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Hillcrest Elementary Mission Statement
The purpose of Hillcrest Elementary School is to provide a safe, child-centered
environment where children have the opportunity to obtain the skills needed for a
foundation of life-long learning in their home, school, and community.
Chippewa Falls Area Unified School District
The Chippewa Falls Area Unified School District, in partnership with the community, is
committed to excellence, empowering and challenging all students to learn while
preparing them for an ever-changing global society.
Handbook For
Students and Families
2
Table of Contents
Purpose of Handbook …………………………………………………………………………………………3
Hillcrest Staff………………………………………………………………………………………………….3
School Calendar/Late Start Schedule………………………………………………………………………….4
District K-5 Report Schedule………………………………………………………………………………….5
Administration/Board of Education…………………………………………………………………………...6
Hillcrest P.T.O. Board/Objectives/Meeting Dates…………………………………………………………….7
Academics Conferences/Field Trips/Homework/Make Up Work…………………………………………………………8
Human Growth/Non-Discrimination/Physical Education/Adapted P.E./Promotion, Placement, Retention/
Report Cards/Testing/RtI Framework/Intervention/Enrichment Schedule......……..…..……………..……9-10
Arrival/Dismissal/Parking Bicycles/Bus Students/………………………………………………………………………………………..10
Bus Deviation/Parking/Safety Patrol/Walkers………………………………...……………………………...11
Attendance Attendance-Truancy/Withdrawing Students…………………………………………………………….........12
Family Support Counseling Services/Parent Portal/Psychological Services……………………………………………….….13
Food Service…………………………………………………………………………………………….13-14
Health/Safety Accidents/Administration of Medication/Animals in School………………………………………………...14
Asbestos Notice/Defibrillator/Drill Practice/Health/Immunizations/Pediculosis…………………………15-16
Security Visiting/Dropping Off/Picking Up/Building Doors/Snow Days/Inclement Weather/Student Abuse…….16-17
Theft/Volunteers/Weapons/Wellness………………………………………………………………………...17
Office Management Birthday Invitations/Contact Addresses/Custody/Lost and Found/Newsletter……………………………18-19
Student Records/School Fines/School Pictures/Telephone Use/Title I…………………………………….…19
School Expectations/Care of School Property/Cell Phones………………………………………………..20-21
Dress Code/Items From Home/Office Discipline Referral………………………………………………...21-22
Recess/Student Anti-Harassment/Student Code of Conduct/Student Network and Internet Policy……….22-23
Winter/Elastic Clause………………………………………………………………………………………..…23
District Policies………………………………………………………………………………………………...24
3
Purpose of Handbook
This handbook is distributed to parents of elementary school children to provide you with information and
procedures at all elementary schools. It is intended to answer the questions you have about the regulations and
procedures of school. You are encouraged to keep it handy and refer to it when questions arise.
2013-2014 Hillcrest Staff
Robert Vanderloop, Principal
Rosie Hoepner, Secretary
Jackie Jenneman, Kindergarten
Jerilyn O’Brien, Kindergarten
Amy Grenko, Kindergarten
Sarah Daniels, Grade One
Nicole Eder, Grade One
Alisa Frinack, Grade One
Molly Griffin, Grade Two
Marcie Lindbom , Grade Two
Brenda Spindler, Grade Two
Dawn Koss, Grade Three
Erica Lyberg , Grade Three
Brittany Nygren, Grade Three
Travis Linzmeier, Grade Four
Katie Nelson, Grade Four
Kathy Ward, Grade Four
Cindy Lee, Grade Five
Afton Sarauer, Grade Five
Stephanie Sieja, Grade Five
Sara Thacker, EEN Teacher
Kim King, LMC Director
Kristi Kjelstad, Counselor
Stacie Grahs, Art Specialist
Kip Knez, P.E. Specialist
[email protected] Tamara Delveaux, Music Specialist
Sandra Martineau, Speech/Language
Julie Mitchell, School Nurse
Sara Ollmann, Psychologist
Margo Gramling –Gifted Education
Kirsten Hewitt, Reading Specialist
Catherine Bergevin – LMC Para
Gale O’Connell, Classroom Para
Mary Pat Geissler,Classroom Para
[email protected] Geralynn Schemenauer, Classroom Para
Lisa Adams, EEN Para
Brenda Sykora, EEN Para
Linda Hanson, Noon Hour Para
Linda Bedford, Noon Hour Para
Kris Johnson, Noon Hour Para
Michael Downey, Health Asst.
