Gulf Lights SWD V1.0

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Gulf Lights Electrical Engineering, Qatar

Sage Accpac ERP

Scope of Work Document Gulf Lights Electrical Engineering

Gulf Lights Project – Sage Accpac ERP System

Scope of Work Document(SWD-V1.0)

Date : 22nd February 2010

Document Ref.: Gulf Lights PID-V1.0

Approvals

Mahesha S ____________________________ _____________Brainwarelabs Project Manager Date

Khalid Hurzuk

______________________________ _____________Gulf Lights Project Manager Date

http://yellowbulletin.com/weblite/GULFLIGHTS/home.aspx




Sage Accpac ERP


CHANGE RECORD

Date Author Version Change Reference

22/02/2010

Mahesha S 1.0 Document Initiation

Approved byName Position /

Organisation

Anil Kumar B J Project Director

DISTRIBUTION

Name Location

Library Master Project Library





Sage Accpac ERP


Scope of Work Document

1.0 Objective and the methodology used for the scope document……………….5

2.0 Background……………..……………………………………………………………………….6

3.0 The Objective…………………………………………………………………………………..8

4.0 The workflow of Gulf Lights….……………………………………………………….9

5.0 Solution Overview ………………………………………………………………………….10

6.0 Gulf Lights– Departments and Functions………………………………..…….11

6.1 System Manager.………………………………………………………………….11

6.2 Order Entry.…………………………………………………………………………13

6.3 Purchase Order……………….………………………………………………….14

6.4 Inventory Control………………………………………………………........16

6.5 Accounts Receivable..…………………………………………………………17

6.6 Accounts Payable….…………………………………………………………….20

6.7 General Ledger….…………………………………………………………………23

6.8 Project and Job Costing. …………………………………………………….25

6.9 Fixed Asset Management……………………………………………………..26

6.9 Gulf Lights - Requirement Traceability Matrix…………………..31

7.0 Important workflows and Snap Shots of Sage ACCPAC Modules……48

7.1 Module: System Manager.…………………………………………………….48

7.2 Module: General Ledger……………………………………………………….51

7.3 Module: Accounts Payable……………………………………………………63

7.4 Module: Account Receivable………………………………………………..71

7.5 Module: Inventory Control…………………………………………………….78





Sage Accpac ERP


7.6 Module: Purchase Orders……………………………………………………….81

7.7 Module: Fixed Asset Management………………………………………….96

7.8 Module: Sales Order and Invoicing………………………………………….99

7.9 Module: Project and Job Costing…………………………………………….107

8.0 Project Implementation Plan………………………..…………………………………….109





Sage Accpac ERP


1.0 Objective and the methodology used for the Scope of Work Document

This document is intended to elucidate the requirements for the ERP software system that

is proposed to be implemented for Gulf Lights Electrical Engineering-Qatar. It addresses in

detail the processes that will be covered by the ERP software with the systems and

procedures that are visualized.

After detailed reading and approval from Gulf Lights, this document will form the basis for

implementing the ERP software. The database setup, Software configuration etc will

begin after approval is received for all the areas covered in this document.

This scope document, after approval will form the basis for the implementation process

and any deviations from the agreed scope has to be again approved by both project

teams.

The scope was derived by interviewing the designated heads of departments. The

following table gives the users interviewed and their respective functions.

Department Representative Details

Finance Mr. Khalid Hurzuk Accounts Receivable, Accounts

Payable, General Ledger,

General Administration, MIS Reports,

User Rights

Operational Mr. Khalid Hurzuk

Mr. Zakeer

Inventory Control, Purchasing, Sales

Project and Job

Costing

Mr. Khalid Hurzuk

Mr. Zakeer

Project and Job Costing

System

Administration

Mr. Khalid Hurzuk,

Mr. Abdul Salam

IT infrastructure – current and

proposed, User Rights, Application





Sage Accpac ERP


and Database back up requirements

The actual requirements (specifications) as described by the above users of the respective

functions have been discussed under separate sections later in the document.





Sage Accpac ERP


2.0 Background

The Gulf Lights Electrical Engineering - Qatar, Gulf Lights Electrical Engineering W.L.L.

having its commercial registration in Doha, State of Qatar. We are an electrical

engineering and trading company. The company is having 300 employees. The company

represents number of lighting manufacturers of Europe and various part of the world. 80%

of the revenue of the company is generated through the trading activities and the rest is

from engineering contracts.





Sage Accpac ERP


3.0 The Objective

Gulf Lights Electrical Engineering-Qatar (Gulf Lights) decided to implement Sage Accpac

ERP solution, Financial and Project & Job Costing.

The key factors for implementing Sage Accpac system are to ensure the following:

Systematic flow of information across all departments

Avoiding duplication and increasing work efficiency

Consolidation of accounting information

Consolidation of the operational reports centrally for managerialreview.

Allow scaling up the operations and expansions as required





Sage Accpac ERP


4.0 The Work flow at Gulf Lights

The following is the generic work flow that is mapped to the Sage Accpac ERP solution.

Work flow Diagram of Gulf Lights Electrical Engineering

P h a s e

1

P h a s e

2

AccountsPJCStoresPurchaseSales $ $ $

Vendor Mgmt

Purchase

Receipt

Inventory

Location

Material

issue

Inventory

Location1

AR

Transactions

AP

Transactions

GL Posting

and Financial

Accounting

rejected

Quotation

e

3

Yes

Order

Acceptance

Order Entry

Inventory

Check

Purchase

Requisition

Contract

Project1

Project2

Manpower

Consumption

Inventory

Location2

Shipment

Invoice

Invoice

Generation

Purchase Order Fixed

Asset

Project Job

Costing report

Overheads





Sage Accpac ERP


5.0 Solution Overview

Deployment Architecture

The Sage Accpac solution would be configured to the Gulf Lights workflow and would bedeployed based on the System Architecture Diagram described below.

ERP Server

SYSTEMARCHITECTUREDIAGRAM

Ethernet

`

Ethernet

`

DesktopsPrinter Printers

Server Department4

Ethernet

`

DesktopsPrinter

Ethernet

`

DesktopsPrinter

Department2Department1

Ethernet

`

DesktopsPrinter

Department3

VP N

Salient Points:





Sage Accpac ERP


The Sage Accpac application and the MS SQL 2005 database would be loaded on to the

designated server.

The designated user machines would be configured to access the application on SageAccpac

Gulf Lights has purchased 5 (seven) concurrent licenses on MS SQL. These 5 users would

have access to the system based on the role and access rights assigned to them by the

management of Gulf Lights.

6.0 Gulf Lights – Departments and Functions





Sage Accpac ERP


The various functions carried out in different departments are described in the following

6.1 System Manager Gulf Lights like to start using the SageAccpac system with the data transactions started

from January 2010.

Gulf Lights follows 12 fiscal periods in a fiscal year, fiscal periods start from

1st January to 31st December.

Functional currency of the company is Qatari Riyals “QAR”, and like to follow with 2

decimal values.

