Hamilton Independent School District 2017 Focused Facility Plan - …bondissueinfo.com/hamiltonisd/wp-content/uploads/2019/09/... · 2019-09-30 · Hamilton Independent School District

Hamilton

Independent School District

2017 Focused Facility Plan Ann Whitney Elementary

Hamilton Junior High School

May 2017

Prepared by:

Texas Association of School Boards Facility Services 12007 Research Blvd. Austin, Texas 78759 800.580.8272 tasb.org/Services/Facility-Services

Sledge Engineering, LLC TBPE Firm Registration #F-7769 481 Tucek Road Taylor, Texas 76574 512.365.1888 www.sledge.biz

____________________________________________________________________________________Hamilton Independent School District | 2017 Focused Facilities Planning i

TABLE OF CONTENTS DISCLAIMER ................................................................................................................ 1 REFERENCED DOCUMENTS ..................................................................................... 2 1. INTRODUCTION ....................................................................................................... 3 2. SCOPE FOR 2017 FOCUSED FACILITY PLAN ...................................................... 5 3. ASSESSMENT AND EVALUATION CRITERIA ....................................................... 7 4. FACILITY ASSESSMENTS ...................................................................................... 9 5. FACILITIES SUMMARY ........................................................................................... 12

E1 Ann Whitney Elementary School .................................................................. 16 S1 Hamilton Junior High School ......................................................................... 32

6. DISTRICT FACILITIES NEEDS ................................................................................ 46 7. PRIORITIZED COSTS .............................................................................................. 49 8. CONCLUSIONS ........................................................................................................ 51 LIST OF TABLES Table 1. List of Facility Assessments Completed (each site separate PDF) ................. 9 Table 2. Facilities General Information ......................................................................... 13 Table 3. Data for Ann Whitney Elementary .................................................................. 16 Table 4. Data for Hamilton Junior High School ............................................................. 32 Table 5. Phased Capital Improvements for Junior High and Elementary ..................... 45 Table 6. Campus/Facility Construction Year and SF .................................................... 46 Table 7. Calculated General Education Capacity per Campus Based on SF ............... 48 Table 8. Hamilton ISD – Total Cost with Example Prioritization ................................... 49 LIST OF FIGURES Figure 1. Sample Page from Hamilton ISD School Facility Assessment (2 pages) ...... 10 Figure 2. District Map .................................................................................................... 14 Figure 3. Site Map ......................................................................................................... 15 Figure 4. Ann Whitney Elementary School Floor Plan .................................................. 17 Figure 5. Ann Whitney Elementary School Site Aerial .................................................. 18 Figure 6. Hamilton Junior High School Floor Plan ........................................................ 33 Figure 7. Hamilton Junior High School Site Aerial ....................................................... 34 Figure 8. Combined Capital Improvement Map ........................................................... 44 Figure 9. General Educational Campuses Building Age (Years) .................................. 47

____________________________________________________________________________________Hamilton Independent School District | 2017 Focused Facilities Planning ii

LIST OF APPENDICES Appendix 1. TASB Assessment Professional Signature Sledge Engineering, LLC TBPE Firm Registration #F-7769 481 Tucek Road Taylor, Texas 76574 512.356.1888 www.sledge.biz

This document is released for the purpose of interim review under the authority of Stephen P. Dorman, P.E., 84631 on August 08, 2017. It is not intended to be used for construction, bidding, or permit purposes.

____________________________________________________________________________________Hamilton Independent School District | 2017 Focused Facility Plan

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DISCLAIMER The team of Texas Association of School Boards (TASB) - Facility Services Division and Sledge Engineering, LLC (Sledge), prepared this report for Hamilton Independent School District (HISD). The collective site visits, documentation review, and detailed work resulted in this 2017 Focused Facility Plan for Hamilton ISD. Specifically, the sites evaluated in this Plan include:

1. Ann Whitney Elementary 2. Hamilton Junior High

The costs presented herein are estimates based on the professional opinions of the contributing authors. The construction cost estimates are in 2017 dollars as based on current market rates of labor and material furnished for similar projects. Other considerations for the costs contained herein include:

• A comprehensive compliance strategy is not included in the cost estimates to address the various TDLR/ADA (handicap accessibility) issues identified for Hamilton ISD facilities. Only critical issues are included in the costs in this Plan. As future building/site renovations or replacements of older buildings occur, TDLR/ADA non-compliance areas must be addressed.

• A reasonable allowance for contractor overhead and profit is included in all cost estimates.

• Total cost include design, management, survey, geotechnical, furniture, kitchen equipment (where applicable), and similar non-construction costs.

• A reasonable allowance for contingencies is included for current market conditions (contingency equals 10% of hard costs).

• Bond or other financing issuance costs are not included in the overall project costs.

Prior to implementing any project or developing detail budgets for financing, all costs should be reviewed and adjusted based on the project elements to be included, size of the resulting project, and proper inflation factors. While priority has been assigned where appropriate, Hamilton ISD should use this guide as a means to develop a long-range Capital Improvement Plan (CIP) for all facilities. This report and associated documentation are provided for the exclusive use of Hamilton Independent School District.


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REFERENCED DOCUMENTS Hamilton ISD maintains a collection of site and building plans. In addition, inventories are available for building square footage, building age, roof age, and air conditioning systems. These documents are referenced in this report with summary information for all District facilities where appropriate. TASB/Sledge completed Facility Assessments for each campus and district facility as listed below:

1. Junior High / Elementary Main Building (417-421 S. College; Built 1968; 77,534 SF)

2. Junior High C/R and Tech Building (421 S. College; Built 1968; 6,675 SF) 3. Junior High Gym (200 Standifer Street; Built 1985; 14,616 SF) 4. Weight Room (attached to Junior High Gym; 1985; 3,528 SF) 5. WPA (Elementary) Gym (223 W. Crews; 1939; 9,926 SF)

For purposes of this report, the above listed facilities are grouped into:

1. Ann Whitney Elementary – Elementary portion of main building, shared cafeteria, Elementary Annex, and Elementary Gym (WPA Gym)

2. Hamilton Junior High – Junior High portion of main building, Ag/Tech

Building, Band Hall, and Junior High Gym (with weight room) The assessments were a result of a review of existing campus/facility information, site visits conducted by TASB/Sledge, campus survey of staff, and interviews with key staff where appropriate. These documents are available via separate PDF documents collectively titled:

TASB/Sledge – Site Assessments - 2017 The in-depth TASB/Sledge – Site Assessments - 2017 should be referenced for specific issues or deficiencies that are summarized in this Hamilton ISD 2017 Focused Facility Plan. Appendix 1 includes the Site Assessments.


