Hamilton High School 1363 Person Avenue

Memphis, TN 38106

901-416-7838, Phone 901-416-7829, Fax

2011-12

Operations Manual

 

 

Table of Contents TITLE PAGE NUMBER

1 

 

Organizational Chart 3

HHS Admin Roles & Responsibilities 4

SCHOOL DEPARTMENTS 5

Main Office 6

Finance Office 8

SMS Office 16

School Records 18

Student Attendance 19

School Security Operations 21

Student Management 22

NCLB/ Title I 24

Guidance Department 26

Athletic Department 28

Building Maintenance & Safety 30

Cafeteria 31

BUILDING SCHEDULES 32

Bell Schedule 33

General School Calendar 34

STAFF EXPECTATIONS 35

General 36

Evaluation 42

Attendance 42

Instruction 43

Professionalism 47

Table of Contents

2 

 

TITLE PAGE NUMBER

GENERAL PROCESSES 49

Emergency Procedures 50

Staff Check-Out 56

Classroom/Office Inventory Procedures 56

Request for Absence/Professional Leave 57

Request for Textbooks 57

Request for Building Maintenance 57

Request for Technical Assistance 57

Request Field Trips/Special Events 58

Request for Announcements 58

Request for Lamination/Posters 58

Locker Assignment 58

Organizational Chart

3 

 

Executive Principal

Academy Principals 

Academic Coaches

(Instructional Facilitator, Math, Literacy, Graduation)

Classroom Instructors School Counselors Parent Counselor/ College Career Advisor

Office Staff 

(Main, Finance, SMS, Attendance) 

Career Academy Leaders 

Technology Coordinator

 

Building Engineer  

 

Cafeteria Manager 

 

4 

 

Carmen Gregory Brenda Williams-Diaz (FRESHMAN/ P.S.G.A. ACADEMY) (B.E.T./ S.T.E.M. ACADEMY)

Attend/assist w/HHS Hosted Events Attend/assist w/HHS Hosted EventsTSIPP Component TSIPP Component

HHS Red-Design/SIG HHS Red-Design/SIG Freshman/ PSGA Academy Behavior

Management B.E.T./ STEM Academy Behavior

Management S.D.I.S. & Compstat/Dashboard Athletics

PTSA Representative ZAP (Assist) ZAP Coordinator Textbooks (Assist)

School Décor/School-Wide Postings Facility Management Inventory Emergency Management Plan

Field Trip Compliance Indoor Air Quality Exhibition Skills USA, CTSO, etc

Biology EOC Athletic Event Supervision Schedules Science Department Sexual Harassments/TOSHA/Blood Pathogens

Student Handbook/Faculty Handbook Trust Pays Student/Teacher of the Month U.S. History EOC

Teacher Evaluation Coordinator Social Studies Department ENVOY Master Scheduling/SMS

Attendance Staffing Metal Detection Transcripts

Substitutes Extended Year/Course Recovery/Extended Contracts

S.D.I.S. & Compstat/Dashboard (Assist) SACS/Advance ED Alumni Relations Representative T-CAP Writing

Exceptional Children Student Enrollment & Withdrawals ACT Syllabus/Learning Village/Curriculum Guides

JROTC Department English Department Algebra I EOC

Math Department PBIS

Textbooks

5 

 

School Departments

6 

 

Main Office

Hamilton High School’s Main Office is located in Suite 200. The office is managed by the Main Office General Secretary and a Part-Time Secretary. The main office serves as the nucleus of the school. Its primary functions are:

Customer Service

Reception Area (Secondary)

Visitor/Guest Sign In

Teacher Sign-In

Substitute Check-In

Receiving Building Phone Calls

Receipt of Incoming Deliveries (mail, delivered goods, etc.)

The following guidelines must be adhered to:

All guest should be addressed immediately in the following manner, “Welcome To The Wildcat Nation” , upon entering the office (by office personnel) and offered to have an available seat if their services require a wait

All visitors must report to the main office and sign-in through School Check-In (non-district personnel will be required to provide a copy of their identification to receive a visitor’s pass)

No visitor passes will be permitted during Hamilton High School’s lunch hour

No student may enter the main office without a hall pass (no loitering)

Faculty and staff members must speak with main office personnel before entering behind the main office counter

No student/staff or faculty member should report to the back office area through the main office hallway. Request office guest to exit the office and report to the door leading to the back office they are visiting. Designated personnel will be notified by main office staff

Staff members must sign-in by 7:10 a.m. in the sign in book and School Check-In. The sign-in book will be removed @ 7:10 a.m. Late staff members will be required to sign-in with designated personnel and late sign-in documented

All phone calls must be answered in a timely manner with the following greeting, “Thank you for calling Hamilton High School, home of the Wildcat Nation, how may I help you?”

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No calls should be blindly transferred, please notify the personnel receiving the call (administrative staff)

The main office hallway restroom is for office faculty and staff. Please do not use these facilities. It is requested that non-office faculty and staff use the teachers’ lounge

No food should be consumed in the main office or any major office in the building

Callers should be placed on hold if a verbal exchange needs to occur with another staff member

Staff members are required to check mailboxes daily

Upon delivery of goods, packages must be checked to determine appropriate delivery location. The building engineer should be contacted immediately for proper delivery of goods. Packages should not remain in the office more than 1 afternoon.

8 

 

Finance Office

Hamilton High School’s Financial Office is managed by the Financial Secretary. Its primary functions are:

Management of site based budget

Payroll

School Orders

Requisitions/ Purchase Orders/Reimbursements

Teacher/Substitute Sign-In

Fee Waivers

Receipt Books

Instructional Supplies

Courtesy Club

Fundraising

Field Trip Payment

 

August 29, 2009

RECEIPT BOOK PROCEDURES

To: All Teachers

I would first like to welcome everyone back and hope you have a very wonderful year here at Hamilton High School “Where we provide Legendary Service”, and for our New Teachers I wish you all the best for this 2009-2010 school year. I’m looking forward to working with each of you. Your Teacher Receipt Book for the 2009-2010 school year will be issued and signed for in my office which is located in the Main Office. I am issuing you a money envelope and Teacher Finance Bible for information purposes dealing with finance in the school. I would like for you to take a moment of your time and read over the material issued. I have 4 simple rules for you to follow listed below. If you have any questions regarding these rules please feel free to come by my office and speak with me or you may call me at Ext. 67004. I have an open door policy so please; I encourage you to ask if you are unsure of something.

1. Please be reminded of your obligations for writing receipts, and that all monies must be turned into the office on the date the receipt is written. (NO MONIES CAN BE LEFT IN THE SCHOOL OVER NIGHT}

2. All receipt books are due in my office no later than 11:00 a.m. unless instructed otherwise. Please bring your receipt book only if you have collected money on that day.

3. Please under no circumstance should you send your receipt book to the office by a student if you have collected money. (WILL NOT BE ACCEPTED)

4. If you misplace or know that you have lost your receipt book please contact myself or Mr. Bates immediately.

Thank you,  Ms. M. Bryant Ms. M. Bryant, Financial Secretary Approved By: Michael C. Bates                           Principal

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Teachers’ Bible for Finance:

Rules and Regulations

SCHOOL’S FINANCIAL PROCEDURES

Receipt Book Rules

Please be reminded of your obligations for collecting money and writing receipts, ALL

monies must be turned into the office on the day/date the receipt is written.

All receipt books are due in my office no later than 11:00 a.m. unless instructed

otherwise. Please inform student/parents of this when sending home correspondence. If

money is turned in after that time, YOU are still responsible for receipting and turning it

into the office the SAME day. You will need to bring your receipt book if you have

collected money on that day. MONIES ARE NOT TO BE HELD. Under no

circumstance should you send your receipt book to the office by a student. (WILL NOT

BE ACCEPTED)!!

If you misplace or know that you have lost your receipt book please contact the Financial

Secretary or Executive Principal immediately.

Please be reminded, Teachers who do not follow proper procedures regarding the

Teacher Receipt book will result in disciplinary actions taken by Principal.

