GVK Emergency Management and Research Institute · 2. The Offer with a complete set of the Offer documents shall be enclosed in a sealed cover super scribed with name of work and

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GVK Emergency Management and Research Institute DMS Campus, Anna Salai, Teynampet, Chennai – 600 006.

T +91 044 2888 8060

www.emri.in

Invitation of bids for providing Beverages for the staff of GVK EMRI Chennai on

rate contract one year.

Tender Reference Number : TNHSP/TN-EMRI/TN/01/SCM/2020-21 dated 10.10.2020.

Owner:

GVK Emergency Management and Research Institute

DMS Campus, Anna Salai, Teynampet, Chennai – 600 006.

T +91 044 2888 8060

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OFFER NOTIFICATION:

Important Dates and information :

Department Name GVK Emergency Management and Research Institute,Chennai

Tender Reference no. TNHSP/TN-EMRI/TN/01/SCM/2020-21 dated 10.10.2020.

Name of work Providing Beveragesat GVK

EMRI,Teynampet, Chennai.

Period for services 1 year

Bid type Open Tender

Bid currency type Indian Rupees

Joint Venture Not applicable

AMOUNT DETAILS:

Bid Document fees: Rs.500 ( Five hundred Only )

Bid Document Fees payable to GVK Emergency Management and Research Institute, Chennai

EMD EMD 1% Amount of Quoted Value

EMD Payable to GVK Emergency Management and Research Institute, Chennai.

BID DETAILS:

Sale of Tender Document From 10.10.2020by 10.00am onwards

Last date for sale of Tender Document 31.10.2020 up to 10.00 am

Pre-Bid meeting 17.10.2020at02.00pm

Last date & time for submission for tender 31.10.2020upto 11.00 am

Time & date for Opening of tender 31.10.2020 by11.30am

Place of Opening of tender GVK EMRI, Tamil Nadu

Remarks Submission of Offer fee & EMD and other supporting documents should be sent in original through R.P.A.D / Speed post / Hand delivery / Courier, so as to reach the office of Offer inviting Authority GVK EMRI, DMS Campus, Anna Salai, Teynampet, Chennai – 600 006 by date mentioned above.

OTHER DETAILS:

Bid inviting officers : Mr.P.Vetrivel

Bid opening authority Authorized Representative of GVK EMRI, Tamilnadu& TNHSP

Address: GVK EMRI,DMS Campus, Anna Salai,

Teynampet, Chennai – 600 006.

Contact Details 044 – 2888 8068

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PART A-NOTICE INVITING BID

Client : GVK Emergency Management and Research Institute DMS Campus, Anna Salai, Teynampet, Chennai – 600 006.

Office :GVK Emergency Management and Research Institute DMS Campus, Anna Salai, Teynampet, Chennai – 600 006..

1. GVK Emergency Management and Research Institute (GVK EMRI) is a not for profit organization working in Public Private Partnership (PPP) mode,

providing free emergency Ambulance, police and Fire services throughout 14

states and 2 U.T through toll free “108”.

2. GVK EMRI invites bids from service providers for providing Beveragesat the GVK EMRI office, Tamilnadu, Chennai.

3. MINIMUM PRE – QUALIFICATION CRITERIA:

Pre – Qualification will be based on meeting all the minimum criteria for pre-

qualification

(a) Average Annual Financial Turnover during the last three financial years i.e2017-2018, 2018-19& 2019-2020 should be at least 10 lakhs per annum for these services.

Audited balance sheet has to be submitted.

(b) Similar experience of having successfully completed the services for minimum twoyearsat Government organization/corporate offices/semi government organization. (Proof to be

attached) The firm should submit clients Certificate duly signed by authorized person

conforming the following:

1. That they have not abandoned any work of Union Government / State Government / PSU’s etc. during the last 5 years or that they have not been

blacklisted, debarred, declared non performer or expelled by Union

Government / State Government / PSU’s etc. during the last 5 years.

(c) The applicant should provide information regarding litigation / Arbitration cases for the last

five years.

(d) Joint Venture companies shall not be allowed to participate in the offer.

(e) Last two years agreement copies to be submitted.

(f) Declarification form ( Annexure 1)

(g) Performance Bank Guarantee( Annexure-2)

(h) Supplier information form ( Anenxure-3)

The Tender document with all the details are available in the website of GVKEMRI (www.emri.in) and

can also be purchased in hard copy on payment is Rs.500/-(Rupees Five hundred only) (non-refundable)

by way of a Demand Draft in favour of “GVKEMRI TN” payable at Chennai from the office of GVK

EMRI, Chennai During working hours. Bidders who download the document from website have to

submit theDemand draft/at the time of tender submission. The same should be sent in original through

R.P.A.D./speed post/Hand delivery / Courier so as to reach the office of OfferInviting

Authority,GVK EMRI, Teynampet, Chennai.

http://www.emri.in/

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1. GVK EMRI reserves the right to accept or reject any/all offer without assigning any reason.