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1. INTRODUCTION Hamilton Independent School District requested a Focused Facility Plan by the Texas Association of School Boards - Facilities Services and Sledge Engineering. The purpose of the plan was to:

• Measure the quality and educational effectiveness of school facilities • Understand the existing conditions and operational links of the systems and

building components • Provide the basis for a long-range Focused Facility Plan (with options for

rehabilitation or building replacement). The specific sites for focused facility planning include:

1. Junior High / Elementary Main Building (417-421 S. College; Built 1968; 77,534 SF)

2. Junior High C/R and Tech Building (421 S. College; Built 1968; 6,675 SF) 3. Junior High Gym (200 Standifer Street; Built 1985; 14,616 SF) 4. Weight Room (attached to Junior High Gym; 1985; 3,528 SF) 5. WPA (Elementary) Gym (223 W. Crews; 1939; 9,926 SF)

For purposes of this report, the above listed facilities are grouped into:

1. Ann Whitney Elementary – Elementary portion of main building, shared cafeteria, Elementary Annex, and Elementary Gym (WPA Gym)

2. Hamilton Junior High – Junior High portion of main building, Ag/Tech Building, Band Hall, and Junior High Gym (with weight room)

Data and information was gathered through onsite observations and administration surveys. Hamilton ISD administration and staff were very hospitable during the assessment process. The District is to be commended on the professionalism and cordiality exhibited by staff toward visitors. The learning environment was warm, friendly, and inviting. Staff follows safety procedures and check for visitors’ badges. All instructional facilities were assessed using a method based on the Council of Educational Facility Planners (CEFPI) Guide for School Facility Appraisal. The appraisal is tailored for the elementary, middle, and high school educational levels. Appraisal criteria were evaluated and categorized as follows:

1. School Site 2. Building Systems and Components 3. Building Safety and Security 4. Educational Adequacy


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Overall, conditions of Hamilton ISD’s buildings assessed are in fair condition. With all aging facilities and limited budgets, deficiencies and needs were identified in several areas. Some of the needs can be addressed through the maintenance and operating (M & O) budget. Some areas of concern can likely not be addressed using the M & O budget; therefore, certain aspects must be considered capital improvements. Preliminary budgets for those items identified as capital improvements were developed to assist Hamilton ISD in prioritization.


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2. SCOPE OF 2017 FOCUSED FACILITY PLAN Strategic Facility Planning is about educational excellence. A Facility Plan should include a) planning for the future, b) quality learning, and c) practical and efficient methodologies. These major educational objectives must be properly accommodated within a well-built and well-maintained learning environment. A Facility Plan should support the students, staff, and community, and then translate into building remodeling and new construction. To accomplish these goals in the development of this Hamilton Independent School District – 2017 Focused Facility Plan, the team of TASB and Sledge completed the following scope of services:

1. Facility assessment and conditions analysis of Ann Whitney Elementary and Hamilton Junior High with associated buildings (estimated 112,000 square feet) including sites, building systems and components, safety and security, and evaluation of educational adequacy. This scope includes site assessments and the following system components:

• Accessibility • Grounds • Playgrounds • Athletic areas • Drainage • Traffic and Parking (traffic typically observed during pick up times

only) • Structural • Mechanical / Electrical • Finishes • Safety / Security • Academic Learning Spaces • Specialized Learning Spaces • Support Spaces • Technology • Energy Efficiency

2. Develop master plan for each site to address future growth and educational program

3. Programming and conceptual layout of sites with estimates of design and construction costs

4. Review sites and buildings with owner 5. Develop options and recommendations for owner regarding facility and capital

improvement planning. Two (2) options for improvements are developed for each site: 1) renovation of existing structures based on deficiencies noted with emphasis to extend useful like 20 to 30 years and 2) new replacement campus on


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existing or new site. 6. Cost estimating and budget planning for buildings and improvements 7. Coordination with City, TxDOT, county, EDC, and other stakeholders as

may be applicable 8. Evaluate and prioritize all projects and their interrelationships and dependencies 9. Consider build-out conditions for all new, renovated, and potential sites 10. Consider infrastructure needs at each site to include utilities, traffic,

drainage, and open space 11. Administer and facilitate one (1) meeting for consensus building (staff or board

meeting as desired whereby scope is described) 12. Provide draft report and findings to staff, including one (1) meeting to review. 13. Provide report to owner, including one (1) board/public meeting(s) 14. Provide written report to owner 15. Establish and maintain facilities planning project schedule 16. Report status to owner on monthly basis or as needed for project 17. Work with owner’s appointed staff


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3. ASSESSMENT AND EVALUATION CRITERIA The assessment criteria are evaluated based on various federal and state agencies, associations, industry standards, as well the TASB/Sledge staff knowledge and experience. General agency criteria used in the development of the Hamilton Independent School District – 2017 Focused Facility Plan include:

• TEA – Texas Education Agency • A4LE Association of Learning Environments • ASHRAE – Association of Heating, Refrigerating, and Air Conditioning Engineers • IES – Illumination Engineering Society • NFPA – National Fire Protection Association • AEIS – TEA Academic Excellence Indicator System report • ADAAG – Americans with Disabilities Act Accessibility Guidelines • TAS – Texas Accessibility Standards • BOMA – Building Owners and Managers Association • IBC – International Building Code

A facility assessment was completed for the specific sites identified below.

1. Ann Whitney Elementary (with associated site buildings) 2. Hamilton Junior High (with associated site buildings)

A comprehensive Strategic Facility Plan was not part of this current Plan. A Strategic Facility Plan would provide facility assessment for each district owned building in Hamilton ISD. The evaluation criteria used for each facility assessment includes: 1.0 School Site (Exterior)

1.1 Site Size, Location, and Accessibility by Community 1.2 Playgrounds, Athletic and Intramural Areas 1.3 Topography and Drainage 1.4 Parking and Drives

2.0 Building Systems and Components (Interior)

2.1 ADA accessibility 2.2 Roofs 2.3 Foundations 2.4 Building Envelope 2.5 Heating, Ventilation, and Air Conditioning 2.6 Lighting 2.7 Electrical, Communications, and Data Infrastructure 2.8 Drinking Fountains 2.9 Restrooms 2.10 Plumbing Infrastructure 2.11 Exterior Windows, Doors, and Walls


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2.12 Flooring 2.13 Interior Doors, Cabinets, Ceilings and Walls

3.0 Building Safety and Security 3.1 Student Loading Areas 3.2 Pedestrian Services and On-site Walkways 3.3 Playgrounds and Athletic Field Equipment 3.4 Campus Security Systems 3.5 Life Safety Systems

4.0 Educational Adequacy

4.1 Size of Academic Learning 4.2 Specialized Learning Areas 4.3 Library/Resource/Media Center 4.4 Gymnasium, Athletic Facilities, P.E. Areas 4.5 Science 4.6 Band, Choir and Music Program 4.7 Art 4.8 Computer Labs 4.9 Teachers’ Lounge and Work Rooms 4.10 Cafeteria and Kitchen 4.11 Nurse’s Clinic 4.12 Reception Space 4.13 Administrative and Auxiliary Space

Note: This assessment does not address structural stability or live load issues. A licensed structural engineer should confirm any concerns related to the structural integrity of the facilities.


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4. FACILITY ASSESSMENTS Facility Assessments were completed for each campus and support facility as listed in Table 1. The physical evaluations were completed in April 2017. All facility assessments are available via separate PDF documents. The Facility Assessments were completed for the locations listed in Table 1.

Table 1. List of Facility Assessments Completed (each site separate PDF)

Campus List Admin/Support Facilities

Elementary School District Facilities E1 Ann Whitney Elementary Junior High School

S1 Hamilton Junior High Sample pages from one of the assessments completed by TASB/Sledge are provided in Figure 1 (Hamilton ISD School Facility Assessment- 2 pages shown out of 59 pages total in the PDF file).