Karen Knorn, Food Service
[email protected] Naidean Grey, Food Service
Barbara Parkhurst, Food Service
Helen Williamson, Explorers
Dan Schimmel, Custodian
Brian Bonk, Custodian
Bernie Jaquish, Custodian
Address: 1200 Miles St., Chippewa Falls, WI Phone: 715-726-2405 Fax: 715-720-3754
4
September 3, 2013 Conferences, 8:00-2:30
Individual Student Pictures
September 4, 2013 Regular Classroom Schedules, 1-5, 7:50-2:30; Kindergarten A-J
September 5, 2013 Regular Classroom Schedules, 1-5, 7:50-2:30; Kindergarten K-Z
September 6, 2013 Regular Classroom Schedules K-5
September 9, 2013 Welcome Back Picnic, Irvine Park, 5:30-7:00 PM
September 16, 2013 PTO Meeting, 6:00 PM
October 14, 2013 PTO Meeting, 6:00 PM
October 24, 2013 Picture Retake Day
October 18, 2013 6-Weeks Progress Reports / 1st Trimester (distributed at conferences)
October 22 & 24, 2013 Academic Conferences, 3:30-7:30
November 11, 2013 PTO Meeting, 6:00 PM
November 25-26, 2013 Inservice Days (no classes for students)
November 27-29, 2013 Thanksgiving Break
November 29, 2013 End of 1st Trimester
December 2, 2013 Start of 2nd
Trimester
December 6, 2013 1st Trimester Report Cards Sent Home
December 9, 2013 PTO Meeting, 6:00 PM
December 23-January 1 Christmas Break
January 2, 2014 School Resumes
January 13, 2014 PTO Meeting, 6:00 PM
January 30 2014 Night Conferences, 3:30-7:30 PM
January 31, 2014 Day Conferences, 8-2:30 PM /6-Weeks Progress Reports / 2nd
Trimester
February 10, 2014 PTO Meeting, 6:00 PM
February 14 Midwinter Break
March 7, 2014 End of 2nd
Trimester
March 10, 2014 Start of 3rd
Trimester
March 10, 2014 PTO Meeting, 6:00 PM
March 14 2014 2nd
Trimester Report Cards Sent Home
March 17-21, 2014 Spring Break
March 24, 2014 School Resumes
April 14, 2014 PTO Meeting, 6:00 PM
April 18, 2014 Easter Break
May 2, 2014 6-Week Progress Reports /3rd
Trimester
May 12, 2014 PTO Meeting, 6:00 PM
May 26, 2014 Memorial Day
June 6, 2014 Last Day of School…Dismissal 11:00 M
Late Start Wednesday 8:35 AM
September 18, 2013 February 5 & 19, 2014
October 2 & 16, 2013 March 5, 2014
November 6 & 20, 2013 April 2 & 16, 2014
December 4 & 18, 2013 May 7 & 21, 2014
January 8 & 22, 2014
Please note: September and March will have only ONE “LATE START” Day
5
DISTRICT K-5 REPORT SCHEDULE
TRI-SEMESTER GRADING
2013-2014
1ST
TRIMESTER
Tuesday, September 3, 2013 – Tuesday, November 29, 2013
Mandatory 6-Weeks Progress Reports Due – Friday, October 18, 2013
Report Cards Sent Home - Friday, December 6, 2013
2nd
TRIMESTER
Monday, December, 2, 2013 – Friday, March 7, 2014
Progress Reports Due– Friday, January 31, 2014
Report Cards Sent Home – Friday, March 14, 2014
3rd
TRIMESTER
Monday, March 10, 2014 – Friday, June 6, 2014
Progress Reports Due As Needed – Friday, May 2, 2014
Report Cards Sent Home – Friday, June 6, 2014
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ADMINISTRATION
Dr. Brad Saron 715-726-2417
Superintendent of Schools
Michelle Golden 715-726-2417
Director of Human Resources
Chad Trowbridge 715-726-2417
Director of Business Services
Jennifer Starck 715-726-2785
Director of Curriculum and Instruction
Christine McMasters 715-726-2414
Director of Special Education & Pupil Services
Randy Knowlton 715-726-2417
Director of Buildings, Grounds, and Safety
Susan Lang 715-726-2400
Director of Food Services
Scott Kowalski 715-726-2413
Director of Technology Education
Dana Sommerfeld 715-726-2785
Director of Assessment/Federal Policies
BOARD OF EDUCATION
The School Board members represent and act for the state in providing the district with the kind of
education programs and facilities required or permitted by state law. The School Board can act officially
only in duly authorized and legally held meetings.
The following School Board members are committed to maintaining an open line of communication
with residents of the Chippewa Falls School District. Anyone having specific questions relating to board
policies or actions should call the Board of Education office at 715-726-2417 or by mail at:
Secretary of the Board of Education
1130 Miles Street
Chippewa Falls, WI 54729
Regular school board meetings are held the third Thursday of each month. At each meeting, a time is
provided for comments or questions from the public.
Pat Allen – Treasurer Staish Buchner – Clerk
Jim Dimock – President Peter Lehman – Member
Amy Mason – Vice President Melanie Schaller – Member
Jerry Smith - Member
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Hillcrest P.T.O. Board
Chad Kragness- President……………….……………….…715-874-4832
Melissa Haas-Goettl – Vice President ………..……………715-720-4875
Holly Kragness – Treasurer ……………………………..….715-874-4832
Open Position - Secretary ….……………………………….
P.T.O. OBJECTIVES
1. To promote the welfare of children and youth in the home, school and community.
2. To bring into closer relationship the home and the school, that parents and teachers may
cooperate intelligently in the education of children and youth.
3. To develop between teachers and the parents such united efforts as will secure for all children
and students the highest advantages in physical, mental and social education.
P.TO. Meeting Dates
Meetings are held in the Discovery Zone on the 2nd
Monday of each month. Meetings
start at 5:30 PM. Listed below is the date of the 2013-2014 monthly meetings:
September 16, 2013
October 14, 2013
November 11, 2013
December 9, 2013
January 13, 2014
February 10, 2014
March 10, 2014
April 14, 2014
May 12, 2014
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ACADEMICS
CONFERENCES
We have three set conference times at Hillcrest. “Welcome Back Conferences” are the first day of
school. Then we have Fall Conferences October 22 & 24 and Winter Conferences January 30th
and 31st.
See school calendar for times.
FIELD TRIPS
Throughout the school year teachers schedule educational field trips. The trips are designed to
supplement the classroom curriculum and to introduce students to resources of our community. Parents
will receive advance notice of all field trips. Sometimes a small contribution may be requested to help
defray transportation or facility costs. No student will be denied the opportunity to go or be penalized
for failing to contribute. Please call the principal if you are unable to provide the cost of a field trip.
Field trips are a privilege and students must show their teacher that they are deserving of being allowed
to go on the field trip. If a student’s attitude or behavior is troublesome, he/she may not be permitted to
go on a particular field trip. In the event this is decided, the teacher will inform the parent/guardian that
the student may be held back at school while the class is on the field trip.
