HANDBOOK PROJECT MANAGEMENT - Digital Schools Contest · HANDBOOK – PROJECT MANAGEMENT 4 1. INTRODUCTION This project management handbook is intended for anyone who is involved

HANDBOOK – PROJECT MANAGEMENT


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TABLE OF CONTENTS

1. INTRODUCTION ...................................................................................... 4

2. ABOUT DISCO ........................................................................................ 5

3. PARTNERS ............................................................................................. 7

3.1. SOUTH EAST EUROPEAN UNIVERSITY TETOVO ............................................................................ 7

3.2. Pakize Kokulu Anadolu Lisesi ................................................................................................................ 7

3.3. SSOU MOSHA PIJADE - Tetovo ............................................................................................................ 7

3.4. INERCIA DIGITAL ........................................................................................................................................ 7

3.5. ZENDENSINO - Cooperativa de Ensino IPRL ................................................................................... 8

4. TIMESHEET ............................................................................................ 9

5. TIME MANAGEMENT ............................................................................... 12

6. EVALUATION ......................................................................................... 13

7. CONFLICT RESOLUTION PROCESSES ........................................................ 15

8. INDICATORS OF ACHIEVEMENT (QUANTITATIVE AND QUALITATIVE) ........... 16

9. PROJECT MANAGEMENT AND IMPLEMENTATION ........................................ 17

9.1. WP1: Project Management ...................................................................................................................17

9.2. WP2 Study of best practices and case studies .............................................................................17

9.3. WP3 Training on methodology on ICT in education .................................................................18

9.4. WP4 Digital School Distinction ...........................................................................................................18

9.5. WP5 Dissemination multiplier events ..............................................................................................18

10. INTELLECTUAL OUTPUTS ..................................................................... 20

10.1. Project Management Handbook........................................................................................................20

10.2. Education staff needs for ICT integration in Schools / Research Analysis ........................20

10.3. Training material on methodology in ICT integration in education ....................................21

10.4. Handbook for schools ............................................................................................................................21

10.5. Digital Tools: Website and Open Educational Resource to make material accessible.

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10.5.1. Project website ....................................................................................................................................21

10.6. Logo, Media, Press material for dissemination purposes ........................................................22

11. MULTIPLIER EVENTS ........................................................................... 25

11.1. Part I ..............................................................................................................................................................25

11.2. Part II .............................................................................................................................................................25

12. TRAINING ACTIVITIES ........................................................................ 27

13. IMPACT ............................................................................................. 28

14. DISSEMINATION AND USE OF PROJECTS' RESULTS ................................ 31

15. RIGHTS AND OBLIGATIONS ................................................................. 34

16. SUBMISSION OF REPORTS AND OTHER DOCUMENTS .............................. 37


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1. INTRODUCTION

This project management handbook is intended for anyone who is involved in DISCO Erasmus+

Project. It was written for illustrating the management and reporting procedures to be followed

by all partners.

On the basis of this Handbook, monitoring the progress of the project against the Work Plan

and taking corrective actions where necessary.


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2. ABOUT DISCO

The Survey of schools: ICT in Education, (Digital Agenda for Europe) outline how the ICT

provision and use in European schools is improving but several obstacles remain. Firstly,

teachers still believe that insufficient ICT equipment is the biggest obstacle to ICT use in many

countries. Secondly, whilst teachers are using ICT for preparing classes, ICT use in the classroom

for learning is infrequent. Teacher training in ICT is rarely compulsory and most teachers devote

spare time to private study. Thirdly, students and teachers have the highest use of ICT and ICT

learning-based activities when schools combine policies on ICT integration in teaching and

learning. However, most schools do not have such an overarching policy. Therefore, it is not

surprising that teachers generally believe that there is a need for radical change to take place for

ICT to be fully exploited in teaching and learning.

Despite the fact that having access and positive attitudes towards implementing ICT into their

teaching and learning, teachers often find this difficult and require on-going support - not only

technical but also pedagogical.

The data also reveal how there are relevant differences in ICT integration in Education approach

among European countries, for this reason European education community need room for

debate good practices in the the field of ICT in teaching and management of education activity.

For this reason and to harmonize schools and policy approach the project is carry out

internationally.

Throughout the planned activities the project want to enhance the key competences and skills

on ICT and learning performance of young people attending schools, through promoting quality

improvements, innovation excellence at the level of education, in particular through enhanced

transnational cooperation between education and training providers and other stakeholders in

the field of ICT integration in Schools (teaching and management).

Moreover, the project intend to boost the emergence and raise awareness of a European

lifelong learning area designed to complement policy reforms at national level and to support

the modernization of education systems, in particular through enhanced dissemination of good

practices and cooperation.

Enhancing digital integration in learning, teaching, at various levels: supporting ICT-based

teaching, as well as ICT-based assessment practices. In particular, supporting teachers,

educational staff in acquiring or improving the use of ICT for learning and related digital

competences.

To gain this goal the programme foster a long term cooperation between schools and other

research and training organizations with a view on ICT integration in education establishing

exchanges of good practices, for the creation of a dedicated network; to do so the programme

proposes a set of activities for the establishing of a ICT Integration in School Distinction.

Selected Schools will participate in several activities such as: studies of best practices, training

workshops, dissemination events.


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DISCO is based on the use of a variety of equipment, tools, etc. provided by the partners

involved in this project and will be available nationally and internationally, to end-users. At a

local level schools will have better qualified and aware education staff regarding ICT in

education, is expected that the products resulting from this project will be used not only by the

end-users such by the entities participating in the project, teachers, non-profit organisations

and local authorities working in the field of education and education provider directly through

the website or by visiting the entities involved in the project, bearing in mind the objective of

the project to help improve the quality of ICT education and ICT skills for young people.

At the regional level DISCO will have an overall impact because of the participatory and

integrated approach to all actors and stakeholders involved in promoting ICT education. They all

contribute to the development, testing and evaluation of project results.

At a national and European level the transnational cooperation between education and training

providers and other stakeholders in the field of ICT integration in Schools, enhanced and

boostered awareness on the importance of education systems modernisation, in particular

through the enhanced dissemination of good practices and cooperation among European

schools and education staff community.