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ALL DUES, FEES, FIELD TRIP, FINES, AND RENTALS MUST BE PAID IN

CASH, CASHIERS’ CHECK/MONEY ORDERS ONLY. NO PERSONAL

CHECKS!!!!

Please use the voucher cardboard for your receipt book between each set of receipt pages

so that you will not be writing one receipt on multiple sets of receipts.

Receipt money for the exact amount of services being provided. If a child needs change,

give it or make note of it for me.

Do not receipt Dance, Games, or any Ticket Events.

YOU are responsible for receipting your own money. Money will not be receipted in the

OFFICE.

Receipts are written in numerical order from RIGHT DOWN to LEFT DOWN in your

book. DO NOT SKIP RECEIPTS, if you do, write VOID on receipt and staple it to

the carbon copy. If you make an error in the receipt book (date, amount, etc.), please

staple the receipt back in place and write VOID across it. DO NOT SIGN in another

teacher’ receipt book.

FEE WAIVER

A Fee Waiver Expense Form must be filled out with all your homeroom student’s names

on it who qualify for free or Reduced Lunch. Fee Waiver money is used for the student.

The amount, the activity and the date of the activity should be completed and sent to the

Financial Secretary. Make a copy for yourself and file. If there are any questions please

contact the Financial Secretary.

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FIELD TRIPS

The school’s Principal and Southwest Regional Director must approve ALL field trips

taken. All forms must be in Principal’s office (15) days prior to field trip. After

approval, the Financial Secretary MUST be informed before any information is sent

home to the parent(s).

If lunch will be affected, you MUST notify the Cafeteria Manager at least (4) weeks in

advance.

Submit a field trip request form to the Financial Secretary at least (5) days before

scheduled trip to receive a check if needed.

If Fee Waiver is allowed, (only if field trip is required for a grade) a Fee Waiver

Expense Form must be completed and sent to the Financial Secretary for verification.

INSTRUCTIONAL SUPPLIES

Each Teacher is allotted $300.00 per school year to be spent on instructional

supplies/materials. This money is to be used as follows $100.00 per semester and

$100.00 to be pooled monies. If any teacher does not want to pool their monies it must be

put in writing why to the Principal for his/her approval.

When ordering from the Board Warehouse or any other company, once the order has

been received you should submit the packing slip to the Financial Secretary so that

accurate records of your expenditures are recorded.

FUNDRAISING ACTIVITIES

The Principal MUST approve all fundraising activities in the school.

Unapproved fundraising activities will result in disciplinary actions.

Bids must be documented, ensuring the most profitable project for the school.

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The Principal, Sponsor, and fundraising representative must sign a contract.

All funds must be accounted for at the end of the fundraiser.

An Income Statement must be prepared for each fundraising activity.

Sales tax must be paid to the vendor on all items purchased for resale.

PAY ACTIVITIES

The Pay Activities/Entertainment Ticket Reconciliation must be used to account for

admission to the activity/entertainment. (Dance, Talent Show, Sports Event, etc.)

The reconciliation form must be properly prepared and turned in to the Financial

Secretary along with the money collected. The number of tickets sold times the price of

the tickets must agree to the money turned in to the Financial Secretary.

The person responsible for the activity must sign the Ticket Reconciliation form.

REIMBURSEMENTS/ PO’s

There will be no reimbursement(s) without the original receipt. NO TAX REFUNDED.

All reimbursement must have prior written approval from the Principal. (See Financial

Secretary for Form)

Note: Teachers do not spend your own funds without prior approval for

reimbursement. If you do not have prior approval for reimbursement, you will be fully

responsible.

Please fill out the refund slip for student(s) requesting a refund. All information must be

filled out on form properly in order to receive refunds.

No refund is to be given by a Teacher once the transaction is made (written receipt)

refunds will be given by Financial Secretary upon approval. There will be a 3-5 day

turnaround for all REFUNDS.

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A Purchase Order must be issued on any purchase in excess of $500.00 or more. If a

school check is issued at time of purchase and is immediately exchanged for the goods or

services, a purchase order is NOT required.

All purchase requests must be submitted to the Financial Secretary for the Principal’s

approval PRIOR to any purchases being made.

A Requisition/Check Request Form must be completed, signed and indicating what funds

is to be used. If purchase is over $100.00, (3) bids MUST be documented on a Purchase

order, which must be obtained from the Financial Secretary BEFORE ordering.

COURTESY CLUB

All monies collected for this fund is used for any items or events purchased for

Teacher/Staff which includes but not limited all of the above: death in family, Christmas

gifts/events, Teacher Appreciation Week, etc.

Teachers/Staff will collectively decide on what item monies will be used for upon

Principals PRIOR approval.

TEACHER ABSENCE/ACCOUNTABILITY

If you are absent, when you return you must fill out a Report of Absentee Form within 48

hours of your return. These forms will be located in a labeled mailbox near the

Administrative mail boxes or you may get it from the Financial Secretary. If you do not

fill out the form by the time payroll is due, you will receive a code 12 (FULL

DEDUCTION). Please give to Financial Secretary after it has been completed.

When you are going to be absent YOU must complete a Leave Of Absence approval

form for all planned absences. For unplanned absences, notify the ADMINISTRATION

VERBALLY failure to do so will result in receiving a CODE 12.

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ACCIDENT REPORT FORM

In the event that you or a child is injured here at school an accident report form must be

submitted to the Financial Secretary’s office on the day of any accident on school

property. If the form is not completed correctly, it will cause a delay in the electric

emission to the board for approval. You will find Student Accident forms in the main

office. See Financial Secretary for Employee Accident form.

All Students’ Accident Report form should be submitted to the Finance Office for

processing.

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SMS Office

The SMS Office is maintained by the SMS Office Secretary and the SMS Administrator. It is located in Suite 200P. Its primary functions are:

Master scheduling

Student enrollment

Student withdrawal

Generating progress reports/ report cards/ classroom rosters

Maintenance of student information in Chancery SMS

The following guidelines must be adhered to:

PARENT/STUDENTS

Student enrollment is between 8:00 a.m. to 9:30 a.m.

Student withdrawal is between 8:00 a.m. to 1:00 p.m.

Do not send student(s) to the SMS Office without a hall pass.

Student(s) may request copies of Report Cards and/or Transcripts (Current Student) by 8

a.m. for turnaround time that afternoon,

Student(s) are not allowed to enter the Academy Principal’s office without a proper

introduction from the SMS Secretary

Student(s) cannot make changes to addresses, surnames, and birthdates without the proper

documentations (MLGW bill, mortgage statements, and certified birth

certificates).

Only legal guardian can request and make changes to student’s information.

TEACHERS

Teachers please pick-up and sign out all reports and return to SMS Office as scheduled.

Please notify SMS Office immediately if student(s) does not appear on your SMS Rosters

Every new student must present his or her teachers a schedule from the SMS Office or

Guidance Counselor before entering class. No exceptions!

Transferred students must provide their teachers with incoming grades. If you do not

receive them from the students, the teachers need to report and retrieved the grades before

the report card/progress period grades are due.

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Student Data Sheets and Student Transfer Withdrawal forms are located in the SMS in

notebooks.

Please enter grades in a timely fashion. The SMS Office will print Grade Verification

Reports.

If grade changes are necessary, after return of verification or distribution of report cards

please come to the SMS Office for the proper forms.

o Note: Imperative that these grades are handled during that report card period.

Do not make changes to grades in the system. These grades may have been entered by

SMS for homebound students.

SMS will complete quarter checkout for all teachers to ensure all grade are accurate and

completed.

All teachers must submit copies of teacher’s licenses within the first week of school.

ADMINISTRATORS

Please send every students returning to Hamilton High for expulsion, truancy, etc… to the SMS Office

If you have any questions feel free to give the SMS Secretary a call at extension 67011.