Sage Accpac system date format will be DD/MM/YYYY

Gulf Lights, requires Tax components to be created in system to accomplish in purchase

transactions.

Gulf Lights, agreed to follow the standard functionality of Bank Services in sage Accpac.





Sage Accpac ERP


6.2 Sales

Even though Gulf Lights mainly into projects services, trading is also a part of

company’s business. Sales activity starts with Quotation generations.

Order Entry/ Sales Order will be generated either with reference to Quotation or

directly.

Shipment of products will happen with reference to Order Entry.

Authorized user will perform the shipment by generating print of “Delivery Note”

The Invoice generation against the Order Entry will happen with reference to

Shipment Number. In all above documents, user name who made the entry will be printed on the

Accpac standard format.

In addition to the information fields available on Order Entry of Sage Accpac, certain

other fields to be created on the Screen of Order entry as with reference to MS Excel

sheet sent by email sent by Mr. Khalid on 07th Feb2010.

6.3 Purchasing:





Sage Accpac ERP


As already explained Gulf Lights do purchasing the items mainly for projects services

and also for trading activity.

Purchasing activity starts with Purchase Requisition activity, an internal document,but not necessarily be used in present scenario of Purchasing. As a future

requirement Purchase Requisition function with standard configuration will be

implemented.

Purchase Order, an external/legal document will be generated using the data

information from AP Vendor master, payment terms, IC Items and Location details.

The Purchase workflow defines the approval steps and Budget defined in the GL

Budgets restricts the generation of Purchase Order if the purchasing value is morethan the defined value.

Purchase Order generated not only prints hard copy, also soft copy (PDF doc)will be

sent to vendor by email (Accpac system uses outlook/email server of user)

Purchase Order Receipt, receiving the ordered items will happen with reference to

PO number. The items will be received at the location/warehouse as defined in the

PO or any other location by selecting from location master.

Vendor Invoice entry will happen with reference to PO Receipt Number.

Invoice entry can be made either in PO Receipt screen or separate Invoice entry

screen.

In all above documents, user name who makes the entry will be printed.

The PO formats will be as per Accpac standard format with few changes as given by

hard copies.





Sage Accpac ERP


The procurement team will be able to generate the following reports

• General Ledger Transactions

•

Aged Purchase Orders• Payables Clearing Audit List

• Posting Journals

• Purchase History

•

Purchase Order Action• Purchase Statistics

• Transaction List





Sage Accpac ERP


6.4 Inventory Control

Gulf Lights is currently having five inventory Control locations and same will be

maintained in the system.

Inventory items, as per the requirement on project wise, trading activity wise will be

procured and stored in the locations defined.

Inventory Items will be issued to project site and helps in calculating project cost and

also generating material usage reports.

Inventory items also can be transferred from location to another location by

authorized user.

Gulf Lights will follow FIFO Account set of Inventory items in Accpac.

Inventory Items are categorized like Transformer, Switch Gear and Light

Fixture/Fittings etc. Detailed Item Category list will be provided during data

collection

Item Code structure will follow the combination of Category and Product Code

segments.

The reports can be generated by users are listed below,

Item Status

Item Valuation

Overstocked Items

Physical Inventory Worksheet

Posting Journals

Reorder Report

Stock Movement Transaction History





Sage Accpac ERP


6.5 Accounts Receivable

Once the Invoice is generated in Order Entry module, automatically a new

Invoice batch will be created in Accounts Receivable module.

Different Invoices created in OE module, creates separate new AR Invoice Batches in AR

Module.

The AR Invoice batches will be posted by user on confirmation

In Receipt entry screen, payment will be received by customers against due invoices.

In Receipt entry, different types of transactions like prepayment, payment will be done

by receiving the amount in different payment codes like cheque, cash etc.

Each Receipt entry transaction done creates separate batch in Receipt entry and then

after confirmation will be posted.

The posted Receipt entry batch will create separate transaction batch in General Ledger

batch list.

After completing Receipt entry, Receipt form will be printed in the standard Accpac

format.

In the receipt form, user name will be printed.

The customer classification will be done based on the company’s services and

classification data will be given during the data collection stage.

Some of the other functions that can be handled in Accounts Receivable module are

Create summary or detailed invoices using the item price list and calculate

taxes on a summary or line-by-line basis.

Create adjustment batches automatically to write off small account or

transaction balances, and choose whether to charge interest on overdue

balances or individual invoices.

Import transactions from other applications.





Sage Accpac ERP


Schedule any number of recurring charge invoices for fast invoicing of monthly

charges, and update recurring charges automatically by amount or percentage.

Clear inactive recurring charges using the Delete Inactive Records form.

Enter recurring charges with details that total to a zero amount.

Check a customer’s credit based on the pending transactions in Accounts

Receivable and Order Entry, the customer’s current posted balanced in

Accounts Receivable, and transactions contained in other integrated

applications.

Automatically carry forward descriptions and comments from one detail line to

the next using quick entry mode in Invoice Entry. Designate a multi-currency rounding account.

Perform data integrity checks on specific functions within the Accounts

Receivable module.

Bill Project and Job Costing Fixed Price projects using a summary or item

invoice

Update Bank Services with deposit and receipt information.

Enter multiple receipt batches on a single deposit slip.

Automatically calculate taxes on miscellaneous receipts and update the Tax

Tracking report.

Mix currencies in a single batch.

Track credit card payments received from your customers.

Easily write off small overpayments by adjusting the receipt in Adjustments.

Choose to automatically apply a receipt to the transactions of open item

customers.

Enter and post a prepayment without specifying the document number to which

the prepayment will be applied.

Handle Advance Credit Claims in Receipt Entry





Sage Accpac ERP


Record a refund by check, cash, or credit card from the Accounts Receivable

module. Issue both credit refunds (for credit notes, pre-payments, unapplied

cash, and receipts) and return refunds (refund issued automatically forreturned goods).

Decide if you want your system to issue a warning or an error when duplicate

check numbers are processed.

Void a check from Refund Entry.

The system will help the users to generate the following reports

Aged Trial Balance

Batch Listing

Batch Status

Customer Transactions

Deposit Slips

General Ledger Transactions

Invoices

Item Sales History

Posting Journals

Customer Receivables

Customer Statistics





Sage Accpac ERP


6.6 Accounts Payable

Once the invoice entry happens in Purchase Order module, a new AP Invoice batch will

be generated in Accounts Payable module.

After confirmation AP Invoice bath will be posted

Payment will be made to vendors against due invoices in AP Payment entry screen

In Payment entry, different types of transactions like prepayment, payment will be done

by paying the amount in different payment codes like cheque, cash etc.

After completing Payment entry, payment form will be printed in the standard Accpac

format.

In the Payment form, user name will be printed.

Each Payment entry transaction creates separate batches in payment entry and then

after confirmation will be posted.

The posted payment batches will create separate transaction batches in General Ledger

batch list.

The Vendor classification will be done based on the services they provide and the vendor

classification data will be given during data collection stage.