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Figure 1. Sample Pages from Hamilton ISD School Facility Assessment (2 Pages)

2.1 - Exterior Site ADA

2.1 - Exterior ADA By Building

Exterior ADA by Building Table

Buildingname

Compliantramp

slopes,landings, &handrails

Compliantstairs andhandrails

Compliantsignage

Compliantdoor levers

Compliantdoor

closersCompliantthresholds

Elm & JH Some Some No Some Some SomeJH Gym No Some No Some Some SomePre K Some Some Some Yes Yes YesWPA No Some No No Some Some

Exterior ADA By Building Pictures(1)

Exterior ADA by building picture commentStudent pick up for upper grades of El, no ramps,

Exterior ADA by building picture


Exterior ADA by building picture commentPath to building greater than 5% (6.1%)



Exterior ADA by building picture commentNo ADA access,

5


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Figure 1. Sample Page from Hamilton ISD School Facility Assessment (Continued)



Exterior ADA by building picture commentRamp and walkway over 8.33% (9.7-10.7), ramp is next to marked space,



Exterior ADA by building picture commentEntrance to JH, not accessible



Exterior ADA by building picture commentWalkway over 5%

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5. FACILITIES SUMMARY While Hamilton ISD includes multiple buildings and campuses, the scope of this Focused Facility Plan includes one (1) Elementary School (Ann Whitney) and one (1) Junior High School (Hamilton). These two (2) district facilities were evaluated as part of the 2017 Focused Facility Plan. The details for each facility are organized in this section as follows:

• Ex - Elementary School(s) (x = numbering sorted by alphabetical order) • Sx - Junior High(s) and/or High School(s)

An in-depth Facility Assessment was completed for each site and is available in separate PDF documentation (included herein by reference and Appendix 1). A priority list of improvements was developed for each site based on:

• Existing information available • Detailed Facility Assessments • Surveys of staff • Interviews with staff

This section summarizes the detailed Facility Assessments and the improvements recommended for each facility. Energy recommendations and technology upgrades are included for each site.

Table 2 provides general information for the sites described in this section. Information includes address, phone, building area (square feet), and year built.


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Table 2. Facilities General Information

# Facility Address Phone Area (SF)

Year Built

ElementaryCampuses

E1 AnnWhitneyElementary 400SouthCollegeSt.Hamilton,TX76531 254-386-8166 112,279 1968

SecondaryCampuses

S1 HamiltonJuniorHigh 400SouthCollegeSt.Hamilton,TX76531 254-386-8168 112,279 1968

The above square footage is the combined value for both schools due to the nature of the layout of this campus. The total SF is 112,2179 SF for the combined facility. A map showing the District facilities is provided in Figures 2 and 3.

• Figure 2 shows a general location map of the facilities. • Figure 3 shows the general map of the campuses on site.


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Figure 2. District Map (Location)


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Figure 3. Site Map


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E1 Ann Whitney Elementary 1. Campus Summary with Floor Plan

Elementary is located at 400 South College St. Hamilton, TX 76531.Campus information for Elementary is provided in Table 3.

Table 3. Data for Elementary

Information Data Other Data Total Building Area 112,279 SF (combined campus) Calculated Capacity 564 Total Potential (TEA) % of Gen Ed Capacity 77% Based on Enrollment 2017-17 Enrollment 432 Total Current

Pre-K 54 Kinder 52

1nd 72 2nd 78 3rd 68 4th 53 5th 55 6th 0

Staff 56 Total Current Teachers 36

Administrators 1 Paraprofessionals/Aides 10

Custodians 2.5 Food Service 6

All Others 0 2-Way Communication Yes

Fire Alarm Yes Interior Security Cameras 7 To Classrooms Exterior Security Cameras 2 Lunch Period 10:45 am Start

1:06 Last 8 Lunch Periods

232 Avg Breakfast 256 Avg Lunch

The floor plan for the main building at Ann Whitney Elementary School is provided in Figure 4.

2. Site Plan The site plan for Ann Whitney Elementary is provided in Figure 5.


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Figure 4. Ann Whitney Elementary School Floor Plan


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Figure 5. Ann Whitney Elementary School Site Aerial


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3. Traffic Summary Sledge Engineering observed traffic pick-up at Ann Whitney Elementary on 4/20/2017 and 4/25/2017. General traffic observations follow:

• 4/20/2017 (Observation in Front of School) o Traffic lines up along front of school for pick-up (S. College Street).

Road is one way and striped for pick-up, through traffic, and temporary parking. Cars pull up to each side of road.

o Bus picks up between 1996 elementary wing and main building. This is a gated drive and is closed throughout the day.

o Older students are picked up in the back by the old rock gym. There is not much traffic or congestion near the gym.

o 2:35: 5 cars lined up near 1996 wing up front o 2:45: 7 cars lined up near 1996 wing up front and 2 lined up at

elementary entrance o 2:55: 5 cars at 1996 wing, 5 cars at admin o 3:00: 10 cars at admin, 6 near 1996 wing o 3:05: 24 cars total waiting in street; lines converge at this point. o 3:15: About 14-16 of the cars are for walk up and pick up at the 1996

wing. This area of the line starts to clear out first, around 3:20 and sent down Pierson.

o 3:20: Buses pull up for pick up. More cars pull up in outside lane. The people parked in the outside lane walk up to pick up kids. Staff member helps to direct traffic at front of the line. Some cars cut the line by coming up Pierson. It is recommended to not allow cars to block bus exit in case of emergency.

o 3:25: Much of the car line clears from picking up the younger students. More vehicles pull up awaiting the 3:30 bell for older students.

o 3:30: Older students are released in the front. Most parents walk up to get students and load into car. The back of the campus is used for older elementary students and they load cars quickly and disperse.

o Some cars come up W. Pierson and West Crews St. and that causes some congestion of the line (though it isn't largely critical). Traffic can be helped to have at least one of these streets be one way (exit direction only) to force more people to enter from Coke Street. Traffic flows pretty quickly with few issues overall. If parents were issued hang tags, staff could help load cars without parents leaving vehicles for quicker and safer pick up if so desired.

• 4/25/2017 (Observation on back of Junior High, Cafeteria, Elementary Gym) o The back of the campus is used for older elementary students and they

load cars quickly and disperse. o 18 cars parked near gym and Ag building. Mostly elementary students

who exit a few minutes early. Park along both sides of one-way street.


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o 1 day care bus o 2 school buses (1 empty when moved but possible wait to allow bus

queue; 1 pick up a few older students then route to bus lane) o School buses uses this route (city street) to enter bus lane. One-way

street away from High School o Some cars park in staff parking lot and walk across street to meet

student (approximately 5 within first 5 minutes) o Staff monitor pickup but not control release of elementary students to

cars. o Students waiting for parent to walk up line up next to gym o Some older students walk this route to home o Some junior high students pick up from back. o One elementary aged bike rider observed. o Street has speed bumps to control speed o 3:40 mostly clear with only 6 cars parked along street


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4. Deficiency List The general observations, maintenance items, and deficiencies noted at Ann Whitney Elementary based on TASB/Sledge 2017 visits follow: While many spaces of the campus are shared with Hamilton Junior High, the following is included with the Ann Whitney Elementary School Deficiency List:

• Elementary Classroom area of Main Building • Cafeteria • ES Annex (1996 Wing) • ES Gym (Old Rock Gym)

The following summary is based on the more detailed report included in Appendix 1.


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1.0 School Site

1.1 Site Size, Location, and Accessibility by Community - Campus has insufficient room for expansion. - Exterior Doors are kept locked (key entry; no card readers for access control) 1.3 Topography and Drainage - Some areas along the perimeter of the slab appear to have negative drainage

towards the building; staff reported water running several inches deep along one concrete walkway after heavy rain. This should be corrected by grading water away from the building to prevent the foundation from wicking moisture and causing excessive foundation movement.

- The rain tank next to the entry causes flooding as the overflow line is not ran far enough away from the building, combined with the grading stated above.

- Erosion and standing water around building slabs may compromise the integrity of the foundations and other building systems that rely on a stable slab (walls, doors, windows, roofs, plumbing, etc.).

1.4 Parking and Drives - Additional pole lighting should be provided in parking areas for increased

security after dark. - Asphalt surfaces are in fair condition at parking lots and drives. Recommend

patching and repairing bad spots and seal coating within the next 2 years to prevent any further deterioration of the surface.

- Additional ADA spaces (including van accessible) should be provided for staff and visitors.