 

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School Records

Hamilton High School’s Records Office is located in Suite 200A and managed by the Records Secretary. Its primary functions are:

Organization and maintenance of students’ cumulative files

Organization of testing reports (ACT, PLAN, etc)

Student transcripts

Former student transcripts

Records request

Sending and receiving records

Record student withdrawal data

Diplomas

Maintain forms 14608 for school records

Record graduation dates

Beginning the 2009-10 school year, all grade level homeroom teachers will complete records check. Each teacher will be provided with a schedule to complete records check-out. You will be provided with a cum file checklist and transcript review document to identify included information in the students’ cumulative files and additional documents to complete to verify students on-track for graduation progress. Records check will be a requirement for second semester teacher check-out. Failure to comply will be documented and a memo will be placed in your school file

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Student Attendance

Hamilton High School’s Attendance Office is managed by the Attendance Office Secretary and Attendance Office Administrator. School attendance serves as the second greatest priority, behind school safety. Student attendance is directly related to student safety, student academic performance, and federal funding. The school’s attendance office primary functions are:

Monitoring of student attendance

Monitoring of teacher attendance submission

Student check-in/check-out

Receipt of student absence excuse notes

Providing class attendance rosters for substitutes

Providing necessary documentation to school guest required by law i.e. attendance verification

The following guidelines must be adhered to:

Students reporting to school following an absence must provide a written excuse within 3 days (teaching personnel if a student reports to your class after being absent without a student absentee excuse, remind the student to bring in an excuse/ if the student fails to provide a student absence excuse after three days, notify the attendance office and contact the parent)

Student absentee reports will be accepted between the hours of 8:00 a.m. and 10:30 a.m. each day

Students accompanied by a parent may sign into the attendance office beginning at 8:00 a.m.

No student check-in is allowed after 10:30 a.m.

No student check-out is allowed after 1:45 p.m.

Second period absentee list will be placed in teachers’ mailboxes each day (this document should be used as a guide to monitor students for class cutting, be sure to submit class cutting forms to your academy principal each day)

If a student has never reported to your class or is excessively absent, complete the excessive absence document and submit to the Attendance Secretary or to the attendance office administrator

Attendance should be submitted by teachers each day, the last fifteen minutes of each class period (be sure to indicate tardies)

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An unsubmitted report by period will be run each day indicating teachers who have not submitted attendance for that day

An email report will be sent out each day indicating teachers who have not submitted their attendance

Teachers failing to submit their attendance within two days of being notified will receive a written memo placed in their school file, reflective of Domain V Indicator C in the Teacher Comprehensive Evaluation

Regarding field trips, a list of students should be sent to the attendance office a day in advance, so students can be properly coded in a timely fashion in SMS

If a student reports to your class and shows as suspended in SMS notify the attendance office administrator immediately

It is essential that accurate attendance records are maintained. Every classroom teacher is to use the following symbols for maintaining student attendance in class record books:

E Excused

W Withdraw

T Tardy

X Absent

R Re-enter

Please note the following:

1. Teachers and only teachers should check attendance in the classroom. At no time is a student permitted to check attendance.

2. All absences and tardies must be marked in the record book as unexcused or excused.

Absences are excused for personal illness, death in the immediate family, religious holidays, and court.

Administrators submit student expulsion conference sheets to the attendance office for student attendance correction

School Security Operations

Hamilton High School’s Security Operations is managed by school administrators, MCS School Security Officers, and Memphis Police Department Officers. School safety is the number one priority for Hamilton High School’s students and faculty and staff members. Reporting of all security issues should follow the protocol indicated in the chart below. Matters of a criminal nature will be investigated through the Memphis Police Department. At no time, should staff members not indicated below report security matters directly to MCS District Security, the Memphis Police Department, or parents without speaking to a school administrator. Incident reports not involving matters of a criminal nature should be placed on a staff statement form. If the matter involves statements from students and/or parents, a student or parent statement from should be completed. The forms can be obtained from the main office. All third parties should complete a witness statement form. Staff and faculty members, if you are unsure of the nature of an incident do not collect any information i.e. verbal or written statements. This can be considered as tampering with a criminal investigation. Please follow the directives listed and the organizational chart below.

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School Administrator             (Principal/Assistant Principal)  

receives initial report 

MCS Security                     (In‐House)  

receives report from school administrator

MCS Security                     (District Level)                    

receives report from school administrator in MCS in‐house Security Officer  

MPD                             (In‐House)                        

receives report from school administrator or MCS in‐house Security Officer  

MPD                             (Precinct)                        

receives report from MPD in‐house Officer or MCS District level Security 

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Student Management

All students of Hamilton High School are expected and required to follow the Memphis City School’s Code of Conduct. Students who fail to follow the policy will receive outlined consequences. Hamilton High School will be progressive and follow district policy requirements to address student behavior. Hamilton High School’s Student Management is implemented by school administrators, classroom teachers, guidance counselors, the behavior specialist, the parent counselor, and guidance counselors.

Teaching personnel are expected to communicate district and school behavior policies to students throughout the school year. Teaching personnel are also expected to determine and respond appropriately to classroom managed-vs.-office managed behaviors. The following procedures should occur in addressing student behavior:

Classroom Managed Behavior

Identify student behavior and teacher responses to student behavior in SMS

Follow progressive disciplinary actions listed below

Maintain proper records by keeping hardcopies of documentation and entering student behavior data into SMS

Office Managed Behavior

Complete a disciplinary referral form and refer student to your academy principal (whenever possible do not place disciplinary referrals in administrators’ mailboxes, allow the student to report to the office with the referral/ determine if the administrator is available) If the student returns to your class and you have not received documentation demonstrating that the student behavior has been addressed, please contact the administration who received the referral

Provide the Academy Principal with documentation to demonstrate how behavior issues have previously been addressed with the student. This should be indicated on the disciplinary referral form

Your Academy Principal should respond to your disciplinary referrals within 48 hours and provide a written response of actions taken on your submitted disciplinary referral form. If this does not occur, contact the administrator directly

Student consequences issued should be entered into SMS by school administrator or designated personnel within 48 hours to ensure proper documentation of progressive discipline for effective management of student behavior

Response to Student Behavior Will Include the Following:

Student Conference

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Parent Phone Conference

Parent School Conference (the parent has 3 days to respond, failure of parent to respond will result in an overnight suspension requiring the parent to clear during your assigned planning period, allowing for the conference)

Implementation of PBIS to include, but not limited to:

• Referral To Parent Counselor/Behavior Specialist

Development of Behavior Contracts

Peer Mediation

Student/Parent Conferences

• Referral To Guidance Counselor

Referral To S-Team

Suspension/Expulsion (Additional Intervention: Administrative Assignment i.e. Cafeteria Duty, Student Court, Student Incentives, etc)

NCLB/Title I

 

Hamilton High School’s Title I Office is operated by the school’s Instructional Facilitator. The Title I Office is located in Suite 200F. The primary functions of the office are:

Monitoring and Management of the school’s federal budget

No Child Left Behind compliance

Title I Federal Regulations compliance

Development of school’s Professional Development Plan and calendar

Development and monitoring of the School Improvement Plan

Management of school’s substitutes

Classroom Observations (implementation of TeachScape)

Monitoring of school data with school administrators and academic coaches

Management of school’s mentoring program

Federal Programs, Grants & Compliance

The Department of Federal Programs and Grants stands to provide information about and access to federal resources aimed to enhance academic achievement. Additionally, law mandates that this department works to ensure accountability of the development, implementation and operation of federally funded programs and services.

What Is Title I?

Title I of the No Child Left Behind Act (NCLB) is the largest federally funded educational program. This program, authorized by Congress, provides supplemental funds to school districts to assist schools with the highest student concentrations of poverty in order to meet educational goals.

How Are Title I Funds Spent?

Title I has detailed requirements as to how funds are allocated. Federal law mandates that Title I funds are spent for instructional purposes only and towards the school’s most critical academic areas including professional development and parental involvement.

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These most critical areas and instructional materials must be outlined in your School Improvement Plan (SIP).

How Are Items Ordered With Title I Funds?