During the course of the school year we will be asking parents/guardians to consider chaperoning on
student field trips. It is important that parents and guardians know that, unfortunate as it may be, the
School District’s liability insurance only covers teacher, adult chaperones, and the students on the field
trips. It does NOT cover younger (non-student) brothers and sisters whom parents or guardians might
want to take along on the field trip. We realize that this may mean that some parents or guardians will
not be able to chaperone field trips, as they may not have child care available to them, but we need to
abide by this mandate. Thank you for your understanding in this matter.
HOMEWORK/MAKE UP WORK
Each child is responsible to ask the teacher for assignments on the day he/she returns to school. If you
expect your child to be absent three or more days, you may call 715-726-2405 by 10:00 a.m. and a list
of assignments will be in the office by 3:00 p.m. You may also e-mail your child’s teacher to request
assignments.
Homework is important for improved student achievement. Homework is an extension and review of
the curriculum taught during the school day.
The expectation is very simple: All homework needs to be completed in the expected time frame as
assigned by the classroom teacher.
Failure to complete assigned homework or daily assignments will adversely affect a student’s grade and
may have a negative impact on the student’s ability to attend field trips.
Parents are encouraged to schedule a regular time for their children at home to complete homework,
assignments or review classroom material.
If parents have questions regarding homework or daily assignments, please contact your child’s
classroom teacher.
9
HUMAN GROWTH AND DEVELOPMENT
(http://cfsd.chipfalls.k12.wi.us/ Go to Policy Manual, view policy #2414.)
The Chippewa Falls School District recognizes the family as the primary source for developmental
experiences. In identifying its role, the district serves to reinforce that which is taught at home by
providing learning experiences that can be used to make healthy life choices now and in the future. If
you have any questions or concerns about the Human Growth and Development Curriculum, please feel
free to contact the counselor or principal or Jenny Starck, Human Growth and Developmental
Coordinator at 715-726-2580.
NON-DISCRIMINATION AND ACCESS TO EQUAL EDUCATIONAL OPPORTUNITY
(http://cfsd.chipfalls.k12.wi.us/ Go to Policy Manual, view policy #2260.)
PHYSICAL EDUCATION
All children in grades K-5 participate in the district’s physical education program. Safety dictates a pair
of tennis shoes be made available for use in the gymnasium. Running in regular shoes or stocking feet
can be dangerous on slippery floors. Going barefoot is not acceptable.
ADAPTIVE PHYSICAL EDUCATION
Students who are unable to participate in regular physical education programs are required to be
involved in an adaptive physical education program which is suited to their ability and limitations.
If a physician requests that a child not be permitted to take part in regular physical education activities,
the district, when so notified, will provide the parent with an adaptive physical education form that is to
be completed by the child’s physician. In doing so, the physician will indicate the types of physical
activities in which the child will be permitted to participate. Students will not be excused from attending
regular physical education classes without a physician’s completion of the adaptive physical education
form.
PROMOTION, PLACEMENT, AND RETENTION
(http://cfsd.chipfalls.k12.wi.us/ Go to Policy Manual, view policy #5410.)
REPORT CARDS
In addition to six-week progress reports, reports cards are distributed approximately one week after the
end of each trimester. Watch the monthly newsletter for specific dates.
TESTING
Students are given group achievement tests and readiness tests during their years in the elementary
grades. The tests given vary from year to year and are used by the school to help determine the
student’s basic ability, his/her achievement in school subjects, and his/her readiness to begin new work.
RtI FRAMEWORK
The Chippewa Falls Area School District is implementing a service delivery framework known as
Response to Intervention (RtI). Response to Intervention is the educational practice in which high
quality instruction is delivered to all students based on their individual needs, and using the related data
to drive educational decisions. It is a prevention-based framework for all students that applies to
academic subjects as well as to behavior support in a concept known as Positive Behavior Intervention
and Supports (PBIS). These educational “best practices” are nationally accepted standards of service
delivery and evidence based, resulting in more efficient and effective education services being delivered
to all students.
10
As a part of our service delivery model, professionals may team up with other staff members, or by
themselves, to engage students in group-based interventions based on data identified needs. If you
believe your child would not benefit from our service delivery model, please put this belief in
writing stating such, and submit to your building principal.
INTERVENTION/ENRICHMENT SCHEDULE
Through SMART Goal development, Hillcrest was able to work through a needs assessment process and
create solutions to some areas of concern. We found a need at Hillcrest in the areas of literacy and math.
In an effort to be proactive, and through extensive research and discussion, we have continued
intervention and enrichment blocks. We have adjusted our schedule for an “all hands on deck”
approach. The intervention time is pivotal to assist those who struggle, or who are achieving at a
different rate than the rest of the students. We are asking parents to help us in supporting this time. The
scheduled times are below:
Intervention/Enrichment Blocks
Kindergarten Third Grade
10:15-10:45 AM 9-9:30 AM
First Grade Fourth Grade
12:20-12:50 PM 1:35-2:20 PM
Second Grade Fifth Grade
1:05-1:35 PM 1:35-2:20 PM
ARRIVAL/DISMISSAL
Students should not arrive at school before 7:30 a.m. Students should not arrive before 8:20 a.m. on
late start days. There is no supervision on the playground until this time.
When dropping off students in the morning at or picking them up in the afternoon, please do not park in
the bus-loading zone. Signs in front of the school indicate this area.
Do not park in handicap area unless you have a handicap permit. Those areas need to be available for
students/parents/guardians. Do not block other vehicles when parking.
BICYCLES
For safety reasons, once on school property, children need to walk their bikes to the bike racks. Parents
make the decision on when a child is old enough to ride his/her bike to school. The school discourages
students in Kindergarten thru Grade 2 from riding bicycles to school. Helmets are strongly encouraged.
Children are advised to lock their bicycles in racks if bicycles are ridden to school. Schools are not
responsible for damaged, stolen or lost bicycles.
BUS STUDENTS
Students are expected to conduct themselves in an orderly and safe manner on the bus. Students are
expected to remain seated while the bus is moving. We ask that all parents review this policy
throughout the school year. If you have concerns call the bus company at 715-726-2454. Revocation of
bus privileges may occur when a student behaves in a disruptive or unsafe manner.