Area Regular Spaces ADA

Van Accessible Surface Type

Surface Condition

Striping Condition Lighting

South 8 2 0 Asphalt Good Good Fair East street 26 1 0 Asphalt Fair Fair Fair

East 40 0 0 Combination Fair None Poor West 50 2 0 Combination Fair None Poor

Total 124 5 0 Total

recommended/req'd 116 6 4 1 Difference +/(-) + 8 (1) (4)

Parking based on: 85 Staff

615 Students

2.0 Building Systems and Components

2.1 ADA Accessibility - Make ADA improvements throughout the campus, including bringing sloped

surfaces into compliance with standards and providing accessible routes to non-accessible areas and buildings.

- ADA room signage should be provided. - Many doors have knobs in lieu of lever hardware.


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- No wheelchair seating spaces are provided in the elementary gym. - No ADA access to weight room. - No ADA access to cafeteria stage. - No ADA access to playground equipment. - No ADA access to main Entry. - Elementary classrooms share non-ADA compliant restrooms - Restrooms are not ADA compliant

2.2 Roofs - Built-up gravel and modified bitumen roofs are generally in fair-to-poor

condition and should be scheduled for replacement within the next 5 years. - Trees growing over and against roof lines of buildings should be trimmed at

least 6 feet from the building.

2.3 Foundations - Foundations appear to be in fair condition, some movement has occurred as

evidenced by numerous cracks in the foundation and in both exterior and interior walls along with excessive movement at wall and floor joints. Because of the extent of the movement, the building foundations and structure should be further investigated by a civil and structural engineer. The cracks should be monitored and addressed immediately if movement begins to occur. Stabilizing the soil with irrigation and proper drainage may help minimize future movement.

- Splash blocks are missing or badly placed in several locations around buildings, resulting in erosion in some areas, some areas warrant extra grading as splash blocks do not run water far enough away from the building.

- Gutters and downspouts are generally in fair condition. - Trees/shrubs growing near foundations should be removed to prevent

damage to the foundation by tree roots.

2.4 Building Envelope - Brick is in fair to good condition in most locations. Repair exterior cracks and

maintain as necessary to prevent rain penetration. - Control joints should be re-caulked. - Consider replacing all single pane windows with double pane Low-E rated

windows in future major renovation. Return on investment for window replacement is 20+ years, so it should only be done when other major renovations are occurring.

2.5 Heating, Ventilation, and Air Conditioning - Mid-morning CO2 level inside of elementary building was measured at 800

ppm; mid-morning outside base CO2 level was 420 ppm. Mid-morning humidity level inside of elementary building was measured at 59%; mid-morning outside base humidity level was 78%.

- Replace all HVAC units that are 18-years old or older.


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- 36% of cooling capacity in the permanent buildings is at or beyond typical life cycles.

- Elementary classrooms vents appear very dirty and should be cleaned to improve indoor air quality.

- Cooling Capacity # of small units * # of large units *

337 45 7 * Small units are 10 ton or smaller and large units are greater than 10 ton.

At end of life

cycle* Beyond life cycle Quantity 0 21 Tonnage 0 121

% of cooling capacity 0% 36% * Within 2 years of being beyond life cycle.

- Ventilation in most restrooms is fair-to-poor. 2.6 Lighting - Light levels are about 22 foot candles in elementary gym, 50 foot candles

recommended. - Light levels are about 57 foot candles in library and about 50 foot candles in

cafeteria kitchen, 60 foot candles recommended. - Workroom lighting hangs very low. It is recommended these lights are hung

higher to reduce risk of injury. - Corridor lighting is surface mounted and dim in some areas.

2.7 Electrical, Communications, and Data Infrastructure - In most classrooms, extension cords are being used for permanent power

connections. Extension cords can be a tripping hazard and can create a potential fire hazard if circuits are overloaded. More permanent power receptacles should be added.

- Cafeteria thermostat has old wires exposed in box. These should be capped and covered or removed altogether.

- Items stored in front of electrical panels in several electrical closets; 3’ minimum clearance needed in front of panels.

- Many panels are located in hallways and are not locked. These panels should be locked for the safety of students. If replaced it is recommended these be located in electrical rooms. One of these panels is 277/480v 3 phase and is a potential shock hazard if general public and students are allowed access by it not being locked.

- Electrical infrastructure older than 30 years should be considered for replacement.

- Exposed exterior data cable should be placed inside conduit for better protection.


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2.8 Drinking Fountains - At least half of all fountains in each location should be ADA accessible.

Location Quantity ADA Cafe 2 1

El west 2 0 El east 2 2

1-6 6 0 6A 1 0

JH SE 2 1 JH West 2 2 JH Gym 2 0

JH Gym public 2 1 Early development 2 2

WPA Gym 2 0 Totals 25 9

+ / (-) Recommended * + 19 (4)

2.9 Restrooms - Fixtures and partitions are in fair condition in numerous restrooms and should

be replaced. - ADA compliant restrooms needed for students and staff. - Single user restroom near Elementary office locks from the outside. This is a

potential safety issue if someone were to get locked in. Student

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El west 6 6 8 0 8 No Good Good Poor By el office 0 0 1 1 No Fair Fair

6C 1 0 1 0 2 No Fair Fair Nurse 0 0 1 1 No Fair Poor

1-6, 6A, 6B 4 0 4 0 8 No Fair Fair JH SE 3 3 4 0 4 No Fair Fair Fair

JH West 2 3 4 0 5 Partial Fair Fair Poor JH Gym 2 2 4 0 6 No Fair Fair Good

Early development 3 0 3 1 8 Partial Good Fair WPA Gym 1 2 3 0 4 No Fair Poor Poor

Totals 22 16 31 3 47 + / (-)

Recommended + 8 (5) + 15 + 32

Staff


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El main hall 1 1 5 0 5 Partial Good Good Good Cafe 0 0 0 1 1 No Fair N/A Poor

Early development 0 0 0 1 1 Partial Good N/A Fair Totals 1 1 5 2 7

2.10 Plumbing Infrastructure - Plumbing may need replacement; expected lifecycle is 30 to 50 years

depending on water hardness and soil corrosivity. - Elementary classrooms sinks are not ADA compliant. - Janitor closets have very old plumbing and fixtures that appear to have

surpassed their useful life. 2.11 Exterior Windows, Doors, and Walls - Most exterior finishes are in fair condition. - Most exterior painted finishes are in fair-to-poor condition and are in need of

repainting. - Corridors from entrance/exit doors are narrow. - Corridor corner guards are dented and scratched up in many locations.

2.12 Flooring - VCT tile is in fair condition. VCT should be replaced within the next 5 years. - Likely asbestos tile under the carpet in the elementary administrative area as

well as all areas with 9x9 tile. This carpet is nearing end of life and should be planned for replacement.

- Most elementary rooms have 9x9 tile that will likely need to be abated when replaced, 1986 wing contains 12x12 VCT.

- Elementary library is LVT in good condition - Carpet should be replaced in computer lab

2.13 Interior Doors, Cabinets, Ceilings and Walls - Interior painted surfaces in all buildings are in fair condition; interior surfaces

should be repainted in the next 3 years. - 2’x4’ ceiling tile is in poor condition and should be replaced within the next 5

years. It is recommended to upgrade to 2x2 ceiling tile and grid to reduce risk of sagging.

- Ceilings show evidence of water leakage in several areas. - There is evidence of termite damage in elementary admin area. The building

should be treated by a professional exterminator prior to making any other improvements and to protect the districts investment. Special care should be


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given in both the selection and application of an exterminator and the chemicals used for the safety of students

- Corridor near cafeteria has an AED cabinet that is empty and protrudes out too far from the wall for ADA compliance.

- Workroom cabinets should be replaced. 3.0 Building Safety and Security

3.1 Student Loading Areas - At the elementary, parent loading occurs at front and back of school, and bus

loading occurs at the bus lane. At the junior high, parent loading occurs at front and back of school, and bus drop-off occurs at three sides of the building with bus loading occurring at the north bus lane.