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3. PARTNERS

The choice of the partner was done by the analysis of several profiles and by direct contact with

the partner organisations that share our same values, with a proven experience in one of these

sectors: in the field of education, digital competences training; international and european

experiences, projects for the integration of ICT in Education, research on integration of ICT in

Education, great commitment with the topic of the project.

3.1. SOUTH EAST EUROPEAN UNIVERSITY TETOVO

Is a model for multi-ethnic, multi-lingual higher education in South East Europe, has been

chosen as leader partner for:

Its experiences in European and international project management

SEEU has developed 65 research projects from internal research funds, 29 TEMPUS projects

as well as has been coordinator in other international research projects funded by FP7 (The

seventh Framework programme) funded by the European Commission, RRPP (Regional

Research Promotion Programme in the Western Balkans), UNDP funded projects, ASO

funded projects (The Austrian Science and Research Liaison Offices), etc.

Its academic expertise in the topic of the project as Dr.Ing. Lejla Abazi-Bexheti, PhD

candidate M-r. Marika Apostolova Trpkovska, BSc. Burim Ismaili, profiles demonstrate.

3.2. PAKIZE KOKULU ANADOLU LISESI

Is a big dimension school in the Turkish, it has a little experience in ICT and European

projects and it is investing in professional trainings of its Staff. Its participation is

fundamental to understand necessities of all kind of school especially those with less

experience and in disadvantage situation. Moreover is the occasion for the school to be in

contact with different realities in Europe and improve the quality of its teaching activities.

3.3. SSOU MOSHA PIJADE - TETOVO

Is a Vocational High School in Tetovo city, since many years has started a process of

modernization with a high involvement of ICT. Its experiences and international profile will

help to understand better the real challenges that schools face in improving ICT integration

in learning and teaching activities.

3.4. INERCIA DIGITAL

Is an enterprise specialized in digital and ICT skills training and respond to the demand for

trained digital professionals? Its background in the field of training in web-business is

attested by its profile and activities with a specific focus on online business, web

entrepreneurship; digital skills, ICT and e-learning. In the lasts years, the company has

developed specific training course on the use of ICT in teaching. Another decisive factor for


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collaborating with Inercia Digital is its experience in other European and International

projects.

3.5. ZENDENSINO - COOPERATIVA DE ENSINO IPRL

Is a VET center, Zendensino looks to transmit the integral and integrative school training,

through development of new techniques and cognitive abilities Its main aim as an

institution is to recognize human and affective skills, infusing the values of European

citizenship in the student’s mentality and preparing them for challenges of the modern

society. It has long experience in providing course and activities on its territory with great

effort of dissemination for the involvement of all local community. For this reason it will be

responsible of the dissemination of the project.


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4. TIMESHEET


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Befor the start of the activities all partners will be invited to sign a bilateral agreement where the

terms and conditions will be included. The tasks and responsibilities of each partner will be

included in this document.

The terms and conditions will include:

Coordinator's role in the project (responsibilities and obligations)

Partner's role in the project (responsibilities and obligations)

General Project Work Plan (agreed by all partners in the first transnational partner

meeting)

Minimum requirements for a quality project implementation

Reporting phases, reporting documents needed, (technical and financial)

Funding received by each partner

Payment methods and percentages

Intellectual Property rights agreement.

Conflict resolution measures

Project coordinator will be responsible for:

establish partner agreements

elaborate management tools

prepare project documentation for and after partner meetings

coordinate the 5 partner meetings

support the development of a work plan

prepare and submit progress and final reports

ensure good communication among partners

monitor the project management and finances

present guidelines for intermediate reporting to all partners and information gathered

After the signature of bilateral agreements, SEEU, as coordinator of DISCO, will propose project

partners to hold a Skype meeting in order to:

assure the proper understanding of each one activities and responsibilities.

organise aspects about the first transnational meeting that will take place in Skopje

October 2015

This will be done in September 2015.

SEEU will also organise the proper budget control and time management by making files for

managing the work of partners. The tools will be presented during the first meeting in order to

show the partners what is expected from them.

A budget control and a time management will be made effective by the coordinator of DISCO,

SEEU. Indeed, SEEU will establish an overall strategy that will allow controlling all the project

management issues: activities and budget expenses.


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All project partners should collaborate with SEEU in the proper budget control and time

management, by giving answer to all the requirements related to it. For doing it, SEEU will sign

agreements with all partners in order to settle these terms and conditions that will include:

Coordinator's role in the project (responsibilities and obligations)

Partner's role in the project (responsibilities and obligations)

General Project Work Plan (agreed by all partners in the first transnational partner

meeting)

Minimum requirements for a quality project implementation

Reporting phases, reporting documents needed, (technical and financial)

Funding received by each partner

Payment methods and percentages

Intellectual Property rights agreement.

Conflict resolution measures

In addition, as the project duration will be 26 months, the coordinator will establish regular

reporting milestones in order to monitor project activities' development and budget execution.

It is important to monitor if partners are spending the project funding according to the rules

established by the programme and according to the Work Plan.

Transnational Partner Meetings will be the most useful way of controlling these milestones.

Indeed, it is important that project coordinator take the occasion in transnational meetings of sit

face to face with each partner and make the point of the situation.


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5. TIME MANAGEMENT

Time management will be maintained to having a robust set of deadlines, milestones, deadline

reminders and ultimately having a staff member of the lead project partner in charge of

monitoring and maintaining deadlines. Deadlines will initially be set in the project bid for each

activity, but are flexible and can be reviewed if project circumstances, and partners, deem it

necessary. Potential risks, issues and unforeseen events will be taken in to consideration when

setting deadlines.

Time management will also involve individual partners managing their resources, minimizing

and mitigating internal and external time risks and through constantly reviewing their progress

towards goals. These individual time management plans will be created according to pro formas

provided by the project lead. Where appropriate partners will work in similar project tasks, such

as the pilot, at the same time so that efforts are focused and consolidated (and enable skype

chats to be had and Google Docs to be utilised for work).