2. The Offer with a complete set of the Offer documents shall be enclosed in a sealed cover super scribed with name of work and addressed to GVK Emergency Management and

Research Institute,delayedbids and Ordinary post bids shall not be opened and considered.

3. Validity of Bids will be for 1 year from the date of opening of Tender.

4. EMD AMOUNT: Bidder shouldsubmit 2% of amount on the quoted value in the

tenderdocumentpricebid. Howevertheevaluation/calculation of theEMD@ 2% of thepricebid

would be taken up at the time of opening of price bid. In case of variance the bid is subject to

disqualification at the sole discretion of GVKEMRI. Each tender form should be accompanied by

EMD amount,as applicable in the form of Demand Draft in favor of GVKEMRI-payable at

Chennai. For L2 Vendor, EMD would be returned after due acknowledgement (from L1) of the

confirmation of PO and delivery schedules. For L3 onwards, the EMD will be returnedwithin 30

days from the date of opening of Bid.

5. Performance Bank Guarantee: Successful L1 vendor has to furnish a PBG for 5% of value as per GVKEMRI standard PBG format within 15 working days of tender closing

date.The PBG shall be valid for one year. Failure of selected vendor to furnish PBG with

in stipulated time will automatically result in forfeiture of EMD without any further

notice

6. Before quoting the rates, every bidder is expected to inspect the site of the proposed work and to have satisfied himself as to the nature of all works. A bidder shall be deemed to have

full knowledge of all the relevant documents, samples, site, etc. whether he inspects them

or not before submitting the bid.

7. Submission of bids by a bidder implies that he has read this notice and all other contract documents and has made himself aware of the scope and specification of the work or

services to be done and of local conditions and other factors bearing on the providing

BeveragesServices.

8. Persons offering are informed that no erasures or alterations by them in the text of the document sent herewith shall be allowed and any such erasures or alterations shall be

disregarded. If there is any error in writing, no overwriting should be done, the wrong word

or figure should be struck out and the correct one written above or neat it in unambiguous

way. Each correction should be initialed.

9. Bids should be put in Twocovers. The first cover will have pre-qualification documents, EMD & Technical data (envelope A), second cover will have price offer with duly signed

by bidder in each pages should be sealed and super scribed with Tender number and last

date (envelope B). Both the covers (envelope A& B) should be sealed the outer cover

which will bear only address of the GVK EMRI stating name of the work.

10. The contractor will have to mention their ratesinclusive of all for necessary consideration. The rates quoted should be per month.

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11. Once the bid is accepted the bidder will have to execute an agreement bond entering into contract such successful bidder will take over the entire staffs’ arrangements within 15

days from the date of intimation to the effect of accepting of the Tender.

12. Client reserve the right to reject the Tender without giving any reasons, and to waive any deviations which do not constitute a material modification in the bids received. They also

reserve the right to accept any Offer and not only the lowest without giving any reasons.

No more than one Offer shall be submitted by a Beverages service provider or by a firm of

Beverages service provider.No two or more concerns in which an individual is interested as

a proprietor and/or partner shall Offer for the execution of the same works. If they do, all

such bids shall be liable to be rejected. A bidder shall submit the bids which satisfies each

and every condition laid down in this notice and bid documents, failing which, the bid

shall be liable to be rejected.

In addition to the above, the bid shall also be liable to be rejected outright, if:

(a) The Bidder proposes any alteration in the work specified or in the time allowed for

carrying out the work or any condition or correction made in any terms and conditions.

(b) Any of the page or pages of the bid is/are removed or replaced.

(c) All corrections, additions or pasted slips are not initialed by the Bidder

13. GVKEMRI reserves the right to renegotiate withthe L-1 vendor in case it is found that L1prices are not reasonable and higher than either previous prices or not as per prevalent

market prices.

14. The bidders are required to enclosed attested photocopies of following document, failing

to which their bids may be summarily/over-rightly rejected and will not be considered

any further:

a. Copy of PAN Card.

b. Audited Financial Statements for last three years

c. Tender fee receipt/Tender Fee (DD)

d. EMD as specified.

e. Copy of Income Tax Return filed for last three financial years.

f. Copy of Employees Provident Fund (EPF) & Employees State Insurance (ESI)

Certificates.

g. Copy of Labor License / contract labourlicense.

h. Two year previous agreement copies.