1. An allotted amount per department is determined by executive principal

2. Department collaborates on needed instructional material

3. Department chair submits combined list to Instructional Facilitator

4. Executive principal approves submitted list

5. Instructional Facilitator meets with department chair to discuss approved materials

6. Department chair is provided a form to complete (materials must be ordered from approved vendors). The Instructional Facilitator will submit the order onto Eprocurement for NCLB Office approval

7. Materials are received within 4 to 6 weeks All classroom teachers are expected to maintain a Title I Red Folder. The Red Folder should be kept in a visible location within the classroom. The Red Folder should contain the following information (as applicable):

School-Home Compact (with all signatures)

Evidence of Review of School-Home Compact at Conferences

Teacher Professional Development Log

Family Engagement Plan

Code of Conduct

Parent Contact Log

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Guidance Department

Hamilton High School’s Guidance Department is one of the essential components within our building. The department is lead by academy specific counselors and works in cooperation with school administrators, parent counselors, the behavior specialist, and graduation coach to address various student needs. Its primary functions are:

Assisting w/test administration

Monitoring of student transcripts

Monitoring of students for on-track graduation

Management of the Course Recovery/E-Learning

Student College Application (to include application for financial aid/acquisition of scholarships)

Hosting of parent/student events i.e. Freshman Orientation, Senior Night, etc.

S-Team Process

Student counseling

Submission of student homebound applications

Implementation of PBIS

Please adhere to the following guidelines for student referrals to guidance:

Student Support Team Process (S-Team)

Teacher staff identification of student

Secure and complete the following forms

Student Support Team Referral Form (see guidance counselor)

Academic Intervention Review (A1)

Behavioral Intervention Form (B1)

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Make a copy of the forms

Keep the copy and give the original to the specific school counselor

Counselor will set up the S-Team meeting within a week if possible

After S-Team meeting results will be distributed to appropriate staff members

Guidance Referrals

Student/Teacher

Teachers or students must complete a Guidance Referral Form (signed by classroom

teacher)

Classroom teacher place completed forms in appropriate counselor’s mailbox

Counselor will complete Guidance Appointment Notification Card and place in referring

teacher’s mailbox

Referring teacher will give student Guidance Appointment Notification Card in

approximately 2 or 3 days with appointment time listed

Student must show Guidance Appointment Notification Card to appropriate teacher to be

dismissed from class

Student/Teacher referrals will be handle during designated times during the school day

If there is an emergency please call the appropriate counselor and complete the Guidance

Referral Form (signed by classroom teacher)

Counselor

Counselor will complete Guidance Appointment Notification Card and place in referring

teacher’s box

Referring teacher will give student Guidance Appointment Notification Card in

approximately 2 or 3 days with appointment time listed

Student must show Guidance Appointment Notification Card to appropriate teacher to be

dismissed from class

Student/Teacher referrals will be handled during designated times

Counselor will complete Student Referral Form and all necessary documents on file in

their office

Students requesting a counselor conference are required to visit with their designated counselor

during morning arrival and complete a conference request card. The counselor will provide the

student with an appointment card. The student is required to present the card to their assigned

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teacher, in order to be dismissed from the class. DO NOT ALLOW STUDENTS TO BE

DISMISSED FROM YOUR CLASS TO SEE A COUNSELOR WITHOUT AN

APPOINTMENT CARD. The counselor will provide the student with an admit back to class,

indicating date and time.

Athletic Department

Hamilton High School’s Athletic Department develops student leaders within our building. Athletic organizations

within the school include football, basketball, golf, volleyball, baseball, softball, track and field, and cross-country track.

Please adhere to the following guidelines surrounding athletic events and athletes:

All staff members are required to complete volunteer hours for athletic events

Coaches should submit rosters of student athletes who will participate in early dismissal due to athletic events

at least 48 hours in advance

All student athletes are required to submit the Academic Intervention and Tutoring forms to their teachers at

the end of each grading period. Classroom teachers are to complete the form and return to the student. The

student is required to submit the form to their coach

Conduct

Hamilton at all times expects model behavior from its athletes. The use of indignant behavior, abusive language or profanity, physical violence, or any behavior contrary to accepted standards of conduct set forth in the discipline section of this handbook is intolerable. Failure to comply is grounds for suspension from the team or termination from the program. Athletes are the most visible ambassadors of the Hamilton community. If a student accepts the honor of wearing Hamilton on their uniform they also accept being held to a higher standard of conduct and discipline.

The officials regulating the game of there to uphold the rules and regulation established by the Tennessee Secondary Schools Athletic Association (TSSAA) and the National Federation of State High School Association (NFHS).They are not responsible for a win or loss and should be treated with proper respect. Only the coach should address the official for clarification of a rule in a professional and courteous manner.

Fighting with an opponent, official, spectator, teammate or coach is unacceptable behavior. Fighting is grounds for suspension or termination from the team, and a written letter will be provided for the parent. If the athlete is removed from the team, the athlete forfeits all awards and end of season honors.

Whenever an athlete is removed from a game by an official, the athlete is immediately placed on athletic probation which means the athlete is ineligible to compete in the next contest and will be required to meet with the athletic director and head coach before being reinstated. The second violation of this policy within the same season will result in removal from the team and a subsequent interview with the athletic committee. If the second infraction occurs on the last day of the season, the athlete may be declared ineligible for any other sports for the remainder of the school year and/or from the same sport the following year.

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Eligibility

Any student who has less than a 2.0 grade point average at the end of any semester grading period will be placed on academic probation. The student then has one semester to raise his/her grade point average to a 2.0 better. If a student has less than a 2.0 grade point average for two consecutive semesters, he/she will become ineligible for participation in all other after school activities including athletics. This ineligible status will remain in effect until the student raises their grade point average to a 2.0 at the next semester. Probationary and ineligibility initiation and withdrawal goes into effect upon formal communication from the Academic Assistant Principal-at the time report cards are issued.

Hamilton complies with the eligibility requirements by the TSSAA. The following condensed eligibility guidelines should be used for initial eligibility assessment: (For clarification of any rule, including eligibility, please contact the Athletic Director).

1. A athlete shall be ineligible in high school if he or she becomes 19 years of age on or before August 1

2. The athlete must meet school attendance requirements.

3. The athlete must be scholastically eligible (minimum 2.0). The eligibility status will be evaluated at the end of each semester and end of summer session.

4. The athlete must have met the residence and citizen requirements.

5. The athlete may not participate in any tryout for a professional or collegiate team without athletic department approval.

6. The athlete may not compete on any outside team during the season that sport is played during the school year.

7. The athlete must be an amateur.

It is the responsibility of all transfer students to complete a transfer eligibility form and submit to that particular coach for that sport before competing in any games. All forms are available on the TSSAA and MIAA website. All specific questions regarding eligibility should be directed to the athletic director.

Dress Code

The appearance of our athletes, student managers and student trainers should be exemplary when present at any athletic event or during school hours. When the team does not travel to their game in uniform, normal school uniform is required. Coaches may require special standards of travel dress for their athletes such as jackets and ties, travel sweats, game day polo, etc.

On the field of play, athletes are expected to maintain a neat and uniform appearance as prescribed by Hamilton High School with principles of team unity and commitment. (Shirts tucked in, uniform work in the manner intended, etc.)

Release Time

Because of the nature of athletics and the travel involved, it is often necessary for athletes to be released from class. This in no way releases the athletes from any academic responsibility. Athletes are expected to respectfully notify the teachers in advance of their release time, leave class only at the time announced by the administrative staff, and make up all assignments and tests. Early dismissal due to athletic events does not exempt a student from turning in assignments by the due date. If student-athletes demonstrate an inability to perform these functions, the athletic privileges may be curtailed or revoked. Student-athletes should go to school ready for travel.

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Building Maintenance & Safety

Building maintenance is managed by the building engineer and custodial workers. All needs concerning building maintenance are to be recorded on the Building Engineer Request Form and placed in the SBE's mailbox. The SBE’s office is located on the first floor outside of the cafeteria. If a response or appropriate action does not occur in a timely manner, please notify the designated principal.