11
BUS DEVIATION
Any parent desiring a change in the child's regular bus transportation for any reason must complete a
Bus Deviation Form (See Appendix).
Parents are asked to please pick up the form in advance (or have their child pick up the form from
school) and have it completed and returned for their child.
It is important for Hillcrest Staff to know how your child will get home from school.
Hillcrest staff WILL NOT permit a child to change their usual way of going home unless we
have a written note (preferably) or phone call from the parent. If a child needs to ride a
different bus after school, a bus deviation form needs to be completed. (See Bus Students
section.). For late notices, calls will be accepted at school to fill out deviations; although last
minute phone calls (after 1:45 p.m.) are not acceptable.
To request a change, the note must be specific as to the dates for the change and who is picking
up the child. This note must be signed and dated by the parent/guardian.
PARKING
Please be respectful to the no parking/limited parking signs posted around Hillcrest. Wisconsin State
Statute prohibits parking on the city block of a school during designated hours. This will be enforced by
the CF Police Department from September 3rd
-June 6th
(while school is in session). We understand this
will be different than in years past, and suggest using the limited parking options that still exist on Miles
St (across the street from Hillcrest), limited parking options on Terrill St, and unlimited parking options
on Wheaton St.
SAFETY PATROL
A group of grade five students are trained by Mr. Ralph Coushman and School Staff to be the school
safety patrol. The purpose of our safety patrol is to influence and encourage other students to refrain
from crossing streets at points other than at designated crossings and to assist students across such
designated crossings in a safe and respectable manner.
Our safety patrol students arrive at the designated crossings each morning, Monday through Friday,
from 7:30 AM to 7:50 AM on regular start days/8:20-8:35 AM on late start mornings and after school
from 2:30 PM until the last bus leaves school.
At the discretion of the building principal, safety patrol students may be detained from their assignment
due to inclement weather or other situations that may jeopardize their safety. When lightning is spotted,
students will not go out for patrol. No liability shall attach to the school district, or any individual,
school member, administrator, teacher or other school authority by virtue of the organization. (State
Statue 118.10)
Any questions related to safety patrol, please refer to the safety patrol handbook
([email protected]). WALKERS
Walkers are to cross school intersections with the safety patrols. They are expected to stay on sidewalks
and cross at corners on the way to and from school. Students are to conduct themselves in a proper, safe
manner at all times.
12
ATTENDANCE
The Chippewa Falls Unified Schools recognize regular, punctual attendance as essential for satisfactory
school progress. An excuse is required when your child is absent or tardy from school. It is the parent's
responsibility to call the school office at 715-726-2405 no later than 8:30 a.m. to report a child's
absence.
The principal will determine if an absence is excused or unexcused as defined by state statute. Excused
absences may include illness, death of a family member and/or medical appointments. It is critical that
the school office knows where a child is and his/her reason for not being in school to ensure the safety of
every student.
It is important that parents and students assume responsibility for seeing that students arrive at school on
time. Any student who arrives after 7:50 a.m. on regular school days/8:35 a.m. on late start days is
considered tardy. For attendance and lunch count purposes, all students arriving after 7:50 a.m./8:35
a.m. must first report to the office for an admit slip.
School attendance is the legal responsibility of all parents and guardians as stated in the Wisconsin
Statutes. The State Statute 118.16 reads a student is considered a “habitual truant” when he/she has
been absent from school without an acceptable excuse for:
Part or all of five or more days on which school is held during a semester
All students are expected to attend school regularly and be on time for classes in order to benefit from
the instructional program and to develop habits of punctuality, self-discipline, and responsibility.
If a student comes to school after 7:50 a.m. on regular start days/8:35 a.m. on late start days,
but arrives before 9:00 a.m., he/she will be counted as tardy.
If a student comes to school after 9:00 a.m., he/she will be counted a half day absent.
If a child is in attendance until 1:30 p.m., he/she will be counted in attendance for a full school
day.
ATTENDANCE - TRUANCY
(State Statute 118.16)
(http://cfsd.chipfalls.k12.wi.us/ Go to Policy Manual, view policy #5200.)
Students are to be at school, ready to be in their classrooms when school starts or they will be recorded
tardy (unexcused). The Wisconsin state mandates indicate that more than 5 absences and/or tardies a
semester are excessive.
Truancy letters will be sent after three unexcused absences and/or tardies. A meeting will be held with
parent(s) and student after five unexcused absences and/or tardies occur within a given semester.
Students who are habitual truants may also be referred to Chippewa County Juvenile Service for
violation of the Wisconsin Compulsory Attendance Law.
If there are any questions concerning the above information, please contact Hillcrest Elementary
at 715-726-2405.
WITHDRAWING STUDENTS Parents are required to notify the school office when their student will be changing schools. At the time
of withdrawal, all school materials must be returned (e.g. textbooks, library books) and outstanding bills
paid. Student records will be forwarded to the new school.
13
FAMILY SUPPORT
COMPLAINT PROCEDURES
If your child has a problem at school, or if you feel (as a parent/guardian) there is something you should
discuss or have clarified, be assured there is someone at Hillcrest to help you. Do not hesitate to call the
school. Problems cannot be solved nor rumors dispelled unless the school knows about them.
The people to see (in this order) are:
1. Your child’s teacher.
2. The principal.
First, the staff at Hillcrest requests that you take your concern to the person nearest the problem. The
concern you face may be the result of an oversight or misunderstanding that can be quickly and easily
corrected if brought to the attention of the Hillcrest adult most directly involved.
If you feel the Hillcrest adult closest to the situation has not satisfactorily addressed your concern, please
make an appointment to see the principal.
COUNSELING SERVICES
Hillcrest has one full-time licensed guidance counselor. Hillcrest’s developmental guidance program
teaches children the importance of developing a positive attitude toward themselves, others, home and
school. Counseling services include classroom sessions, small-group sessions, individual counseling for
students and parent education opportunities.