For and on behalf of the Contractor

Date ___________ Signature ____________

Designation _________

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PART - B TERMS& CONDITIONS

Any workmen that you utilize to provide the services above, at our premises, will need to be

covered under all statutory requirement such as ESI, PF like Also they will have to

a) Maintain the records as required by the Contract Labor Act

b) Maintain an attendance register in our premises to mark their attendance with in and out

time to duty.

c) The contract personnel will have to maintain proper discipline and maintain the decorum of

our office.

d) Your will hold the liability for any loss or damage that has caused to either to your

personnel or our personnel or property for the reason of lapse in your services. Such

liability has to be compensated by you on mutually agreed terms.

e) You are liable to provide the copy of statutory returns to our office for our records.

f) This agreement will supersede with any other agreement made with you on signing the

contract.

g) You are requested to acknowledge be signing on the additional copy of this and returning

back to us for our records.

Any workmen provide the above services at our facility should abide on the rules and regulations

applicable inside our Office premises. It will also be your responsibility to maintain discipline when

inside our Office premises.

.Payment terms:

Payments will be made within 30 days of the submission of bills.

Contractor is to pay the salaries of Beverages supplying staffs on or before 8th of every month. Salaries to the staff are to be paid by the Contractor in conformation with the extant contract labor rules, in presence of the Company representative.

Part –C for Providing Refreshment Beverages at our Office

Scope of work:

To provide beverages made with fresh pasteurized packed milk from Aavin,

Arokia or heritage.

The quality of beverages and the ingredients should be good and non hazardous.

Milk (with proper refrigeration) older than one day cannot be used, even if

refrigerated properly.

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Manpower for operating and providing the services will be at your cost, control

and responsibility. This service shall be provided on 24 X 7 basis.

The floor area provided for pantry should be maintained clean and hygienic and

devoid of any inflammable article and no Open Fire is not permitted inside the

premises.

Coupons will be provided by GVK EMRI.

At the end of each day the number of coupons collected will be registered in a

book and to be signed by the authorized personnel from GVK EMRI and you will

have to raise your bill based on the register.

All the machineries, equipments, cups, ingredients etc will be at your cost and

ownership with prior approval from GVK EMRI.

Provision of water and electricity for providing the services under this contract

shall be the responsibility of GVK EMRI.

You will also have to provide snacks like Biscuit or any other quality snacks of

packed items in small size pack based on our requirement,that will be intimated

to you at least 2 days in advance.

The Snacks provided should be of uniform rate but the type of snacks can be

changed periodically on our confirmation

All your employees shall possess valid ID cards on their person for our

verification along with proper uniform and employee details and contact numbers

shall be made available to the security officials.

The persons engaged by you shall possess requisite skills to handle all

documents / registers pertaining to the services provided here.

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PART – C (Price Bid)

MONTHLY CHARGES TOWARDS PROVIDING BEVERAGES SERVICES AT GVK EMRI

OFFICE, Chennai, Tamilnadu

S.No Description Qty Basic Price GST Cost (Inclusive

of GST)

1 Beverages 100 ml

2 Snacks ( Biscuits ) 50 gms

3

Water Can

(Approx. 40 cans per day )

20 Litre Bubble

top

Beverages should include the following and the rate for any beverage should be

common:

S.No Beverages on Offer

1 Fresh milk filter coffee, Freshly brewed tea, Fresh milk, Black coffee, Lemon

Tea, Green Tea, Horlicks, Badam, Raggimalt, Ginger milk, Hot chocolate

Scheme: Cup consumption: more than 500 cups / day or 15000cups / month in Min Qty

Snacks should be of items like:

Biscuit packets small size with minimum 50 gms / 6 biscuits of Good Day, Milk Biscuit,

50-50 biscuits, Marie Gold, Cream biscuits or equivalent brand.

Other Snacks should be under prior approval from us like Chips, Mixture etc to a net

weight of 50 gms

Any other snacks or beverages provided over and above this will also be billed on monthly basis

based on mutual agreement and the rate should be equivalent to market prevailing rates

Gas cylinder not allowed / will provide electricity by GVK EMRI.

ISI Certificate should be provided for Water can

TDS will be deducted as applicable

You will have to provide copy of your PAN card for this purpose.

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Declaration Certificate

Date:

To

Head – Supply Chain Management

GVKEMRI, Teynampet

Chennai.

Subject: Tender No: TNHSP/TN-EMRI/TN/01/SCM/2020-21 Dated: 10.10.2020

Dear Sir,

We here by certify and declare that we have read and understood all the terms and conditions of the

subject tender and all the terms and conditions are acceptable to us.