Classrooms should be kept neat and clean and equipment assigned to teachers should be maintained appropriately. Excessive materials must be removed. Report anything that is broken so that it can be repaired or removed from the classroom. A well organized classroom with materials properly displayed and neatly arranged is required. Things to remember:

Be safety conscious

Windows and doors may not be blocked with classroom furniture. Windows and doors must be uncovered at all times

Students should not be allowed to leave items on the floor under their desks overnight.

A11 windows and doors should be locked and closed before the teacher leaves for the day

Please double check your fire door to be sure it is closed securely

Because of fire regulations, nothing is to be hung from light fixtures

All classroom keys must be signed out at the beginning of the school year and turned in at the end of the school year. NO EXCEPTIONS

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Cafeteria

The cafeteria is operated by the school’s cafeteria manager. The cafeteria serves as the dining area

for students and staff. Please note the following:

Students are not allowed to leave the cafeteria with any food or drink items, if they report

to your classroom with these items please require students to discard them

If you require sack lunches due to a field trip, the cafeteria needs to be notified 2 to 3

weeks in advance. The lunch request form (see Cafeteria Manager) must be included

If you require the use of the cafeteria for any special event (assembly, testing, etc.), please

notify the cafeteria and building maintenance at least three days in advance for lunch

scheduling, clean-up, and appropriate set-up

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Building Schedules

Bell Schedule

  Hamilton High School Bell Schedule 2011‐12 

Breakfast – 7:10 a.m. – 7:25 a.m.   

Homeroom:   7:30‐7:35 

Daily 1 – 7:35 – 8:15 (Content Reading/Intervention Period —students remain in homeroom) 

Daily 2 – 8:20 – 9:05 

Daily 3 – 9:10 – 9:55 

Daily 4 – 10:00 – 11:45 (Lunch) 

    10:05 – 10:35 (1st Lunch) 

    10:40– 11:10   (2nd Lunch) 

                 11:15‐ 11:45   (3rd Lunch)  

Daily 5 – 11:50 – 12:35 

Daily 6 ‐   12:40 – 1:25 

Daily 7 ‐    1:30 ‐ 2:15  

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General School Calendar

General Week

Monday – Friday

Faculty Meetings

Each Wednesday

o 1st – Full Faculty Meeting (ALL staff members expected to attended)

o 2nd – Departmental Faculty Meeting

o 3rd – Committee Faculty Meeting

o 4th – Special Event Faculty Meeting

Athletic Department Meetings

1st Thursday of each month

Administrative Team Meetings

Thursday @ 2:45 p.m.

Principal’s Advisory Council

TBD

Instructional Leadership Team Meetings

Tuesdays @ 10:30 a.m.

Data Depot/Instructional Leadership Team Meetings

Fridays and Mondays based on 20 Day Periods (TBD)

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Staff Expectations

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GENERAL

FACULTY MEETINGS

All teachers are expected to punctually attend faculty meetings. Even though there may not be meetings every Wednesday, please leave this time period vacant. Please remember there is a need to be attentive in faculty meetings. Faculty meetings begin at 2:45. If you are not able to attend a faculty meeting please notify your Academy Principal with reason at least 48 hours in advance

PROFESSIONAL GROWTH AND DEVELOPMENT

Staff development will be conducted at school. Make sure that you properly sign in on these days. You are required to attend workshops at the Teaching and Learning Academy and other Professional Development venues (conferences, journals, etc.). Professional development attendance should be updated and maintained through MCS’s Avatar. If you have questions regarding this process, please see the Instructional Facilitator. You will have various needs for this information during your career.

CLASSROOM MANAGEMENT

STUDENTS SHOULD NOT BE LEFT unsupervised for any reason. Refrain from placing students’ outside your door. In cases of extreme emergency, buzz the main office. Many problems start when the teacher is out of the room. During the change of classes each teacher must stand in the center of the hall and direct movement. Students should move in a quick and orderly manner (walking with a purpose). Students should walk to the right of the hall. Teachers are expected to be vocal and assist in moving students along to class.

CLASSROOM EXPECTATION

Classroom rules should be clearly defined and posted. Students should have clear understanding of what the consequence for infractions of the rules will be.

CLASSROOM MANAGED BEHAVIORS

Preparedness

Calling Out

Classroom Disruption

Put downs/Checking

Refusing to Work

Inappropriate Comments

Inappropriate Language

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Food/Drinks/Gum

Cafeteria Behavior

Dress Code Violations

Cheating

Sleeping

Following directive

1st time

Tardiness to class

OFFICE MANAGED BEHAVIOR

Bullying

Weapons

Fighting

Threats

Harassment of students or teachers

Smoking

Vandalism/Theft

Alcohol/Drugs

Gambling

Not with class during emergencies

Inappropriate language toward teachers

Insubordination

Gang related activities

Electronic devices

Excessive Class Cutting

Assault/Battery

Leaving campus without permission

Trespassing

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CLASSROOM MANAGEMENT TECHNIQUES

Procedures:

1. Always maintain a level of professionalism. Your classroom should be warm, inviting, and friendly. Use your classroom as a self-fulfilling prophecy. If everyone has a responsibility and work towards carrying out his or her responsibility, discipline largely takes care of itself, this is the culture of Hamilton High School. Don’t personalize student misbehavior; simply react to the behavior in a matter of fact manner and respond appropriately.

2. During the first 20 days of school, be sure to establish positive contact with each parent and let them know you want them to be a partner with you. Asking them "What would be helpful for me to know about your child” is a good first contact topic.

3. Establish procedures. Teach procedures. Practice procedures. This will help produce

students to do on their own with little prompting from you. This is the culture that allows the student to do the work of learning and that allows you to serve as a true facilitator. You will need to stop and practice procedures occasionally, but this is to be expected as we help students know that we maintain our expectations.

4. Use positive reinforcements for good behavior (examples: extra points, recognition, tangibles, praise, time for engaging in preferred activity, etc.). You may want to survey your students on the first few days in order to determine their preferences.

5. The outline consequences should be implemented in a sequential manner and should include conference with the student, phone call to parents, school conference with parents, referral to classroom rules and procedures

6. If you request a school conference with parents and they do not respond, staple a copy of the school conference request to a disciplinary referral form and submit to Academy Principal/Administrative Assistant. An overnight will be issued. The student will not be cleared until a conference is held.

7. Major problems in the classroom (fights, gross insubordination, etc.), seek out additional support from hall monitors and surrounding colleagues. As a last resort buzz the main office for assistance

8. Utilize a portion of your planning period to contact parents and keep them informed of student progress. Use your judgment in determining when student behavior warrants a phone call to parents. A good measuring stick is to look upon the behavior from a parent perspective. Ask yourself, "If my child exhibited this behavior at school, would I want to know?" It is very important that parents know that we care about the welfare of our students. It is good to contact parents to let them know of improvement and good things as well. Any change in student behavior should be reported to parents. Log phone calls onto your parent contact log

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9. A great suggestion is to keep a discipline folder for students in the classroom that includes such items as notes from parents, copies of notes to parents, copies of disciplinary referral forms, special recognitions, and any other information pertinent to the student's progress.

10. Start the year out right and chances are, it will end right. Take charge at the opening bell and stay in charge. The beginning of the school year is a crucial time of year. Starting the year off is a time when forethought, planning, and extra effort pay high dividends and need to be harvested.

11. Always refrain from action that could be considered physical or mental abuse. DO NOT:put your hands on a child in anger. "Your hands" includes rulers, paddles, yardsticks, etc

LUNCH Staff members are expected to return all utensils to the cafeteria immediately after use. DO NOT EAT OR DRINK in the classroom when children or visitors are present. Use your professional discretion about drinking water for your voice during the day. Cokes are available in the teachers' lounge for faculty and staff. Do not allow students in the lounge to purchase cokes or snacks. Students should not be sent to the cafeteria to purchase food or drink for teachers. Only cafeteria workers should be behind lunchroom counters.

PHONE MESSAGES

Staff members will be notified immediately of important school related messages. Personal messages will be placed in mailboxes. It is recommended that you check your mailbox at lunch and before leaving school. Office staff will not notify you of personal messages except for emergencies.