- See Traffic section for more details. 3.2 Pedestrian Services and On-site Walkways - Sidewalks are generally in fair condition. - No ADA entry nor any fully compliant ADA path found on campus. 3.4 Playgrounds and Athletic Field Equipment - Some fall surface repair needed. Engineered mulch surface is recommended

in lieu of pea gravel for fall surface. Pea gravel does not meet ADA requirements.

- No shade canopies provided over equipment. - No ADA access to playground equipment. Sidewalks/ramps should lead all

the way into the play areas 3.5 Campus Security Systems - The campus is in need of security upgrades, including secure fencing and

gates around the entire campus perimeter, consideration of additional security cameras at the exterior to cover any blind spots, installation of a burglar alarm system at all buildings, and key card access.

4.0 Educational Adequacy 4.1 Size of Academic Learning - For the elementary, there are 27 available permanent homeroom classrooms

with a total of 23,841 square feet (average classroom size is 883 sf). Raw campus capacity per State limit of 22 students per classroom is 594 students; with utilization factor of 95%, functional campus capacity is 564 students. With current enrollment of 432 students, the campus is at 73% raw capacity and at 77% functional capacity. (Capacity calculation excludes science lab, computer labs, music room, art room, and specialized learning areas).


28

95% utilization

Number of clrms.

Avg. clrm. size

Total sq. ft.

Current enrollmen

t

Student capacity,

raw

Percent capacity,

raw

Student capacity, functional

Percent capacity, functional

27 883 23,841 432 594 73% 564 77%

4.2 Specialized Learning Areas

Special Education Rooms Room

Number Sq. Ft. Life Skills Kitchen

Area

Changing Area Restroom

6 770 No No Yes

4.3 Library/Resource/Media Center - Elementary library does not meet TEA recommended size.

# of students 432 Total sq. ft. 1,515

TEA recommended sq. ft. 2,728

+ / (-) TEA recommended (1,213)

Meets TEA recommended No

Stacks sq. ft. 1385 Office sq. ft. 80

Work Room sq. ft. 50 Media Room sq. ft. 0

Storage sq. ft. 0 Age appropriate space Yes

Furniture condition Fair Shelving condition Poor

4.4 Gymnasium, Athletic Facilities, P.E. Areas - Elementary gym is 5,511 square feet of playing surface with wood floor in fair

condition. No wheelchair seating spaces are provided at gym bleachers. Bleachers are in fair condition and with 13” steps that are difficult to climb. Gym locker rooms do not have ADA provisions and do not have lockers. Plumbing fixtures and stall panels and hardware are in fair condition. Locker room ventilation is poor. Coaches’ offices have no ADA provisions. The gym and locker rooms would need a substantial renovation in order to modernize to current standards.

4.5 Science - Elementary science classroom does not meet TEA recommended size.


29

Classroom sq. ft.

Counter linear ft.

Room

numbers Actual sq. ft.

+ / (-) TEA

Max # of students

No. of lab

stations Actual + / (-) TEA

Eye wash Shower

Adequate storage

16C (EL) 672 (228) 13 1 25 + 19 Yes No Fair

4.6 Band, Choir and Music Program - Band hall was not in scope of assessment. - Choir room is 839 square feet with no practice rooms and poor acoustics. - Music room is 750 square feet with poor acoustics and hard VCT floor. 4.7 Art - Art room 22C is 738 square feet and has fair storage, hard floors, and 1 sink. 4.8 Computer Labs - The computer labs do not meet current TEA space requirements; current TEA

requirement is 900 square feet.

Roo

m n

ame/

num

ber

Squa

re fe

et

+ / (

-) TE

A 9

00 s

q. ft

. re

quire

men

t

Max

imum

num

ber

of c

ompu

ters

Cur

rent

num

ber o

f co

mpu

ters

PC's

+ /

(-) T

EA

requ

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ent

Goo

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ion

16B 740 (160) 21 26 + 5 No 11C 674 (226) 19 23 + 4 No

4.9 Teachers’ Lounge and Work Rooms - Teachers’ lounge space of 756 total square feet is undersized to adequately

serve the 57 teachers on the elementary and junior high campus. A lounge/workroom of 1,140 square feet is recommended. (20 sf per teacher)

Room Number

Square Feet Function

El hall 384 Lounge

JH 372 Lounge Total 756

Total recommended 1,140 Difference +/(-) -384

4.10 Cafeteria and Kitchen - The kitchen is undersized for current number of meals served. - Cafeteria and kitchen is shared with Junior High. Below calculations are

based on that.


30

Cafeteria - Seating Area Serving Area Square Feet - Actual

Square Feet - Recommended

*

Square Feet + / (-)

Recommended Seating

Capacity

Square Feet - Actual


**

Square Feet + / (-)

Recommended

# of Serving Lines

4282 2,980 + 1,302 298 277 149 + 128 1 * 10 square feet per seat ** ½ a square feet per seat

Kitchen Lunch Periods



***

Square Feet + / (-)

Recommended

Total SF Cold &

Dry Storage

Average Daily Meals

Served # of Lunch

Periods Begins at: Ends

at: 651 2,058 (1,407) 301 588 8 10:45 am 1:06 pm

*** 3 ½ square feet per meal served

4.11 Nurse’s Clinic - Consideration should be made during future renovation or expansion to

provide a nurse’s office clinic meeting the minimum size recommendation by CEFPI of 500 square feet. This space is shared with Junior High.

Square Feet

+ / (-) recommended

Number of Beds

Number of Private Beds

Restroom within clinic

244 (256) 1 Yes

Sink Refrigerator Hard Floor Secure Storage

Near front office

Yes Yes Yes No No

4.12 Reception Space - Per survey, reception area at front office for elementary is not large enough. - This space is laid out inefficiently and does not allow ADA access to the

offices or storage areas. 4.13 Administrative and Auxiliary Space - Administrative space is adequate.


31

5. Cost and Schedule For Ann Whitney Elementary School, the capital improvement related items listed above can be completed to extend the useful life of the main campus. Due to the nature of the combined campus, the total cost for Ann Whitney Elementary School is shown in Table 5 combined with the costs for Hamilton Junior High School.


32

S1 Hamilton Junior High 1. Campus Summary with Floor Plan

Junior High School is located at 400 South College St. Hamilton, TX 76531. Campus information for Hamilton Junior High School is provided in Table 4.

Table 4. Data for Hamilton Junior High School

Information Data Other Data Total Building Area 112,279SF (combined campus) Calculated Capacity 1 319 Total Potential (TEA) % of Gen Ed Capacity 57% Based on Enrollment 2017-17 Enrollment 183 Total Current

6th 58 7th 57 8th 68

Staff 88 Total Current Teachers 21

(Administrators, Paraprofessionals,

Teacher’s Aide, Food Service, etc.)

0

Custodians 4 2-Way Communication Yes To Classrooms

Fire Alarm Yes Interior Security Cameras 10 Exterior Security Cameras 1 Lunch Period 10:45 AM Start

1:06 PM 8 Lunch Periods

232 Avg Breakfast 256 Avg Lunch

The floor plan for the Hamilton Junior High School is provided in Figure 6.