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6. EVALUATION

The methodological management of the mechanisms for monitoring and ensuring quality is the

responsibility of our partner INERCIA DIGITAL project. The periodical revision of the

implementation of the project is part of the quality management plan. The evaluation is a

continuous process that analyzes during the life of the project, the extent to which the project

environment and objectives have changed from the original ones and the impact that those

deviations may have in the final project outputs.

With the purpose of achieving excellence in the evaluation process, INERCIA DIGITAL has been

performing an internal evaluation of each partner as one of the means to reach the transparency

in the project from the inside out.

First of all, INERCIA DIGITAL will hand out a set of questionnaires by which to evaluate the

process of their work:

quality of the project management

quality and functioning of the partnership,

quality of the meetings management

quality of the ICT products: WEB PORTAL Open Educational Resource

quality of the dissemination activities

quality of exploitation and sustainability

quality of the products and processes

Every partner will fill in the questionnaires handed out and will have to give their opinions about

the different questions given. The individual stages of the evaluation process will be set up in an

Evaluation Plan that will be presented by INERCIA DIGITAL during the first management meeting

in October 2015.

The methodology to be used in this project evaluation gathers a set of requirements to a

methodology which is:

Transparent

Easy to handle

Easy to understand.

Consistent throughout the different phases of the project.

The evaluation of INERCIA DIGITAL takes into account the indicators intended for this specific

project. There will be a distinction between two types of indicators:

Process indicators: measure the progress of the project. They verify the accuracy and

timeliness of the steps foreseen for the project implementation: reached deadlines

following the project workplan, quantity of steps reached level of accuracy of each

step/activity, the level of involvement of partners in the implementation of their

activities, etc.

Performance indicators: measure the project outputs. They relate to the level of

participation on the project, end-user satisfaction, efficiency, take-up, etc. For instance:


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level of participation in the formulation of the evaluation questionnaires, level of

participation in the target groups, level of dissemination of the results, etc.

The quality of project activities will be evaluated regularly in order to be able to react to

overcome any negative evaluation and to revert the situation. INERCIA DIGITAL will propose an

evaluation timetable for the whole duration of the project, and will make both an intermediary

evaluation report at the middle of the project lifetime, and the final evaluation report.


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7. CONFLICT RESOLUTION PROCESSES

An effective projecting can prevent or contain conflicts and problems up to a very large extent.

The strategies in this case are:

Sharing the aim and the work plan of the project from the beginning (while writing the

project itself). The teams not only shared and agreed on the project idea but also on the

timing and the schedule of the activities and the results to pursue.

Building of a coordination team in charge of centralizing the check of criticalities as well

as monitoring the process. It will be the one to refer to in case of criticalities,

dissatisfactions, difficulties in carrying out the different tasks;

Choosing the partners responsible for some of the project relevant main activities

(evaluation, dissemination, coordination…..). These referents will evaluate the work in

progress, the possible difficulties both in reaching the project objectives and of the

common work, they will be the one to address to in case of doubts and complains and

to find a possible solution in case;

Sharing of the choices and the objectives, through a constant circulation of

communication thanks to the group mailing list, the communication strategy and the on

line work sessions for the preparation of the meetings;

Shared choices with regards to the agenda and the distribution of the tasks, thanks to

the above mentioned tools and the scheduling, at each meeting, of a moment of

confrontation especially dedicated to the future steps and distribution of the tasks of

the project;

Specific evaluation indicators of the project process with regards to the quality and

functioning of the partnership so to evaluate the distribution of the tasks, the quality of

the cooperation, the sharing of the choices, the respect of the deadlines, the mutual

welcoming. These indicators allow to precociously detect possible conflicts and needs to

face and solve a conflict;

Specific indicators for the meetings, with the intent to point out the perception of the

possible difficulties of some partners.

In case of conflict the management team leaded by the coordinator will be advised and asked to

find a proper solution.

In every meeting a moment will be dedicated specifically to problem solving. Also, if conflicts

come urgently they can be treated by online conferences or telephone calls.

The partnership will pay particular attention to the in progress evaluation, as this is extremely

important in case of need to re-evaluate some of the objectives and activities based on the work

already done.


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8. INDICATORS OF ACHIEVEMENT (QUANTITATIVE AND QUALITATIVE)

Evaluation will be carried monitoring both the qualitative and quantitative dimensions of the

process, results, and outputs. At a quantitative level the evaluation will focus on:

Number of target groups and stakeholders reached. It is foreseen:

5 partners of the consortium;

1.000 Teachers

10 public bodies

500 school’s/education organization

28 National Agencies

Number of people attending the dissemination meeting in Spain

Number of people attending the training sessions

Number of people attending the local dissemination events in Spain, Portugal, Turkey,

Former Yugoslav Republic of Macedonia (FYRM) (about 250)

Number of leaflet distributed

Number of people using the WEB PLATFORM, Open Educational Resource (OER)

Number of school participating in the contest

With reference to the quality of the process and the work of the partnership, the partners will be

asked to evaluate the work done according to these quality indicators:

Quality and good functioning of the partnership (communication, welcoming, job

sharing, collaboration and cooperation, coordination, welcoming and quality of the

work during the meetings, sharing of the agenda and of the decisions)

Quality of the local training event (utility, impact on the public, choice of the objectives,

methodology and program, logistic and organization)

Quality of the dissemination plan (monitoring of the participation to the events, website

updating, leaflet, participation to dissemination events, contacts with the press and

broadcast agencies, diffusion on the social networks, participation to common events)

Quality of the ITC products (website and OER); functioning, facility of use,

comprehensibility, instruction tutorial, common management, impact on the public

The evaluation training sessions and the Open Educational Resource will be carried out through

the online distribution of questionnaires and interviews to the users that will answer to the

following quality indicators:

Users’ satisfaction

Expectations

Clarity of contents

Interest in the activities

Availability and openness of the trainers

Congruity of the contents, methodologies, tools, resources and time taken with

reference to the middle and final terms objectives of the project

Chance to make adjustments along the project


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9. PROJECT MANAGEMENT AND IMPLEMENTATION

To accomplish these objectives, the project will realise 4 work package (WP) activities:

9.1. WP1: PROJECT MANAGEMENT

Management of the PM structure

In this task the PM structure will be set up and managed. The following activities will be

carried out:

The Project Management Board (PMB) will be set up;

Preparation of the PMB meetings, management and circulation and agreements of the

minutes.

