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HABITS OF HIGHLY SUCCESSFUL ACADEMICIANS: MAKING YOUR GRANDMOTHER (AND YOUR
DEPARTMENT CHAIR) PROUD
Scott C. Borinstein M.D.,Ph.D. Geoffrey Fleming M.D.
Help with Workshop Creation: Bill Cutrer, M.D., M.Ed., and Jill Simmons M.D., and Joseph
Gigante M.D. Vanderbilt University Department of Pediatrics
March 26, 2015
DISCLOSURE STATEMENT
Drs. Borinstein, Cutrer, Fleming, Simmons, and Gigante have documented no financial relationships to disclose or conflicts of interests to resolve.
Goals and Objectives
• Outline the attributes and habits of academic physicians that can impact how they are perceived by their peers
• Discuss common political pitfalls in academia, and how to effectively navigate them
• Review successful and unsuccessful behaviors of professional networking and practice the delivery of a successful “Elevator Speech”
Introductions
Workshop Structure
• Introduction
• Part 1: “Be your own Image Consultant”
• Part 2: Political Pitfalls
• Part 3: Keys to Successful Networking
• Questions and Comments
The Hazinski Society
• Developed in 2011 at Vanderbilt University Medical Center, Department of Pediatrics
• Goal: Enhance career development skills for junior faculty members
• Monthly meetings provide peer-mentorship and networking though small group discussions led by a senior faculty facilitator
• Very popular with > 85 pediatric junior faculty currently participating
Cutrer W, Brown R, Fleming G, Simmons J, Borinstein S, Cooper W, Gigante J. Junior Faculty Development Program Using Facilitated Peer Mentoring. MedEdPORTAL; 2014. Available from: www.mededportal.org/publication/9905 Fleming G, Simmons J, Xu M, Gesell S, Brown R, Cutrer W, Gigante J, Cooper W. A Facilitated Peer Mentoring Program for Junior Faculty Improves Professional Development and Peer Networking. Accepted for publication by Academic Medicine
Academic Medicine Success
• Academic metrics are important – Clinical Expertise – Research prowess (grants, publications) – Teaching aptitude
• However, acting professionally is also very important
Professionalism
The skill, judgment, and polite behavior expected from a person who is trained to do a job well.
SMALL GROUP BREAKOUT
• What are the Attributes of Academic Success? – LEFT SIDE: Think of 9-10 POSITIVE qualities of
successful academic physicians – RIGHT SIDE: Identify 9-10 NEGATIVE qualities that
impair academic success
– 5 minutes to discuss amongst yourselves – 15 minutes to share your top 3 qualities with the
larger group
Characteristics of Successful Academic Physicians
POSTIVE QUALITIES
NEGATIVE QUALITIES
A word to work by: CREDO
C = Communicator R = Reliable E = Enthusiastic D = Doer O = Organized
CREDO C = Communicator
• Communicate Respectfully – Be honest – Do not gossip or joust – Do not swear – Don’t let your appearance detract
• Communicate Efficiently – Respond to Email/phone/texts/pages
• 24 hour rule or “I’ll get back to you”… • Acknowledge all emails in which you have been addressed • RSVP promptly
• Communicate Effectively – Master the Thank You – Craft Agendas for meetings
CREDO R = Reliable
Develop a reputation for being reliable
Reliable = trustworthy
• Be on time • Show up if you said you’d be there • Meet your deadlines • Don’t procrastinate • Be available
– Open office door, if applicable
CREDO E = Enthusiastic
Remember, you are a leader. Act that way!
• Always be positive!
• Vent in private
• Treat everyone with respect – Administrative assistants…
• Support your colleagues
CREDO D = Doer
Get involved
• Be a Team Player
• Attend Seminars, Conferences, and scheduled meetings
• Participate in community events, when applicable
• Give constructive feedback – Complete your evaluations for housestaff, students, applicants, etc.