Some of the other functions that can be handled in the Accounts Payable module are





Sage Accpac ERP


Create a new vendor and remit-to location on the fly.

Organize vendor records quickly and easily, and flag inactive records that are

retained for historical reporting.

Automatically prohibit the vendor and remit-to-location from being deleted or

set to inactive if documents exist that has not been posted.

Prohibit the changing of remit-to information when a remit-to location is

specified in Payment Entry.

Change the accounts within an account set even when the account set is in use

by a vendor

Automatically distribute invoices to as many general ledger expense or assetaccounts as you require by defining distribution sets.

Calculate tax for vendor invoices or manually distribute tax.

Change discount percentages or amounts as required and establish standard

payment selection criteria for creating check batches.

Reinstate invoices by reversing posted checks.

Set up and schedule recurring payables for invoices paid on a regular basis and

create reminders. For fixed price projects, capture cost details needed to support summary or

item billing in Accounts Receivable.

Enter summary and item invoices for Project and Job Costing fixed-price

projects.

Automatically carry forward descriptions and comments from one detail line to

the next using quick entry mode in Invoice Entry.

Clear inactive recurring payables using the Delete Inactive Records form.

Designate a multi-currency rounding account.

Force or withhold payment of individual transactions, subject to maximum

payment limits.





Sage Accpac ERP


Use a vendor optional field or default payment code to select invoices for

payment.

Generate and print system checks for current payables and last-minutetransactions with or without payment advices.

Keep details of all fully paid transactions and print them when needed.

Prepay invoices that you have not yet received.

Determine how you wish to handle duplicate checks—provide a warning or an

error when duplicate check numbers are encountered.

Specify the method of payment for documents within Payment Entry.

Set up payment codes to define the type of payment such as credit card, cash,

or check.

Automatically calculate taxes on miscellaneous payments and update the Tax

Tracking report.

Limit the maximum payment amount for documents.

Receive a warning when entering a payment in Payment Entry for a document

that is currently on hold.

Void checks during entry of payments or pre-payments.

Print checks

Automatically generate separate checks for each invoice or create summary

checks

Drill down from General Ledger transaction history to Accounts Payable

transactions and then to originating Purchase Orders transactions.

Drill down from the vendor’s transactions and payments in Vendor Activity to

the originating transactions and payments. View payments in date order or check number order in Vendor Activity.

Save the selections you make to view transactions within Vendor Activity (e.g.

Order By) so that they can be used as defaults.

Easily view and enter vendor comments by date.





Sage Accpac ERP


View year-to-date statistics for the vendor and the vendor group.

View your vendor payments by bank range, vendor range, check status,

transaction type, date range,

Year and period range, and check number range.

Print the Batch Listing report from the transaction entry forms.

Indicate vendors subject to 1099/CPRS reporting.

The system will help the users to generate the following reports

Aged Cash Requirements

Aged Payables

Batch Listing

Batch Status

Check Register

General Ledger Transactions

Posting Journals

Vendor Transactions

6.7 General Ledger

Gulf Lights, like to setup Chart of Accounts in such a way tracking the accounts by

country and division will become easy. Hence 3 segments need to be created as below

1. Country

2. Division

3. Account

Account structure would be combinations of above said segments and will be used while

creating a chart of account





Sage Accpac ERP


The chart of Accounts of Gulf Lights will be created with value addition based one the

excel sheet data sent by Mr. Khalid on 13th Feb 2010.

As explained in AR and AP, transaction batches will be created in GL when thetransaction batches are posted from AR and AP modules, also Journal Entry can be

done directly in GL.

Gulf Lights agrees to follow other General Ledger features as per the standard

functionalities of SageAccpac.

The various functions that can be done in the General Ledger Module are

Processing

Assign different retained earnings accounts to different account segments.

Automatically create budgets using prior-year information or choose from seven

other computation methods.

Auto-reverse entries to eliminate manual accrual tracking and specify the

period for the reversal.

Integrate powerful financial diagnostic and strategic analysis tools through

ACCPAC CFO.

Lock budgets to prevent unauthorized changes.

Maintain separate periods for adjusting and closing entries.

Reverse a posted transaction.

Set up and schedule recurring journal entries for transactions that are

processed on a regular basis

Maintaining Accounts

Flag General Ledger accounts as inactive to stop using them, but retain them in

the system for historical and reporting purposes. Create alphanumeric account numbers as long as 45 characters.

Define your own account groups and assign them to your General Ledger

accounts for quick financial

Statement and report design.





Sage Accpac ERP


Performing Inquiries

Drill down from an unposted journal entry to the originating transaction.

Drill down to the originating journal entry and transaction from transaction

history.

Limit the batches shown in the Batch List window to only those from a single

sub ledger.

Reporting

Create analytical reports, spreadsheets, graphs, and charts, and update

budgets automatically through full integration with Microsoft Excel.

Print consolidated statements or divisional statements based on account

number segments.

Produce fast, flexible, customized financial statements through full integration

with Microsoft Excel.

Reduce wasted paper with detailed selection criteria for reports.

Drill down to transactions from financial statements using the Financial

6.8 Project and Job Costing

Gulf Lights presently following a simple project and job costing system but with Sage

Accpac system would like to track the costing of different resources consumed in

different projects.





Sage Accpac ERP


Gulf Lights, when gets a contract from client defines different tasks/projects under a

contract.

In each project, estimation of different sources like materials, manpower, overheads,miscellaneous/bank charges will be defined and after approval releases the task.

Actual usage of Material Qty, overheads and other resources against each project will be

updated as and when occur.

Gulf Lights agrees to implement other PJC features as per standard SageAccpac

functionalities.

6.9 Fixed Asset Management

The core functionality module, Asset Accounting, can be used to process the entireasset accounting transactions, including acquisition, depreciation, adjustment, disposal,





Sage Accpac ERP


merge and split. The higher functionality module, Asset Maintenance and Asset Leasingcan be used to facilitate the asset maintenance and lease management.

The complete Asset Tracking facility is available.

Highlights

• Integration with GL, AP, AR, IC, PO

• Comprehensive asset transaction processing.

• Asset depreciation for book & tax purpose respectively

• Powerful and flexible depreciation facility.

• Asset maintenance scheduling and expense processing.

• Asset lease tracking and billing processing.

• Complete barcode tracking facility.

• Image can be attached to location and asset register.

• Extensive inquiries and reporting.

Integrated functions

• Uses the fiscal calendar and currency of Common Service module.

• Asset transactions generate General Ledger batches automatically.

• Integrates with PO streamline the asset requisition, acquisition and invoicingprocess.

• Integrates with IC on asset acquisition, disposal and maintenance.

• AP invoice can be created from asset acquisition batch automatically.

• AR invoice can be created from the asset disposal batch automatically.

• AP invoice can be created from asset maintenance batch automatically.

•

AR invoice can be created from asset lease billing entry automatically.

• Drill down from G/L, A/P and A/R to originating asset transaction.

