H37_BB_Sales and Profit Planning in CO-PA Configuration Guide_EN_DE

V1.470

July 2004

English

H37 - Sales and Profit Planning in CO-PA

SAP AGNeurottstr. 1669190 WalldorfGermany

Building Block Configuration Guide

SAP Best Practices H37 Sales and Profit Planning in CO-PA: Configuration Guide

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Cross-references to other documentation.

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ContentSales and Profit Planning in CO-PA: Configuration Guide..............................................................5

1 Purpose................................................................................................................................ 5

2 Preparation.......................................................................................................................... 5

2.1 Prerequisites..................................................................................................................5

3 Configuration........................................................................................................................ 7

3.1 Controlling - Profitability Analysis..................................................................................7

3.1.1 Structures..............................................................................................................7

3.1.1.1 Maintaining Value Fields..............................................................................7

3.1.1.2 Maintaining the Operating Concern..............................................................8

3.1.1.3 Maintaining Characteristic Values..............................................................10

3.1.1.4 Setting Operating Concern.........................................................................10

3.1.2 Flows of Actual Values........................................................................................11

3.1.2.1 Defining Number Ranges for Actual Postings.............................................11

3.1.2.2 Activating Flag for CO-PA..........................................................................11

3.1.2.3 Assigning Value Fields...............................................................................12

3.1.2.4 Assigning Quantity Fields...........................................................................13

3.1.3 Planning..............................................................................................................14

3.1.3.1 Defining Number Ranges for Planning Data...............................................14

3.1.3.2 Maintaining Versions..................................................................................14

3.1.3.3 Setting up Planning Framework..................................................................15

3.1.4 Information System.............................................................................................19

3.1.4.1 Defining Forms for Profitability Report........................................................19

3.1.4.2 Defining Variables for Reports....................................................................20

3.1.4.3 Creating Profitability Report........................................................................21

3.2 Enterprise Structure.....................................................................................................22

3.2.1 Activating Costing Based Profitability Analysis for Controlling Area....................22

3.2.2 Assigning Controlling Area to Operating Concern...............................................23

4 Master Data....................................................................................................................... 23

4.1 KA01 Creating Additional Cost Elements - New..........................................................23

4.2 Changing Additional Cost Elements - Text..................................................................24

4.3 Changing Cost Element Group....................................................................................25



Sales and Profit Planning in CO-PA: Configuration Guide

1 PurposeThe purpose of this document is to describe the general configuration steps required to manually set up the configuration within the system landscape that has already been installed using the corresponding installation or configuration guides for installation.

The Configuration Guide describes how to set up the configuration of a Building Block manually, without the support of automated configuration tools. If you want to use BC Sets and CATT procedures for an automated installation process, refer to the Building Block Installation Guide of the CO-PA.

2 Preparation

2.1 PrerequisitesThe following building blocks form the basis for all mySAP All-in-One High Tech and Industrial Machinery and Components solutions. You only have to install these building blocks once.

Building Blocks Comment

Baseline Building Blocks (Layer 0)

B32 - Best Practices R/3 Installation

J02 - Organizational Structure

B29 - Financial Accounting

B30 - Cost/Profit Center Accounting

J05 - Material Management

J04 - Sales and Distribution

Baseline Building Blocks (Layer 1)

J06 - Production Planning & Control

J07 - Quality Management

J18 - Product Cost Planning

J19 - Batch Management

J20 - Cost Object Controlling - Make-to-Order SP

J21 - Cost Object Controlling - Make-to-Stock

Industry-Generic Building Blocks

A01 - DI Basic Settings



Building Blocks Comment

A04 - PP Core Settings

E04 - Supplement Settings



3 Configuration

3.1 Controlling - Profitability Analysis

3.1.1 Structures

3.1.1.1 Maintaining Value Fields

UseIn this step, you create the value fields. As well as the characteristics, the value fields are the properties of the operating concern structure.