VISITORS

All visitors, including parent volunteers, must sign in through the office with school check-in. Visitors will be given a stick-on badge to wear so they can be identifiable to everyone. If a teacher sees a visitor in the hall or wandering about the building or campus, without a visitor’s badge, direct them to the office and notify the main office immediately. Any staff member observing any unusual activity or persons are to notify the office by intercom immediately.

REQUESTING A SUBSTITUTE

Be sure to acquire your SES log-in info at the beginning of the school year. Arrangements for a substitute will be made through the Automated Substitute system. It is required that you submit a Leave Approval Request form. Staff members are responsible for securing a substitute. Please see responsible staff for a list of suggested substitutes.

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SUBSTITUTE FOLDERS

Each teacher will prepare a substitute folder. The folder should be clearly marked and given to the Instructional Facilitator. Do not leave instructions for your substitute to have materials duplicated. Your substitute folder is only to be used for emergency absences. After each emergency absence, please replenish any materials used by the substitute from your packet. Planned absences require you to develop plans outside of your substitute folder. Substitutes will be provided with a Substitute Teacher Feedback Form (see Appendix item). Feedback regarding the substitute's performance is always helpful. Good substitutes are in demand.

TELEPHONES

The office telephone is for school business and it may be used by students and teachers with permission of main office personnel. Our only request is that consideration be given to the length of calls. It is expected that all teachers use the phone located in their classroom. Teachers should secure their phones at all times to prevent students from making prank/911 calls. Teachers should utilize school phones to contact parents concerning student academic progress and discipline problems.

INTERCOM

Teachers should monitor the intercom call button located in each classroom. Do not allow students to press the call button while announcements are being made. (This causes a beeping sound during announcements).

AUDITORIUM

All teachers are expected to be in the auditorium for all assembly programs. You are to monitor not only your students, but any student you see behaving inappropriately. There will be assigned seating and sections.

AV EQUIPMENT

AV Equipment must be signed in and out of the media center with the technology coordinator. This is necessary for an accurate inventory. Teachers are responsible for equipment and materials from the time it is released from the Media Center until it is returned. No equipment or materials should be removed from school premises until cleared through the Media Center and completion of Transfer of Equipment form.

FURNITURE

Furniture is not to be removed from classrooms, workrooms, etc. If you have a need for additional furniture to be added or removed, please complete the Building Engineer Request form. Teachers are responsible for all furniture and equipment assigned to their rooms and will inventory their room during in-service week and turn the form in to the office. Damaged furniture should be requested to be removed from classrooms immediately through completing a Building Engineer Request Form.

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MAILBOXES

Mailboxes are organized in alphabetical order in the main office. Names are above the box. You will receive mail, faculty memos, professional growth program announcements, etc. in your mailbox. Outgoing U.S. mail may be left in the box designated for pickup. Please check your mailbox before school, after lunch and at the end of the day.

EMAIL

Email should be checked twice daily for important information. It is a major form of communication within our building.

LIBRARY PROCEDURES

The librarian/media specialists will inform teachers of procedures for students' use of the library and for using audio-visual equipment. The librarian will put on reserve any small group of books for the exclusive use of a certain group of students for a teacher.

ACCIDENTS - EMPLOYEES

Accidents or injuries involving employees should be reported to the main office at the time that they occur. The employee should also complete the employee accident form, which may be obtained from the main office.

COMMUNICATIONS

All written communications given to students, faculty or staff, and other stakeholders must be approved by the principal. Example: Field Trips, Welcome Letters, Fliers etc… All communications should be submitted for approval at least two days prior to distribution. These communications must be approved, and returned before students take the information home.

WITHDRAWING STUDENTS

Students must withdraw through the SMS Office. You are responsible for completing the transfer data for any student assigned to you and leaving Hamilton High School. You must check textbooks - all turned in, damage, etc. Please don’t waver from this important responsibility.

COPIES

The Instructional Facilitator and Technology Coordinator will be responsible for issuing you a code that is to be used ONLY by you with a designated number of copies per month. Please be advised that most of our copying should be reserved for written assessments ( i.e. some quizzes and tests). Please refrain from making copies of worksheets and other “busy work.” Your cooperation is needed to preserve the life of our supplies and copiers. Service calls and repairs are extremely expensive.

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No 8½ x 14 paper can be used in the copy machine–only 8½ x 11. In case of a jam, do not try to fix the machine(s) yourself. Please notify the Technology Coordinator. Use only the copy paper provided in the machine. Other types of paper may cause the machine to jam. Machine should not be used for personal use. Anyone caught using the copier for personal use will lose their copying privileges and receive a memo.

EVALUATION

All staff members of Hamilton High School will be evaluated. Tenured teachers may complete a summative evaluation. General observations throughout the school year will be conducted by school administrators, exemplary educators, academic coaches, the Instructional Facilitator, and MCS District technical assistance personnel. The Teacher Effectiveness Measure process will be used to complete evaluations.

Each staff member is required to complete an evaluation portfolio. Staff members will be provided with a binder to develop the portfolio and provided with specific information for completion.

Daily professional responsibilities and a comprehensive evaluation of performance will contribute to the evaluative performance of each staff member.

ATTENDANCE All staff members are expected to be at school each day. Teachers are expected to be at their post at 7:10 a.m. and to remain on campus until 2:25 p.m. If you will be late, please contact your Academy Principal and the main office ASAP. Teachers should not leave campus during the school day without prior permission from the Academy principal. A sign-out sheet is available in the office with departure and returning times. Please sign in each morning as soon as you arrive. An accurate clock is located in close proximity to the sign-in sheet. Please record the actual time of your arrival to school. In addition to signing in, all staff members will be required to sign-in through school check-in. Records are kept of tardies and absences. If you are absent, please fill out an absentee report the morning you return to school.

All staff members requesting to be off must complete a Leave Approval Request form. This form must be filled out at least 24 to 48 hours in advanced in non-emergency cases. Personal day request require a 72 hour notice. The form must be completed including substitute information. If your absence is not approved, you will be notified in a timely manner in order to cancel your substitute request. Submit your form to designated administrative staff. It is requested that you also notify your academy principal. You are required to secure your own substitute.

Staff members shall be allowed personal and professional leave earned at the rate of one day for each half year employed, which shall not accumulate from year to year. Teachers planning to use a day or days under this provision shall notify the designated academy principal at least 72 hours in advance, except in cases of emergency. ALL STAFF MEMBERS MUST COMPLETE A LEAVE APPROVAL REQUEST FORM. All personal and professional days are not to be used on the days before and after holidays or before, after, and during testing.

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INSTRUCTION

STANDARDS DRIVEN INSTRUCTION

Instruction should be standards driven. In other words, we plan with the end in mind, making sure that all learning activities provide teaching and reinforcement. The end result we desire is a performance or product demonstrating the appropriate standard. Instruction should address the skills identified by the school's curriculum map; technology should be integrated into instruction & teaching and learning should be at higher levels and should exemplify quality work.

We must strive to make learning fun as well as meaningful with plenty of connections to living. We must make school a place where students want to escape "to" rather than "from.” We recognize that each child can achieve success. Our challenge is to use strategies that are appropriate for each child’s strengths and preferred learning style. This way we can maximize each child’s achievement.

LESSON PLANNING/SYLLABUS

Our primary purpose is to develop students’ greatest potential and to prepare them for the 21st century. Planning provides an important road map to follow that insures we stay on the path toward our destination. Teachers are expected to develop and maintain general course syllabi. Teachers will be required to complete weekly lesson plans. Lesson plans should be provided to the Instructional Facilitator by 2:15 Friday on the week prior to instruction, no later than 12 noon on Monday of the planned week of instruction. Please note that lesson plans may also be requested by building administrators.

WHITE BOARD

Whiteboard protocol has been established and should be implemented in all classrooms. All whiteboards should contain Hamilton High School provided board labels. All labels should be included, posted, completed, and updated each day.

BULLETIN BOARD

Bulletin boards should be neat and presentable. All bulletin boards should be subject related, contain a title, a theme, visually appealing, and interactive (if possible)

WORD WALL

Word Walls should be in all classrooms. They should be visible and electronically produced. It should be accessible to students, interactive, and related to taught subject area

POSTING OF QUALITY WORK

All teachers must post quality work each nine weeks. Please adhere to the guidelines provided through the quality work checklist.

