done for the un-expired period on contract at the risk and the cost of the

contractors and to claim form the contractors entire loss sustained or cost incurred.

In case any FIR is lodged against the contactor on account of diversion or

misappropriation of furniture or mishandling or wrong transportation to the

Schools/ Deptt. focal points in the State of Haryana, the Committee is competent to

terminate the contract and to forfeit the security money. Other action for recovery

shall also be taken by General Manager, HFDC, Kurukshetra.

c) In the event of breach of any of the terms and conditions of the contract by the

contractors, the committee shall have, without prejudice to other rights remedies,

the right to terminate the contract forthwith and to get the work done for the un-

expired period of the contract at the risk and cost of the contractors and or forfeit

the security deposit or any part thereof from the sums due for any damages, losses

charges, expenses or costs that may be suffered or incurred by the HFDC due to

contractors negligence or incompetent un-workman like performance of any of the

services under the contract.

d) The contractor shall be responsible to supply adequate and sufficient labour,

scales/truck/carts/any other transport vehicle for loading/unloading transport and

carrying out any other services under the contract in accordance with the

instructions issued by the General Manger, HFDC concerned or any officer

labour/scales and trucks/carts, the contractors fails to supply the requisite number

of labour scales and truck cart and the Committee shall at the entire discretion

without terminating the contract be at liberty to engage other labour scales trucks

carts etc at the risk and cost of contractors who shall be liable to make good the loss

to the General Manager, HFDC Kurukshetra office, all additional charges, expenses,

cost or losses that the HFDC may incur or suffer thereby. The contractor shall not

however, be entitled to any gain resulting from instrument of the work of another

party. The decision of the Committee shall be final and binding on the contractors.

e) In the event of complaints received by this office from school/office authorities

(verbal/written), regarding non receipt or late receipt of furniture. This office

reserves right to terminate the contract and forfeit the security money, as such apart

from debarring the contractor from work by giving a final notice.

15. Liability of contractors of losses etc. suffered by HFDC.

a) The contractors shall be liable for all costs, damages, charges and expenses suffered

or incurred by HFDC due to the contractor negligence and un workman like

performance of any service under the contract for the breach of any terms thereof

or their failure to carry out the work with a view to avoid incurrence or damages or

losses caused to the HFDC due to any act whether negligent or otherwise of the

contractors themselves or their workmen and their liability for the losses etc.

suffered by HFDC shall be final binding the contractors.

b) The contractors shall always be bound to act with reasonable diligence and in

businesslike manner and to use such skill as expected of men of ordinary prudence in

the conduct of their activities.

c) The contractors shall be responsible for the safety of the goods from the time they

are loaded on their trucks from loading point until they have been unloaded from

their trucks at door steps at Schools/office point. Contractor shall be liable to make

good the value of any loss, shortage or damage during transit. General Manager,

HFDC, Kurukshetra will be the sole judge for determining after taken into

consideration all the relevant circumstance, the quantum and value of loss and also

as regards the liability of the contractors for such loss and the amount to be

recovered from them. The decision of the General Manger, HFDC, Kurukshetra in this

regard shall be final and binding on the contractors. The contractor shall have to

make own arrangement for giving supplies of furniture to all the schools on 100%

quantity and obtain receipt from the authorized representative of the Schools on the

bill/Challan issued by the HFDC. The contractor shall give delivery to the authorized

holder at authorized place for which he will be sole responsible.

d) The contactors shall provide sufficient number of tarpaulins for each truck/any other

transport vehicle to cover the furniture etc., and shall be responsible, if the furniture

etc. are damaged by rain or any other way due to contractors failure to supply

adequate number of tarpaulins or to take reasonable precautions. The decision of

the General Manger, HFDC, Kurukshetra concerned in this matter shall be final and

binding on the contractors. The contractors shall be liable for any loss which HFDC

may suffer due to the negligence of the contractor.

e) The contractor shall strictly abide by all rules and regulations of

Transport/Police/Municipal Authorities/District Administration and other Govt.

regulations.

f) The contractor will have to execute all the work to the full satisfaction of General

Manger, HFDC, Kurukshetra and obey directions for proper execution contracts or

for speedy and careful handling.

16. The successful tender/contractor is bound to lift and transport of furniture on day to

day basis within specified period as per direction of General Manager, HFDC,

Kurukshetra. In case he fails to do so and furniture are lifted by engaging any other

mode, the extra expenditure payable by HFDC, Kurukshetra office shall be recovered

from defaulting contractor.

17. ARBITRATION

In case of dispute between contractor and GM HFDC, Kurukshetra still persist and

not resolved the matter will be referred to Managing Director HFDC, Panchkula

whose decision shall be final conclusive and binding on both the parties and shall not

be called into question. Similarly for the recovery of amount of losses caused to the

HFDC by the contractor due to misappropriation or diversion of furniture by him, the

matter shall be referred to Managing Director HFDC for arbitration proceedings.

Managing Director HFDC, Panchkula or other Govt./Semi Govt. department as an

arbitrator to hear the such reference and decision of the arbitrator shall be final and

binding on both the parties to the contract.