The nominated Project Manager will keep informal relationships with the members of

the PMB.

Operational Project Management.

In this task the actual monitoring and control of the project progress is performed by the

Project Manager. This entails:

Preparing a Project Management Handbook illustrating the management and reporting

procedures to be followed by all partners;

On the basis of this Handbook, monitoring the progress of the project against the

Workplan and taking corrective actions where necessary.

This entails: ensuring the proper management reporting; activating the project tasks at the

foreseen times, in order to make sure that all partners are following the Workplan; Being the

interface between the National Agency and the Consortium; Ensuring that the Project

deliverables are delivered at the proper timing and with the appropriate quality level; Last

but not least activating conflict resolution procedures as set out in the Project Management

Handbook where necessary.

9.2. WP2 STUDY OF BEST PRACTICES AND CASE STUDIES

During the first 6 months of the project, a comparative survey will be carried out in each

participating organisations' countries with a focus on the strategy of ICT integration in

schools. All the Project will leave from the existing best/ bad practices of each Consortium

Partner. The partners will analyse both best and bad case-studies in order to investigate the

reasons of success/ failure and learn lessons for potential good applications of the

mechanisms which stand at the basis of them. Analysis of study cases in each country.

Collect of quantitative and qualitative data. Comparing the information with European

programs, mechanisms and tools. Best practices and reccomandations for harmonisation

with European regulations.

Will be investgated 5 main aspects:


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1. Leadership and Vision: Digital Schools of Distinction ICT strategy, and positive attitude

towards ICT;

2. ICT integration in the curriculum: Schools integration of ICT across the curriculum. Clear

understanding of the staff on how ICT can be used to improve learning;

3. School ICT culture: Schools awareness that ICT affects the quality of learning and

teaching, pupil attitudes and behaviour, and the school community;

4. Continuing Professional Development: Schools commitment to ongoing professional

development in ICT;

5. Resources and infrastructure: Schools appropriate ICT resources, including hardware,

software and infrastructure to support particular learning environments, and reflect

plans for ICT development as outlined in the school’s policy.

9.3. WP3 TRAINING ON METHODOLOGY ON ICT IN EDUCATION

Will be delivered a Training on methodology in ICT integration in education in 5 best

practices selected inside WP2 activities.

During a training workshop (HUELVA October 2016) participants will boost their knowledge

of best practices in ICT integration in school, they will also be trained on case studies

providing some scenarios on how different types of schools set about integration of ICT,

with practical ideas as to how they might approach the development of ICT in their own

schools.

Participants of the course will be Teachers and School staff seected by the participants

organizations (also among their staff; 4 for each country of project's partner)

9.4. WP4 DIGITAL SCHOOL DISTINCTION

Distinction: creation of an online contest for schools (website and facebook) to present

their activities for ICT integration in education. Participant organizations will select the best

projects of implementation of good practices for each one of the 5 key practices outline by

the programme. It will be an european distinction focus on projects realized by schools and

education center.

Distinction will be advertise through: local events, Social Media, Web site, Linkedin, National

Agencies, European tools (e.g. eTwinning)

Plan to create a permanent European digital school network with an annual distinction.

Winners will participate with a group of students at the final event presenting their projects.

9.5. WP5 DISSEMINATION MULTIPLIER EVENTS

In order to capitalize the best practices and lessons learned as well as to disseminate and

replicate the materials and knowledge to the community of each partner organizations

through free access to OER available on the web and focus groups and seminars organized

on-site;1 website. 6 online newletters; Local events, final events.


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Local events will be fundamental to advert the Contest through participants in training

activities that will share their experience.

Grant Requested Grant Approved

13,000 € 13,000 €

6,500 € 6,500 €

6,500 € 6,500 €

6,500 € 6,500 €

6,500 € 6,500 €

39,000 € 39,000 €

Name of the organisation

SOUTH EAST EUROPEAN UNIVERSITY TETOVO

ZENDENSINO-COOPERATIVA DE ENSINO IPRL

Total

Project Management and Implementation

PAKIZE KOKULU ANADOLU LISESI

INERCIA DIGITAL S.L.

SSOU MOSHA PIJADE TETOVO


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10. INTELLECTUAL OUTPUTS

10.1. PROJECT MANAGEMENT HANDBOOK

The WP1 foresees the realization of a document including the objectives, the activities, a

work plan and a time plan with a set of indicators in order to evaluate the progress of the

action.

Activity Leading Organisation SOUTH EAST EUROPEAN UNIVERSITY TETOVO

10.2. EDUCATION STAFF NEEDS FOR ICT INTEGRATION IN SCHOOLS /

RESEARCH ANALYSIS

The WP2 foresees the realization of a comparative study on the main approaches on ICT

integration in Schools in the participating organizations' countries and/or regions. During

the first 6 months of the project, a survey will be carried out in each participating

organisations countries with a focus on 5 main aspects:

1. Leadership and Vision: Digital Schools of Distinction ICT strategy, and positive

attitude towards ICT;

2. ICT integration in the curriculum: Schools integration of ICT across the curriculum.

Clear understanding of the staff on how ICT can be used to improve learning;

3. School ICT culture: Schools awareness that ICT affects the quality of learning and

teaching, pupil attitudes and behaviour, and the school community;

4. Continuing Professional Development: Schools commitment to ongoing

professional development in ICT;

5. Resources and infrastructure: Schools appropriate ICT resources, including

hardware, software and infrastructure to support particular learning environments,

and reflect plans for ICT development as outlined in the school’s policy.

All the Project will leave from the existing best/ bad practices of each Consortium Partner

and beyond. Partner will analyze both best and bad case-studies in order to investigate the

reasons of success/ failure and learn lessons for potential good applications of the

mechanisms which stand at the basis of them.

Analysis of study cases in each country. Collect of quantitative and qualitative data.

Leading partner for this activity is SEEU.