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BELLWORK

Teach your specific morning routines to the students from day one. Include having bell work posted in the classroom for students to begin working when they enter the classroom by the 7:30 bell. This bell work should be graded and the grade recorded for averaging with other grades and subject related.

TECHNOLOGY

A technology committee has been established to provide input for technology decisions and staff development. Daily use of technology is expected. All technology requests for repairs and assistance should be submitted the technology coordinator on the Request for Technical Assistance form. Month technology Professional Development will be provided by the tech coordinator during school-wide faculty meetings DVD/VIDEOS ALL DVDs/VIDEOS must be approved educational resources or approved by your academy administrator prior to viewing

Making Effective Use of the Textbook

The textbook has been the basic tool of teaching from the beginning of education as an institution. Throughout the years, the purpose of textbooks has remained the same:

Provide Content Basis for the Class Evaluation/Testing Pre-Planned Activities

Many teachers find textbooks to be useful and effective tools. However, some advanced teachers will not even crack open textbooks because they have gathered their own materials. Nevertheless, most teachers will find it useful to use textbooks some of the time.

How to Make the “Boring” Fun

Successful teachers learn how to go beyond the textbook and distill the core elements or objectives of the lesson. The master teacher knows that the text does not teach the class – the teacher does. Teachers have developed a variety of techniques to engage the students’ interests. These techniques tend to drive home information and get students excited about school. Here are some examples:

Quiz Shows Dramatic Interpretation Costumes Audio-Visuals Manipulatives Simulations

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Oral Readings Word Games/Puzzles

Strategies Checklist

Teacher-Directed Strategies Student Directed Strategies

Lecture Inquiry

Discussion Discovery

Question/Answer Higher Level Questioning

Modeling Concept Attainment

Demonstrations Reciprocal Teaching

Videos Learning Centers

Field Trips Technology

Technology Presentations Experimentation

Drama

Creating the Environment: Preparing the Classroom

Take the time to create a warm and inviting environment in the classroom. Students, even High School students, like unique and colorful rooms. They are turned off by bare walls and blank areas. A classroom needs character, especially in High School. A young person needs to feel at home in his/her classroom. Oftentimes, teachers see more of these students than their parents do. Creating comfort zones is a tremendous help for all involved. Here are a few suggestions:

1) Provide a reading center (across all subjects). Every subject involves reading. 2) Make a technology center where students can have access to tape players, typewriters, and

computers. Students can experience “books on tape,” listen to instructional audiotape, practice typing, or use computers for various purposes.

3) Provide for tutoring corners where students who need to catch up on work alone can have the privacy to do so.

4) Bring plants into the classroom. Plants can really enhance learning by relaxing the classroom.

5) Eventually, put up pictures of the students in action. Photographs provide a real sense of identity and students love to see themselves in pictures.

6) Hang attractive and informative posters from which students can learn. 7) Eventually, hang student work and projects inside and outside the classroom.

Please review the HHS In-House Walk-Through document for additional classroom requirements

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GUIDELINES FOR GRADING

1. The teacher shall create a general course syllabus with the grading procedure included. The syllabus shall be signed by the teacher.

2. Students shall be tested only on the material which has been taught.

3. Teachers are ultimately responsible for grading all students’ tests that are to be counted toward the final grade.

4. Evaluation is an on-going process. Therefore, teachers shall provide many and varied

opportunities for students to be graded.

5. Students shall be permitted the opportunity to make up all work and classroom tests (or their equivalent) missed as a result of an excused or unexcused absence. All work and test for both excused and unexcused absences should be made up as soon as possible, but no later than a week after the student returns to school. The principal can grant exceptions due to special circumstances such as extreme or long-term illness or any other unusual cause acceptable to the principal. If a student fails to make up the work and tests, the deficiencies shall be averaged with the other grades. Makeup work for state administered tests shall be determined by state policies and procedures.

6. A student shall not be penalized academically for improper conduct.

7. The student’s average is to reflect the work done during the full marking period. If a student enrolls in a school or class late, the teacher shall check with the appropriate sources to get information concerning the student’s previous grades. These grades are to be incorporated into the final average.

8. The teacher shall record grades and label all assignments in the grade book

9. Teachers should use numbers (instead of letter grades) in their individual grade books to indicate the numerical evaluation of each student’s performance.

10. All grades should also be entered into Chancery SMS/Power Teacher by deadlines set by

HHS’s SMS Office.

11. All failing grades require completion and submission of a Failure Justification Form

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POSSIBLE FAILURE

Keep a contact log of all parent contacts made and the outcome of each contact. When a student is not making satisfactory progress, a parent conference should be conducted and properly recorded. Parents want and need to know about problems when there is still time to help the child continue progress. Written suggestions should be given to the parent so that they can reinforce your efforts for their child.

PROFESSIONALISM

Adults should model the same speaking tone and problem solving skills that we want our students to use. Students are to be treated with respect at all times. It should not be necessary for any adult to raise his/her voice in class. Using appropriate and effective procedures in the classroom will make this possible. Students should be called by their first name. They should never be humiliated or ridiculed or the subject of sarcasm. Neither teachers nor teaching assistants should grab a student by the arm hand, ear, shirt, jacket, blouse, or any other piece of apparel. Our aim is to de-escalate incidents by using our own calm reasoning rather than emotional reactions.

Since Hamilton personnel serve as role models for students and adults of the community, our behavior should reflect respect for everyone. This includes positive support for co-workers in conduct and conversation; maintenance of accurate records; and adherence to school procedures and policies.

To maintain a professional atmosphere, teachers customarily refer to each other by Mr., Mrs., Ms., or Miss rather than first names in the presence of students, parents, and other stakeholders.

It is extremely important that every teacher maintain a good rapport with parents by making every effort to communicate effectively and by responding promptly and accurately to their questions and concerns. Ex: Respond to notes on the same day that they are received. If you cannot answer a question, refer it to administration, but avoid stating “I don’t know”.

If you have information regarding specific children (ex: abuse, neglect, etc.) you must by law report this information. The information should be given to the principal who will notify The Department of Children's Services.

PERSONAL APPEARANCE

In today’s world, Hamilton should continue to maintain a professional atmosphere for our stakeholders. All employees should have an appropriate and well-groomed appearance. It is for this purpose that we are implementing a standardized Dress Code Policy. We are formalizing this policy for clarity, consistency, to maintain the high public image, and to promote a productive work environment.

Professional business casual dress is required through the workweek, with the exception of “Casual Day” on Fridays.

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Slacks

Dress slacks are always acceptable attire. In addition cotton slacks are also acceptable, provided they are clean and wrinkle free. Inappropriate items include sweatpants, nylon workout pants, terrycloth pants, shorts, bib overalls, spandex, Capri pants, form fitting pants.

Shirts

Dress shirt with tie is preferred, but casual shirts with collars, golf shirts, sweaters, and turtlenecks tucked in pants are acceptable. Revealing tops (low cut or sheer), T-shirts, sports jerseys, sweatshirts, tank tops, halter tops, tube tops, tops that are backless or have spaghetti straps, or midriff tops are not acceptable. A smock or lab jacket is acceptable for all T & I teachers. PE uniforms are acceptable for Physical Education teachers.

Dress and Skirts

Skirts and dresses should be worn mid-thigh or below. Dressy skorts or culottes are acceptable if worn no higher than two inches above the knee. Casual dresses, skirts, and mid-length split skirts are also acceptable. Mini-skirts, denim skirts, and spaghetti-strap dresses should not be worn.

Footwear

Loafers, pumps, flats, dress sandals, mules, leather deck shoes and athletic shoes are acceptable. Thongs sandals and slippers are not acceptable.

Friday “Casual Day”

The foregoing guidelines are relaxed on Fridays, which is “Casual Day” and will allow pants, khaki slacks, and Capri pants, jeans.