Comprehensive Setup Option

• Options

• Accounts Sets





Sage Accpac ERP


• Categories

• Cost Centre

• Locations

• Groups

• Depreciation Periods

• Depreciation Methods

• Acquisition Codes

• Classifications

• Budgets

• Templates

• Maintenance Types

Extensive Inquiries and Reporting

• Search asset by category, group, cost centre, location.

• Review complete asset activities history and the original transaction entry.

• Check component assets of master asset.

• Maintain serial no. and bar-coding for each unit of asset.

• Print standard or customized label for each unit of asset.

• Print asset list, asset history and depreciation report for audit or reconciliationwith G/L.

• Print depreciation projection report for the financial planning.

• Print capitalization analysis to compare budget with expenditure.

Asset Accounting

The Asset Accounting module provides the basic functionality for processing assetaccounting transaction, including acquisition, depreciation, adjustment and disposal.Asset merge and split are also available in this module.

Acquisition

• Acquires the WIP or normal asset.





Sage Accpac ERP


• Integrates with PO to manage the asset acquisition process.

• Issues IC item to create WIP or normal asset.

• Acquisition entry books the transaction and defines the asset information.

• A/P invoice batch is automatically created from acquisition batch.

Depreciation

• Separates depreciation for book or tax purpose respectively.

• Runs depreciation for a range of assets for any number of periods.

• Depreciation calculation uses standard or user-defined formula.

• Depreciation can be reversed back to beginning period of the current year.

• Depreciation Projection facilitates the financial planning.

• Fully supports the US MACRS/ARCS rules and Canadian Tax Pooling.

Reports

• Batch Listing

• GL Transaction

• Provisional Revaluation

• Accumulated Depreciation

• Depreciation by Period

• Depreciation Projection

• US Depreciation Worksheet

• Asset History

• Capitalization Analysis

• Asset Listing

• Asset Schedule

• PO Receipt Audit List

• Master Assets and Components




Asset MaintenanceBased on the Asset Accounting module, the Asset Maintenance module can be usedto schedule and manage the asset maintenance activity, and to process maintenanceexpense with the Sage Accpac ERP Account Payable module.

Maintenance Type

• Sets up maintenance type to categorize the maintenance expense.

• Specifies maintenance expense account for maintenance type.

• Defines cost class (parts, labor or miscellaneous) for maintenance type.

• Selects IC item for maintenance type.

Maintenance Order

• Specifies maintenance vendor for each maintenance order.

• Specifies due date for each maintenance order.

• Includes multiple assets in a maintenance order.

• Specifies maintenance type for each asset.

• Defines maintenance budget for each asset.

• Creates PO for maintenance order.

Maintenance Expense Process

• Books actual maintenance expense against maintenance order.

• Posting maintenance batch creates AP invoice batch automatically.

• Posting maintenance batch updates the actual expenditure.

• Posting maintenance batch updates the asset maintenance history.

• Creates IC shipments to issue IC item for asset maintenance.

Reports

• Maintenance Order

• Maintenance Batch Listing

• Maintenance GL Transaction

• Maintenance Order Action Detail

• Maintenance History

Asset Leasing

GULF LIGHTS SWD – VER 1.3 PAGE 30 OF 109



Based on the Asset Accounting module, the Asset Leasing module can be used tomanage the asset leasing activity, and to process lease billing transaction with theSage Accpac ERP Account Receivable module.

• Lease Rate

• Lease Contract

• Create Billing Batch

• Lease Billing Entry

Reports

• Lease Contract.

• Lease Billing Batch Listing.

• Lease GL Transaction.

• Lease Contract Action Detail.

• Lease Billing History

Asset Tracking

Based on the Asset Accounting module, the Asset Tracking module works with avariety of barcode scanning device to keep track of your assets.

•

Barcode Label• Interface with Barcode Scanner

Asset Audit Report

• Print out the asset audit report to facilitate reconciliation.




Gulf Lights Electrical Engineering - Requirement Traceability Matrix

System Manager

Task

ID

Process Requirement

(sequential)

Module

Ref

Mapped

/ Gap

Where mapped in

ERP?SM1 Database Creating Database in MS-

SQL Server 2005MS-SQLServer -

EnterpriseManager

Mapped Start -> Programs ->MS-SQL Server -> EnterpriseManager

SM2 DatabaseSetup

Configure database inSage ACCPAC

Databasesetup

Mapped Start -> Programs ->SageACCPAC -> Databasesetup

SM3 CompanyProfile

Gulf Lights ElectricalEngineering

CommonServices

Mapped Common Services->Company Profile ->Address

SM4 Fiscal period Number of fiscal periodsis 12 fiscal year startsfrom January toDecember

CommonServices

Mapped Common Services->Common ServicesActivation andGeneral Ledger->Financial Reporter

SM5 FunctionalCurrency

Require functionalCurrency “QAR”

CommonServices

Mapped Common Services->Common ServicesActivation

SM6 MultiCurrency

Multicurrency function isrequired for overseastransactions.

CommonServices

Mapped Common Services->Common Services, MCActivation

SM7 Add user Creating Users Administrative

Services

Mapped Administrative Services ->User

SM8 AssignSecurity touser Groups

Creating Roles andResponsibilities for user

Administrative

Services

Mapped Administrative Services->Security Groups

SM9 UserAuthorizations

Map user with roles andresponsibility

Administrative

Services

Mapped Administrative Services->User Authorizations

SM10 Reminder Creating reminders forpayables and receivables

CommonServices

Mapped Common Services->Scheduling -> Reminder

List

SM11 Scheduling Creating schedules forpayment and other issuespecification to beprovide

CommonServices

Mapped Common Services->Scheduling -> Schedules

SM12 Currencyrate type

Currency rate type- Dailyspot rate

CommonServices

Mapped Common Services->Currency -> CurrencyRate Types

SM13 CurrencyConversionrates

Currency rates to beconverted to QAR fromUSD, EURO etc

CommonServices

Mapped Common Services->Currency -> CurrencyRates

SM14 Bank profiles Option to create profilesof 4 to 5 Banks profiles

BankServices

Mapped Common Services-> BankServices -> Banks




specification to beprovide

->profile

SM15 Banksaccountlinked with

GL account

Each bank requiresseparate GL Account.

