Harold GomesStatisticianOffice of Migrant EducationU.S. Department of Education

Annual Performance Report (APR)for CAMP

Submission Process (2012-2013), Content, & Clarity

Harold.Gomes@ed.gov202-260-0974

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Where does it all start ?….

Series of laws (GPRA) designed to… Improve government project management

The GPRA requires agencies to… Set goals, measure results, and report

their progress with integrity

Annual Performance Report (APR) for HEP is the result of GPRA

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Changes to 2012-2013 APR Reporting Style…

MS Excel for Numerical Data MS Word for Text

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APR Submission

OME has emailed 4 files to the grantees

on 10/28/2013from

hepcampAPR@ed.gov email account.

4 Files1 Performance Report Data Form

(MS Excel)1 Performance Report Text Form

(MS Word)1 HEP Documentation Form (MS

Word) 1 Cover Sheet Form(MS Word)

Grantees will complete and email the FINAL versions of ALL 4 files as 4 attachments

in one email at hepcampAPR@ed.gov by

12/09/2013(At least 30 days from today)

NO submission in G5 this year!

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Performance Report Data Form

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Performance Report Text Form

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GPRA1 Doc. Form

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Cover Sheet

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The Instruction Manual

Questions?

Regarding… Submission Process

Additional ResourceDictionary of Definitions

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Some important GPRA measures of CAMP

performance GPRA1 GPRA2 Success Efficiency

Ratio

Let’s clear up some confusion…

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Confusion Cleared!Completer, Withdrawal, Persister, & Returning …

Year Break(June 30)

Year Break(June 30)

APR Year 2

Due Date (Novembe

r)

Year 3Begin

APR A1

Returning

NewParticipan

ts

Year 1

Year 1

NewParticipan

ts

Withdrawal

Persister

Begin End

APR A1 APR A2

Enrolled through Add/drop

period

Budget Period

Completers

Min 24 credits (semester)

or 36 credits (quarter)

or higher as defined by the university

Year 2

Withdrawal

Completers

APR Year 1

Due Date (Novembe

r)

Year 2

Returning

EndBegin

APR A1 APR A2

Budget Period

NewParticipan

tsPersist

er

Enrolled through Add/drop

period

CAMPAPR 2012-2013

Due Date12/09/2013

Questions?

Regarding… Attainer, Withdrawal, Persisters,

& Returning Students This Year (2013)…

Persisters can be counted until the APR due date.

“Completers” must meet the definition by June 30 (end of budget period).

APR 2012-2013 Due Date

12/09/2013

Definition of CompleterMin 24 credits (semester)

or 36 credits (quarter) or higher as defined by the

university

GPRA1 =

15

GPRA2 =

Total no. funded or served (whichever is higher)

CAMP first academic year completers

Persisters

CAMP first academic year completers who continue postsecondary education

GPRA Measures

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GPRA Measures: High & Low

Withdrawal

Completers who do NOT

continue after first year of

post-secondary

National Target (2012-2013) GPRA1 86% GPRA2 85%

Success Efficiency Ratio =

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$$ from GAN

Bottom line: Cost Per CAMP Completer

who continues postsecondary…

GPRA Measures

Total Budget Awarded

CAMP first academic yearcompleters who continue postsecondary education

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Reporting Logistics…

Numerical MUST enter number Do NOT leave it

blank Enter 0 for none

Very Important

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Reporting Logistics… Form Header Recap Grantee’s Information

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APR Data in Excel

Password: edit

Let’s Take a Look at the Excel Form…

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APR: Block A A1: How many students do we have in the beginning of the project year? A2: Where are these students at the end?

CAMP: Knowledge Check

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Case Scenario #1 Project A is funded to serve 50 students per year. The Project recruited 46 new participants during the 12-13 budget period (reporting period). 6 students from last year returned to continue in this budget period. These 6 returning students were reported as persisters in previous budget year APR. Additionally, 2 students, who were reported as withdrawal in previous budget year APR, have also returned to this budget period.

What are the breakdowns for the beginning of reporting period (Block A1)?

Funded to be served: 50 Actually served: 54

New Participants: 46 + 2 (=48) Returning Participants: 6(= Persisters of the previous reporting period/budget period)

CAMP: Knowledge Check Case Scenario #2 From the previous question, we observe that

Project A is serving 54 students during the 12-13 budget period (reporting period).

Additional facts…

45 students are considered “completers” by June 30 (end of budget period) because they qualify under the definition.

Project A anticipated that students who did not qualify as “completers” (54 – 45=9) will all register again for the next budget period (13-14). However, only 5 students have officially registered by APR submission deadline (12/09/2013)

What are the breakdowns for the end of reporting period (Block A2)?

Completer: 45 Persister: 5 Withdrawal: 4 (did not officially register or stopped coming to

school)

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54 – 45 – 5 = 4

Definition of CompleterMin 24 credits (semester)

or 36 credits (quarter) or higher as defined by the

university

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APR: Block A A3: How many CAMP completers continued post secondary education

(i.e., did not drop out after first year)?

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APR: Block A A4: Are we following up with the CAMP completers ? A5-A7: Where are the former CAMP students?

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APR: Block AA8 How long does it really take for CAMP completers?

Questions?

Regarding Block A

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Performance Calculation Table

$$ from GAN

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APR: Block B B1: How many students are receiving additional supports?

“Other” Unlocked

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APR: Block B B2: What are the demographics of students?

Questions?

Regarding Block B

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APR: Block C C1: What are the characteristics of the funded project / institution?

Please double check

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APR: Block C C2: What are the characteristics of the personnel? C3: What are the characteristics of assessment?

Questions?

Regarding Block C

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APR: Block E E2: How much money are you using in what area?

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APR: Block E 1: How much TOTAL carryover? 2: Difference in TOTALs explained?

Not protected sheet

DO NOT add/delete cells

Text box can be enlarged for narrative

Questions?

Regarding Block E

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APR: Block D D1: Goals of your individual project that you offered in the initial

application and its current status…

NO Final Row for Cumulative

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APR: Block D D2: Explain in your own words!..... See Instruction for details D3: If this is your last year of grant cycle…

Questions?

Regarding Block D

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APR: Block E E1: The budget $$ . Explain in your own words!..... See Instruction for details

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APR: Block F F: Explain in your own words!..... See Instruction for details

…such as, your current partners, changes to current partners

and how it affected you in obtaining the project goals

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APR: CAMP GPRA1 Doc. Form Provide Evidence of CAMP Completers

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APR: CAMP GPRA1 Doc. Form Signature that certifies the accuracy of CAMP Completer information

Tip: Allocate some time in advance to get ALL the signatures.

Don’t wait to the last minute. Some signatories may be in vacation

Questions?

Regarding Block E, Block F, and GPRA1 Documentation Form

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APR: The Cover Sheet Summary of basic information of grantee Signature of accuracy, reliability and completeness of data for the ENTIRE APR

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APR: The Cover Sheet Summary of basic information of grantee Signature of accuracy, reliability and completeness of data for the ENTIRE APR

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APR: The Cover Sheet Summary of basic information of grantee Signature of accuracy, reliability and completeness of data for the ENTIRE APR

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APR: The Cover Sheet Summary of basic information of grantee Signature of accuracy, reliability and completeness of data for the ENTIRE APR

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Questions

Oxford Dictionary of Statistics :

“Garbage in, garbage out: A phrase that reminds us that if the basic data are untrustworthy…then the results of any analysis will be valueless”