Hand Book on RRs

7/30/2019 Hand Book on RRs

1/24

~~1A lI" qy

~~fTtrmr- =

H.A.ND BOOK

ON

RECRUITMENT RULES


2/24

The revised and updated version of 'Handbook on Recruitment Rules' as on 31st Decem

1993 is in your hands. In this compendium an attempt has been made to update and consolidate va

instructions on framing/amending the recruitment rules issued from time to time to serve as a ha

guide to the users. To make this task still easier, various orders having bearing on recruitment/recr

ment rules have also been included for easy reference.

It is expected that the users will find this compilation as a comprehensive reference book and will

feel the task of framing/amending recruitment rules much ea.>ier. With this the delay in getting

recruitment rules/amendments approved is also expected to be cut-down to a great extent.

3. There could still be some gaps and we welcome any suggestions by users to make the Handbo

still more useful.

HARINDBR SING

JOINT SECRET ARY (ESTABLISHMEN


3/24

SUWECT'-----


4/24

18-8-84

25/27-8-1984

Transfer on deputation/transfer

CSL-14017/1j82-Estt. (RR)

AB-14017/15/84-Estt. (RR)

No. 28/15/Pension Unit/84

(including short term contract)

Implementation of recommendation conta

ed in paragraphs 54-57 of the Twelth Rep

of the Committee on Subordinate Legisla

(Seventh Lok Sabha) re; the Air Headquart

(Senior Design Engineer) Rectt. Rules 1(SRO 229 of 1972)-Paragraph 55 of

Twelth Report Fifth Lok Sabha.

Transfer of Central Govt. employees

deputation-Counting of period of deputat

in more than one ex-cadre post-Amend

to Recruitment Rules.

Period of deputation to be specified in r

rules-Recommendation of Committee

Subordinate Legislation.

Crucial date for determining the age l

for rectt-Inc1usion of 'note' in the r

rules-Recommendation of the ,Commi

on Subordinate Legislation.

Implementation of recommendation cont

ed in paragraph~ 54-57 of the Twelth Rep

of Committee on Subordinate Legisla

(Seventh Lok Sabha) re :the Air Headquar

(Senior Design Engineer) Rectt. Rules

(S.R.O. 229 of 1972) (Paragraph 55 of

Twelth Report-fifth Lok Sabha).

Eligibility of Departmental officers for pointment by deputation.

Column 13 (Circumstances in which UP

i~ to be consulted in making the recruitme

of the rectt. rules for isolated posts-Amenment to.

Rectt. Rules for organised Services- ..Prsions regarding Probation.

Recruitment Rules-Approval of UPSC

Benefit of added years of Service under

30 of the CCS (Pension) Rules, 197

corporation/amendment to the RecruitmRules.

Providing Saving Clause in the Recruitm

Rules-Recommendation No. 73 of the 2

Report of the Commissioner for SCI


5/24

lS012/1/88-Estt. (0)

lS012/8/87-Estt. (0)

Framing of Recruitment Rules for Group

and D posts-Delegation of powers.

Framing of Rectt. Rules for Gp. C and

posts-Delegation of powers.

Typing knowledge for the post of LDC a

other clerical posts.

Introduction of a revis~d Saving Clause

the Principal Notification to the Rectt. Rule

Recommendation of the High L~vel Co

mittee on problems of Fx-servicemen regardi

modification of Rectt. Rules for incorpo

tion of age and education relaxations.

Procedure to enable expeditious commu

cation of their recommendation by UPS

on Draft Rectt. Rules for Gp A & B pos

Review of Recruitment Rules framed in 19

or before.

Appointment of Home Guards and Ci

Defence volunteers having 3 years trainin

to posts/service under Group C and D.

Guidelines for prescribing transfer on dep

tation/transfer as a method of recruitme

and the procedure to be followed in cas

where appointment is to be made by Transf

on deputation (including short-term contrac

or transfer basis.

Guidelines on Departmental Promotion COt

mittee.

Promotion of Officers to Selection posts

Rigorous Selection by DPC.

Eligibility of officers to be considered fpromotion by DPC-fixing of crucial date of

Consideration of seniors who have not com

pleted the qualifying service for promotio

incases where the juniors who have complet

the requisite service are being considered.

Non-promotion of officers to posts falli

within the purview of the Appointment Com

mittee of the Cabinet with less than thr

months service left before superannuation.

Revision of pay scale/upgradation of t

posts-Date of regular appointt. of incumbent to the upgraded posts.

Relaxation of upper age limit for Oepcandidates for Group C & D posts.

Relaxation of upper age limit for departmetal candidates for appointment to GroA &Bposts.

RelaxatiOn of upper age limit for meritoriosportsmen/sportswomen for appointmein Central Govt.

Filling up of vacancies reserved for SC/falling in the promotion quota


6/24

21-5-91

30-5-86

23-5-90

14-3-91

4-2-92

Age relaxation for widows, divorced wonen

and women separated from their husbands

Concession given to Ex-servicemen.

Scrutiny and furnishing of complete in

formation/records while sending proposal

to UPSC for promotion/selection on transfe

and transfer on deputation.

Cutting down the delay in the issue of advertisements for direct recruItment to variou

posts under the purview of UPSC.

Crucial dl;"1tefor determining !age limits fo

competitive examinations conducted in part

by the UPSC/SSC.

Elen1nation of delays in issuing offer o

appointment-Issue of formal offer of o:

pomtmeut to the sele~ted candidat~s by th

M/Deptt. and cancellation thereof befor

requesting the Commission for replacement-

procedure reg.

Operation of reserve list prepared on thbasis of selections made by .UPSC.

Form of requisition to be sent to the lJPSCfor rectt-Printing of.

