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GUR Workshop Series
Time Management Workshop
DATE: SEPTEMBER 21 (FRIDAY)
TIME: 12:30PM- 2:00PM
VENUE: QR 402
Intended Learning Outcomes:By the end of this workshop, students would be able to:
Identify own challenges in time management
Describe the key concepts for improving productivity
Develop personal action plans
What are your challenges on time management? Too many tasks?
Clashed schedule?
Not enough time in a day?
Delayed in task completion?
Computer games?
Friends?
1. Goal Setting
2. Planning
3. Taking Actions
RocksPebblesSAND
Game time!
Pickle Jar Theory
Time is limited.
“We can always fit more things into
our day”,
BUT,
We has to put the big pickles in first.
Therefore,
TIME MANAGEMENT is important !https://www.youtube.com/watch?v=fmV0gXpXwDU
Goal SettingGoals Helps us to set priorities in
our lives
give us direction to use our time effectively
What is your goal in university? Finish all the CAR subjects
according to your department DPD?
Have a healthy lifestyle?
First tip:
Listing Out & PrioritizationList out all the tasks
Categorize the importance and urgency according to your goal
Individual differences (goals are different)
Second tip:
MANAGE FOCUS
AVOID LIMIT
Scheduling Involves creating a plan of action for your days, weeks, and months
Make good use of organizational tools (Planner, scheduling app)
Third tip:
Time for exercise!
When I am doing scheduling, …… 1. List out the to-do-list
2. Categorize them (based on Importance & Urgencies)
3. Estimate needed time for the tasks
4. Arrange schedule with flexibility
5. Schedule for short term & long term
6. Establish a habit to set a schedule regularly
Other tips: Concentrations/ Focus
Testing your concentration level!
Say “NO” to the distractions
https://www.youtube.com/watch?v=JGr46kYMEQQ
Importance of Filing
How long does it normally take for you to find a document/
thing that you need?
Tidy up and save your time
your productivity will be enhanced with better filing system
and neat working environment
Other tips: No perfectionism
Self- reflection question:
1. How accurate is your estimated time on completing a task?
2. How challenging it is to meet your own standards?
Focus on your goal
remove obstacles
Other Tips: Review & Revise
Review your plans regularly to enhance the effectiveness
Revise the schedule plan based on experiences
Summary on the Time Management Tips
Goal setting
List out to-do items and Prioritization
Scheduling (short term & long term)
Focus & say NO to distractions
Action Time1. List out all the tasks you have to complete by
next Friday (27 September 2018)Write down your class timetable first
2. Prioritize them
3. Schedule your timetable for next week, including your class timetable.
SMART Goal
Examples of SMART Goal:
I want to lose weights.
I want to lose 5lbs by the end of this year.
Complete CAR subjects
Complete 2 CAR subjects by the end of this Academic Year.
I want to make friends
I want to make 2 friends by the end of this semester
Be organize!
Write to-do-list every week and follow the schedule.
If you need some advices on your time
management & schedule planning, you
are welcome to make appointment with
your Academic Counsellor!
https://www.polyu.edu.hk/ogur/student/4yr/aa/meet-your-ogur-academic-counsellor