PARENT PORTAL (GRADES 3-5 ELEMENTARY)
The parent portal provides online access to view student information including attendance and grades
from anywhere you have Internet access. Contact Dara Harings (technology secretary) at
[email protected] if you have questions.
PSYCHOLOGICAL SERVICES
The district employs school psychologists. They are responsible for individual testing of students and
the evaluation of possible learning disabilities. A child may be referred for testing by teachers,
principal, or parent/guardian. The parent/guardian will be contacted before these individuals provide
service. A referral is handled by a team of specialists and other persons involved with your child.
FOOD SERVICE
Our foodservice will be using Infinite Campus for our lunch program where information regarding
balances, purchases and making payments will be available through the parent portal. Each student will
have an individual account to purchase lunch or milk. Accounts are prepaid, no negative balances will
be allowed. If your lunch account is negative, your child will receive a peanut butter sandwich and a
milk. Lunch prices for the 2013-2014 school year will be $2.00 for elementary lunch. Families may apply for
free/reduced priced meals at anytime during the school year. Applications are available on the district
website or requested at the school. Morning Snack/Lunch Menus can also be found on the district
website. If you have any questions, contact Cindy Meyer at 715-726-2581. Morning Milk/Snack – A morning snack with a carton of milk will be offered to students at school. The
snack and milk are eaten in the classroom and is SOLD BY THE SEMESTER OR YEAR ONLY.
14
Payment for morning milk must be kept separate from all other fees and lunch account money. If you
want your child to receive morning milk for 1st semester, please pay $30.50 (35 cents/day); for the
whole year, please pay $61 per child payable to Hillcrest Elementary School on conference day in
September. Payment for 2nd semester milk/snack will be collected in January. Qualifying for free/reduced lunches and morning milk/snack - If you qualify for free or reduced lunches,
your child automatically qualifies for free morning milk and snack break. Do not pay money for
morning milk/snack if this applies to you.
HEALTH/SAFETY
ACCIDENTS
Children are asked to report accidents that occur not only in school, but also on their way to and from
school to their teacher and/or principal as soon as possible. If a child is injured in an accident while at
school, first aid will be administered and parents notified, if necessary. First aid is interpreted as
immediate temporary care given to an injured person.
The Chippewa Falls Board of Education does not carry medical or dental accident insurance for
students. For this reason, the board has approved a medical and dental accident insurance plan available
to parents at the beginning of the school year.
ADMININSTRATION OF MEDICATION/EMERGENCY CARE
(http://cfsd.chipfalls.k12.wi.us/ Go to Policy Manual, view policy #5330.)
Parents are encouraged to give medicine before or after school hours if at all possible. All medications
administered at school must be handled through the office or nurse’s office. Any medication that is
given during the school day must be in accordance with the following Chippewa Falls Unified School
District Policy for Administration of Medication.
Written instructions from the prescribing physician for the administration of the prescribed
medication must be provided and the medication form needs to be signed by the prescribing
physician. The physician’s office may fax the medication order to Hillcrest School at 715-
720-3754.
The medication prescribed by the physician must be brought to school BY A
PARENT/GUARDIAN in the container appropriately labeled by the pharmacy and must
indicate the student's name, name of medication, dosage, route and time of medication.
Students may carry inhalers as long as a parent/guardian and doctor have signed a medication
form and circled (YES) that the student may carry the inhaler.
A request from a parent/guardian for permission for their child to receive other non- prescription
medications must be accompanied with a signed medication form signed by the parent/guardian. Non-
prescription drugs must be in the original sealed container.
ANIMALS IN SCHOOL
(http://cfsd.chipfalls.k12.wi.us/ Go to Policy Manual, view policy #2521.01.)
The Chippewa Falls School District Board of Education recognizes animals in the classrooms are a
valuable educational component in support of the curriculum or educational enrichment programs. The
Board also recognizes that the health, safety and welfare of students and staff are paramount. An animal
permission form must be completed TWO WEEKS prior to the date of bringing an animal on school
grounds.
15
ASBESTOS NOTICE
The Chippewa Falls Area Unified School District hereby provides notification of the availability of
Asbestos Hazard Emergency Response Act Management Plan for each building. Plans for each school
are available in the office of the Principal during normal business hours 7:30 a.m.-3:30 p.m. for your
inspection and review or at the Administration Office, 1130 Miles Street, Chippewa Falls.
The plan is made available for your inspection without cost or restriction in accordance with AHERA
regulation 763.93 (g) (3) and if copies are necessary they will be made available to you within 5
working days at a cost to copy.
DEFIBRILLATOR
A HEARTSTART defibrillator is located outside the gymnasium doors.
DRILL PRACTICE
The staff will guide students to prepare for possible emergency situations in the following ways:
Fire Drills: Students practice exiting the building in a quiet, orderly fashion.
Lockdown: Students practice going to a safe spot in the room that is out of the view of a
dangerous intruder.
Tornado/Severe Weather Drill: Students go to their designated area with their heads down,
should severe weather occur during the school day.
HEALTH
Good nutrition, proper clothing, plenty of rest and personal hygiene are factors that influence a child’s
physical and mental attitude towards learning.
Periodic vision and hearing screenings are done each year with all students. If there is a concern with
the screening results, the school nurse will contact parents and/or guardians. When a student's
appearance or performance reveals a possible health problem, the parents will be contacted to discuss
steps to correct the problem.
All students are given the opportunity to have 30 fluoride dental treatments during the school year to
insure a good start to dental and oral health. The information is provided to each family at the start of
the year. Please sign the fluoride permission line if you wish your child to participate in the fluoride
program. The cost for each student is $2.
IMMUNIZATIONS
Wisconsin Statute 140.5 (16) requires children to be immunized prior to the admission to school. When
a parent/guardian registers a child for school he/she should come prepared to provide evidence of
required immunizations.