2. Site Plan The site plan for the Hamilton Junior High School is provided in Figure 7.


33

Figure 6. Junior High Floor Plan


34

Figure 7. Hamilton Junior High School Site Aerial


35

3. Traffic Summary

Sledge staff observed traffic for Hamilton Junior High School on April 25 2017. General observations follow:

• 4/25/2017 (Observation on back of Junior High, Cafeteria, Elementary Gym) o The back of the campus is used for older elementary students and they

load cars quickly and disperse. o 18 cars parked near gym and Ag building. Mostly elementary students

who exit a few minutes early. Park along both sides of one-way street. o 1 day -care bus o 2 school buses (1 empty when moved but possible wait to allow bus

que; 1 pick up a few older students then route to bus lane) o School buses uses this route (city street) to enter bus lane. One-way

street away from High School o Some cars park in staff parking lot and walk across street to meet

student (approximately 5 within first 5 minutes) o Staff monitor pickup but not control release of elementary students to

cars. o Students waiting for parent to walk up line up next to gym o Some older students walk this route to house o Some junior high students pick up from back. o One elementary aged bike rider observed. o Street has speed bumps to control speed o 3:40 mostly clear with only 6 cars parked along street

4. Deficiency List

The following summarizes some of the general observations, maintenance items, and deficiencies noted at the Hamilton Junior High School based on TASB/Sledge 2017 visits: The following is included with the Junior High portion of the summary:

• Junior High Portion of Main Building • Ag Building • Junior High Gym

The following is a summary from the more detailed information included in Appendix 1 for the Junior High.


36

1.0 School Site

1.1 Site Size, Location, and Accessibility by Community - Campus has insufficient room for expansion. 1.3 Topography and Drainage - Some areas along the perimeter of the slab appear to have negative drainage

towards the building; staff reported water running several inches deep along one concrete walkway after heavy rain. This should be corrected by grading water away from the building to prevent the foundation from wicking moisture and causing excessive foundation movement.

- Erosion and standing water around building slabs may compromise the integrity of the foundations and other building systems that rely on a stable slab (walls, doors, windows, roofs, plumbing, etc.).

1.4 Parking and Drives - Additional pole lighting should be provided in parking areas for increased

security after dark. - Asphalt surfaces are in fair condition at parking lots and drives. Recommend

patching and repairing bad spots and seal coating within the next 2 years to prevent any further deterioration of the surface.

- Additional ADA spaces (including van accessible) should be provided for staff and visitors.

Area Regular Spaces ADA

Van Accessible Surface Type

Surface Condition

Striping Condition Lighting

South 8 2 0 Asphalt Good Good Fair East street 26 1 0 Asphalt Fair Fair Fair

East 40 0 0 Combination Fair None Poor West 50 2 0 Combination Fair None Poor

Total 124 5 0 Total

recommended/req'd 116 6 4 1 Difference +/(-) + 8 (1) (4)

Parking based on: 85 Staff

615 Students

2.0 Building Systems and Components

2.1 ADA Accessibility - Make ADA improvements throughout the campus, including bringing sloped

surfaces into compliance with standards and providing accessible routes to non-accessible areas and buildings.

- ADA room signage should be provided. - Many doors have knobs in lieu of lever hardware. - No wheelchair seating spaces are provided in the elementary gym. - No ADA access to weight room.


37

2.2 Roofs - Built-up gravel and modified bitumen roofs are generally in fair-to-poor

condition and should be scheduled for replacement within the next 5 years. - Trees growing over and against roof lines of buildings should be trimmed at

least 6 feet from the building. - Roof leaks occurring in junior high gym, and evidence of water leaks was

observed in some hall and classroom areas; if not resolved, roof leaks have the potential to create indoor air quality issues.

2.3 Foundations - Foundations appear to be in fair condition, some movement has occurred as

evidenced by numerous cracks in the foundation and in both exterior and interior walls along with excessive movement at wall and floor joints. Because of the extent of the movement, the building foundations and structure should be further investigated by a civil and structural engineer. The cracks should be monitored and addressed immediately if movement begins to occur. Stabilizing the soil with irrigation and proper drainage may help minimize future movement.

- Most notable foundation settling noted in the classrooms of the main building near the gym likely due to poor drainage and close proximity of large trees. Downspouts drain next to building and next to windows appear to cause leaks at these full length windows as well.

- Splash blocks are missing or badly placed in several locations around buildings, resulting in erosion in some areas.

- Gutters and downspouts are generally in fair condition. - Trees/shrubs growing near foundations should be removed to prevent

damage to the foundation by tree roots.

2.4 Building Envelope - Repair exterior cracks and maintain as necessary to prevent rain penetration. - Consider replacing all single pane windows with double pane Low-E rated

windows in future major renovation. Return on investment for window replacement is 20+ years, so it should only be done when other major renovations are occurring.

2.5 Heating, Ventilation, and Air Conditioning - Mid-morning CO2 level inside of elementary building was measured at 800

ppm; mid-morning outside base CO2 level was 420 ppm. Mid-morning humidity level inside of elementary building was measured at 59%; mid-morning outside base humidity level was 78%.

- Replace all HVAC units that are 18-years old or older. - 36% of cooling capacity in the permanent buildings is at or beyond typical life

cycles.


38

Cooling Capacity # of small units * # of large units * 337 45 7

* Small units are 10 ton or smaller and large units are greater than 10 ton.

At end of life

cycle* Beyond life cycle Quantity 0 21 Tonnage 0 121

% of cooling capacity 0% 36% * Within 2 years of being beyond life cycle.

- Ventilation in most restrooms is fair-to-poor. - As building is shared with Elementary, replacement of HVAC should happen

as one project and is listed as such within the budgets 2.6 Lighting - Light levels are about 17 foot candles in junior high gym, 50 foot candles

recommended. - Light levels are about 57 foot candles in library and about 50 foot candles in

cafeteria kitchen, 60 foot candles recommended.

2.7 Electrical, Communications, and Data Infrastructure - In most classrooms, extension cords are being used for permanent power

connections. Extension cords can be a tripping hazard and can create a potential fire hazard if circuits are overloaded.

- Items stored in front of electrical panels in several electrical closets; 3’ minimum clearance needed in front of panels.

- Electrical infrastructure older than 30 years should be considered for replacement.

- Exposed exterior data cable should be placed inside conduit for better protection.

2.8 Drinking Fountains - At least half of all fountains in each location should be ADA accessible.

Location Quantity ADA Cafe 2 1

El west 2 0 El east 2 2

1-6 6 0 6A 1 0

JH SE 2 1 JH West 2 2 JH Gym 2 0

JH Gym public 2 1 Early development 2 2

WPA Gym 2 0 Totals 25 9


39

+ / (-) Recommended * + 19 (4)

2.9 Restrooms - Fixtures and partitions are in fair condition in numerous restrooms and should

be replaced. - ADA compliant restrooms needed for students and staff.

Student

Building/Location Boy

s C

omm

odes

Urin

als

Girl

s C

omm

odes

Uni

sex

Com

mod

es

Sink

s

AD

A C

ompl

ianc

e Le

vel

Con

ditio

n of

Pl

umbi

ng

Fixt

ures

C

ondi

tion

of S

tall

Pane

ls &

H

ardw

are

Vent

ilatio

n

El west 6 6 8 0 8 No Good Good Poor By el office 0 0 1 1 No Fair Fair

6C 1 0 1 0 2 No Fair Fair Nurse 0 0 1 1 No Fair Poor

1-6, 6A, 6B 4 0 4 0 8 No Fair Fair JH SE 3 3 4 0 4 No Fair Fair Fair

JH West 2 3 4 0 5 Partial Fair Fair Poor JH Gym 2 2 4 0 6 No Fair Fair Good

Early development 3 0 3 1 8 Partial Good Fair WPA Gym 1 2 3 0 4 No Fair Poor Poor

Totals 22 16 31 3 47 + / (-)

Recommended + 8 (5) + 15 + 32

Staff

Campus/Location Men

s C

omm

odes

Urin

als

Wom

ens

Com

mod

es

Uni

sex

Com

mod

es

Sink

s

AD

A C

ompl

ianc

e Le

vel

Con

ditio

n of

Pl

umbi

ng

Fixt

ures

C

ondi

tion

of S

tall

Pane

ls &

H

ardw

are

Vent

ilatio

n

El main hall 1 1 5 0 5 Partial Good Good Good Cafe 0 0 0 1 1 No Fair N/A Poor

Early development 0 0 0 1 1 Partial Good N/A Fair Totals 1 1 5 2 7

2.10 Plumbing Infrastructure - Plumbing may need replacement; expected lifecycle is 30 to 50 years

depending on water hardness and soil corrosivity. 2.11 Exterior Windows, Doors, and Walls - Most exterior finishes are in fair condition.