Notifying of proper vacancies to the Commission for conducting recruitments-Issueof general instructions regarding.

Notification of proper vaclncies to the. commission for conducting recruitments ogeneral instructions.

lnter-se-seniority of pro:notees from mor!han one feeder grades-clarification re~ardmg.

Ad-hoc appJintment-Revision of instructionon.

Recommendations of the Fourth Pay Commission-Increase in promotion quota fromGroup B to Gp A and earmarking of promotion quota in relation to posts and noto vacancies.

Recommendation of Fourth Pay CommissioRect1, in Service (Para 29.6).

Filling up of the ex-cadre posts on the Commission/Committees set up by the' Govt. oIndia.

Selection of candidates on direct rect1, basis-consideration of Confidential Reports foselection of candidates-Instructions on.

Guidelines relating to isolated posts in GrpA in various M/Deptt. of Govt. of IndiaRectt. to Junior Gp C pJsts in Central Sectt

Revision of pay scale/upgradation of theposts-Date of regular appointment of theincumbents to the upgraded posts.

Re:;ruitnent Rule3 for neNly created post:avoidance of any delay in framing the same

14023/1/90-Estt. (Df

22011/6/86-Estt. (D)

39036/6/88-Estt. (B)

39011/8/88-Estt. (B)

AB-14017/73/86-Est1, (RR)

28017/1/87-Est1, (C)

AB-14017/38/90-Estt. (RR)

14011/1/91Estt. (D)

22011/1O/84-Estt. (D)


7/24

s.No.

1. Accounts Officer, Assistant Accounts Officer and Junior Accounts Officer/Accountant

2. Computer Programming &Information System

(a) Director(b) Joint Director/System Supervisor/Principal System Analyst

(c) Sr. Programmer/Sr. System Analyst/Data Processing Manager

(d) Programmer/SYstem Analyst .

(e) Jr. Programmer/Assistant Programmer System Security Officer.

(f) Programme Assistant-cum-Console Operator/Programming Assistant

3 . Data Entry Operators

(a) Grade A

(b) Grade B

(c) Grade C

(d) Grade D

(e) Data Processing Assistant Grade A

4 . Library Discipline

(a) Junior Library Attendant

(b) Library Attendant.

(c) Senior Library Attendant

(d) Library Oerk

(e) Library &Information Assistant

5 . Hindi Officer

6 . Junior &Senior Hindi Translator

7. Senior Personal Assistant

8 . Stenographers

(a) Grade-I

(b) .Grade-II

(c) Grade-III

9 . Store Supervisors(a) Grade-I

(b) Grade-II

(c) Store Keeper Grade-I

(d) Store Keeper Grade-II

(4)

11

11

11

11

12

12

12

12

13

13

13

13

13

13

13

13

13

13

14

14

15

15

16

16

16

16

16

16

16

17

17

17


8/24

S. Name of the Post PAG

No.

10 . Draftsmen

(a) Grade-I

(b) Grade-II

(c) Grade-III

11 .U.D.C.

12 . L.D.C.

13 . Junior &Senior Gestetner Operator

14 . Staff Car Driver

15 . Despatch Rider

16 . Zamadar

17. Daftry

18 . Peon

19 . Administrative Officer

20. (a) Senior Analyst (Works Study)

(b) Junior Analyst (Works Study)

(c) Research Assistant (Works Study)

21 . (a) Welfare Officer

(b) Labour Officer/Labour Welfare Officer

..

22 . Laboratory Attendant..

---


9/24

P AR T I ~ . G"~ ,,~.....s "1$':',~~~~


10/24

LDEPARTMENT qgJ?ERSONNEL A,ND TRAU~~.LNG's OFHCE Mf:-lV1UkANDUJVl No.AB-14U17/U/1n~Estt (.k.N.) dated 1~-3-19~HS.l '

(JUIDlELINES ON FRAMING/AMENDMENT /~:nQN OF R.hCRUHMbNT RULES

-,., PART-I

GENERAL" GUIDELINES

INlRODUCTION O F GENERAL PRlNCll'LES! ',< .

1.1 As soon as decision is taken to create a ne~post/service or 'to upgrad~ any post or re-structure any

Service, action should be ' taken immediately' byt,he

Administrative Ministry/Department concemed tQ

frame Recrui.tment Rules therefor.

1.2.. R~ruitment Rules should be framed for . all

POlits which are likely to last for one year 9r more.

Posts which are created for a lesser duration may be

filled ~ depu,tation' by drawing officers frolli other

offices of the Central Government, holding posts of

appropriate level and possessing necessary qualifica-

tions required for the performance ofduucs attachedto the post. Posts in Commi~tees or ConlluissiO'ns set

up' fur a lim.i,~eddUl:atioll, may be 1ix~d in tlle manner

indicated below :

"The Administrative Miniiitry Depaltmept conc'::llled

with the setting' up of lPC Commission/Committee

should make available statt on deputation to the Com-

missions/Committees to the maxnnum extent possible

by drawing persons from within their own Iv.Linistry/

~partment tailing that by circulation on all Sf;Cretariat

basis and failillg both by re-employment of retirt:.d

pensioners belonging 'to the same or some otherDepartments. Where necessary, t,he services of surplus

employees on the rolls of the Central (Surplus Staff)

Cell of this Department can also be utilised by obtain-

ing tl!e no~atio~ of sU


11/24

the creation of post/service. This is- gellOHUydQJ1.8:

by referring the file to the administrative Ministry :with

a self-contained note, accompanied by inter-alia, the

following:

(i) Draft recruitment rules (for pasts other than

those in the established service8) in tJ1e pr0-

forma i # : l Annexure'.!.

(ii) SUPl-'lOrtingparticulars in Annexure II.