GENERAL MANAGER, HFDC,KURUKSHETRA

(Part-I) PRICE BID FOR HANDLING & TRANSPORATION OF FURNITURE ON BEHALF G.M., HARYANA FOREST DEVELOPMENT CORPORATION,KURUKSHETRA.

Sr. No. Description Rate to be quoted (According to Size of Truck)

Group ‘A’

Rates for loading of the furniture from the Depots/Saw Mills from anywhere in Pipli,Kurukshetra, its transportation to any school/department to any place unloading at the designated space in the respective school quantities at the following places/districts.

19 Feet long

17 Feet long

14 Feet long

Tata 407 or Equivalent

Mahindra Pickup or equivalent

Ambala

Panchkula

Yamuna Nagar

Kaithal

Karnal

Panitpat

Sonipat

Rohtak

Bhiwani

Jind

Sirsa

Hisar

Fatehabad

Jhajjar

Gurgaon

Faridabad

Palwal

Mewat

Rewari

Mahindergarh

Kurukshetra

Group ‘B’

Rates for loading of the furniture from the Depots/Saw Mills from anywhere in Pipli,Kurukshetra, its transportation to any school/department to any place unloading at the designated space in the respective school quantities at the following places/districts.

Delhi

Chandigarh

Mohali

I/We agree to the tender terms and our rates are as per threes terms. Signatures………………………………….. Date:………………………. Name of tenderer…………………………… Place:………………………. Name of the firm……………………………

Urgent

Tender Notice


This is for information of all that Haryana Forest Development Corporation,

Kurukshetra requires G.I.Wire. This G.I.Wire is to be given F.O.R. at Kurukshetra Factory in

Haryana state and supply of this is to be completed as per demand of corporation. Size and

quantity of G.I.Wire is as given below:-

Particulars Approximate

Qty. (in Qtls)

Remarks

Standard Galvanised Iron

Wire 2 mm, ISI mark

300 Manufactured by reputed company in India

Quantity of G.I.Wire may be less or more. Interested persons/firms which

have sales tax TIN and income tax PAN may send their tender on their letter head including

all taxes per Qtls in sealed envelope on address given below by 12th August, 2016 by 2:30

P.M. This Tender will be opened at 3:00 P.M. on the same day. The tenderer will have to

deposit Form Fees ` 500/- and security amount worth ` 50,000/- (` Fifty Thousand only)

through a bank draft in the name of General Manager, Haryana Forest Development

Corporation Ltd.,Kurukshetra. Except successful tenderer this amount will be returned on the

same day if tenderer are present otherwise it will be sent through registered post. To

Successful tenderer security amount will be returned after the completion of supply if there

is no due towards the successful tenderer. In addition to this, successful tenderer will have to

enter into an agreement with undersigned conditions of which will be told at the time of

opening the tender.

GENERAL MANAGER

HARYANA FOREST DEVELOPMENT CORPORATION LTD. KURUKSHETRA.


(TENDER CALL : For G.I.Wire)














ANNEXURE-A FINANCIAL BID

List of items/goods:- G.I.Wire (in Rs.) S. N.

Name of Company Item description

Rate per qtls. (Without Taxes)

Excise VAT/ CST

Total Price

1 Standard Galvanised Iron Wire 2 mm, ISI mark


Urgent

Tender Notice


This is for information of all that Haryana Forest Development Corporation,

Kurukshetra requires Plastic Granule. This Plastic Granule is to be given F.O.R. at

Kurukshetra Factory in Haryana state and supply of this is to be completed as per demand

of corporation. Specification and quantity of Plastic Granule is as given below:-

Particular of

Plastic Granules

Approximate

Qty. (in Qtls)

Remarks

LDPE 24 FS 040

(1st Quality ISI Mark)

200

Manufactured by reputed company in India

LDPE 20 FS 010

(1st Quality ISI Mark) 200


LLDPE F19010

(1st Quality ISI Mark) 200


Total 600

Quantity of Plastic Granule may be less or more. Interested persons/firms

which have sales tax TIN and income tax PAN may send their tender on their letter head

including all taxes per Qtls in sealed envelope on address given below by 12th August, 2016

by 2:30 P.M. This Tender will be opened at 3:00 P.M. on the same day. The tenderer will

have to deposit Form Fees ` 500/- and security amount worth ` 50,000/- (` Fifty

Thousand only) through a bank draft in the name of General Manager, Haryana Forest

Development Corporation Ltd.,Kurukshetra. Except successful tenderer this amount will be

returned on the same day if tenderer are present otherwise it will be sent through registered

post. To Successful tenderer security amount will be returned after the completion of supply

if there is no due towards the successful tenderer. In addition to this, successful tenderer will

have to enter into an agreement with undersigned conditions of which will be told at the time

of opening the tender.

GENERAL MANAGER

HARYANA FOREST DEVELOPMENT CORPORATION LTD. KURUKSHETRA.


(TENDER CALL : For Plastic Granules)














ANNEXURE-A FINANCIAL BID

List of items/goods:- Plastic Granules (in Rs.) S. N.

Name of Company

Item description Rate per qtls. (Without Taxes)

Excise VAT/ CST

Total Price

1 LDPE 24 FS 040 (1st Quality ISI Mark)

2 LDPE 20 FS 010 (1st Quality ISI Mark)

3 LLDPE F19010 (1st Quality ISI Mark)