Procedure 1. Access the activity using one of the following navigation options:

Transaction Code KEA6

IMG Menu Controlling Profitability Analysis Structures Define Operating Concern Maintain Value Fields

2. Make the following entry:

Field name Description R/O/C User action and values Note

Value field R VVBON

3. Choose Create/Change.

4. Confirm the information that appears by choosing ENTER.



Description R Bonus

Short Text R Bonus

6. Choose Activate and return to the previous screen.

7. Steps 2 to 6 have to be repeated for the following value fields. Confirm any warning or information messages that appear.


Value field R VVBUM

Description R gross turnover

Short Text R gross turn

Value field R VVPRS

Description R Cost of sales

Short Text R Cost of s.

Value field R VVRAB

Description R Discount




Short Text R Discount

Value field R VVSKT

Description R Cash discount

Short Text R Cash disc

3.1.1.2 Maintaining the Operating Concern

UseIn this step, you create the operating concern ‘YDI1’. The operating concern consists of attributes and a data structure, which contains the value fields and characteristics.


Transaction Code KEA0

IMG Menu Controlling Profitability Analysis Structures Define Operating Concern Maintain Operating Concern



Operating Concern

R YDI1

3. Choose Create.




Description R BP Discrete Industries 1

Costing-based R Set a flag

6. Switch to the Attribute tab page.

7. Enter the following:


Operating concern currency

R EUR

Fiscal year variant

R K4

8. Choose Save.

9. Select the DataStructure tab page and choose Create.

10. On the Chars tab page, select the characteristic PRODH in the Transfer from table and choose Transfer fields.



There are different types of characteristics: fixed Characteristics, user-defined characteristics, characteristics from SAP tables, and characteristics from the existing field catalog. Only the PRODH characteristic from the field catalog has been assigned to the operating concern. The fixed fields listed below are used as additional characteristics.

Field name Description Data Element

Comment

ARTNR Product ARTNR Fixed field

BUKRS Company code

BUKRS Fixed field

KNDNR Customer KUNDE_PA Fixed field

VKORG Sales organization

VKORG Fixed field

VTWEG Distribution channel

VTWEG Fixed field

PRODH Product hierarchy

PRODH Field Catalog

11. Switch to the Value fields tab page.

12. Select the value fields as listed below in the Copy from table and choose Transfer fields.

Value field Description Short text Value field type

Comment(Data element)

ABSMG Sales quantity Sales qty Qty RKE2_ABSMG

VVBON Bonus Bonus Curr. RKE2_ VVBON

VVBUM gross turnover gross turn Curr. RKE2_ VVBUM

VVPRS Cost of sales Cost of s. Curr. RKE2_ VVPRS

VVRAB Discount Discount Curr. RKE2_ VVRAB

VVSKT Cash discount Cash disco Curr. RKE2_ VVSKT

13. Choose Activate.

14. Choose Back.

In a completely new system, the message KE25 may appear. Confirm the message and inform your system administrator.

15. Confirm the dialog boxes with Yes.



3.1.1.3 Maintaining Characteristic Values

UseYou need to define characteristic values for the characteristic ‘PRODH’, otherwise the analysis will not work.


Transaction Code OVSV

IMG Menu Logistics – General Material Master Settings for Key Fields Data Relevant to Sales and Distribution Define Product Hierarchies

2. Choose Maintain: Product hierarchy.

3. Choose New entries.



Product hierarchy

R 00003

Description R Cardiac pacemaker

5. Choose Save.



Product hierarchy

R 0000300001

Description R Pace maker

Product hierarchy

R 0000300002

Description R Subassembly

7. Choose Save.

3.1.1.4 Setting Operating Concern

UseIn this step, you set the operating concern ‘YDI1’ for the following activities.


Transaction Code KEBD

IMG Menu Controlling Profitability Analysis Structures Set



Operating Concern



Operating Concern

R YDI1

3. Confirm any messages that appear.

4. Choose Enter.

3.1.2 Flows of Actual Values

3.1.2.1 Defining Number Ranges for Actual Postings

UseIn this step, you define the number ranges for actual line items in the CO-PA. With every actual posting in CO-PA, the SAP system automatically assigns a number within the intervals you have selected.