(iii) Recruitment Rules for the feeder poif(a)

and the higher post, if any.

(iv) Present sanctioned strength of the po.t for

which rules are being framed as also of the

lower and higher paitS.

2.3 Mood Recruitment rules for a number of postsill consultation with the Uilion Public Service Com-

mi~jon have been circulated to all Ministries. These

have bcen included in Part III of this compilation.

While framing recruitment rules for such Posts, the

Model Rules should be adhered to.

2.4 In respect of framing of recruitment rules for

pOjts-~which are not covered by any of the organised

Services. the format of a Notification accompanied by

the 14 Column Schedule as given in Annexure I will

be used As for organised Services, Comprehensive

service. l\lIes shall be framed covering inter-alia, the

following aspects :-

Short Title and Commencement

t. Definitions

3. Co~titution

4. Grades, Authorised Strength 3I1d its review

5. Members of the Service

6. Intitial Constitution of the Service

7. Future maintenance of the service

6. Initial Constitution of the Service-

9. Seniority

10. Probation

11. Appointment to the service

12. Liability for service in :my part of Ipdia- ~nd

other conditions of service.

13. Disqualificatione

14. Power to relax

15. Savings

16._Interpretation

17. Repeal.

CONSULTATION WIlli D. P. & T.

2.5 Ordinarily, the dr~ recruitment rulei will

returcned by the Department of Personnel and Tra

IDg;;\"iththeir comments, withip a month from the d

of reference to that Department. If tIle circumstan

of ~ cue require more time for scrutiny/ diiCl.lS

the administrative Mini~tryIDepartment will

informed of the same and where there are m

poinl~ for ch.fication, tpe Ministries may also

requested to discuss the case with the officers of Depar;uncnt of Per&oo,1el&Trainin&.

CONSULTATION WITH UPSC

2.6 After obtainjng tile concurrence of the Dep

ment of Personnel & Training, the Admillistrat

Ministry/Department should refer the draft recr

ment rules for pos.tsl services which are within purview .of the UPSC in a self


12/24

,,~pl11pkted the prescribed eligibill,ty condition for pro-

..('motion. In such cases, seniors will be left out from

. consideration for the higher post. To avoid snch a

~situation, a suitable Note may be inserted in the

~recruitment rules so that the seniors who have com-

":,'pleted the probation period, are also be considered

,\ whe~~ the juniors wh~ have comP.I..eted the requisite~i~sel'Vlce are bCIJlgconsIdered.

lRETENTION OF EXISTING ELIGIBILITY: SERVICEi 3.1.3 Where the eligibilitLY service for promotion',pres~ribed in the existing rules is being enhanced (to

be in conformity with the guidelines issued by this

Department) and the change is likely to affect adversely

some persons holding the ft:.eder grade posts on

regular basis, a note to the, effect that' the eligibility

'SGJ:Vieeshall continue. to be the same for pers


13/24

"Not Applicable". In the case of composite method

of recruitment (i.e. Promotion/transfer 011 deputation),

the words 'Not Applicable' may be used.

(MHA OM No. l/4/55-RPS dated 16-5-57).

BENEFITS OF ADDED YEARS OF SERVICE

3.7 Column 6: (Whether the benefit of added year,

of service is admissible under rule 30 of the CCS(Pension) Rules, 1972.

In cases where ror the scientific, medical, technolo-

gical and other professional posts and services, the

benefit of added years of service for pension under

Rule 30 of the CCS (l?ension) Rules, 1972 is con-

sidered essential such posts should be identified in

consultation with the Department of Pension and Pen-

. sioners' Welfare and the Union Public Service Com-

mission and a suitable provision shcmld be incorpo-

rated in the relevant :ecruitment rules so that the bene-

fit is automatically available to all the candidates who

are recruited in accordance with the provisions of these

rules and it does not become necessary to take a deci-

sion in each individual case at the time of recruit-

ment. In cases where it is desired to allow this bene-

fit in respect of a post for which recruitment rules a~ ..

already existing, the administrative MinistryjDeptts.

concerned may examine the admissibiilty of this bene-

fit and refer the file to the Department of Pension &

Pensioner's Welfare with a specific recommendation.

If the proposal is approved by the Department of Pen-

sion & P.W., the administrative Ministry may take up

the case for formal amendment of the recruitment rules

(in Annexure-TII) direct with the tJPSC. Referenceto Estt. (RR) Section of the Department of Personnel

& Training is not rquire


14/24

following Note may be inserted according to the re-

quirements;

Note :-The crucial date for determining the age-

limit shall be ~he closing date for receipt of

applications from candidates in India. (and

not the dosing dat~ prescribed for those inAssam, Meghalaya,. Arunachal Pradesh,

Mizoram, Manipur, Nagaland, Tripura,

Sikkim, Ladakh Division of J &K State,

Lahaul &Spiti districL:and Pangi Sub D

sion of Chamba district of Himachal

desh, Andaman & Nicobar Islands or

shadweep).

3.8.3 The Upper age limits for different postspend upon the nature of duties, educational quali

tions and experitmc~ requirements. Broadly,

following criteria may be followed:

(i) Posts in the scale of pay having a maximum of more than Rs. 5000/-

(ii) Posts in the scale of pay having a maximum of Rs. 5000/-

(iii) Posts in the scale of pay having a maximum of more than 4500 but

less than Rs. 5000/- .

(iv) Posts in the scale of pay having a maximum of Rs. 4500/-

(v) Posts in the scale of pay having a maximum of Rs. 4000 or more

but less than Rs. 4500/-

(Vi) Posts in the scale of pay havin~ a maximum of Rs. 2900 or

more but less than Rs. 4000

(Vii) Group 'c' & 'D' posts

Preferably below 50 yea

50 years

45 years.