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General Processes

EMERGENCY PROCEDURES

PLEASE REVIEW THE HHS EMERGENCY MANAGEMENT PLAN

FIRE DRILL PROCEDURES

Teachers should wait for an official announcement from school administrators before leaving their classrooms to go outside to your assigned areas.

Fire Drill Procedure:

Teachers should escort their students to designated area and carry roll books. Assign students to close any open windows. Students should walk in lines by classes. Students should not run, play or talk. Roll book should be in teacher’s possession during any emergency.

(1) Section chairman should check their section during the fire drill to determine any problems needing attention.

(2) Teachers in each drill section should work together to conduct the most efficient drill.

(3) Student helpers should be assigned from each room to help with windows, doors, lines, etc.

(4) Teachers should escort their classes out of the building in an orderly manner and remain with them during the entire drill procedures.

(5) All teachers without classes during the time of a fire drill should help on their floor to ensure that all students have evacuated the building properly.

 

EXIT PLAN ---- FIRST FLOOR

Shop Classes Rear classroom doors into paved parking area

Recreation Area and Park Comm. Gym

To rear of Campus - South Exit doors to rear of Campus

ROTC Dept., Rooms 114-122 S.E. Exit doors to paved side walk, assemble on S.E. parking lot

Rooms 126-135 S.W. Exit doors, Move to Lincoln Park

Cafeteria Use S.W. Exit doors. Move to Lincoln Park

Rooms 101-108 To parking lot by Auto Mechanics

EXIT PLAN ---- SECOND FLOOR

Rooms 201-205-230-236 N.E. Exit doors to sidewalks, front parking lot

ROOMS 224-229 N.W. Exit doors to paved sidewalk and street

Rooms 213-223 S.W. Exit doors to paved parking lot

Rooms 206-212 S.E. Exit door pass Gym to paved parking lot

 

EXIT PLAN ---- THIRD FLOOR

Rooms 300-309 S.E. stairs, pass Gym on 2nd floor to paved parking lot.

Rooms 310-318 S.W. stairs to S.W. Exit on 2nd floor to paved parking lot

Rooms 319-328 N.W. stairs to N.W. Exit on 2nd floor to sidewalk, move to front sidewalk

Rooms 329-334 N.E. stairs to N.E. Exit on 2nd floor to sidewalk

Media Area Follow instructions of Librarians (use S.E. stairs to 2nd floor pass Gym to East parking lot

 

EXIT PLAN ---- AUDITORIUM

N.E. stairs to N.E. Exit to front parking lot and sidewalk 3RD Floor (3A ½  3B) 

(3B ‐ 3C)  S.E. stairs to S.E. Exit to parking area 

 

N.E. Exit to front parking lot and sidewalk 2ND Floor (2A ½  2B) 

 

(2C ‐ ½ 2B)  S.E. Exit by Gym to large parking lot 

 

Exit door by Main Office on 2nd floor to N. E. Exit to street and 

sidewalk

1ST Floor North Section 

 

Exit door by cafeteria to S.W. Exit to paved area South Section 

 

 

 

TORNADO DRILL EXIT PLAN

3rd Floor

Room #

Stairwell Exit

1st Floor Area

334, 333, 332, 331, 330,

329, 328, 326, 325, 324

NW Near 324 Hallway between

135-130

323, 322, 321, 319, 318,

317, 316, 315

SW Near 315 Hallway between

Café., 126 & 128

314, 313, 312, 310, 309,

308, 307, 305, 304, 301,

300

SE Near 304 Hallway toward and near

Assessment Rm #124

2nd Floor

237, 235, 234, 230, 229,

227, 228, 225, 224, 219,

218

NW Near 227

Hallway near Café., &

Study Hall

217, 216, 215, 214, 212,

211

SW Near 212 Hall leading to 101 - 103

209, 206, 205, 204, 203, 201 SE Near Attendance

Hallway near 110 - 115

1st Floor

124, 123, 121, 120, 114, Hallway near 115 & 116

116, 115, 112, 110

109, 106, 104, 103, 102 Hallway near 104 - 106

101

135, 134 Alcove near 134

130, 128, 127, 126 Hallway near

126 - 127

  ‐55‐

STAFF CHECK-OUT

All staff members needing to leave during the normal scheduled workday must sign-out in the main office. If class coverage is needed, the staff members must complete the Class Coverage Form, gain administrator’s signature, and submit to the main office.

CLASSROOM/OFFICE INVENTORY PROCEDURES

The following procedure for completing the inventory will be utilized at Hamilton High.

Items to be included on the inventory report (see Appendix items):

Computers: CPUs, monitors, keyboards, mice

Multi-media speakers

Interactive whiteboards Laptops

Overhead projectors Cassette players/recorders

Band/music instruments DVD players/recorders

Listening systems VHS players/recorders

LCD panel for TI 84 Hand-held radios

CPS systems Multi-media projectors

CD players Cameras

Graphing calculators Multi-media centers

IT Presenters Multi-media carts

TI 84 Plus View Screen calculatorAny furniture in your room: file cabinets, student desks, tables, etc.

The inventory should be turned in to the technology coordinator and media specialist during the first three weeks of school and by the first week of May of each year. Teachers and staff members are not to move equipment without the knowledge of the technology coordinator and building engineer. An inventory report will be completed and disseminated to the administration.

Inventory Responsibilities

Equipment Person(s) Responsible

1st floor teachers & office staff 1. First floor (all classrooms & offices)

2nd floor teacher & office staff 2. Second floor (all classrooms & offices)

3rd floor teachers & office staff 3. Third floor (all classrooms & offices)

 

4. Library Media Specialist

5. Band instruments/Keyboards Choir & Band Director

6. Vocational Rooms All vocational teachers

7. Furniture Building Engineer

This procedure is subject to change at the discretion of the school’s administration. Any item not included on the form, but included in Hamilton High School’s inventory should be placed on the inventory forms

REQUEST FOR ABSENCE/PROFESSIONAL LEAVE

All planned absences must be submitted on the Leave Approval Request Form. Request should be submitted at least 72 hours in advance (when reasonable). Please submit all requests for absence to the designated administrator for approval. ALL PERSONAL DAYS REQUIRE A 72 HOUR NOTICE.

REQUEST FOR TEXTBOOKS

It is the expectation that all students at Hamilton High School will be issued a textbook for each course in which they are enrolled. Teachers will also be issued and required to maintain a classroom set of textbooks. To request textbooks, teachers must complete a textbook request form and submit to the Freshman Academy Instructional Facilitator

REQUEST FOR BUILDING MAINTENANCE

Request for building maintenance must be submitted on the Building Engineer Request form. If the request is not addressed within 48 hours and you have not been provided with a written explanation, please notify your Academy Principal immediately

REQUEST FOR TECHNICAL ASSISTANCE

Request for technical assistance must be submitted on the Technical Assistance form. If the request is not addressed within 48 hours and you have not been provided with a written explanation, please notify your Academy Principal

 

REQUEST FOR FIELD TRIPS/SPECIAL EVENTS

Request for field trips must be submitted to designated personnel at least two weeks prior (when reasonable) to the planned event. Request must be submitted on the In/Out of Town Field Trip Request form or the Request for Event or Activity Approval form, with all required documentation. Permission slips must also accompany the forms.

REQUEST FOR ANNOUNCEMENTS

All announcement requests must be submitted for approval the day before by 1:00 p.m.

REQUEST FOR LAMINATION/POSTERS

Request for lamination and posters must be submitted on the Lamination/Poster Request form to a library media specialist. Please allow a 24 hour turn around to receive the item.

LOCKER ASSIGNMENT

All teachers will be assigned a series of lockers as close to your classroom as possible. Students may not be issued lockers until they provide teacher with a lock. The Freshman Academy Instructional Facilitator will then assign individual students to a locker and record the locker assignment. Teachers will stress to students that they are to use only the locker assigned to them. A copy of your locker assignments shall be provided to the Freshman Academy Instructional Facilitator. Any locker assignment changes should be documented through the Freshman Academy Instructional Facilitator.

 

 

Have A Wonderful

School Year!!!