Transaction Code KEN1

IMG Menu Controlling Profitability Analysis Flows of Actual Values Initial Steps Define Number Ranges for Actual Postings



Operating concern

R YDI1

3. Choose Maintain Groups.

4. All the groups in the Not assigned section have to be selected and allocated to the generated groups. If there are any groups in the not assigned sections:

a. Choose every group and choose Select element.

b. Flag the Generated group field

c. Choose Assign element group

5. Choose Save.

6. Confirm the information that appears by choosing Enter.

3.1.2.2 Activating Flag for CO-PA

Prerequisites



Before you can make the following settings, you must have completed the step 3.2.1 ‘Assign Controlling Area to Operating Concern’.

UseIn this step, you activate the CO-PA.


Transaction Code KEKE

IMG Menu Controlling Profitability Analysis Flows of Actual Values Activate Profitability Analysis

2. Make the following entry for the Controlling Area ‘BP01’ and the assigned Operating Concern ‘YDI1’:


Active status R 2 2 = Component active for costing-based Profitability Analysis

3. Choose Save.


3.1.2.3 Assigning Value Fields

UseThis step is not necessary for this building block but the settings should be made, for all of the processes in the Best Practices High Tech solution to run smoothly. The operating concern does not have the appropriate value fields for a satisfactory assignment to the SD-conditions. For this reason, these settings are not ideal from a microeconomic point of view.


Transaction Code KE41

IMG Menu Controlling Profitability Analysis Flows of Actual Values Transfer of Incoming Sales Orders Assign Value Fields

2. Choose New entries and make the following entries:

Field name

CTyp

Field name

Val. fld

Field name Transfer +/-

Note

BO01 VVBON Set indicator




Field name

CTyp

Field name

Val. fld

Field name Transfer +/-

Note


EK01 VVPRS Set indicator

EK02 VVPRS Set indicator

PN00 VVBUM Set indicator

PR00 VVBUM Set indicator

RA00 VVRAB Set indicator

RA01 VVRAB Set indicator

RB00 VVRAB Set indicator

SKTO VVSKT Set indicator

SKTV VVSKT Set indicator

VA00 VVBUM Set indicator

VA01 VVBUM Set indicator

VPRS VVPRS Set indicator

YIV1 VVPRS Set indicator This is not a standard condition type. Only create this entry if this condition type exists.

3. Choose Save.

3.1.2.4 Assigning Quantity Fields

UseThis step is not necessary for this building block but the settings should be made for all of the processes in the Best Practices High Tech solution to run smoothly.


Transaction Code KE4M

IMG Menu Controlling Profitability Analysis Flows of Actual Values Transfer of Incoming Sales Orders Assign Quantity Fields

2. Choose New entries and make the following entry:

Field name

SD qty field

Field name

CO-PA qty field

Note

FKIMG ABSMG

3. Choose Save.



3.1.3 Planning

3.1.3.1 Defining Number Ranges for Planning Data

UseIn this step the number ranges for updating plan line items in the CO-PA are defined. In the planning process the SAP system automatically assigns a number, which lies within the selected intervals.


Transaction Code KEN2

IMG Menu Controlling Profitability Analysis Planning Initial Steps Define Number Ranges for Planning Data



Operating concern

R YDI1

3. Choose Maintain Groups.

4. All groups in the Not assigned section have to be selected and allocated to Generated groups. If there are any groups in the Not assigned section:

a. Choose every group and choose Select element step by step

b. Set the Generated group indicator

c. Choose Assign element group’

5. Choose Save.

6. Confirm the appearing information with the ENTER.

3.1.3.2 Maintaining Versions

UseIn this step the CO-PA plan version 0 is defined. The plan version has some settings, which are only valid for the operating concern.


Transaction Code SPRO

IMG Menu Controlling Profitability Analysis Planning Initial Steps Maintain Versions

2. Mark the Version ‘0’.

3. Double-click in the ‘Dialog Structure’ on ‘Settings in the operating concern’.



4. Confirm the message Version 000 does not exist in OpConcern YDI1. Transfer version to OpConcern? with Yes.

5. Maintain the following entries if they are not already set:


Currency type R B0

Exch.Rate type R M

Derivation date R 01.01.2004

6. Make sure that the Version locked indicator is not set. Otherwise you can not process the planning data.

7. Choose Save.

3.1.3.3 Setting up Planning Framework

UseIn this step the initial planning is set up. Thereby the architecture to be used in planning is specified in this step as well.