To be presented during M2 Steering meeting April 2016. In the OER during the M3 Steering

meeting October 2016

Activity Leading Organisation SOUTH EAST EUROPEAN UNIVERSITY TETOVO


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10.3. TRAINING MATERIAL ON METHODOLOGY IN ICT INTEGRATION IN

EDUCATION

In the framework of the WP3 learning modules will be created to deliver a training courses

on the thematic choose by partners according to the Survey made during WP2. Participants

of the course will be Teachers and School staff selected by the participant’s organizations

(also among their staff; 4 for each Country in the partnership).

The training material will be available on the project website in an OER form.

Leader of this activity is SEEU with the main support of Inercia Digital and Zendensino

To be presented during August 2016.

Activity Leading Organisation SOUTH EAST EUROPEAN UNIVERSITY TETOVO.

10.4. HANDBOOK FOR SCHOOLS

The WP3 forsees the realization of a handbook for school staff of, as innovative product. The

handbook course will capitalize all the materials, contents, e-tools and open educational

resources realized during the on-site courses. It will be a road map for schools and

education organizations to realize path of integration of ICT in their institution.

The Handbook will be published as OER on the project web site. All the partners will take

care of the translation of the website and OER in their own language and in English.

To be presented M3 Steering meeting October 2016.

Activity Leading Organisation ZENDENSINO - Cooperativa de Ensino IPRL.

10.5. DIGITAL TOOLS: WEBSITE AND OPEN EDUCATIONAL RESOURCE TO

MAKE MATERIAL ACCESSIBLE.

In the framework of the WP2, 3, 4, 5 a web platform will be created.

The purpose of this section is to offer to target groups an Open Educational Resource that

could support them in enhancing their skills to offer better quality activities in their own

organizations. The web site will also be the main tools for school to participate in the On-

line contest.

10.5.1. PROJECT WEBSITE

The website is the entry point of the project and its showcase. Developed with open

source technologies, it works as the first contact of the user with the project where

important documentation and information about the project can be found. The user can

also keep in contact with the partners either with an integrated form or through the

contact information available in the partner’s section. News and announcements


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relevant to the project are frequently posted to inform the users about the activities

progress.

The web sit will be the tolls for schools around Europe to participate in the Digital

School contest, uploading their activities in the sector of the projects.

Last but not least the website also serves as a content management system for the

partners to share files, manage the newsletter’s subscriptions or answer users’ questions.

The updating and maintenance of the WEB PORTAL is an essential part of this output

and will be INERCIA DIGITAL‘s responsibility. All the partners, during the partner’s

meetings, will give their feedbacks and suggestions to Inercia Digital for the best

construction of the PLATFORM. All the partners will take care of the translation of the

website in their own language and in English.

To be presented during the M3 Steering meeting October 2016

Activity Leading Organisation Inercia Digital S.L.

10.6. LOGO, MEDIA, PRESS MATERIAL FOR DISSEMINATION PURPOSES

It is important that target School staff, Education organization, public bodies, organisations,

etc., start being contacted from the beginning in order they could bring to DISCO their

added value, and participate from project benefits. To attract the target groups:

There are plans to develop a simple logo to be used in all documents, emails, web

page design in order to provide visibility to the project.

ZENDENSINO is leading this intellectual output an will realize a campaign on

Media: The press, blog, internet, networking, social media. In all activities we will try

to use simple language, many images, and informal style.

Existing DATABASES such as: EVE, ENTER - European Network for Transfer and

exploitation of EU Project Results.

Interviews with National Agencies:

As many as possible National LLP agencies and European organisations will also be involved

in the distribution of results and materials, being at the same time stakeholders of the

project and experienced in reaching other institutional target.

All the partners will collaborate with ZENDENSINO

Leaflets, letters and newsletters. Each partner will be responsible of producing its

own internal material for dissemination purposes.

Partners will prepare a Leaflet that will be used for the dissemination of the local event:

INERCIA DIGITAL will propose the text


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All partners will give feedback to ZENDENSINO

Each partner will translate the text into it language

Each country will print 200 copies in color

To be presented during M2 Steering meeting April 2016

Activity Leading Organisation ZENDENSINO - Cooperativa de Ensino IPRL


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Out

put

Ide

ntif

icat

Country of the OrganisationCategory of Staff

No. of

Worki

ng

Days

Grant

per Day

Grant

Requested

SOUTH EAST EUROPEAN UNIVERSITY TETOVO O2 REPUBLIC OF MACEDONIAResearchers/Teacher/Trainer 60 74 € 4,440 €

SOUTH EAST EUROPEAN UNIVERSITY TETOVO O2 REPUBLIC OF MACEDONIATechnician 20 55 € 1,100 €


SOUTH EAST EUROPEAN UNIVERSITY TETOVO O3 REPUBLIC OF MACEDONIATechnician 20 55 € 1,100 €

SOUTH EAST EUROPEAN UNIVERSITY TETOVO O4 REPUBLIC OF MACEDONIATechnician 15 55 € 825 €


SOUTH EAST EUROPEAN UNIVERSITY TETOVO O5 REPUBLIC OF MACEDONIATechnician 15 55 € 825 €

PAKIZE KOKULU ANADOLU LISESI O2 TURKEYResearchers/Teacher/Trainer 20 74 € 1,480 €

PAKIZE KOKULU ANADOLU LISESI O2 TURKEYTechnician 4 55 € 220 €

PAKIZE KOKULU ANADOLU LISESI O3 TURKEYResearchers/Teacher/Trainer 20 74 € 1,480 €


PAKIZE KOKULU ANADOLU LISESI O4 TURKEYResearchers/Teacher/Trainer 4 74 € 296 €



SSOU MOSHA PIJADE TETOVO O2 REPUBLIC OF MACEDONIAResearchers/Teacher/Trainer 30 74 € 2,220 €

SSOU MOSHA PIJADE TETOVO O2 REPUBLIC OF MACEDONIATechnician 5 55 € 275 €

SSOU MOSHA PIJADE TETOVO O3 REPUBLIC OF MACEDONIAResearchers/Teacher/Trainer 25 74 € 1,850 €


SSOU MOSHA PIJADE TETOVO O4 REPUBLIC OF MACEDONIAResearchers/Teacher/Trainer 10 74 € 740 €



INERCIA DIGITAL S.L. O2 SPAINResearchers/Teacher/Trainer 30 137 € 4,110 €

INERCIA DIGITAL S.L. O2 SPAINTechnician 15 102 € 1,530 €







ZENDENSINO-COOPERATIVA DE ENSINO IPRL O2 PORTUGALResearchers/Teacher/Trainer 15 137 € 2,055 €

ZENDENSINO-COOPERATIVA DE ENSINO IPRL O2 PORTUGALTechnician 5 102 € 510 €





ZENDENSINO-COOPERATIVA DE ENSINO IPRL O5 PORTUGALTechnician 10 102 € 1,020 €

Total 59,421 €

Intellectual Outputs


25

11. MULTIPLIER EVENTS

11.1. PART I

All partners will organize a dissemination events (E1-E4) in order to present the WEB

PLATFORM, OER materials and the Distinction in their own territory.

