h + s Risk Assessment Form

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Health and Safety Guidance Note No 26Revised (June 2006)

THIS GUIDANCE NOTE IS TO INFORM YOU ABOUT THE BASICPRINCIPLES OF RISK ASSESSMENT

It is recognised that in order to be considered competent to carry out risk

assessment training will be necessary.

Regulation 3(1) of the Management of Health and Safety at work Regulations1999, requires that a suitable and sufficient risk assessment is carried out.

The general principles are to:

identify the hazards

decide who might be harmed

evaluate the risks

decide whether existing controls are adequate record findings

review assessment and revise if necessary

Definitions:

HazardSomething with the potential to cause harm. (this can include substances ormachines, methods of work and other aspects of work organisation).

RiskThe likelihood that the harm from a particular hazard is realised. The extent ofrisk covers the population which might be affected by a risk and that risktherefore reflects both the likelihood that harm will be caused and its severity.The risk assessment process needs to take account of the views of thoseinvolved in the activity being assessed.

A risk assessment should:

ensure significant risks and hazards are addressed

ensure all aspects of the work activity are reviewed

take account of non - routine operations e.g. maintenance, cleaningoperations etc.

be systematic identifying hazards and looking at risks


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take account of the way work is being organised and the effects thiscan have on health

take account of the risks to visitors and contractors

account should be taken of women of child bearing age when

carrying out risk assessments and identify the preventive and protectivemeasures that are required.

Control MeasuresWhen considering what control measures are required the following steps canbe used in ranking order:

eliminate the risk

substitution (replacing existing chemical/substance with a saferalternative)

prevention (the use of fixed guards etc.)

safe system of work

written working procedures

information, instruction and training

supervision

PPE (personal protective equipment)

It may be necessary to combined several control methods in order to reducethe risks to an acceptable level.

Note: PPE should only be used as a last resort after considering all othercontrol methods. PPE can also be used to protect against any residual risksthat remain after other control methods have been employed.

Attached is revised General Risk Assessment Form.

For further information about risk assessment and risk assessment procedurescontact the University Health and Safety Advisor on ext.6103 or [email protected]


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Guidance for use with general risk assessment form

This guidance relates to the boxes that make up the general risk assessmentform. Each box is numbered

Box 1 The Identification code is assigned by the person completing the form and

is simply an identification code to improve record keeping. The review date should be set immediately after the first additional control

measure should have been completed. If there are no additional controlmeasures the review date should be between 6-18 months after the lastone. Frequency will depend on the risk level and likelihood that a task willchange.

Box 2 A description should be as comprehensive as possible. A comprehensive

description will cut down the need to repeat the risk assessment fordifferent conditions and prompt the assessor when identifying risks. Adescription should include the following:o People involvedo Equipment usedo Time and place, including any foreseeable variations in conditions e.g.

weather, light level, physical environmento Substances usedo Substances generated, including waste products

Descriptions can be narrative or bullet point They should reflect what actually happens rather than what should happen

if everything is perfect.

Box 3A comprehensive description in box 2 will have highlighted the hazards andrisk. They should be summarised here. A hazard is something with the potential to do harm i.e. working at height,

electricity, radiation, and deep water. A risk is the likelihood of that harm occurring. The matrix below can be

used to determine the level of risk and guide required actions. If there is more than one significant hazard there will probably be more than

one risk rating, this should be indicated in the second column

Box 4 Existing controls should be listed. They should be considered when

assessing the risks involved in carrying out a task. If a control measure is in place but is not effective it should be noted here.

Control measures might be ineffective for a number of reasons for example;o They might be awkward and therefore ignored by staff, often true ofPPE.o They might make the job more complicated and time consumingo Staff supervision is poor and the enforcement of control measures

lacking.


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When a control measure has been identified it is a requirement that peoplefollow them not a choice. If a control measure proves to be unworkable or itis possible to improve a control measure then they can be changed,preferably in consultation with staff.

If control measures are adequate and follow the principles of protection

there is probably no reason for changing them or imposing additionalmeasures. If they arent additional control measures are required. If, evenwith the introduction of additional control measures the task is still too riskyit should not be carried out.

Box 5 Risk rating is quite subjective, the scoring matrix, (see below) is for

guidance only as are the time frames for action. If the risk assessmentresults in additional control measures the change in risk level should beassessed. This should be done before the changes are made to illustratethe benefits of changing existing control measures or introducing new ones.

If there are no changes to be made the re-scoring wont be necessary andthis should be indicated in this box.

The risk rating should reflect the highest risk rating from box 3.