BankServices

Mapped Common Services-> BankServices -> Banks->Accounts

SM16 Bank's Checkno.

they would like to printchecks

BankServices

Mapped Common Services-> BankServices -> Banks ->checkStocks

SM17 BankTransactionTypes

Issue payments indeferent Vendorscurrency

BankServices

Mapped Common Services-> BankServices -> Bank Setup ->Transaction Types

SM18 Bank G/LIntegration -Integration

Bank transaction post toGL automatically

BankServices

Mapped Common Services-> BankServices -> Bank Setup ->G/L Integration

SM19 Bank

Transactions-ReconcileStatements

Reconcile banks

transaction on monthlybasis

Bank

Services

Mapped Common Services-> Bank

Services -> BankTransactions -> ReconcileStatements

SM20 Import OFXStatements

Reconcile Banktransaction automaticallyif facility to be providedby bank

BankServices

Mapped Common Services-> BankServices -> BankTransactions -> ImportOFX Statements

SM21 BankTransfers

fund transfer from onebank to other banks

BankServices

Mapped Common Services-> BankServices -> BankTransactions -> BankTransfers

SM22 ReturnCustomerChecks

maintain customer'sreturned checks andchange status of Invoiceas due invoice

BankServices

Mapped Common Services-> BankServices -> BankTransactions -> ReturnCustomer Checks ->Reverse Payments

SM23 BankDepositsStatusReport

Print deposit statusreport

BankServices

Mapped Common Services-> BankServices -> BankTransaction Reports ->Deposits Status

SM24 Withdrawalsstatus

Reports

Print withdrawals StatusReport

BankServices

Mapped Common Services-> BankServices -> Bank

Transaction Reports ->Withdrawals Status

SM25 BankReconciliation StatusReport

Print ReconciliationStatus Report

BankServices

Mapped Common Services-> BankServices -> BankTransaction Reports ->Reconciliation Status

SM26 BankReconciliation

Print Bank Reconciliation BankServices

Mapped Common Services-> BankServices -> BankTransaction Reports ->Bank Reconciliation

SM27 Reconciliatio

n PostingJournal

Print report of

Reconciliation PostingJournal

Bank

Services

Mapped Common Services-> Bank

Services -> BankTransaction Reports ->




Reconciliation PostingJournal

Order Entry (Sales Order)

Task ID Process Requirement

(sequential)

Module Ref Mapped

/ Gap

Where mapped in

ERP?OE1 Customer Local and Foreign Sales Master Mapped Sales Master data-




Master setup Customer master setup Data > Customer

OE2 CustomerMaster setup

Purchase/ Sales tax keyattaching to customer andwith credit limit definition

Sales MasterData

Mapped Sales Master data-> Customer->transactiondefaults

OE3 CustomerMaster setup

Defining Ship To, SalesCommission & SalesContract location

Sales MasterData

Mapped Sales Master data->Ship To, SalesCommission &Sales Contract

OE4 CustomerPrice list

Generating different pricelists based on territory,customer, item, discountpattern etc

Sales MasterData

Mapped Sales Master data->Price Matrix forCustomer Item

OE5 Quotation To generate SalesQuotation

Order Entry Mapped Order Entry ->Quotation

OE6 Order Entry Confirming the Order Entry

based on agreed terms

Order Entry Mapped Order Entry ->

Quotation-ActiveOE7 Check points Check points like Tender

Bond, Performance Bondetc. on Screen

Order Entry GAP Customization

OE8 Pop message Pop message as “PB# expiry date”(when adminlogin to system)

Login GAP Customization

OE9 MaintainShipment

Shipment of materialswith reference to OrderEntry

Order Entry Mapped Order Entry ->Maintain Shipment

OE10 Invoice

generation

After Shipment of

Material for the OrderEntry, Invoice to begenerated.

Order Entry Mapped Order Entry ->

Transfer to Invoice

OE11 Sales AnalysisReport

Analysis of Sales based oncustomer, Items,Territory, Sales person

Order EntryReports

Mapped Order Entry Report-> Sales AnalysisReport

OE12 Sales Historyreport

History of Sales based oncustomer, Items,Territory, Sales person

Order EntryReports

Mapped Order Entry Report-> Sales HistoryReport

OE13 Sales Contract Sales Contract Review andReport

Order EntryReports

Mapped Order Entry Report-> Sales contract

Report

OE14 Order Entriesand Invoices

Viewing of Order Entriesand Invoices for thepurpose of accountconsolidation

Order EntryReports

Mapped Order Entry Report-> Order Entryreport, Invoices

OE15 ShipmentStatus

Shipment status (on hand,shipped, shipment due,

Order EntryReports

Mapped Order Entry Report-> Shipmentitem/status wiseReport

OE16 SalesCommission

Tracking of salescommission

Order EntryReports

Mapped Order Entry Report-> Sales

commission report




Purchasing

Task ID Process Requirement (sequential) Module Ref Mapped/ Gap

Where mappedin ERP?

PO1 Vendor Master Defining Local& ForeignVendors, Credit limit details,Applicable Purchase taxauthorities, class and ratesand linking with respectiveG/L accounts

AccountsPayable

Mapped AP->AP Vendors->VendorInformation

PO2 Contracts Setting up Contract types - Purchase Mapped Purchase Master




Value based/ Cost based/Time based for a vendor forsupplying materials

Master Data Data->Contracts

PO3 Vendor-Item &Evaluation

Attaching a default vendorfor an item and Vendor

evaluation

PurchaseMaster Data

Mapped Purchase master-> Vendor item

PO6 PurchaseRequisition

Internal Document - to begenerated by differentdepartments for materialrequirement

PurchaseOrder

Mapped Purchase Order->PurchaseRequisition

PO8 Purchase Order Legal, External Document tobe sent to Vendor formaterials supply.

PurchaseOrder

Mapped Purchase Order->Purchase orderentry

PO9 Purchase OrderReceipt (GRN)

Receiving the items as perthe PO

Purchaseorder

Mapped Purchase Order ->Purchase Orderreceipt

PO10 Invoice Entry Receipt of Vendor Invoice PurchaseOrder

Mapped Purchase Order->Invoice Entry

PO11 Due PurchaseOrders

Pending PO's PO Reports Mapped Purchase Report->Over due PO

PO12 Over dueVendors

Pending PO's- Vendor andDue date wise

PO Reports Mapped Purchase Report->Over due PO

Inventory Control

TaskID

Process Requirement (sequential) ModuleRef

Mapped/ Gap

Where mapped inERP?

IC1 Item Master Defining the Item description,Item classes

InventoryControl

Mapped Inventory Control->ICItem->Items

IC2 Item UOM’s Item's Unit of measurementsat Purchase side, Stock side&Selling side

InventoryControl

Mapped Inventory Control->ICSetup->Unit of Measure

IC4 Item Costingmethod

Item Costing method-standard, Moving Average,

Average cost, last costmethods

InventoryControl

Mapped Inventory Control->ICItems->Items &

Location details




IC9 Item Storage Item storage locations up tobin level

InventoryControl

Mapped Inventory Control->ICItems-> Locationdetails

IC10 Item pricing Defining the pricing& Costdetails of an Item and linking

to respective G/L accounts

InventoryControl

Mapped Inventory Control->ICItem &Price -> Item

PricingIC11 Item Qty

detailsItem Qty details related to Reorder Point, Economic OrderQuantity, Safety stock

InventoryControl

Mapped Inventory Control->IC Items -> Re-Order Point

IC12 Item type Classifying as buy/make type InventoryControl

Mapped Inventory Control->IC Setup->Category

IC13 Itemadjustment

To adjust the damaged/spoilt Inventory Items withparticular G/L Account

InventoryControl

Mapped Inventory Control->IC Transactions->Adjustments

IC14 InventoryMovement /

Transaction

Shipping Inventory items fromone warehouse location to

another location and alsowithin premises from onestorage location to another

InventoryControl

Mapped Inventory Control->IC Transactions-

>Transfers

IC15 PhysicalCounting

Physical counting of InventoryItem based on selectedperiods

InventoryControl

Mapped Inventory Control->IC Physical Inventory

Accounts Receivable

TaskID

Process Requirement(sequential)

Module Ref Mapped/ Gap

Where mapped in ERP?