40 years

30 years

Between 18 and 25 yea

EDUCATIONAL AND OTHER QUALIFICA-

TIONS REQUIRED FOR DIRECT RECRUITS

3.9.1 Column B: (Educational and other qualifica-

tion'Srequired for direct recruits).

The minimum educational qualifications and experi-

ence required for dir~ct recruitment may be indicated

as precisely as possible, if necessary, these may be

divided into two parts, viz., "Essential Qualifications"

and "Desirable Qualifications". These requirements

vary from post to po:,t depending uP9n ~e scale of pay

and the nature of duties. But they should be d~t~r-

mined, as. far as possible, keeping in view the provi-

sions in the approved recruitment rules for similar

pos~s and higher and lower posts in th~ ~ame liier-

archy.

PRESCRIBING CLASS OR DIVISION

3.9.2 Prescribing class or division: Prescribing

first or second class/division in respect of an educa-

tional qualification e.g. Degree may be avoided. A

simple Degree/Masters' Degree may be prescribed as

there is difference in the assessment by various Univer-

sitie!l/Boards and there may not also be any unifor-

mity in the percentage of marks for deciding a cl

division. It should hQweverbe ensured that quali

tions and experience prescribed should be the m

mum required for th~ post. The mere fact that sons with higher qual!fications are available sh

not be the ground f()r stepping up the minimum

quired qualification/ ~xperience.

3.9.3. The relaxation clause on the foHowing

may also be incorporated below the essential qu

cations:

Note 1: Qualifications are relaxable at the dis

tion of the UPSCjSSC in the case of candidates ot

wise well qualified.

Note 2 :-The qualification(s) regarding experie

isjrelaxable at the discretion of the Union Public

vice Commission/Staff Selection Commission/Com

tent Authority in th~ case of candidate') belongin

Scheduled Castes or S~heduled Tribes if at any st

of selection the UPSC/Staff Selection Commissi

Compe~ent Authority is of tha opinion that suffic


15/24

number of candidates fro!.!l these communities possess~

ing tile requisite experience are not likely to be avail-

able to fill up the vacancy reserved for them.

3.9.4. Home Guard Volunteers are t~ail1ed iaUa-

armed combat, crowd controi, guard duty, patrolling,

Map reading, weapon training etc. Their training may

be useful in Group 'C' & "D' posts like Constables;

Security Guards, Despatch Riders, Peons, Orderlies,

Firemen etc. Similarly, the Civil Defence Volunte~rs

who are trained in r~scue, fire fighting, first-aid and

casuality care, nursing, senitation and Public Health

etc. may be preferred to posts like Nurse, Attendant,

Stretcher-bearer, Medical Attendant, Health Visitor,

Postmen etc. In cases where the admininstraive Minis-tries/Departments consider that the service/training of

the Home Guards and the CivH Defence Volunteers

will be useful in performance of duties of posts inen~

tioned above, 3 years' servic3 as Home Guard/Civil.

Defence Voluntetfs and training in at leat 'Basic' and

'Refresher' courses in Home Guards and Civil Defence

may be prescribed as 'desirable' qualihcatiolJ..

[DP&AR O.M. No. 14034/5/82-Estt.(D), dt.

5-U-83].

3.9.5. In respect of Group 'C' posts, if the Minis-

tries/Departments consider typing knowledge as essen-

tial, typing speed of 30 words per minute in English

or 25 words per minute in Hindi may be provided as

an 'essential' qualitkation.

[DP&AR O.M. No. 14017/26/85-Estt.(RR), dt.

1-7-85].

EDUCATIONAL QUALIFJCATION FOR PRO

MOTEES

3.10 Column 9 (whether age and educational quali-

fications prescribed for direct recruits will apply in the

qase of promotees).

It should precisely be stated whether age and edu-

cational qualifications prescribed for direct recruits

should also apply in the case of promotees. Unless

there are any specific grounds, the age limit prescribed

for direct recruits are not insisted upon in the cas

pl;omotees. Regarding educational qualificati

these are not generally insisted upon in the cas

promotion to posts of na:n-technical nature; but

scientific and technical posts, these should be ins

upon, in the interest of administrative efficienc

kac;~in the case of senior Group 'A' posts in the s

of Rs. 3000- 4500 and above. Sometimes the q

fications for junior Group 'A' and Group 'B' p

may not be ipsisted upon in fulll but only the b

qualification in the discipline may be insisted u

for example, if a degree in Civil Engineering is

qUCl.lificationprescribed for direct recruits, the

motees may be required to possess at least a Dipl

in Civil Engineering. In such cases, the entry u

thi~ column m a~ T be edited as "Educational Quali

tions : No, but must possess at least ",

In the case of Organist'd

standard provision may be

ment rules :-

Services, the follow

inserted in the rec

1. Every officer on app;Jintlllent to the Ser

either by direct recruitment or by promotion in JuScale shall be on probation for a period of two y

Provided that the Controlling Authority may ex

the period of probation in accordance with the iTJ

tions issued by Government from time to time.

Provided further that any decision for extensio

a. probation period shall be taken ordinarily w

eight weeks after the expiry of the previous probat

ary period and communicated in writing to the

cerned officer together with the reasons for so d

within the said period.

2. "On completion of the probation or any ex

sion thereof, officers shall, if considered fit,

be confirmed against the post, if not alre

confirmed in the' entry grade".

[Substituted vide DPT OM No. AB 14017/16/

Estt.(RR) dated 31-7-1990].


16/24

3. If, during the period of probation or any exten-

ion thereof, as the case may be Government is of the

pinion that an officer is not fit for permanent ap-

ointment, Government may discharge or revert the

fficer to the post held by him prior to his appoint-

ment in the Service, as the case may be.