It will invite to this event public bodies dealing with education providers especially primary

and secondary schools.

This dissemination event will take place in December 2016. This will be the moment for the

spread information on the Distinction.

They will decide the place, the exact date and the public they will invite and involve in this

local event.

These organisations will target the follow kind of organisations:

training and education public bodies;

school’s manager;

teachers, schools staff members;

other education providers.

During the event ther will be the active participation of the training activitiy participant,

main goal:

Spread the methodology for the integration of ICT in schools

Disseminate the distinction in order to have a high number of participants

trigger the attention of education providers for this topic, pushing them to go in depth

and participate in the distinction in the future

All will try to reach mass media: journals, radio, local TV, etc., and they will try to be

interviewed by some local radio.

They will elaborate a brochure for making publicity of the local event.

11.2. PART II

All partners will organize a dissemination events (E5-E8) in order to present the WEB

PLATFORM, OER materials and the Distinction in their own territory.

It ill invite to this event public bodies dealing with education providers especially primary

and secondary schools.

This dissemination event will take place in May 2017. This will be the moment for the spread

information on the Distinction.


26

All partners will decide the place, the exact date and the public they will invite and involve in

this local event.

These organisations will target the follow kind of organisations:

training and education public bodies;

school’s manager;

teachers, schools staff members;

other education providers.

During the event ther will be the active participation of the training activitiy participant,

main goal:

Spread the methodology for the integration of ICT in schools

Disseminate the distinction in order to have a high number of participants

trigger the attention of education providers for this topic, pushing them to go in depth

and participate in the distinction in the future

All partners will try to reach mass media: journals, radio, local TV, etc., and they will try to be

interviewed by some local radio.

They will elaborate a brochure for making publicity of the local event.


Eve

nt

ide

No. of Local ParticipantsGrant per Local ParticipantNo. of Foreign ParticipantsGrant per Foreign ParticipantGrant Requested

SOUTH EAST EUROPEAN UNIVERSITY TETOVO E1 100 € 0 200 € 1,200 €

SOUTH EAST EUROPEAN UNIVERSITY TETOVO E5 100 € 0 200 € 1,200 €

PAKIZE KOKULU ANADOLU LISESI E4 100 € 0 200 € 1,200 €

PAKIZE KOKULU ANADOLU LISESI E8 100 € 0 200 € 1,200 €

SSOU MOSHA PIJADE TETOVO E1 100 € 0 200 € 1,200 €

SSOU MOSHA PIJADE TETOVO E5 100 € 0 200 € 1,200 €

INERCIA DIGITAL S.L. E3 100 € 0 200 € 1,200 €



ZENDENSINO-COOPERATIVA DE ENSINO IPRL E2 100 € 0 200 € 1,200 €



Total 16,800 €

Multiplier Events


27

12. TRAINING ACTIVITIES

The transnational learning course will represent a moment for meeting, learning and sharing

ideas and making a mid-term evaluation on the project's results as well for the partners. The

transnational dimension of this activity will represent an added value from a pedagogical and

educational point of view and the course will be designed in action thanks to all the participants'

contribution. The short term activities allow the project partners to verify the material produced,

to directly involve beneficiary (teachers and school staff), and indirectly their local colleagues

(500 teachers).

The training activity and the follow up activities that will emerge are one of the best way to

disseminate the project, involving directly teachers and schools and indirectly pupils and

students.

The training course will last 4 days at the end of which learners will be involved in the

dissemination activities in the local area.

Name of the organisation Activity TypeDuratio

n (days)

No. of

Participa

nts

Total Grant

Requested

SOUTH EAST EUROPEAN UNIVERSITY TETOVOShort-term joint

staff training 5 4 2,000 €

PAKIZE KOKULU ANADOLU LISESIShort-term joint


SSOU MOSHA PIJADE TETOVOShort-term joint


INERCIA DIGITAL S.L.Short-term joint


ZENDENSINO-COOPERATIVA DE ENSINO IPRLShort-term joint


Total 10,500 €

Individual Support (Short-term Learning/Teaching/Training Activities)


28

13. IMPACT

The main impacts on the participants will be as follows:

Participants

As regards staff in education the mobility activities are expected to produce:

improved competences, linked to their professional profiles;

broader understanding of practices, policies and systems in education, training or youth

across countries;

increased capacity to trigger changes in terms of modernization and international

opening within their educational organisations;

greater understanding of interconnections between formal and non-formal education;

better quality of their work and activities in favor of students;

increased motivation and satisfaction in their daily work;

improved the quality of the use of ICT in management, preparation, techniques,

strategies and teaching resources for teaching activities;

Clear understanding of how ICT can be used to improve learning;

Awareness that ICT affects the quality of learning and teaching, pupil attitudes and

behaviour, and the school community;

Commitment to ongoing professional development in ICT, informing teachers of

courses in professional development, as well as offering general support;

Activities of the project also expected to produce the following impact on participating

Organisations:

School

innovative and improved way of operating towards their target groups, by providing:

more attractive programmes for students;

improved teaching and training staff’s qualifications;

more modern, dynamic, committed and professional environment inside the

organisation: ready to integrate good practices and new methods into daily activities;

opened to synergies with organisations active in different educational fields;

The expected impact of the project on participating organisations, target groups and other

relevant stakeholders will be:

Lead to better information and communication technology (ICT) based services for

education and employability

Foster cooperation between the partners and the main actors involved

Improve young learning system oriented to end-user in partner countries.