Transaction Code KEPM

IMG Menu Controlling Profitability Analysis Planning Planning Framework Set Up Planning Framework

2. Choose Planning levels, activate the right mouse button and choose Create planning level.

3. Describe the Planning level both in a short (YH89PA01) and a longer version (H89 Planning Area 01) and confirm with the ENTER.

4. Change to the tab page Charact.

5. Select the following Characteristics: CO area, Company Code, Customer, Distr. channel, Plant, Prod.hierarchy, Product, Sales org.

6. Choose Column left; previous ...

7. Choose Save.

8. Choose YH89PA01, activate the right mouse button and choose Create planning package.

9. Describe the planning package both in a short (YH89PP01) and a longer (H89 Planning Package 01) version and confirm with the ENTER.

10. On the Selection tab page, maintain the following entries:

Field name Description R/O/C User action and values User action and values

CO area R BP01

Company Code R BP01

Distr. channel R 01




Period/year R 001.2004 012.2004

Plant R BP02

Prod.hierarchy R 0000300001 0000300002

Record type R F

Sales org. R BP01

Version R 0

11. Choose Save.

12. Choose YH89PA01, activate the right mouse button and choose Create planning package.

13. Describe the planning package both in a short (YH89PP02) and a longer (H89 Planning Package 02) version and confirm with the ‘Enter’-Key.

14. Maintain the following entry:


CO area R BP01

Company Code R BP01

Distr. channel R 01

Period/year R 001.2005 012.2005

Plant R BP02

Prod.hierarchy R 0000300001 0000300002

Record type R F

Sales org. R BP01

Version R 0

15. Choose Save.

16. Double-click the planning package ‘YH89PP01’.

17. Choose Enter planning data, activate the right mouse button and choose Create parameter set.

18. Describe the parameter set both in a short (YH89PS01) and a longer version (H89 Parameter Set 01) and confirm with the ‘Enter’-Key.

19. On the Settings tab page, choose Create.

20. Give the layout both a short (YH89 01) and a longer description (YH89 Layout 01).

21. On the Charact. tab page, set the indicator in the Lead for the characteristics: Customer, Product, and Product hierarchy.

22. Select the Value flds tab page, choose Page left, and choose Save.

23. Maintain the following entries:




Currency R EUR

Distribution key currency

R 2

Distribution key quantities

R 2

24. Choose Save.

25. Double-click on the planning package ‘YH89PP02’.

26. Choose Copy, activate the right mouse button and choose Create parameter set.

27. Describe the parameter set both in a short (YH89PS02) and a longer version (H89 P-GRP Copy Actual -> Plan) and confirm with the ENTER.

28. On the tab page Settings, set the indicators Copy values, From period, Act.data, Rec. Type from Planning Package and make the following entries:


From period R 001.2005 012.2005

Processing R Decision at point of execution

29. Select the tab page Value flds and choose Page left.

30. Choose Save.

31. Double-click the planning package ‘YH89PP02’.

32. Choose Revaluation, activate the right mouse button and choose Create parameter set.

33. Describe the parameter set both in a short (YH89PG03) and a longer version (H89 P-GRP Revaluation Plan04) and confirm with the ‘Enter’-Key.

34. On the tab page Settings, set the Revaluation key field and choose input help.

35. Confirm the dialog box with Yes.

36. Choose Skip.

37. Select Profitability analysis and choose Choose.

38. Choose activity Maintain Revaluation Keys.




Rev R Y01

Name R Revaluation Key Planning 2005

41. Choose ENTER.

42. Mark the revaluation factor ‘Y01’ and double-click Assign factors in the Dialog structure table, and choose New entries.





Field name R ABSMG

Percentage R 10

Field name R VVBON

Percentage R 10

Field name R VVBUM

Percentage R 10

Field name R VVPRS

Percentage R 0

Field name R VVRAB

Percentage R 10

Field name R VVSKT

Percentage R 10

44. Choose ENTER.

45. Choose Save.

46. Go back five times.

47. Choose Cancel.

48. Make a double-click on the revaluation key ‘Y01’.



Processing R Decision at point of execution

50. Change to the tab page Value flds and choose Page left.

51. Choose Save.

52. Double-click on YH89PA01.

53. Choose Display planning in the section Planning methods, activate the right mouse button and choose Create parameter set.