4. During the period of probation, or any exten-

ion thereof, candidates may be required by Govern-

ment to undergo such courses of training and instruc-

ions and to pass such examinations and tests (including

xamination in Hindi) as Government may deem fit,

as a condition to satisfactory completioR of tll. PI

tion.

5. As regards other matters relating to prob4

the members of the Service will be governed by

instructions issued by the Government in thit r from time to time.

[DP&AR a.M. AB. 14017 j5/83-Estt(RR) .7-5-1984].

3.11.2 In the case of other posts, the perioe. et

bation, may be prescribed on the following linos :

S. Method of appointment

No.

1. Promotion from one grade to another but within the same group

of posts e.g. from Group 'e'to Group 'e'

2. Promotion from one Group to another .e.g. Group 'B'to Group 'A'

3. For direct recruits to posts carrying a pay scale the minimum of

which is Rs. 5000 or above or to posts for which the maximum

age-limit is 35 years or above and

(a) where no training is involved

(b) If probation includes 'on the job' or 'Institution training'

4. Officers re-employed before the age of superannuation

5. Appointment on contract basis, tenure basis, re-employment ..after

superannuation and permanent transfer

No probation.

2 y=ars.

IyMr.

2 years.

2 years.

3.12.1 Column 11 (Method of recruitment, whether

by direct recruitment or by promotion or by deputa-

tion/transfer and percentage of the vacancies to be

filled by various methods).

and ,the percentage of vacancies to be filled by

method that may be prescribed for a particular

of Service depend on a judicious blending of

considerations, e.g.

(i) the nature of duties, qualifteatiolll

experience required.

(ii) the availability of suitable personnel po

sing the requisite qualifications and

rience within a cadre;

(iii) the need for ensuring that suitable ineen

exists for the maintenance of an adeq

standard of efficiency in the cadre;

(iv) consideration of the question whether, k

regard to the role to be performed b


17/24

specific cadre or Service, it is necessary to

provide for direct intake of officers at an

appropriate level with a view to injecting

fresh knowledge and experience that may

not be normally available in a particular Ser-

vice or Department etc.

(v) the proper mix of the six months of recruit-

ment mentioned at (a) to (f) above.

3.12.2 Promotion may be kept as a method of re-

cruitment depending upon the availability of the field

of consideration. Care should be taken to see that

the base for promotion is strong, i.e., the departmental

candidates are fully qualified for the responsibilities

of the higher post and the field is also adequate, i.e.,

normally the feeder grade should range from 3 to 5

times the number of sanctioned posts in the higher

grade, in case the post in the higher grade is to befilled on selection basis. For posts which are to be

filled by seniority-cum-fitness, i.e. by non-selection,

it is not necessary that the feeder grades should consist

three times of posts in the higher grade. For compu-

ting the base for promotion and determining the ratio

of higher grade to the feeder grade, the number of

sanctioned posts in the two grades (and not the num-

ber of vacancies at anyone point of time) should be

taken into consideration.

3.12.3 1 direct recruitment is the only method of

recruitment, it may so happen that the Ministries/

Departments may not be able to fill up the vacancies

caused by the incumbents being away for a duration

of one year or more due to proceeding on deputation,

, study leave etc. In order to avoid such a -:ontingency,

the following "note" may be inserted :-

Vacancies caused by the incumbent being

away on transfer on deputation or long ill-

ness or g+udy leave or under other circums-

tances for a duration of one year or more

may be filled on transfer on deputation

baSIS from officers of Central Government.

(a) (i) holding s1'Ytllogous posts en regula:

basis; or

5--237 P & Trg./94

(ii) with years regular service

posts in .

(b) Possessing the qualifications and exper

ce prescribed for direct recruits under

8 [DP&T O.M. No. 14017/8/84-Estt (R

dt. 19-6-86].

TRANSFER

3.12.4 "Transfer" may be kept as a method of

cmitment when it is possible to get the services

suitable officers h-avingthe requisite qualifications

experience within the Central Govt. Deptts. and S

Govts. "Short-term contract" is also a form of

putation and this applies to officers from non-G

bodies. e.g. Universities, recognised Research Inst

tions, Public Undertakings, etc. for teaching, resea

scientific and technical posts. This method m

be included in the ndes if it is considered d

rable that the above noted non-Govt. bodies are tapped. Tn the case of isolated posts, it will be d

rable to keep the method of ~ecruitment of tran

on deputation/short-term contract, as, otherwise,

incumbents of the lower posts, if directly recrui

will not have any -avenue of promotion. In fact,

may be worthwhile to bring such posts into an o

nised cadre/service rather than fill them by dep

tion from outside for limited periods from time

time. Car~ should always be taken to ensure

the officers holding posts, other than in an organ

Service, have enough prospects for 'advancement

their own line. For this purpose, the administrat

Ministry JDepartment should bring wgether all s

isolated posts requiring similar educational qualif

tions, experience involving similar functions etc.

different groups to provide enough channels of p

motion.

3.12.5 "Transfer" 'and "deputation" are not sy

nymous and there is a substantial difference betw"transfer" and "deputation". Under the provis

"transfer", the officer who will come, may be p

manently absorbed in the post/grade. Such a "tra

fer" can be effected only in the case of officers fr

the Central/State Governments. lJnoer "deputat

including short-term contract", an officer from outs

can come for a limited period, by the end of which

willhave to revert to his parent cadre.


18/24

Composite MetJwd of Recruitment

3.12.6 In cases where the method of promotion is

by 'selection' and the field of promotion consists of

only one post, the methOd of recruitment by

"transfer" on deputation (including short-term cont-

ract) /promotion" is prescribed so that the depl!1"tmen-

tal officer is considered alongwith outsiders. If the de-

partmental candidate is selected for appointment to

the post; it is to be treated as having been filled by

promotion; otherwise, the post is to be filled by de-

put~tion/contract for the prescribed period of depu-

tation/ contract at the end of which the departmental

officer will again be afforded an opportunity to be

considered for appointment to the post.