Box 6 Additional control measures will be required if the risks are not adequately

controlled or if the existing control measures are at the lower end of theprinciples of protection i.e. training and PPE and alternative controlmeasures nearer the top of the principles of protection are practicable.

If additional control measures cannot reduce the risk to an acceptable levelthe task should not be carried out.

Box 7 It is important to let people responsible for applying control measures know

that this required of them. A safe system of work is almost always necessary The risk assessment must be accepted by the manager of the area. The

person signing off the assessment shouldnt change the assessment orconclusion unless they are factually incorrect.


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Matrix Table explained

Multipledeaths

Singledeath

Major injury Lost time Minor injury Delay

Certain Intolerable Intolerable Substantial Substantial Significant Significant

Very likely Intolerable Intolerable Substantial Substantial Significant Moderate

Likely Intolerable Substantial Substantial Significant Significant ModerateMay happen Substantial Significant Significant Significant Acceptable Acceptable

Unlikely Significant Moderate Moderate Acceptable Acceptable Trivial

Very unlikely Moderate Moderate Acceptable Trivial Trivial Trivial

A guide to relating damage to injury for the above matrix(taken from Croner risk assessment , may 2004)

Multiple deaths < 1000,000 damage

Single death < 100,000 damage

Major injury < 10,000 damage

Lost time < 1000 damage

Minor injury < 100 damage

Delay No damage

Action prioritisation table following a risk assessment (taken form Croners risk assessment)

Risk Level Action and timescale

Trivial No action is required to deal with trivial risks, and no documentary records need bekept

Acceptable No further preventive action is necessary, but consideration should be given to morecost-effective solutions, or improvements that impose no additional cost burden.Monitoring is required to ensure that controls are maintained.

Moderate Efforts should be made to reduce the risk, but the cost of prevention should becarefully measured and limited. Risk reduction measures should normally beimplemented within three to six months, depending on the number of people exposed

to the hazardSignificant If an extremely harmful situation may arise, even if highly unlikely, a specific re-

evaluation of the task should be undertaken to establish more stringent controls.Work should be closely monitored until the risk has been significantly reduced. Thisreduction in risk should be achieved in a short time period.

Substantial Work should not be started until the risk has been reduced. Considerable resourcesmay have to be allocated to reduce the risk. Where the risk involves critical work inprogress, the problem should normally be remedied as soon as reasonably practicable

but within one to three months, depending on the number of people exposed to thehazard.

Intolerable Work should not be started or continued until the risk level has been reduced. Whilethe control measure selected should be cost-effective , legally there is an absoluteduty to reduce the risk. This means that if it is not possible to reduce the risk even withunlimited resources, then the work must not begin or must remain prohibited.


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University of the Arts General Risk Assessment Form

1. Id. Code

College / Pro-Rectorate University of the Arts London School / Dept. TBM

Name/s of Assessor/s Arhie Sinclair Location Wimbledon

Date of Assessment Review Date

Risk Assessment of: Degree Show Installation

2. Description of task / activity / area

Installation/de-install of degree show exhibition in the Sculpture department of Wimbledonschool of art. Involving multi screen video, and some book works.

3. Identification of hazards and risks

Identification of hazards and risks Risk rating

Trailing cables from electrical equipment present trip hazardHeavy lifting when building the walls and uninstalling from the exhibition spaceIn haling dust from sanding down the paint on temporary wallsElectrocution from power points

moderatemoderatesignificantsignificant

4. Existing Control Measures

All cables neatly arranged in cable protectors or clipped to walls so trip hazard impossibleAll helpers were provided with adequate manual handling training before starting workAll helpers provided with dust masks and regular hovering of the areaAll electrical equipment/ extension cables PAT tested.

Are the control measures adequate? Yes X No

5. Overall risk rating

Multipledeaths

Singledeath

Major injury Lost time Minor injury Delay

Certain Intolerable Intolerable Substantial Substantial Significant Significant

Very likely Intolerable Intolerable Substantial Substantial Significant Moderate

Likely Intolerable Substantial Substantial Significant Significant ModerateMay happen Substantial Significant Significant Significant Acceptable Acceptable

Unlikely Significant Moderate Moderate Acceptable Acceptable Trivial

Very unlikely Moderate Moderate Acceptable Trivial Trivial Trivial

6. Additional Control Measures Required

Will additional control measures reduce the risk to an acceptable level? Yes No

Likelihood Severity Total rating

With current control measures Unlikely Acceptable Acceptable

With additional recommendations

Documents

h + s Risk Assessment Form