PEDICULOSIS (HEAD LICE)
The Chippewa Falls Area Unified School District has a “No Live Lice” policy to provide a safe and
healthy environment. Upon admission to school, each family has received a copy of the “Guidelines for
Handling Head Lice”. Additional copies are available by request in our main office.
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SECURITY
VISITING
We welcome visitors to the school. WE DO ASK, HOWEVER, THAT YOU CALL IN ADVANCE.
Teachers like to prepare students for visitors so instruction and classroom procedures are not interrupted.
A name badge and sign-in system is in place for all visitors to our school. When visiting school you
must pick up a visitor pass in the office. You may be required to show a photo ID. Please wear the pass
while you are in the building and sign out when leaving. Staff has been advised to ask visitors not
wearing passes to report to the office to obtain a pass.
Items being dropped off at school must be left in the office for delivery in the classrooms. We want to
keep interruptions to the classroom at a minimum.
DROPPING OFF/PICKING UP CHILDREN
Please say your HI and GOOD BYE to your children outside our main doors. During the school day, all
doors remain locked to keep our students, staff and visitors safe.
BUILDING DOORS All doors will be locked during the school day. This is only for entering the building; the doors are not
locked from the inside.
SNOW DAYS/INCLEMENT WEATHER
The following procedures will be observed when snow or ice prevents school busses from operating.
Decision to close school is usually made by 6:00 AM.
Listen to local radio stations for an announcement of school closing or early closing if a storm occurs
during the day. DO NOT CALL YOUR CHILD’S SCHOOL. The district Messenger will also send out
messages for early school closing
Please do not drop your children off at regular starting time when school has been delayed by an hour or
two. Also, please have an action plan of where or what your child is to do when school dismisses early.
If school is closed for the day or school is closing early, all activities scheduled for that day, including
evenings, are cancelled.
STUDENT ABUSE AND NEGLECT
(http://cfsd.chipfalls.k12.wi.us/ Go to Policy Manual, view policy #8462.)
Wisconsin state law requires licensed school employees to report to the local Department of Family and
Social Services any suspected cases of child abuse or neglect. Failure to comply with this requirement
may result in prosecution of the school employee.
Once a report is made, official representatives of the Department of Family and Social Services have the
right to come to the school to interview the child. This department need not obtain parental permission
to interview the child.
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THEFT
The school cannot assume responsibility for money and valuable property brought to school by students.
Each student must take proper precaution to protect his/her own property.
It is strongly recommended students:
* Leave electronics at home (cell phones, music players, and all gaming devices).
* Secure bicycles to the bike rack.
* Keep private about any money brought to school.
* Valuable objects should be left at home.
* Report thefts they may have witnessed or any information they might have concerning a theft to
the teacher or principal.
VOLUNTEERS
(http://cfsd.chipfalls.k12.wi.us/ Go to Policy Manual, view policy #3120.09.)
Volunteers play a vital role in the educational process. Please talk to your child’s teacher if you would
like to volunteer your time. You must fill out a volunteer form prior to volunteering in the classroom or
attending a field trip with your child. These forms will be available to all parents/guardians at
registration time in September.
WEAPONS
(http://cfsd.chipfalls.k12.wi.us/ Go to Policy Manual, view policy #5772.)
WELLNESS
(http://cfsd.chipfalls.k12.wi.us/ Go to Policy Manual, view policy # 8510.)
Class Parties and Fundraising
Food sales and parties for students held during the school day will not conflict with the lunch
program. Parties shall take place after lunch.
Parents are encouraged to provide healthy snacks and treats for student celebrations. To reduce
the risk to students who have allergies, parents are encouraged to provide fresh fruit or
vegetables or food items commercially prepared or prepared by a state health inspected bakery.
Elementary schools are to provide at least one celebration each year that focuses on healthy
activity such as heart healthy Valentine’s Day party.
The use of soda or other high sugar drinks is discouraged during classroom parties. Milk or
100% juice is available to purchase from food service.
Nutrient dense foods including fresh fruits and vegetables, cheese sticks, whole grain crackers,
etc. are available for staff to purchase from the food service department for classroom parties.
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OFFICE MANAGEMENT
BIRTHDAY INVITATIONS/BALLOONS
Since the delivery of birthday invitations in school can create hurt feelings among students, it is our
expectation that the teacher distributes birthday invitations to all students in the classroom, or they do
not belong at school.
It is not the responsibility of the school to provide student information to families. The PTO will be
providing a school directory once it is complete.
Balloons delivered to students during the school day will be delivered to the office to keep classroom
disruptions to a minimum. Students will be notified and may pick up balloons after school to take home.
We recommend you provide transportation home that day, as managing balloons on the bus can be
difficult and dangerous for travel.
CONTACT ADDRESS OF STUDENTS/PARENTS/GUARDIANS
Parents and/or guardians are requested to promptly notify the school office at 715-726-2405 of any
change in an address and/or phone numbers. Please provide any phone number, parent’s work number
and/or emergency contact number changes that may occur during the school year. This is extremely
important in the event an emergency should arise. Please provide a current email address on your
child’s enrollment form and update as necessary.
The school office must have a local emergency telephone number on file for each student. The
emergency contact numbers should be that of someone who could come for your child and provide care
until you return home. It is the parent's responsibility to contact the office as soon as possible should the
emergency telephone number change at any time during the school year.
Should your child incur an emergency situation and a contact cannot be made, the police department
will be called.
It is important that we have on file in the school office the names and addresses of those persons to
whom your son and/or daughter may be released during the school day. You will have the opportunity
in September to record these names on the student release form provided in your registration packet.
Students will not be released to persons other than parents/guardians unless the parents/guardians have
given the school permission. Parents/guardians can record these names on the student release forms.
Parents should not report to the classroom when picking up your child. Children will be called from
class to the office. This is for the safety of all children.