3.12.7 In cases where there are two or more feeder

grades, a separate percentage for promotion may be

prescribed to each of the feeder grade.

Fields of Selection

3.13.1 Column 12 : (Grade from which recruit-

ment by proll1otion/deputation/transfer/short-term

contract r~-employment is to be made)

The fields of selection under the various methods

should be clearly specified. If promotion is kept as

:a method of recruitment, it is also necessary to lay

down the number of years of qualifying service be-

fore the persons in the field become eligible for pro-

motion. Only regular, and not ad hoc, period of ser-

vice is taken into account for purposes of computingthis service. With a view to making the positionclear, the field may be specified as '''with - _

years service in the grade rendered after appointmen

thereto on a regular basis". The field for 'transfe

on deputation/short-term contract/transfer' should.

far as possible, consist of officers holding analogol

posts on regular basis but may be widened to includ

officers working in the next lower grade also with th

qualifying service on regular basis normally prescrib

ed for promotion.

In some cases, different periods of qU'alifying se

vices in the respective grade/post on account of diff

rent scales of pay are prescribed for promotion in th

recruitment rules. In order to facilitatepreparatioJl

of an eligibility list for promo+ion, in cases where n

separate quotas for each different grade have bee

prescribed. - a "Note" as under may be added :

"NOTE:-The eligibility list for promotio

shall be prepared with reference to the date

completion by the officers of the prescribe

qualifying service in the respective grade

p o s ! . "

Qualifying Service for Promotion

3.13.2 The qualifying service for promotion fro

one grade to another is necessary so that there is n

premature promotion or undue jump in pay and al

to ensure that the officer has sufficient opportunity

demonstrn!e his competence/potential for holding thhigher post.

The period of qualifying service varies from po

to POStdepending upon the scale of pay and the e

perience, required for manning the higer post. Broa

ly, the following qualifying service for promotio

from one grade to another may be followed as

guide:

1.

1. Rs. 8000 (Fixed)

2. Rs. 7600 (Fixed)3. Rs. 7300-7600/-

Rs. 7300-8000/-

*3(a). Rs. 7300-7600

2 .

Rs. 9000 (Fixed)

Rs. 8000 (Fixed)Rs. 8000 (Fixed)

Rs. 760) (Fixed)/

Rs. 730D-iOOO

3 years

2 years

2 years service in that irade.

O"'ficers in the grade of Rs. 7300-

7600 without any minimum servic

in that grade failing which three year

regular service in the grade o

Rs. 5900-6700.

3 years


19/24

5. Rs. 5100-5700 Rs. 5900-7300 2 years

6. Rs. 5100-5700 Rs. 5900-6700 2 years.

7. R5.4500-5700 Rs. 5100-5700 2 years.

8. R5.4500-5700 Rs. 5900-6700 3years.

9. Rs. 4100-5300 Rs.45OO-5700 3 years.

*9(a) Rs. 3700-5000 Rs. 4500-5700 5years.

10. Rs. 3700-5000 Rs.41OO-5300 3 yeats.

11. Rs. 3000-5000 Rs. 3700-5000


20/24

Preference to Horne Guards

3.13.3 11J the recruitment rules for the post of

Peon, an additional provision may be made that after

appointment, training in Home Guard will be obliga-

tory, saVe in the case those wt.;) are physically handi-

capped to undergo such training.

Deputation

3.13.4 III cases where 'transfer on deputation/short-term contract' has been prescribed as a method

of recruitment, the following provision may be made

in respect of the period of deputation :

"(The period of deputation including the pe-

riod of deputation in another ex-eadre post

held immediately preceding this appointment

in the same or some other organisation/ de-

partment of the Central Government shall or-

dinarily not exceed years)".

(AB-14017/21/85-Est1, (RR), dated 282-86).

The period of deputation for a particular grade or

cadre is dependent upon the pay scale of the post to

which deputation is being made. For the top level

i.e. for posts having a pay scale the maximum of which

is R~. 5700 or above, the period prescribed is '5

years', for the Middle Manag-ement level i.e. for posts

having a pay scale with 'a maximum of Rs. 4500 or

above but below Rs. 5700/-, the period is '4 years'

and for all other lower levels it is normally '3 years'.

However, the Ministries/Departments, depending

upon their requirements, the field of availability and

the qualifications prescribed, should decide the periodof deputation in consultation with the Department

of Personnel and Training and the Union Public Ser-vice Commission.

3.13.4.1 For the uurpose of determining the nefiod

of deputation, the posts may be broadly divided into

the following 3 categories :-

(i) posts where deputation allowance is admis-

sible and the personn::l are drawn from an

identical rrade or'1 l

grade below but withthe rei1uisite qunlificatio'ls and exp~rience

to man sucb pili:ts;

(ii) posts which are manned by officers on de-

putation from various Services and have

fixed tenure such as 3 y;~ars for lTnder Sec-

f1ry. 4 years for Dep:Jty Se~retary ~nd 5

veal'S for Director/Joint Secretary in Cent-

ral Secretariat;

(iii) isolated ex-cadre posts and specialised tec

nieal posts for which persons> aro,q,;aw

from all fields 9n. the basis a t d~\J~ti~,transfer, direct recruitment ana ,in _sO

cases ~n pro~otion -dependitIg {ipon t

availability of suitable persons -for the

posts.

3.qA.2 So far as posts (i) are20nc!ined, thepe

riad of deputation for them maYbe preseri6ed ai"~an. ' .