Assure transfer of best practice among EU organisations

Empower stakeholders on effective accessibility standards and technologies helping to

create and improve the understanding of young learning.

Use experience and consultation from other EU countries


29

Give more opportunities for greater synergy and link among stakeholders

DISCO is based on the use of a variety of equipment, tools, etc. provided by the partners

involved in this project and will be available nationally and internationally, to end-users.

On that basis, the impact of the project will be as follows:

At a local level schools will have better qualified and aware education staff regarding

ICT in education.

At the local level is expected that the products resulting from this project will be used

not only by the end-users such by the entities participating in the project, teachers, non-

profit organisations and local authorities working in the field of education and

education provider directly through the website or by visiting the entities involved in the

project, bearing in mind the objective of the project to help improve the quality of ICT

education and ICT skills for young people.

At the regional level DISCO will have an overall impact because of the participatory and

integrated approach to all actors and stakeholders involved in promoting ICT education.

They all contribute to the development, testing and evaluation of project results.

This methodology is expected to be used to increase the impact of the project results

and sustainability beyond its limits.

At a national and European level, the transnational cooperation between education and

training providers and other stakeholders in the field of ICT integration in Schools,

enhanced and boostered awareness on the importance of education systems

modernisation, in particular through the enhanced dissemination of good practices and

cooperation among european schools and education staff community. Morever the

impact is ensured by dissemination tools that will be used through the creation of a

website which will gather and report relevant information and will provide materials and

project deliverables and will be available to the end-users. The website will work as a

connection point between the targeted public, youth organisations and education

agencies and will provide information on integration of ICT in schools, best practices,

real and replicable activities, etc that may be available from anywhere in the world.

In a broader sense, DISCO will allow impacting as follows:

To involve schools, public bodies in charge of Education, Training in the support of ICT

integration in education

To promote E-learning Open Educational Resources for fostering digital skills among

young people

increased quality of education and training in Europe and beyond:

education, training and youth systems that are better aligned to the needs of and

opportunities offered by the labour market, and closer links to business and the

community;

improved provision and assessment of basic and transversal skills, particularly digital

skills;


30

increased synergies and links and improved transition between the different systems of

education, training and youth at national level

more strategic and integrated use of ICTs and open educational resources (OER) by

education, training and youth systems;

Inercia Digital as partner responsible for evaluation will make an evaluation to get feedback

from participants about the usefulness of the training for their professional activities.

The following aspects will be considered during the impact assessment:

Quality of the module in general

Quality of the training material

Quality of the Tools Manual

Usefulness of WEB PLATFORM

Quality of the WEB PLATFORM

Usefulness of the training received

Possibility to propose the same structure for different organizations (School, VET

education, Adult education)

Possibility to propose the same structure for different sector (Adult education, staff

training, professional development, Universities, etc.)


31

14. DISSEMINATION AND USE OF PROJECTS' RESULTS

The dissemination will promote the information on the project activities and results both inside

the partner’s organizations and outside to the expected target groups. Dissemination will reach

the direct target beneficiaries but also a wider audience.

The direct beneficiaries of project products are:

School Saff: DISCO is addressed to school's staff that wants to improve their

competences in order to provide better activities for their beneficiaries.

Schools: DISCO wants to involve schools in order to foster and improve the activities of

training and guidance pupils in the use of ICT. First designing a specific training course,

secondly providing a space on the web where to share knowledge, best practices,

project and ideas.

Other stakeholders: Other kind of educatio provider: Any education provider (school,

VET school, VET Center, etc.) will be invited to join the platform. An important

dissemination work will be done in order to bring to the PLATFORM as many as

education/training provider is possible.

Public bodies: public bodies from Youth, Education and Training sector in all the

partner territories will be invited to support project activities and to provide partners

with information and advice from the very beginning of the project implementation.

Dissemination activities will be then addressed also to them.

National Agencies: At national and European level, the dissemination strategy will be

especially addressed to National Agencies from project partner’s countries, but also all

agencies from EU-28. This is an important strategy that could have a real and broad

impact as it will reach a high number of target beneficiaries.

ZENDENSINO will be responsible for the dissemination of the project.

Enough resources will be allocated to cover the organisation of activities that will be developed

in the next paragraph.

The dissemination plan will be presented in the first meeting of the project as it should start

soon to be implemented. Indeed, it is important that target school staff, Schools, public bodies,

organisations, etc., start being contacted from the beginning in order they could bring to DISCO

their added value, and participate from project benefits.

More specifically, the strategy/plan of dissemination and exploitation will be based on the

following items to be disseminated:

Dissemination of expected results of the project

Learning materials

Open Educational Resource

WEB PLATFORM

On-line School 2.0 Dinstinction

Training session in Huelva, Spain


32

2 Local dissemination event in Portugal

2 Local dissemination event in TURKEY

2 Local dissemination event in Spain

2 Local dissemination event in FYROM

Final dissemination event in Seville

Activities and channels that will allow the previous items to be disseminated and reach target

groups are:

Database of target audience: In the dissemination plan will be included how partners

should reach their target audience and when. This will allow the control of this activity

and the successes of it. All partners should contribute to this database.

There are plans to develop a simple logo to be used in all documents, emails, web page

design in order to provide visibility to the project.

Media: The press, blog, internet, networking, social media. In all activities we will try to

use simple language, many images, and informal style.

Existing DATABASES such as: EVE, ENTER - European Network for Transfer and

exploitation of EU Project Results.

Leaflets, letters and newsletters. Each partner will be responsible of producing its own

internal material for dissemination purposes.

Final dissemination event in Seville: Huge dissemination effort in order to reach as

much public as possible. All partners will attend the final meeting and the dissemination

event. All partners will invite Seville

Local dissemination events: This will be one of the main ways to disseminate DISCO as

all partners will make a big dissemination effort among the stakeholders included in

their databases.

Interviews with National Agencies: As many as possible National LLP agencies and

European organisations will also be involved in the distribution of results and materials,

being at the same time stakeholders of the project and experienced in reaching other

institutional target.

Other European project meetings and partners: Partners should take the occasion of

spreading DISCO outcomes through any kind of European project related with

Educaion, ICT, and integration of Digital Skills in education.