CUSTODY
If custody or guardianship changes after enrollment, documents should be provided to the school office
as soon as possible. Upon request, the school system will give to non-custodial parents all information
required under the Family Educational Rights and Privacy Act and laws of the State of Wisconsin,
unless there is a valid court order directing the school system not to divulge such information. If such an
order exists, a certified copy must be delivered to the principal’s office.
Request for attendance enrollment documentation for tax purposes should be submitted in writing to the
office five business days before it is needed. Attendance and enrollment reports can be printed from
Infinite Campus.
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LOST AND FOUND ARTICLES
Please put your child’s name on all personal property. Lost articles, marked with a name will be
returned to the owner. Other articles will be kept in the “Lost and Found” area near the office. Keys,
watches, rings and small items are kept in the office. Any remaining unclaimed lost and found items are
donated to local charities.
NEWSLETTER
A monthly school newsletter is electronically sent to each family to keep all informed of school events
and activities. Paper copies are available upon request. The staff at Hillcrest encourages all
parents/guardians to become involved in our school. Through your cooperation and participation,
Hillcrest can become an even better school. An electronic version will be posted each month on the
district’s web page - http://cfsd.chipfalls.k12.wi.us/. Read the newsletter to see what’s coming up.
STUDENT RECORDS
(http://cfsd.chipfalls.k12.wi.us/ Go to Policy Manual, view policy #8330.)
The School Board of the Chippewa Falls Area Unified School District shall allow persons to have access
to school district records in accordance with Wisconsin statutes and district implementing procedures.
SCHOOL FINES
No rental charges are made for books or school equipment. Books, supplies, and equipment are very
expensive and loss, damage, or misuse of these materials will result in fines.
SCHOOL PICTURES Individual student pictures will be taken on the first day of school as part of conference day. All
children will have their picture taken, as Hillcrest staff wishes to include all children in the memory
book. Group pictures will be taken in the spring. Parents are not obligated to purchase any pictures.
TELEPHONE USE
The office, gym area and classroom telephones are not available for the general use of the students.
Calls for permission to go home with a friend, to stay after school, to check to see if someone is picking
them up, etc. will not be permitted. These matters need to be arranged at home before the student starts
for school. The office and classroom telephone is available for emergency calls and school business.
TITLE 1—PARENT’S RIGHT TO KNOW (TEACHER QUALIFICATIONS)
(http://cfsd.chipfalls.k12.wi.us/ Go to Policy Manual, view policy #2261.02.)
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SCHOOL EXPECTATIONS
School-Wide PBIS (Positive Behavior Interventions and Supports)
Purpose: School Rules:
*Create a sense of community in our schools 1. Be Respectful
*Reduce problem behavior and increase positive behavior 2. Be Responsible
*Create consistent language, expectations, and consequences 3. Be Safe
*Gather and use data to guide decision-making
Hillcrest Behavior Matrix
Be Safe Be Respectful Be Responsible
Hallway
Walk at all times. Keep all outside doors closed.
Be quiet in the hallways. Keep hands and feet to yourself.
Stay with your class. Keep right.
Playground
Use equipment appropriately. Stay within playground area. Ask adult for help.
Keep hands and feet to yourself. Invite others to play. Take turns and share the equipment. Use polite language.
Line up when bell rings. Dress for the weather. Follow the rules.
Lunchroom
Eat your own food. Stay seated while eating and until dismissed. Use two hands on tray while walking.
Keep hands and feet to yourself. Use good table manners. Listen to adults. Use kind words and inside voices.
Eat food in the lunchroom. Have a calm, quiet body while waiting in line and eating. Clean up your space.
Bathroom
Wash hands with soap and water. Keep water in the sink.
Give privacy to others. Use soft voices. Keep hands and feet to yourself.
Keep the bathroom clean. Be timely.
As a staff we will: positively reinforce and reward expected behaviors and enforce meaningful
consequences for violations.
CARE OF SCHOOL PROPERTY
(http://cfsd.chipfalls.k12.wi.us/ Go to Policy Manual, view policy #5513.)
Any student who needlessly damages school property or equipment shall be held responsible and shall
make restitution to the school in the amount determined by the administration. When a student is unable
to make restitution, the parent or guardian shall be held liable.
CELL PHONES
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Cell phone use during the school day is strictly prohibited. Students who have a cell phone at school
must turn it off and keep it in their backpack. Students found using their cell phone during the school
day will have it confiscated and held until a parent comes to pick it up.
DRESS CODE
(http://cfsd.chipfalls.k12.wi.us/ Go to Policy Manual, view policy #5511.)
Personal appearance of students attending the Chippewa Falls Area Schools remains the responsibility
of parents and/or guardians. One goal of the school personnel is to maintain a school climate that fosters
learning, safety and respect for self and others.
Clothing attire and accessories like low riding pants or jeans, wallet chains and exposed
undergarments are examples of inappropriate dress.
Bare midriff, fishnet or off-the-shoulder tops are not to be worn to school.
Shorts are acceptable provided that they are even with or below the bottom of their fingertips
when standing.
Clothing with advertisements or depictions of drugs, alcohol and tobacco products or
displays of offensive messages, weapons and/or firearms are prohibited.
Students are required to remove hats once they have entered the building.
Flip flop sandals are examples of unsafe attire. Flip flops are not allowed to be worn at
school. Injuries have resulted when students run on the blacktop and sand.
If in the judgment of the teacher or principal, attire or make-up is disruptive to the educational process,
the child may be required to change. Inappropriately dressed children will wait in the school office until
parents can be called to provide a change of clothing.
ITEMS FROM HOME-ELECTRONICS/TOYS
Every year situations occur that cause students to argue, fight and have hurt feelings due to toys brought
from home that have NO purpose at school. These toys are a disruption at recess time and can cause
negative issues in the classroom.
