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halFILE CountyCashier™
Integrated Document Filing for County Clerk’s offices
and halFILE™ Document Manager
from hal Systems Corporation
“the document applications company”
“halFILE CountyCashier simplifies the recording of
documents received in the County Clerk’s office.”
“halFILE is the most advanced and efficient method for handling the increased
quantities of paper records and computer generated documents associated with your business.”
“Together, halFILE CountyCashier and halFILE provide a simple method for
electronically recording documents filed at a County
Clerk’s office.”
halFILE CountyCashier and halFILE
• Easy recording of documents at the clerk’s counter or back office
• Document scanning to create an image of the document that can be placed on to a CD
• Document indexing
• Document search and retrieve
• Report design and generation
halFILE CountyCashier and halFILE
• Integrates with slip printers to stamp File Number and Date on documents
• Provides for allocation of receivables to any number of user-defined accounts
• Supports the receipt of non-recording type fees
• Supports multiple tellers and multiple cash drawers
here’s how it works...
When a customer files a document at the front desk, the document information is recorded into halFILE CountyCashier.
Based on the document type, the system automatically calculates the filing fee and prints a receipt.
halFILE CountyCashier
You can select the individual or company that files the document from a list of accounts.
The system calculates the filing fee based on the document type.
halFILE CountyCashier
When a document is received via mail of fax, it can also be entered into halFILE CountyCashier.
After the document is recorded, it goes to a scan station for scanning. This creates a digital image of the document that will later be placed on a CD.
halFILE
The document is scanned and
previewed in the image window..
halFILE
After scanning, the document index is created. The image of the document is displayed and the user enters the File Number of the document. This automatically pulls in the information that was entered when the document was recorded.
Also, if you are maintaining documents in books, you can print a copy of a batch documents. The system will handle two-sided printing as well as scaling to allow for the hole punch.
halFILE
When indexing, a page of the document is shown in the view
window.
When you enter the File Number, the initial
recording information is automatically pulled in.
halFILE
CountyCashier includes dozens of reports including:
• Daily Report• Grantor Report• Grantee Report• Mailing Labels• Allocations• Outstanding A/R and Invoices• Historical Reports
The reports are designed to be placed in books for your customer’s use.
In addition to these reports, you can design your own reports using Crystal Reports.
halFILE CountyCashier
Reports can be designed by you to include the fields you need, sorted by any field. halFILE CountyCashier
Public view stations can be set up to provide your customers with better service. Customers can search for documents and print a copy. Printers can be placed in the back office to control document copy fees.
halFILE
This improves service while reducing employee time spent on making copies of documents.
halFILE CountyCashier / halFILE
• Improves document control by eliminating costly mis-filing and loss
• Quickly retrieves documents based on multiple key words
• Shares documents with other users
• Provides a more secure environment than ordinary records using optical technology
And that saves you money!!
While protecting your documents!
For more information about halFILE and halFILE
CountyCashier visit www.halfile.com
hal Systems Corporation
12750 Merit Drive
Suite 810
Dallas, Texas 75251-1214
Contact us at:
Voice: 800-442-9273
Fax: 214-691-4730
E-mail: [email protected]
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