We further confirm that we accept to provide all the services quoted by us as per tender norms of

GVKEMRI and there are not deviations from the tender norms asked for by GVKEMRI.

Thanking you,

Yours Sincerely,

(Authorized Signatory)

Name and Designation with company seal

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Annexure -2

Performance Bank Guarantee

To: GVK Emergency Management and Research Institute DMS Campus, Anna Salai, Teynampet, Chennai – 600 006.

WHEREAS………………... hereinafter called “Service provider” has undertaken, in pursuance of

Contract dated ……..to render services for providing Cab services for GVK Emergency Management

and Research Institute hereinafter called “the Contract”.

AND WHEREAS

It has been stipulated by you in the said Contract that the service provider shall furnish you with a

Bank Guarantee from a bank for the sum specified therein as security for compliance with the

service provider’s performance obligations in accordance with the Contract.

AND WHEREAS

We have agreed to give the service provider a Guarantee:

WE, THEREFORE, hereby affirm that we are Guarantors and responsible to you, on

behalf of the service provider, up to a total of Rs ………..and we undertake to pay you, upon your

first written demand declaring the service provider to be in default under the Contract and

without cavil or arguments, any sum or sums within the limit of Rs ………..as aforesaid, without

your needing to prove or to show grounds or reasons for your demand of the sum specified

therein.

This guarantee is valid until the........ day of ...........2020

Notwithstanding anything contained herein before, our liability under this guarantee is restricted

to Rs………. in the aggregate and it will remain in force till the .......... day of ............2020. Unless a

claim or demand in writing is made against us under this guarantee before .......... day of

............2020, all your rights under the said guarantee shall be forfeited and we shall be relived and

discharged from all liability here under, irrespective of whether the original guarantee together

with all extensions if any, returned to us or not.

Signature and Seal of Guarantors:

Date

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Annexure-3

Supplier Information form (SIF)

1. Name of Organization: _____________________________________________

2. Permanent Account Number (PAN): ____________________________________________

(Pls. enclose Copy)

3. Registered Address: _____________________________________________ _____________________________________________ _____________________________________________

4. Correspondence Address: _____________________________________________ _____________________________________________ _____________________________________________

5. Deal in kind of Services/Products: _____________________________________________

6. GST Registration‐:_____________________________________________

7. Bank A/C Details

Name of Bank : ______________________________________________ Bank A/C No : _________________________________(Current/Saving) Branch & Add : _______________________________________________ IFSC code : _______________________________________________ MICR code : _______________________________________________ 8. Contact Details

Contact Person : _______________________________________________ Telephone No : _______________________________________________ Mobile No : _______________________________________________ E‐Mail ID : _______________________________________________ 9. Name of sister concern or any _______________________________________________

Interdependent Entity (If Any) _______________________________________________

(Signature of Authorized Person) Date:

[Name_____________________: Designation___________________]

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Annexure -4

Agreement between the GVK EMRI and the Agency for providing Beverages

services to the GVK Emergency Management and research Institute

This agreement made at Tamilnadu on this……….day of …………,2020 between the Concerned

Officer of GVK EMRI attached with the GVK EMRI-Chennai at Tamilnadu having its office at DMS

Campus, Anna Salai, Teynampet, Chennai 600006, here-in-after referred to as Concerned Officer of

GVK EMRI, which expression shall unless repugnant to the contest or meaning thereof being

deemed to be and include its successor) of the first part and M/s. ……………………………………. a

concern / firm / company for providing Beverages services at GVK EMRI office, Chennai,

Tamilnaduhaving its registered office at ………………………………………… (Here-in-after referred

to as ConcernedAgency which expression shall unless repugnant to the contest or meaning thereof

being deemed to be and include its successor and assigns) of the Second Part.

Whereas the Concerned Officer of GVK EMRI desires to engage concerned agency so asto provide

the desired services to M/s…………………………… Company in Liquidation located at

…………………………………, herein after referred to as the “said premises” having 500 no’smore or

less of beverages.

And Whereas the Agency, who is experienced in providing services to Institutional Units and other

establishments and to provide such services, has offered to provide the services as mentioned

aboveunder the terms and conditions of offer documents to the Concerned Officer of GVK EMRIand

the Concerned Officer of GVK EMRI has agreed to avail the said services being provided by the

Agency.

Signature Signature of the

Concerned Officer of GVK EMRI Owner/Representative Beverages Agency

Seal of the GVK EMRI Seal of the Agency

1. Witness 2. Witness

Documents

GVK Emergency Management and Research Institute · 2. The Offer with a complete set of the Offer documents shall be enclosed in a sealed cover super scribed with name of work and