40

- Most exterior painted finishes are in fair-to-poor condition and are in need of repainting.

2.12 Flooring - VCT tile is in fair condition. VCT should be replaced within the next 5 years. 2.13 Interior Doors, Cabinets, Ceilings and Walls - Interior painted surfaces in all buildings are in fair condition; interior surfaces

should be repainted in the next 3 years. - 2’x4’ ceiling tile is in poor condition and should be replaced within the next 5

years. It is recommended to replace with 2x2 ceiling grid and tile to reduce risk of sagging.

- Ceilings show evidence of water leakage in several areas.

3.0 Building Safety and Security 3.1 Student Loading Areas - At the junior high, parent loading occurs at front and back of school, and bus

drop-off occurs at three sides of the building with bus loading occurring at the north bus lane.

- See traffic section for more details. 3.2 Pedestrian Services and On-site Walkways - Sidewalks are generally in fair condition. 3.4 Playgrounds and Athletic Field Equipment - N/A 3.5 Campus Security Systems - The campus is in need of security upgrades, including secure fencing and

gates around the entire campus perimeter, consideration of additional security cameras at the exterior to cover any blind spots, installation of a burglar alarm system at all buildings, and key card access.

- Enclosing the route to the Ag building would help with security and keep students inside the school for more of the day. As an alternative, fencing the perimeter of the site could aid in improving campus security. The additional space within the ag building could be utilized by renovating to classrooms if space becomes a problem.

4.0 Educational Adequacy

4.1 Size of Academic Learning - For the junior high, there are 15 available permanent classrooms with a total

of 12,649 square feet (average classroom size is 843 sf). Raw campus


41

capacity per recommended maximum of 25 students per classroom is 375 students; with utilization factor of 85%, functional campus capacity is 319 students. With current enrollment of 183 students, the campus is at 49% of raw capacity and at 57% of functional capacity. (Capacity calculation includes science classrooms, art room, and computer labs, and excludes band hall and specialized learning areas).

85% utilization

Number of clrms.

Avg. clrm. size

Total sq. ft.

Current enrollment

Student capacity,

raw

Percent capacity,

raw

Student capacity, functional

Percent capacity, functional

15 843 12,649 183 375 49% 319 57%

4.2 Specialized Learning Areas

Special Education Rooms Room

Number Sq. Ft. Life Skills Kitchen

Area

Changing Area Restroom

6 770 No No Yes

4.3 Library/Resource/Media Center - Junior high library is 2,811 square feet and exceeds TEA recommended size

of 1,732 square feet. Furniture condition is fair and shelving condition is poor. There is termite damage to much of the wood shelving.

4.4 Gymnasium, Athletic Facilities, P.E. Areas - Junior high gym is 8,909 square feet of playing surface with wood floor in fair

condition. Six wheelchair seating spaces are provided at gym bleachers. Gym locker rooms do not have ADA provisions. Lockers and plumbing fixtures are in fair condition, and stall panels and hardware are in fair-to-poor condition. Locker room ventilation is good-to-fair.

- Weight room is 3,412 square feet and is in fair condition. It is located on the non-ADA accessible mezzanine.

4.5 Science - Junior High science classroom meet TEA recommended size.

Classroom sq. ft.

Counter linear ft.

Room

numbers Actual sq. ft.

+ / (-) TEA

Max # of students

No. of lab

stations Actual + / (-) TEA

Eye wash Shower

Adequate storage

36 (JH) 1224 + 24 24 20 80 (40) Yes No Fair 34&35 (JH) 1697 + 497 34 24 100 (44) Yes No Fair

4.6 Band, Choir and Music Program - Band hall was not in scope of assessment. 4.7 Art - Art room 22C is 738 square feet and has fair storage, hard floors, and 1 sink.


42

4.8 Computer Labs - The computer labs do not meet current TEA space requirements; current TEA

requirement is 900 square feet.

Roo

m n

ame/

num

ber

Squa

re fe

et

+ / (

-) TE

A 9

00 s

q. ft

. re

quire

men

t

Max

imum

num

ber

of c

ompu

ters

Cur

rent

num

ber o

f co

mpu

ters

PC's

+ /

(-) T

EA

requ

irem

ent

Goo

d co

nfig

urat

ion

16B 740 (160) 21 26 + 5 No 11C 674 (226) 19 23 + 4 No

4.9 Teachers’ Lounge and Work Rooms - Teachers’ lounge space of 756 total square feet is undersized to adequately

serve the 57 teachers on the elementary and junior high campus. A lounge/workroom of 1,140 square feet is recommended. (20 sf per teacher)

Room Number

Square Feet Function

El hall 384 Lounge

JH 372 Lounge Total 756

Total recommended 1,140 Difference +/(-) -384

4.10 Cafeteria and Kitchen - The kitchen is undersized for current number of meals served. - The cafeteria and kitchen is shared with the elementary school - Not ADA access to stage

Cafeteria - Seating Area Serving Area Square Feet - Actual


*

Square Feet + / (-)

Recommended Seating

Capacity



**

Square Feet + / (-)

Recommended

# of Serving Lines

4282 2,980 + 1,302 298 277 149 + 128 1 * 10 square feet per seat ** ½ a square feet per seat

Kitchen Lunch Periods



***

Square Feet + / (-)

Recommended

Total SF Cold &

Dry Storage

Average Daily Meals

Served # of Lunch

Periods Begins at: Ends

at: 651 2,058 (1,407) 301 588 8 10:45 am 1:06 pm

*** 3 ½ square feet per meal served

4.11 Nurse’s Clinic - Consideration should be made during future renovation or expansion to

provide a nurse’s office clinic meeting the minimum size recommendation by CEFPI of 500 square feet.

- Nurses office is shared with the elementary.


43

Square Feet

+ / (-) recommended

Number of Beds

Number of Private Beds

Restroom within clinic

244 (256) 1 Yes

Sink Refrigerator Hard Floor Secure Storage

Near front office

Yes Yes Yes No No

4.12 Reception Space - Junior High reception area appears adequate and has a secure vestibule type

entry to control access to the campus. 4.13 Administrative and Auxiliary Space - Administrative space is adequate.

5. Cost and Schedule

For the Hamilton Junior High School and Ann Whitney Elementary, the capital improvement related items listed above can be completed to extend the useful life of the main campus. The total cost for the Junior High School and Elementary is shown in Table 5 and illustrated in Figure 8.