AR1 Companyprofilesetup

Company Profile withContact details.

AccountsReceivable

Mapped A/R Setup -> Options->Company

AR2 Processing Setting up for the Processof Recurring Charge,Force listing of allbatches, Edit of imported/ externalbatches. Keeping thecustomer Statistics,Keeping Sales person

AccountsReceivable

Mapped A/R Setup -> Options->Processing




Statistics.

AR3 Transaction Setting up for thetransaction defaults.

AccountsReceivable

Mapped A/R Setup -> Options->Transaction

AR4 Numbering All document no. shouldbe 13 char length with

prefix.

AccountsReceivable

Mapped A/R Setup -> Options->Numbering

AR5 Statements Aging period is to be 1-30,31-60, 61-90, 90+

AccountsReceivable

Mapped A/R Setup -> Options->Statements

AR6 Statements Printing the Zero BalanceStatements

AccountsReceivable

Mapped A/R Setup -> Options->Statements

AR7 AccountSets

Creating account sets forCategorizing customertransactions

AccountsReceivable

Mapped A/R Setup -> Account Sets

AR8 DistributionCodes

Map to GL accountnumber by name

AccountsReceivable

Mapped A/R Setup -> DistributionCodes

AR9 DunningMessages

Set Message to use foreach aging period

AccountsReceivable

Mapped A/R Setup -> DunningMessages

AR10 Salespersons

Creating sale personprofile

AccountsReceivable

Mapped A/R Setup ->Salespersons

AR11 Terms Creating Payment Termsfor customers andcustomer Groups

AccountsReceivable

Mapped A/R Setup ->Terms

AR12 Items Creating Customer Itemlist

AccountsReceivable

Mapped A/R Setup ->Item

AR13 E-mailMessages

Configuring to send emailsto the customers

automatically forRecurring payments.

AccountsReceivable

Mapped A/R Setup ->E-mailMessages

AR14 G/LIntegration

Setting for configurationof posting A/R batches tothe G/L

AccountsReceivable

Mapped A/R Setup ->G/LIntegration

AR15 CustomerGroups

Creating Customer Groups AccountsReceivable

Mapped A/R Customers->Customer Groups

AR16 Customers Creating Customer Profile AccountsReceivable

Mapped A/R Customers ->Customers

AR17 Ship-ToLocations

Creating Finish goodsdelivery locations for each

customer

AccountsReceivable

Mapped A/R Customers ->Ship-ToLocations

AR18 CustomerActivity

Viewing Customersummary and transactiondetails

AccountsReceivable

Mapped A/R Customers ->Customer Activity

AR19 RecurringCharges

Creating RecurringCharges for customers

AccountsReceivable

Mapped A/R Customers ->Recurring Charges

AR20 Create G/LBatch

Creating G/L Batches AccountsReceivable

Mapped A/R Periodic Processing->Create G/L Batch

AR21 CreateInterestBatch

Creating Interest Batch AccountsReceivable

Mapped A/R Periodic Processing->Create Interest Batch

AR22 CreateRecurring

Creating Recurring ChargeBatch

AccountsReceivable

Mapped A/R Periodic Processing->Create Recurring Charge




ChargeBatch

Batch

AR23 CreateWrite-Off Batch

Creating Write-Off Batch AccountsReceivable

Mapped A/R Periodic Processing->Create Write-Off Batch

AR24 ClearHistory&Statistics

History & Statistics to becleared on request

AccountsReceivable

Mapped A/R Periodic Processing->Clear History

AR25 Year End Reset batch no, clearingthe statistics at the yearend

AccountsReceivable

Mapped A/R Periodic Processing->Year End

AR26 DeleteInactiveRecords

deleting Inactive Records AccountsReceivable

Mapped A/R Periodic Processing->Delete Inactive Records

AR27 UpdateRecurring

Charges

to be make modificationin Recurring Charges

AccountsReceivable

Mapped A/R Periodic Processing->Update Recurring

ChargesAR28 Customer

GroupsPrinting Customer Groupslist

AccountsReceivable

Mapped A/R Customer Reports->Customer Groups

AR29 Customers Printing Customers list AccountsReceivable

Mapped A/R Customer Reports->Customers

AR30 Ship-ToLocations

Printing Ship-To Locationslist for ranges of customer

AccountsReceivable

Mapped A/R Customer Reports->Ship-To Locations

AR31 RecurringCharges

Printing Recurring Chargesreport

AccountsReceivable

Mapped A/R Customer Reports->Recurring Charges

AR32 Statements/ Letters /Labels

Printing Statements /Letters / Labels forcustomer

AccountsReceivable

Mapped A/R Customer Reports->Statements / Letters /Labels

AR33 Labels Printing Labels for the listof customer

AccountsReceivable

Mapped A/R Customer Reports->Labels

AR34 Options Printing AR setup Optionsdetails

AccountsReceivable

Mapped A/R Setup Reports->Options

AR35 AccountSets

Printing Account Sets list AccountsReceivable

Mapped A/R Setup Reports->Account Sets

AR36 DistributionCodes

Printing DistributionCodes list

AccountsReceivable

Mapped A/R Setup Reports->Distribution Codes

AR37 Dunning

Messages

Printing Dunning Messages

for customer

Accounts

Receivable

Mapped A/R Setup Reports

->Dunning MessagesAR38 Salesperson

sPrinting Salespersons list Accounts

ReceivableMapped A/R Setup Reports

->Salespersons

AR39 Terms Printing list of Terms AccountsReceivable

Mapped A/R Setup Reports->Terms

AR40 Items Printing list of customer'sItem

AccountsReceivable

Mapped A/R Setup Reports ->Item

AR41 E-mailMessages

Printing E-mail Messages AccountsReceivable

Mapped A/R Setup Reports ->E-mail Messages

AR42 G/LIntegration

Printing Defined G/LIntegration settings

AccountsReceivable

Mapped A/R Setup Reports ->G/LIntegration

AR43 BatchListing

Printing Batch Listingdetails

AccountsReceivable

Mapped A/R Transaction Reports-> Batch Listing




AR44 BatchStatus

Printing Batch Statusreport

AccountsReceivable

Mapped A/R Transaction Reports-> Batch Status

AR45 PostingJournals

Printing Posting Journals AccountsReceivable

Mapped A/R Transaction Reports-> Posting Journals

AR46 Invoices Printing Invoices Accounts

Receivable

Mapped A/R Transaction Reports

-> InvoicesAR47 Receipts Printing Receipts Accounts

ReceivableMapped A/R Transaction Reports

-> Receipts

AR48 G/LTransactions

Printing G/L Transactions AccountsReceivable

Mapped A/R Transaction Reports-> G/L Transactions

AR49 PostingErrors

Printing Posting Errors AccountsReceivable

Mapped A/R Transaction Reports-> Posting Errors

AR50 CustomerTransactions

Printing CustomerTransactions details

AccountsReceivable

Mapped A/R Transaction Reports-> Customer Transactions

AR51 Item SalesHistory

Printing customer ItemSales History

AccountsReceivable

Mapped A/R Transaction Reports-> Item Sales History

AR52 Aged TrialBalance

Printing customers AgedTrial Balances

AccountsReceivable

Mapped A/R Transaction Reports-> Aged Trial Balance

Accounts Payable

TaskID

Process Requirement (sequential) ModuleRef

Mapped /Gap

Where mapped inERP?