54. Describe the parameter set both in a short (YH89PS04) and a longer version (H89 P-GRP Display planning) and confirm with the Enter.

55. In the tab page Settings, choose the input help for field Planning layout

56. Choose the following entry from the value list:


Layout R YH89 01

57. Choose Save.



3.1.4 Information System

3.1.4.1 Defining Forms for Profitability Report

UseIn this step a form for our profitability report is defined. The form supplies among other things the row structure for the profitability report. This step and the two following steps are not necessary for the Building Block H37 but the result is a check-up function regarding the CO-PA bookings.

Procedure 1. Access the activity using one of the following navigation option:


IMG Menu Controlling Profitability Analysis Information System Report Components Define Forms Define Forms for Profitability Reports

2. If you have chosen the IMG menu choose the activity Create Form.

3. Describe the form both in a short (YH89 01) and a longer version (YH89 01) and confirm with the Create.

4. double-click Column 1.

5. Confirm the selection with ENTER.

6. Select the characteristic Plan/act.ind. from the table Available characteristics and choose Move selected to left.

7. Make the entry ‘0’ in the From column.

8. Choose Confirm.

9. Double-click Column 2.


11. Make the entry ‘1’ in the From column.

12. Choose Confirm.

13. Double-click Row 1.


15. Choose Confirm.



18. Choose the value field gross turnover and Choose Confirm.


20. Confirm the appearing selection with ENTER.

21. Choose the value field discount and choose Confirm.





24. Choose the value field Cash discount and choose Confirm.

25. Double-click the point under the last created row.


27. Choose the value field Bonus and choose Confirm.



30. Choose the value field Cost of sales and choose Confirm.


32. Choose the select type Formula and confirm with ENTER.

33. Make the entry:’ ( ( ( Y002 - Y003 ) - Y004 ) - Y005 ) - Y006’ and confirm with ENTER.

34. Describe the row in a short version (Contr. M.I), in a medium version (Contr. Margin I) and a long version (Contribution Margin I) and confirm with ENTER.

35. Choose Save.

3.1.4.2 Defining Variables for Reports

UseIn this step two variables for our profitability report are defined.


Transaction Code KE3E

IMG Menu Controlling Profitability Analysis Information System Report Components Define Variables for Reports




Type of variable R Characteristic value

Name of variable

R &GJAHR

Replacement type

R Entry

4. Choose ENTER.


Field name Description R/O/C User action and values

User action and values

Field name R GJAHR





Optional entry R Optional entry

Parameter/selectopt. R Parameters

Short text R Fiscal Y.

Description R Fiscal Year

Text R Fiscal Year

6. Choose Save.

7. Choose Back.




Type of variable R Characteristic value

Name of variable

R &PERIOD

Replacement type

R Entry

10. Choose ENTER.




Field name R PERDE

Optional entry R Optional entry

Parameter/selectopt. R Select option

Short text R period u.r

Description R Period under review

Text R Period under review

12. Choose Save.

3.1.4.3 Creating Profitability Report

UseIn this step our profitability report is defined.





IMG Menu Controlling Profitability Analysis Information System Report Components Create Profitability Report

2. If you have chosen the IMG menu path choose the activity Create Profitability Report.

3. Describe the form both in a short (YH89 01) and a longer version (Profitability Report 01) and choose Report with form. Make the entry ‘YH89 01’ in the form field and confirm with the Create.

4. Select the characteristics Fiscal year, Period, Customer, Plant, Prod.hierarchy, Product and Sales org. from the table Char. lis’ and choose Add. Char.

5. Set the indicator Variable on/off for the characteristic Fiscal Year and select the Global variable ‘GJAHR’, and choose ENTER.

6. Set the indicator Variable on/off for the characteristic Period and select the Global variable ‘PERIOD’, and choose ENTER.