44

Figure 8. Ann Whitney Elementary and Hamilton Junior High School Capital Improvement Map*

*Note: Only major items are shown on the above site plan for clarification


45

Table 5. Phased Capital Improvements for Hamilton Junior High School and Ann Whitney Elementary

Description Priority 1 Priority 2 Priority 3 Enclose route to Ag building $281,000 Kitchen / Cafeteria Addition and Renovation $1,255,000 Stage ADA $25,000 Renovate Elementary Entry, Admin and add ADA path $565,000

Site ADA $60,000 Replace Interior Doors and Hardware $100,000 Foundation Repair $251,000 Renovate area between School / Gym / Band $154,000 Renovate Elementary Gym $1,353,000 Caulk windows and control joints $31,000 VCT Replacement (including abatement) $596,000 LED lighting throughout campus $477,000 Asphalt resurface $45,000 Replace ceiling tile w/grid $310,000 Replace carpet tile in junior high library $18,000 New Roof $1,431,000 Replace HVAC $2,624,000 Replace electric infrastructure- Include new lighting $2,505,000

Plumbing Replace Fixtures and Supply/Drains $2,385,000 Replace Windows $231,000 Repaint Interior $149,000 Fence Back Perimeter where none existing $20,000 New Library Furniture Junior High $82,000 Additional Building Security Lights $25,000 Security Upgrades. Card Readers, Cameras $50,000 Add security (burglar alarm) $38,000 Site Grading for drainage $50,000 Termite Treatment $19,000

Opinion of Cost $9,492,000 $4,285,000 $1,353,000 Total $15,130,000

Many of the above projects can be reprioritized to be combined into one large renovation project for likely savings. Before moving forward with any project(s), it is highly suggested to review related projects that will be affected and combine where applicable. Also for planning purposes, a new campus of similar size, not including the Gyms and Band Hall would cost approximately $29,000,000.


46

6. District Facilities Needs The facility assessments summarized previously presents an overview of individual campus / site needs within Hamilton ISD. This section compares certain information for the campuses / sites. This section also presents information in an effort to demonstrate overall District needs based on the campuses assessed in this study. While a demographics analysis and growth projections were beyond this scope of study, pertinent information for the District are included herein as part of the overall 2017 Focused Facility Plan. Table 6 provides the building information for each site:

• Ann Whitney Elementary • Hamilton Junior High

The table provides the year of construction of the original building and other additions or renovations completed by year (where available). The table also lists the area (SF) for each building/addition as well the total SF of each facility/site. All of these facilities comprise the total building area of 112,279 SF.

Table 6. Campus/Facility Construction Year and SF

Campus Year Occupied

Building SF

Total SF

Ann Whitney Elementary and Junior High School

1968 112,279 112,279

Almost all electrical is the original system. The HVAC and Roof systems are recommended for improvements as part of the overall plan given their current age and condition. The surveys requested by TASB/Sledge were completed by the campus administration. Part of the survey included current enrollment. This information was previously listed for each campus in the data tables. The information also included maximum capacity based on the general education SF. The calculated capacity is based on the average room size for general education spaces on each campus. Other common areas, breakout rooms, science rooms, art rooms, etc. are not included in the calculation; portables are generally not included in the calculation due to their temporary nature. Table 7 summarizes the campus information. Figure 9 illustrates the capacity.


47

Figure 9. General Education Capacity Per Campus

432

183

564

319

0

100

200

300

400

500

600

700

800

900

1000

Ann Whitney Elementary

Hamilton Jr High

Cur

rent

Enr

ollm

ent

Add

ition

al C

apac

ity

Max

Cap

acity


48

Table 7. Calculated General Education Capacity Per Campus Based on SF

Campus Grade Current

Enrollment Max

Capacity % of

Capacity Ann Whitney Elementary

PreK-5 432 564 77%

Hamilton Junior High 6-8 183 319 57%

The data in Table 7 and Figure 9 conclude the following:

• The combined enrollment of Ann Whitney Elementary school is 77%. (Capacity over 75% triggers the need to plan for additional space. Construction is generally recommended at 90%)

• The combined enrollment at the Hamilton Junior High is 57%.


49

7. PRIORITIZED COSTS Based on the existing information available, detailed Facility Assessments, and alternative improvements, a priority list of improvements was developed for each site. The costs are shown in each section of the various schools and support facilities. Table 8 provides a summary of the combined costs for Hamilton ISD.

Table 8. Hamilton ISD – Total Cost with Example Prioritization

# School Priority 1 Priority 2 Priority 3 Total Cost Campus

Ann Whitney Elementary & Hamilton Junior High School $9,338,000 $4,439,000 $1,353,999 $15,130,000

The costs presented herein are estimates based on the professional opinions of the contributing authors. The construction cost estimates are in 2017 dollars as based on current market rates of labor and material furnished for similar projects. Other considerations for the costs contained herein include:

• A comprehensive compliance strategy is not included in the cost estimates to address the various TDLR/ADA (handicap accessibility) issues identified for Hamilton ISD sites. Only critical issues are included in the costs in this Plan. As future building/site renovations or replacements of older buildings occur, TDLR/ADA non-compliance areas should be addressed.

• A reasonable allowance for contractor overhead and profit is included in all cost estimates.

• Total cost include design, management, survey, geotechnical, furniture, kitchen equipment (where applicable), and similar non-construction costs.

• A reasonable allowance for contingencies is included for current market conditions (contingency equals 10% of hard costs).

• Bond or other financing issuance costs are not included in the overall project costs.

Prior to implementing any project or developing detail budgets for financing, all costs should be reviewed and adjusted based on the project elements to be included, size of the resulting project, and proper inflation factors. While priority has been assigned where appropriate, Hamilton ISD should use this guide as a means to develop a long-range Capital Improvement Plan (CIP). Hamilton ISD has several options and scenarios when looking at possible facility decisions in the upcoming years. The cost summary tables above highlight one scenario with three priority categories. Timeline can vary for these priorities; an example timeline follows:

• Priority 1 = 0-2 Years Timeline


50

• Priority 2 = 2-5 Years Timeline • Priority 3 = 5+ Years Timeline

While there are unlimited scenarios available, it is important for District leadership to determine the optimal potential timing when considering the facility decisions and future funding options.


51

8. CONCLUSIONS The total improvements recommended herein for Hamilton Independent School District are specific to two (2) campus groups (one combined building with associated out buildings):

1. Ann Whitney Elementary School 2. Hamilton Junior High School

The campuses observed for Hamilton Independent School District in this Focused Facility Plan have buildings that are in “fair” (or “average”) condition. Some buildings are old and have served their useful lives, however more extensive renovation can make extend the life of these buildings, such as the elementary gym. There are specific areas of improvements needed from simple maintenance to more capital intensive projects. These improvements are identified in this 2017 Focused Facility Plan. The improvements include operational, maintenance, and capital expenditures. While this report provides Hamilton ISD a general snapshot of current areas of focus, it also provides a general road map to addressing areas of concern through a prioritized schedule. Given the nature and extent of renovation shown in the renovation options it should be noted that the logistics of keeping a school running while making some of these upgrades will be challenging. Possible combination of temporary buildings and well thought out phasing will be imperative to allow those changes to take place with minimum impact on the function of the space as and educational facility during this transition. On the other hand, planning for new facilities will present its own set of challenges such as usable space on district owned property to accommodate such a structure. A new building on a new site would allow for the use of existing facilities during construction, negating the need for temporary classrooms. These issues can be properly managed and designed by expert input during the Schematic and Design phases on any project. The budgets presented herein are adequate for planning purposes to allow funding to be secured by the District. After funding is secured, surveys should be completed to allow the planning level layouts to be adjusted as part of the Schematic Design phase. This 2017 Focused Facility Plan provides the information needed to make informed decisions and move towards facilities that offer an affordable, perpetual life that enhances the educational experience of the students of Hamilton ISD at the campuses identified. A similar effort completed herein can be completed for all District facilities to provide a comprehensive evaluation and long-range master plan for Hamilton ISD. The resulting plan will allow development of a long-range Capital Improvement Plan (CIP) for all facilities. Such a plan will require continued effort by current and future staff and School Boards to properly fund reconstruction and rehabilitation.


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Appendix 1

TASB Assessment

Documents

Hamilton Independent School District 2017 Focused Facility Plan - …bondissueinfo.com/hamiltonisd/wp-content/uploads/2019/09/... · 2019-09-30 · Hamilton Independent School District