AP1 Company Company Profile AccountsPayable

Mapped A/P Setup->Options->Company

AP2 Processing Setting option for Forcelisting of all batches, Editableoption for imported batch.Keeping the default Vendorcomments 15 days

AccountsPayable

Mapped A/P Setup->Options->Processing

AP3 Transaction Default features of transactions to be set.

AccountsPayable

Mapped A/P Setup->Options->Transaction

AP4 Numbering Document no. length to be 13char with prefix.

AccountsPayable

Mapped A/P Setup->Options->Numbering

AP5 Processing Aging period is to be 1-30, 31-

60, 61-90,90+

Accounts

Payable

Mapped A/P Setup->Options-

>Processing




AP6 AccountSets

Creating few account sets forCategorizing Vendortransactions

AccountsPayable

Mapped A/P Setup->AccountSets

AP7 DistributionCodes

Map to GL account number byname.

AccountsPayable

Mapped A/P Setup->Distribution Codes

AP8 DistributionSets

Creating distribution set forstandard groups of distributions to general ledgeraccounts

AccountsPayable

Mapped A/P Setup->Distribution Sets

AP9 PaymentCodes

Creating Payment code AccountsPayable

Mapped A/P Setup->Payment Code

AP10 Terms Creating Payment Terms forVendor and Vendors Group

AccountsPayable

Mapped A/P Setup->Terms

AP11 E-mailMessages

Configuring to send emailmessages to the Vendorsabout purchasing

AccountsPayable

Mapped A/P Setup->E-mailMessages

AP12 G/LIntegration

Setting up to post AP to G/L AccountsPayable

Mapped A/P Setup->G/LIntegration

AP13 VendorGroups

Creating Vendor Groups AccountsPayable

Mapped A/P Vendors ->Vendor Groups

AP14 Vendors Creating Vendor Profile AccountsPayable

Mapped A/P Vendors ->Vendors

AP15 Remit-ToLocations

Creating Remit-To Locationsfor vendor payments

AccountsPayable

Mapped A/P Vendors ->Remit-To Locations

AP16 VendorActivity

Viewing Vendor summary andtransaction details

AccountsPayable

Mapped A/P Vendors ->Vendor Activity

AP17 RecurringPayables Creating Recurring Payablesfor few Vendors. AccountsPayable Mapped A/P Vendors ->Recurring Payables

AP18 Create G/LBatch

Creating G/L Batch AccountsPayable

Mapped A/P PeriodicProcessing -> CreateG/L Batch

AP19 CreateRecurringPayableBatch

Creating Create RecurringPayable Batch

AccountsPayable

Mapped A/P PeriodicProcessing -> CreateRecurring PayableBatch

AP20 ClearHistory&

Statistics

to be Cleared History &Statistics on request

AccountsPayable

Mapped A/P PeriodicProcessing -> Clear

HistoryAP21 Year End reset batch no, clear activity

statisticsAccountsPayable

Mapped A/P PeriodicProcessing -> YearEnd

AP22 DeleteInactiveRecords

Deleting Inactive Records AccountsPayable

Mapped A/P PeriodicProcessing ->Delete InactiveRecords

AP23 VendorGroups

Printing Vendor Groups list AccountsPayable

Mapped A/P VendorReports -> VendorGroups

AP24 Vendors Printing Vendors list AccountsPayable

Mapped A/P VendorReports -> Vendors




AP25 Remit-ToLocations

Printing Remit-To Locationslist for each Vendor

AccountsPayable

Mapped A/P VendorReports -> Remit-To Locations

AP26 RecurringPayables

Printing Recurring Payablesreport

AccountsPayable

Mapped A/P VendorReports ->

Recurring PayablesAP27 Letters /

LabelsPrinting Letters / Labels forVendor

AccountsPayable

Mapped A/P VendorReports ->Letters / Labels

AP28 Setup Printing AP setup Optionsdetails

AccountsPayable

Mapped A/P Setup Reports-> Options

AP29 AccountSets

Printing Account Sets list AccountsPayable

Mapped A/P Setup Reports-> Account Sets

AP30 DistributionCodes

Printing Distribution Codeslist

AccountsPayable

Mapped A/P Setup Reports-> DistributionCodes

AP31 DistributionSets

Printing Distribution Sets AccountsPayable

Mapped A/P Setup Reports-> Distribution Sets

AP32 PaymentCodes

Printing Payment Codes list AccountsPayable

Mapped A/P Setup Reports-> Payment Codes

AP33 Terms Printing list of Terms AccountsPayable

Mapped A/P Setup Reports-> Terms

AP34 E-mailMessages

Printing E-mail Messages AccountsPayable

Mapped A/P Setup Reports-> E-mail Messages

AP35 G/LIntegration

Printing Defined G/LIntegration settings

AccountsPayable

Mapped A/P Setup Reports-> G/L Integration

AP36 PaymentSelectionCodes

Printing Payment SelectionCodes AccountsPayable Mapped A/P Setup Reports-> PaymentSelection Codes

AP37 BatchListing

Printing Batch Listing details AccountsPayable

Mapped A/P TransactionReports ->BatchListing

AP38 Batch Status Printing Batch Status report AccountsPayable

Mapped A/P TransactionReports ->BatchStatus

AP39 PostingJournals

Printing Posting Journals AccountsPayable

Mapped A/P TransactionReports ->Posting

JournalsAP40 Check

RegisterPrinting Check Register Accounts

PayableMapped A/P Transaction

Reports ->CheckRegister

AP41 G/LTransactions

Printing G/L Transactions AccountsPayable

Mapped A/P TransactionReports ->G/LTransactions

AP42 PostingErrors

Printing Posting Errors AccountsPayable

Mapped A/P TransactionReports ->PostingErrors

AP43 Vendor

Transactions

Printing Vendor Transactions

details

Accounts

Payable

Mapped A/P Transaction

Reports ->VendorTransactions




AP44 AgedPayables

Printing Aged Payables AccountsPayable

Mapped A/P TransactionReports ->AgedPayables

AP45 Aged CashRequiremen

ts

Printing Aged CashRequirements

AccountsPayable

Mapped A/P TransactionReports ->Aged

Cash Requirements

General Ledger

Task

ID

Process Requirement

(sequential)

Module

Ref

Mapped

/ Gap

Where mapped in

ERP?GL1 Company

ProfileCompany Profile withAccount Dept. headContact person name andContact to be provide

GeneralLedger

Mapped G/L Setup -> Options-> Company

GL2 Account setup Use account groupssystem, applying GLsecurities and one defaultcontrol account required

GeneralLedger

Mapped G/L Setup -> Options-> Account

GL3 Posting setup up to 5 Nos. budgets to bemaintained, posting of

previous year data notrequired, allow forprovisional Posting

GeneralLedger

Mapped G/L Setup -> Options-> Posting

GL4 Segmentssetup

set 6 segment of GLAccount and segmentlength to be5+4+3+3+2+2(#####-####-###-###-##-##)

GeneralLedger

Mapped G/L Setup -> Options->Segments

GL5 Source Codes To identify the type of transaction details inGeneral Ledger.