7. On the tab page OutputType, choose Classic drilldown and for Basic list: Detail.

8. On the tab page Options, choose Execute report in the section Reaction if no presummarized data exists.

9. Choose Save.

3.2 Enterprise Structure

3.2.1 Activating Costing Based Profitability Analysis for Controlling Area

UseIn this step the controlling area is activated with cost based profit analysis.

The settings are installed with a BC Set on an automatic way.


IMG Menu Controlling Profitability Analysis Flows of Actual Values Activate Profitability Analysis

Transaction Code KEKE

2. Make the following entries:

COAr Year P I OpCo P

BP01 2003 2 BP01



3.2.2 Assigning Controlling Area to Operating Concern

UseIn this step the controlling area is allocated to an operating concern.


Transaction Code SPRO

IMG Menu Enterprise Structure Assignment Controlling Assign controlling area to operating concern

2. Go to the row with the Operating Concern ‘BP01’ and maintain the following entry:


OpCo YDI1

3. Choose Save and confirm the message.

4 Master Data

4.1 KA01 Creating Additional Cost Elements - New

UseCreate all cost elements for manually as described below.

PrerequisitesThe accounts for these cost elements already exist in the company code. This has been configured by installing the Core FI Germany building block.

Procedure1. Access the activity using one of the following navigation options:

Transaction Code KA01

SAP menu Controlling Cost Center Accounting Master Data Cost Elements Individual Processing

2. Activities: Enter cost element key and valid-from and valid-to date, then choose Master data and enter remaining data. Then choose Save.

3. Overview of data records:

Key Valid from Valid to Descripton Long Text CE Cat

500000 01.01.2000 31.12.9999Sales revenue dom.

Sales revenue domestic 11



500100 01.01.2000 31.12.9999Other sales deduc.

Other sales deductions 12

501000 01.01.2000 31.12.9999Sales revenue for.

Sales revenue foreign 11

502000 01.01.2000 31.12.9999Sales revenue aff.

Sales revenue affiliated companies

11

503020 01.01.2000 31.12.9999Revenue hours(SP)

Revenue from hours (Service Provider)

11

503030 01.01.2000 31.12.9999Revenue third Party

Revenue third Party 11

503040 01.01.2000 31.12.9999Revenue Expenses

Revenue Expenses 11

518200 01.01.2000 31.12.9999 Customer rebates Customer rebates 12

ResultyAdditional cost elements have been created

4.2 Changing Additional Cost Elements - Text

UseThis activity is performed to add country-dependent texts.

PrerequisitesThe cost elements for which this activity provides the country-dependent texts have been created in the previous step.

Make sure that you are logged on to the system in your country language before performing this activity.


Transaction code KA02

SAP menu Controlling Cost Center Accounting Master Data Cost Elements Individual Processing

2. Activities: Enter cost element key, then choose Master data and enter remaining data. Choose Save.

3. Overview of data records:

Key Description Long Text

500000 Umsatzerlöse Inland Umsatzerlöse Inland

500100 Sonst. Erlösschm. Sonstige Erlösschmälerungen

501000 Umsatzerlöse Ausland Umsatzerlöse Ausland



502000 Umsatzerlöse Verbund Umsatzerlöse Verbundene

503020 Erlöse Servicel.(SP) Umsatzerl.aus Serviceleistungen

503030 Erlöse Fremdlstg(SP) Umsatzerl.aus Fremdleistung

503040 Erlöse Auslagen (SP) Umsatzerlöse aus Auslagen

518200 Kundenboni Kundenboni

ResultCountry-dependent texts of additional cost elements have been added.

4.3 Changing Cost Element Group

UseThe purpose of this activity is to assign all cost elements to one of the cost element groups.


Transaction Code KAH2

SAP Menu Accounting Controlling Cost Center Accounting Master Data Cost Element Group Change

2. On the Change Cost Element Group: Initial Screen, provide cost element group and choose Hierarchy.

3. On the Change Cost Element Group: Structure screen, choose Cost Element.

4. Provide minimum and maximum value of cost element range to be assigned. Then choose Save.

5. Data Records:

Group min max

BP_REV #500000 #500000

BP_REV #500100 #500100

ResultYou have assigned all cost elements to a cost element group.


Documents

H37_BB_Sales and Profit Planning in CO-PA Configuration Guide_EN_DE