Digital Promotion: Social media will be also included in the dissemination strategy.

This will be an interesting way of being in contact and reach a bigger number of public.

A common Facebook page and a Twitter account its management and enrichment will

be shared among partners.

The organizations involved will also use the European platforms and tools for the dissemination

of the projects like:

eTwinning: a platform for staff (teachers, head teachers, librarians, etc.), working in a

school in one of the European countries involved, to communicate, collaborate, develop

projects, share and, in short, feel and be part of the most exciting learning community in

Europe.


33

Share the project with the National Agencies for the Erasmus+ program.

The DISCO’s results will be displayed on the website enabling an effective access to all the

members of this network. The Project’s results will provide useful information to all users. A

platform with resources & a handbook for the targets groups will be available online in in the

WEB PLATFORM.

The project has also established an active dissemination strategy which will reach the target

audience and all stakeholders interested in the project, in such a way that the presence of DISCO

reaches general and specialized public and increases the visibility of the Project.

We will also include maintaining a social media presence via social media campaign

However, we are also aware that dissemination alone is not sufficient but it is a condition sine

qua non. The focus will finally be much more on the implementation and sustainable use of the

project results and outcomes.


34

15. RIGHTS AND OBLIGATIONS

The objectives of the project are:

1. To enhance the key competences and skills on ICT and learning performance of young

people attending schools, through promoting quality improvements, innovation

excellence at the level of education, in particular through enhanced transnational

cooperation between education and training providers and other stakeholders in the

field of ICT integration in Schools (teaching and management);

2. To boost the emergence and raise awareness of a European lifelong learning area

designed to complement policy reforms at national level and to support the

modernisation of education systems, in particular through enhanced dissemination of

good practices and cooperation;

3. To support the development of innovative practice, enhance the quality of pupil and

staff work, build capacity in schools and foster strategic cooperation between school

organisations;

4. To develop a programme of initiatives on ICT integration in education to promote

innovation, exchange of experience, good practices and know-how between different

types of organisations involved in education. Developing basic and transversal skills in

education, using innovative and learner-centred pedagogical approaches;

5. To enhance the digital integration in learning, teaching, at various levels: supporting

ICT-based teaching, as well as ICT-based assessment practices. In particular, supporting

teachers, educational staff in acquiring or improving the use of ICT for learning and

related digital competences.

The priorities addressed by the project are: Enhancing digital integration in learning,

teaching, training and youth work at various levels; Addressing low achievement in basic skills

through more effective teaching methods; Developing basic and transversal skills using

innovative methods.

The topics of the project are: Digital Schools Contest – DISCO; Digital integration in learning;

ICT - new technologies - digital competences; new innovative and learner-centred pedagogical

approaches.

The duration of the activities: The project will be implemented in the period 01.09.2015 –

31.10.2017, the specific period for each activity being presented in the Annex.

The objective of the partnership: The main objective of the partnership agreement is the

implementation of the project according to the contract between the coordinator and the SSOU

Mosha Pijade in Macedonia.

For that purpose, the partner must implement all the following activities:

Management and implementation:

select the staff involved in the project for each activity;

organize and implement the specific activities and the financial management;


35

provide to the coordinator all the necessary information for the progress report and

final report;

provide to the coordinator all the financial documents (signed copies);

organize and implement dissemination activities, participate to the dissemination

activities organized by the coordinator or other partners.

Budget: The partner can transfer funds from one to other budget category (with the written

approval of the coordinator), respecting the following rules:

1. the partner can transfer up to 20% of the funding from the budget categories

Management and implementation, Transnational project meeting, Intellectual outputs,

Multiplier events, Joined staff training events to any other budget category with the

exception of management and implementation.

2. any budgetary transfer must not increase the amount allocated to the receiving budget

category with more than 20% (considering the above mentioned values).

The payment will be realized only in case of successful realization of the assigned activities for

that period by the project partnes, meeting the intellectual outputs deadlines. Under a

successful realization of the activities is meant on having evidence in terms of the quality and

quantity in its establishment.

The partners commit to spend the budget according to the (Erasmus +) rules and financial

regulations and to provide to the coordinator copies after the financial documents every 60 days

or at every solicitation of the coordinator.

According to the contact of the coordinator with the National Agency, those document are (but

not limited to):

a. for project management and implementation costs: documents stating the

implemented activities and the obtained results;

b. for the transnational project meetings: signed and stamped declaration from the legal

representative of the host organization, stating the name of the participant, the purpose

of the activity and the period;

c. for the intellectual outputs: 1) the output itself, 2) individual reports stating the name of

the staff member, the number of working days and the dates, signed by the legal

representative of the partner; 3) the contract between the partner institution and the

staff member;

d. multiplier events: 1) detailed description of the event; 2) list of participants stating the

title, the date and location of the event, and, for every participant, the name, email

address, signature, sending institution (name and address); 3) detailed agenda and

other documents used during the event;

e. joined staff training events: signed and stamped declaration from the legal

representative of the host organization, stating the name of the participant, the purpose

of the activity and the period.


36

The coordinator and the partner agrees on sharing the financial costs of the international /

national money transfer (ineligible cost according to the ERASMUS+ regulations), with each

institution covering half of those costs.


37

16. SUBMISSION OF REPORTS AND OTHER DOCUMENTS

The transfer of documents (hard copy) will be realized using the addresses mentioned for each

partner in the Section II; the receiving partner will send a receiving conformation email as soon

as the document arrives and the date of the email will be considered the date of the transfer.

Any communication regarding the project will contain the reference number of the project

(2015-1-MK01-KA201-002841).

Any electronic communication will be followed by a signed hard copy of the document in case

the receiving partner asks for it.

The communication between the partners will be made in the official language of the

partnership, namely English language.

The coordinator will submit the progress report May 2016 and the final report December 2017

to the National Agency and the partner will provide all the necessary documents and

information for those reports in reasonable time after the solicitation from the coordinator.

Documents

HANDBOOK PROJECT MANAGEMENT - Digital Schools Contest · HANDBOOK – PROJECT MANAGEMENT 4 1. INTRODUCTION This project management handbook is intended for anyone who is involved