In respect of category (ii) the periolof deputati

may be prescribed in accordance with the tenure fix

for such posts.

The posts which fall in category (iiD viz., the pO

which are in the highly specialised fields like,' agric

ture, irrigatisn, power, health pl~nning -etc. wh

too frequent replacements; would affect continuity

the organisation as well as render the ~ccum~lat

wealth of experience redundant, the period -of dep

tation for such posts may be prescribed '38"5 years

_ Besides, in some cases, the personnel are gi

specialised training in short spurts over a period

make them capable of handling the job adequate

[n such cases '~l;o 'tB p~riod -of'de~tati6H may

prescribed as 5 years. ';f' -

3.13.4.3 With a view to remove any ambiguity

garding determination of eligibili1Y/prp"~sfer/trans-

fer on deputation, the fQllowing ._guidelin~s mayfollowed . . - : -, 'C

(i) In the case of a vacancy already existingthe time of issue of the _communication

viting nominations, the eligibility may

determined "lith reference to the last d

prescribed for receipt of nominations in Ministry /Departm p.nt/ Organisation resp

sible for making appointment to _the

i.e. originating Ministry etc.

(ii) In the case where a vacancy il'lanticipat

the crucial date for determining eligib

should be the date on which the vaca

is expected to arise.(DPT O.M. No. AB-14017/11/86-Est1, (RRj"

22-1-1987)

3.13.4.4 In: respect of(Jorops 'A' 'B~ p17f,l('l, are rC>.f1u;'"d fn be filled by ,~tra)lsfer_on.d

- - -. .".It-'.": '

tadon' Only of Gcvernment serv:u;ts belonging to m

than one senlict'\ 8. provision should 00 made in

recruitment ru1c~ '_"hereby the Armed Forces Pers


21/24

due to retire or to be ransferred to reserve within a

period of one year and having requisite experience and

qualifications can also be considered for appointment

to such posts.

(DPT O.M. No. AB-4017/13/85-Estt. (RR), dt.

31-5-85)

3.13.4.5 All the Ministries/Departments shouldexamine and identify the posts in which military expe-

rience either in general or in specific fields or posts

would be of distinct advantage, and incorporate neces-

sary provisions in the recruitment rules for lateral in-

duction of Armed Forces Personnel The above ins-

tructions were reiterated vide this Department's O.M.

No. AB-14017/13/85-Estt. (RR) dated 31st May,

1985 (page 10 ibid). With a view to ensuring that

this decision is implemented, the Ministries were called

upon to make suitable amendment to the respective

recruitment meso

In order to have uniformity in amendin~ the Rules

it has been decided, in consultation with the UPSC,

tb-at the necessarv orovisions for lateral induct'on of

tIle Armed Forces Personnel W l 1 1 be incorporated inthe recruitment roles as given below :

In Col. 10 : (Method of recruitment)

"For Ex-Servicemen

Transfer on deputation/rCHmployment-"

In Col. 11 :

tlF < J rEx-Servicemen

Trtllf!l/er on deputationlre-employment :-

The Armed Forces Personnel due to retire or

who are to be transferred to reserve within a

period of one year and having the reoui~;te ex-

perience and qualifications prescribed shalt also

be con!lidered. Such ~ons would be ~ven

del)Utafion tenns upto the date .on which fhey

are due for release from the Armed Forces;

thereafter they may be continued on re-employ-m ent'. ! 'j

(DPT O.M. No. AB-14018/13/8S-&tt. (RR)fated.t-~-1986)

!'.P.C.

3.14.1 Column 13 (If iDPe exists, whit is the

(omp08ition)

When promotioii is kept as a method of recruit-ment, t~,e detailed compOSition of the Departmental

Promotion Committee may be indicated. In the case of

vice Commission shall also be associated; this poir

may be mad e clear as follows :

GROUP'A'DPC

According to requirement in each case :-

(i) Chairman or Member of the UP

Chairm

-Mem

(ill)

(iv)

- Mem

- Mem

The total strength of DPe inc1udin$!Chairman n

not necessarily be an odd number, as the decisio

to be taken as a joint one.

(DP&AR O.M. No. AB-14017/1/75-Estt.

Cell dt. 27-11-75)

3.14.2 Memhers included in DPCc;for Groun's& 'D' oosts shoul'd be officers who are at If'ast one

above the DOstitl which the oromotion/confirmation

to be made. In resoect of DPr


22/24

3.14.6 The Uaion Public Service Commillion iInow not required to be associated with D.P.Cs. for con-

sidering cases of confirmation of Group 'A' and Gr~p

'B' officers. It would be necessary to indicate sepe-

fately tht?co1UposiJ.onof the, DPC for considenng

ckses of confirmation in the case of appointment by

promotion/direct recruitment/transfer. In such cases'the heaomg may read as "Group 'A' or Group ' .1 :f DPC

(for considenng cases of contirmatIou)" and compo-

sition ot LheDPC mentioned thereunder. The procee-

dmgs of all Group 'A' DPCs are required to be sent to

the UPSC. However, the proceeliings of Group 'B'

DPCs are requued to be sent only in the case of posta

in which direct recruitment has been laId down as a

method of . recruil1Ilent in the relevant recrUltment

rules. In such cases, a 'Note' as under may be added.

Note: The proceedings of the DPC relating to

cofirmation shall be sent to the Commission for apprO-

vaL If, however, these are not approved by the Com-

mission a fresh meeting of Lhe.DPCto'bepresided over

by the Chairman or a Member of the UPSC shall be

held."

CONSULTATION WITH U.P.S.C.!