CREDO D = Doer
Volunteer
• Committees
• Reviews
• Presentations
• Other
• Develop an organizational method that works for you – Email, phone, texts, etc. – Save things (emails, texts, phone numbers, etc.) – Check your (snail) mail and avoid “mailbox overflow”
• Use your smartphone to your advantage – Calendar, email, contacts, tasks, etc.
• Set your out of office when you are away
– And notify the appropriate people if necessary
CREDO O = Organized
Self Reflection
• Think of three ways you will apply CREDO to your academic career.
• Email your reflections to [email protected] – Reflections will collected anonymously
• If you send us your reflections, we will send you the
de-identified compilation as well as a copy of the workshop handout
Part 2: Navigating the Politics of Academia Goals and Objectives
Small Groups, Case-Based Format • Understand the reality of academic politics
• Identify possible pitfalls in local politics and describe
possible actions to address the pitfalls
• Describe the skills of individuals who navigate office politics effectively
Part 2: Navigating the Politics of Academia Structure
• Refer to Handout and review Case 1 or Case 2 • 10-15 minutes to discuss each case
– LEFT side: Case 1 – RIGHT side: Case 2
• USE CREDO to approach a resolution in each case
• 10-15 minutes to report the group consensus
He starts the conversation with the comment, “How are things at your institution? I heard some stories from one of our new faculty members about the turmoil in leadership at your institution. What really happened with your leadership?” • How would you answer this question? • What issues should be considered when discussing your
home institution with colleagues outside of the institution? • How do these issues change as our degree of influence
increases both locally and nationally during our career?
Case 1
You are: Approached by a faculty member from another division who requests your participation in a project they are developing (a potentially interesting project)… • How would you approach this situation? • Should local political factors affect how you prioritize your
academic pursuits?
Case 2
Part 3: Networking
Part 3: Successful Networking Goals and Objectives
• Discuss the importance of networking
• Identify some effective networking techniques – At home, at meetings
• Create and deliver an “Elevator Speech”
Part 3: Successful Networking What is it?
• Relationship development with your colleagues
• All levels (junior faculty and senior faculty)
Part 3: Successful Networking Why?
• Increase your opportunities
• Identify and acquire mentorship
• See and be seen
Part 3: Successful Networking Where?
• National Meetings
– Coffee •Mentorship, collaboration
• Local institution
Part 3: Successful Networking How?
• Be prepared
– Bring business cards – Do your homework
• Be in inquisitive when you meet people – Ask what they do
• Talk about yourself! – Craft your Elevator Speech
1st
2nd
3rd
4th
“So, what do you do?”
“Lets set up a meeting and discuss further”…
Part 3: Successful Networking Elevator Speech Tips
• Prepare different lengths – 1 minute, 5 minute, 10 minute
• Keep it simple
– Avoid excessive technical or vague descriptions
• Incorporate your mission statement
• Be enthusiastic!
Part 3: Successful Networking An example
1. In 1-2 sentences, describe how you distinguish yourself/ your passion 2. Circle your major area of focus: Service, Education, Scholarship/
Research, Leadership/ Administrative Activities 3. List 3 things you do well or have accomplished in this domain 4. List 3 things you could do in the next 1-3 years that would lead to
recognition outside your institution. My primary interest is __________________________________________ (insert
#1 above). My primary focus is in ___________________(insert #2 above), where I have _________________________, _______________________________, and ____________________________(insert #3). In the next year, I will focus upon _________________________, ______________________, and ______________________.
Part 3: Successful Networking Practice
• Split into pairs
• Take 10-15 minutes developing and practicing your 1 minute Elevator Speech
• Each person takes a turn
Homework
1. Describe a situation you’ve experienced recently in which someone handled themselves very well, leaving you with a positive impression of them.
2. Describe a situation you’ve experienced recently in which someone handled themselves poorly, leaving you with a poor impression of them.
3. How would an outsider describe your professional image if they were to observe you for a day/week?
4. What areas of improvement would the outsider identify when observing your professional performance?
5. What other tips have you found successful in regards to building an academic reputation locally/regionally/nationally?
Questions?