Some examples of electronics/toys that have caused issues in the past are:
electronic games
all cell phones
MP3 Players
trading cards of various kinds
dolls
cars, trucks, remote control vehicles
other items
It is our expectation that students not bring toys to school unless requested by a staff member for school
related purposes. Toys can be a negative temptation (theft) to some students and toys can be broken at
school, which will result in hostile or hurt feelings. For those reasons, we ask that toys stay at home.
If a student brings any item from home that is not acceptable at school, parents will be informed that the
item will be kept in the principal’s office until picked up by the parent.
OFFICE DISCIPLINE REFERRAL
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An Office Discipline Referral Form will be used by school staff should a behavior warrant one. If a
student receives an Office Discipline Referral, the student will be required to meet with the principal.
This referral form has been created by the district and will be used by all schools in the CFSD.
RECESS
We have adjusted our schedule to eliminate the mid-morning recess and extend the lunch recess. A 25-
minute recess is included as part of the school day. The recesses times are:
10:45-11:10 Kindergarten/Grade 1 11:15-11:40 Grade 2/3 11:45-12:10 Grades 4/5
Students will need a note from a doctor to remain inside during recess for health reasons.
Students are required to go outside for all recess periods.
Our playground tends to have ice and water even though the snow may be melted in several
areas. If your child does not have boots or snow pants, they will need to stay in an area
designated by the playground supervisors.
Students must have shoes to wear in the building. When students do not have shoes, they are
not dressed appropriately for physical education activities, they track mud, ice and snow onto
the carpeted areas, their feet get hot and sweat and we notice an unpleasant smell around the
building. Boots are typically big and clunky, so they present a safety issue when climbing
stairs, not only for the student wearing them, but also for others.
Snow pants are required in order to play where there is snow. Students who do not have
snow pants will need to stay in a designated area on the playground.
Students must hang clothing items in their lockers so that the floor space is clear of items that
make walking unsafe. All lockers should be empty at the end of each school day so that the
custodial staff can clean the areas appropriately. (This includes sweeping and mopping).
PLEASE LABEL YOUR CHILDREN’S CLOTHING. Each year we have many items that
are not claimed and are donated to local charities.
STUDENT ANTI-HARASSMENT POLICY
(http://cfsd.chipfalls.k12.wi.us/ Go to Policy Manual, view policy #5517 & 5517.01.)
STUDENT CODE OF CLASSROOM CONDUCT
(http://cfsd.chipfalls.k12.wi.us/ Go to Policy Manual, view policy #5500.)
Students shall be expected to abide by the code of conduct adopted by the School Board and any other
appropriate school expectations and classroom rules established by the building principal and/or
classroom teacher for the purpose of maintaining a favorable academic atmosphere.
STUDENT NETWORK AND INTERNET ACCEPTABLE USE AND SAFETY
http://cfsd.chipfalls.k12.wi.us/ Go to Policy Manual, view policy #7540 and #7540.03.)
Students in the Chippewa Falls School District may have use of e-mail, the network, and internet at
school district sites during school hours via district provided accounts. This use is a privilege, not a
right.
Students having access to e-mail, the network and/or internet shall do so through the supervision of
faculty and staff and shall adhere to the guidelines established as appropriate by school board and
WiscNet policies, and their guidelines.
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The district and/or its designee retain the right to inspect, monitor, or view student-generated content
stored on district owned equipment, or accessed with district-owned equipment.
E-mail, network, and internet use shall be for educational use, consistent with the educational objectives
and mission of this school district. Misuse of district e-mail, internet, or network, may result in the loss
of access privileges, school disciplinary action, fines, or legal consequences.
Each year parents are required to give permission for their child to use the internet at school by signing
on the designated line of the student’s enrollment form.
WINTER
All students must be dressed appropriately for cold weather, which includes boots, winter coats,
snow pants, mittens/gloves, and hats.
Students are expected to wear boots as long as the playground conditions necessitate such attire.
This will be at the discretion of the staff. If a student does not have a separate pair of boots for
outside wear, he or she will be required to remain in a designated area on the playground.
Parents will be notified if a student does not wear boots over a period of days.
Sliding on the ice and playing on snow hills is a common cause of serious injuries and is not
permitted on the playground,
Students not wearing snow pants will be expected to stay in a designated area near the building.
Throwing snowballs or ice chunks is absolutely NOT PERMITTED on the playground.
Every effort is made to protect children from sub-zero weather. The district guideline reads: If the
actual temperature is -6 or below or the wind chill is –6 degrees or below, the students will remain inside
for recess. All schools will make decisions based on these guidelines. The district uses
weatherunderground.com to make weather related decisions.
ELASTIC CLAUSE
The school and administration reserve the right to establish fair and reasonable rules and regulations for
things requiring action that are not covered in the handbook and/or student behavior that may arise. In
all cases, rules, regulations, and possible consequences shall be as consistent as possible with previously
established rules, regulations, and consequences for similar incidents. Matters omitted from the list
should not be interpreted as limitations on the scope of the school’s authority in dealing with any type of
infraction that may not be in the best interest of the safety and welfare of the students of Hillcrest
Elementary School.
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DISTRICT POLICIES
Administration of Medication/Emergency Care 5330
Animals at School 2521.01
Attendance 5200
Care of School Property 5513
Dress Code 5511
Human Growth and Development 2414
Non-Discrimination and Access to Equal Educational Opportunity 2260
Promotion, Placement, and Retention 5410
Public Attendance at School Events 9160
Student Abuse and Neglect 8462
Student Anti-Harassment 5517 & 5517.01
Student Code of Classroom Conduct 5500
Student Network and Internet Acceptable Use and Safety 7540.03
Student Records 8330
Title I – Parents’ Right to Know (Teacher Qualifications) 2261.02
Volunteer 3120.09
Weapons 3217
Wellness 8510
Updates and details of annual notices may be obtained through the District website
(http://cfsd.chipfalls.k12.wi.us/) or by contacting your building principal.