3.15 Column 14: (Circumstances in which UPSC

to be consulted in making recruitment)

The circumstances in which the Uillon Public Service

Commission are to be consulted in making recruitment

to the posts within their purview should be dearly indi-

cated. Cases in which the Commission are to be con-sulted are illustrated below :

.(i) Direct Recruitment.

(ii) Re-employment.

(iii) In all cases of 'transfer', the Commission

shall be consulted. Su~h consultation is

necessary because permanent arrengements

are being made without resorting to the

method of open direct recruitment and the

Commission would en.sure that the post has

.been circulated widely as per the provisions

of tIle rules and the best peIlOll is aelected.

(iv) When the composite method of recruitm

:isprescribed i.e. the deparimental candI

is to be considered along with oULsiders

selection shall be made by the CUJUm

only.

(v) For purpose of promotion from one Gr'A' post to WOlner Group 'A' post, consu

tion WIththe CommiSSIOnISnot n"cl;s

as per UPSC (Exempllon from ConsultaL

Regulauons, bl;,8.But, as the DPC

COl1S!Oermgpromo.ions Wlthlll Group

posts Shall be preSided overby Cnalrm

Member of the CommISsion,necessary pro

sions may be made illtile DPC cui, (I.e. C

13)

(vi) When the field of deputa:..ionfor Group

posts conSIStsof Central Group 'A' ollic

only, consuhaiion WIththe Comrlllssion

selection of an officer'is not necessary.

the field for consideration inculdes S

,Government officers or Group 'A' & 'B' o

cers of the Central Government simulta

ously, selection for the post shall be d

through the UPSC. When the field

consideration is made more broad-baseo

consists of not only Central/State Gov

ment officersbut also officers from n

Government institutions, the selection s

always be done through the Commiss

This is tantamount to direct recruitment

the Commission would ensure that the p

has been circulated to all the authorities

down in the field and the best person

sele,cted.

(vii) Any relaxation or amendment of the pr

lIionsof the recruitment rules.


23/24

AMENbMENtS AN]) RELAXATIONS

4.1 Amendment proposals should be sent to this

Department and UPSC in the format as given in Anne-

xure-III. The reasons for making amendments should

be clearly indicated. A copy of the recruitmtnt rules

in which amendments are made should always be en-closed, duly referenced and flagged.

4.2 All recruitment rules should contain a 'Power

to relax' clause in the covering notification or in the

body itself (in th~',case of organised services).

4.3 Relaxation of recroitment roles is to be resorted

to in respect of a class or category of persons. Rela-

utionabould not1be reaorted to in respect of an iDdivi-

dual except in cases where an individual can

treated as a Class or Category of persons.

4.4 Relaxation of rules i3 to be resorted to on

occasions. Such a.relaxation should not be a re

feature.

4.5 Before resorting to relaxation of recruit

rules, the Ministries/Departments should explorfeasibility of filling up a post by other methods o

cruitment provided in the rules. In the case of '

tation', the vacancies should have been circulated

the Employment News before consideration of re

ti' \ on. '.

4.6 Relaxation pr~als should be aent toDepartment in Annexure-IV after obtaining the a

val of at least Joint Secretary level officer in

Ministry/Department concerned.


24/24

PART-Y

FOLLOW U P ACTION

5~1. In case' the provisions of the final recruitmentrules as approved by the Commission are at variance

With the drift rules as concurred in by the Department

of Personnel and Training, the changes should be

brought to the notice of the Department of Personnel

& Training.

TIME lIMIT FOR NOTIFICATION

5.2 The recruitment rules or amendment(s) there-

to as finally approved by the Union Public Service

Commission are required to be notified within a period

of 10 weeks from the date of receipt of their advice

letter. This time limit should be strictly adhered to.

LAYING ON TIm TABLE OF BOTH THE

HOUSES

5.3 Although the recruitment rules are statutory

in nature, the copies of the notification of the same

need not be placed on the Table ,of both the Houses of

Parliament.

(CSL 14017/2/81-Estt. (RR) as Article 309 of

the ' Constitution, under which these are framed, does

,not prescribed this being done.)

PUBLICATION IN THE EMPLOYMENf NEWS

5.4 In order to have adequate number of officers

for posts whicliare to be filled by 'deputation', t:he

vacancy circulars should invariably be published in the

'Employment News'. This will be in addition to the

normal method. of circulation to various Ministries/

Departments and other agencies mentioned in the

recruitment rules. The minimum time allowed for

receipt of nominations should be 2 months. If in a

few caseawherc there are compelling reUODJ to fU 1

the vacancy on urgent ballis, a shorter time limit, wh

should not be l~ than 6 weeks may be prescribed w

the approval of the Joint Secretary concerned. Wh

a reference is made to UPSC for selection on 'depu

tion', the Ministries/Departments lIhould enclose certificate to the effect.that the vacancy circular

been despatched to all the agencies . prescribed i D

rules and that the gist of the Circular has appeared

the Employment News.

REPORTS & QUARTERLY RETURNS

5.5 Quarterly returns in respect of the recruitm

rules for service should be sent in time to the Dep

ment of Personnel & Training and the Union Pub

Service Commission (for Group-'A' & 'B' posts)

enable them to keep a watch on the progress made

fimi.lisingthe recruitment rules.

(D.P.8rA.R. O.M. No. 2/24/74-Estt. (D) d

17-10-74)

INFORMATIONAL AIDS

5.6 In order to facilitate framing of draft recr

ment rules, the Ministries/Departments are reque

to make use of the following materials :

(i) Handbook'on Recruitment Rule. wiSupplement.

(ii) Instructions on probation and Constituof DPCs.

.(iii) UPSC (Exemption from consultation)

gulations, 1958 .

(iv) Model Recruitment Rules issued by

Department of Personnel & Training in

pect of vanoul categories of p

Documents

Hand Book on RRs