GeneralLedger

Mapped G/L Setup -> SourceCodes

GL6 Source JournalProfiles

To print the type of Transaction details

GeneralLedger

Mapped G/L Setup ->SourceJournal Profiles

GL7 Segment Codes set the each segmentName and descriptions

GeneralLedger

Mapped G/L Setup ->Segment Codes

GL8 AccountStructures

Defining the format of theaccount numbers whichare assigned to theaccount structure code.

GeneralLedger

Mapped G/L Setup ->Account Structures

GL9 RecurringEntries

Journal entries fortransactions that recur onspecific schedule.

GeneralLedger

Mapped G/L Setup ->Recurring Entries

GL10 CreateAllocation

The expenses of branchesshould be allocated in

GeneralLedger

Mapped G/L PeriodicProcessing -> Create




Batch percentages among them. Allocation Batch

GL11 ConsolidatePosted Trans.

General Ledgerconsolidates a group of transactions,

GeneralLedger

Mapped G/L PeriodicProcessing ->Consolidate PostedTrans.

GL12 Create NewYear

Creating a new fiscal yearand closing the currentyear

GeneralLedger

Mapped G/L PeriodicProcessing -> CreateNew Year

GL13 Period EndMaintenance

Maintain the end of fiscalyear to be delete inactiveaccount, Reset batch nos.

GeneralLedger

Mapped G/L PeriodicProcessing ->PeriodEnd Maintenance

GL14 CreateRecurringEntries Batch

Creating a journal entrybatch of recurring entrieson reminder

GeneralLedger

Mapped G/L PeriodicProcessing ->CreateRecurring EntriesBatch

GL15 Clear History Clear all information for

printed posting journals.

General

Ledger

Mapped G/L Periodic

Processing ->ClearHistory

GL16 Chart of Accounts

To view the Chart of accounts

GeneralLedger

Mapped G/L Accounts->Chart of Accounts

GL17 Accounts Creating new accounts GeneralLedger

Mapped G/L Accounts->Accounts

GL18 Account HistoryInquiry

To view the individualAccount history

GeneralLedger

Mapped G/L Accounts->Account HistoryInquiry

GL19 BudgetMaintenance

Enter and display budgetdata for each G/L

account.

GeneralLedger

Mapped G/L Accounts->Budget

Maintenance

GL20 TransactionHistory

Displays all transactionsposted to an account in aparticular year and fiscalperiod

GeneralLedger

Mapped G/L Accounts->Transaction History

GL21 Fiscal SetComparison

Display accountinformation for two fiscalsets, to compare the netchanges or periodbalances

GeneralLedger

Mapped G/L Accounts->Fiscal SetComparison

GL22 Create Accounts Automatic creating a

chat of accounts with setof specific criteria

General

Ledger

Mapped G/L Accounts

->Create Accounts

GL23 Chart of Accounts

Printing the chart of accounts

GeneralLedger

Mapped G/L Reports -> Chartof Accounts

GL24 Trial Balance Printing the TrialBalance, Work Sheet,Provisional work sheetetc

GeneralLedger

Mapped G/L Reports -> TrialBalance

GL25 TransactionsListing

Printing list of transaction details of allaccounts in the selected

range, for the specifiedfiscal periods.

GeneralLedger

Mapped G/L Reports ->Transactions Listing




GL26 Source Journals Printing the Sourcejournals list the detailsof posted transactions

GeneralLedger

Mapped G/L Reports ->Source Journals

GL27 Batch Status Printing the batch statusreports in range of

Batches

GeneralLedger

Mapped G/L Reports ->BatchStatus

GL28 Posting Journals Creating audit trailreport of all un cleareddetails that have beenposted.

GeneralLedger

Mapped G/L Reports->Posting Journals

GL29 RecurringEntries

Printing the RecurringEntries in the selectedrange.

GeneralLedger

Mapped G/L Reports->Recurring Entries

GL30 AccountStructures

Printing the accountstructure code list

GeneralLedger

Mapped G/L Reports->Account Structures

GL31 Segment Codes Printing the Segment

Codes list

General

Ledger

Mapped G/L Reports

->Segment CodesGL32 Source Codes Printing the Source

Codes listGeneralLedger

Mapped G/L Reports ->SourceCodes

GL33 Print FinancialStatements

Printing report of GL usesMicrosoft Excel togenerate FinancialStatements report

GeneralLedger

Mapped Financial Reporter->Print FinancialStatements

GL34 StatementDesigner

Creating FinancialStatements report usingMicrosoft Excel sheet

GeneralLedger

Mapped Financial Reporter->StatementDesigner




Project and Job Costing

TaskID

Process Requirement(sequential)

ModuleRef

Mapped/ Gap

Where mapped inERP?

PJC1 Contracts Contracts of client PJC Mapped PJC transaction->contractmaintenance

PJC2 Projects Tasks, Projects PJC Mapped PJC Setup ->Projects

PJC3 Resources Manpower, Material,Equipment, Overheadsdefinition

PJC Mapped PJC Setup->Employees,Equipment, Overheadexpenses,Subcontractors

PJC4 Material usage Material consumption PJC Mapped PJC Transactions->Material Usage




7.0 Important workflows and Snap Shots of Sage ACCPAC Modules

7.1 Module: System Manager

After installing the software, Company profile will be created with all the details asshown in the screen below




Fiscal periods, Country code, Multicurrency option and Functional currency will bedefined as below,

1. Fiscal Calendar




2. Tax Services –Tax Classes




7.2 Module: General Ledger

a. G/L Work Flow




b. Processing Transactions in General Ledger




Snap shots of General Ledger module

1. G/L Setup – Options - Company




2. G/L Setup – Options – Account

3. G/L Setup – Options – Posting




4. G/L Setup – Options – Segments




5. G/L Setup – G/L Account Structures

6. G/L Setup – G/L Recurring Entries




7. G/L Periodic Processing – G/L Period End Maintenance

8. G/L Periodic Processing- G/L Clear History




9. G/L Accounts – Chart Of Accounts




10. G/L Accounts – Accounts – Detail




11. G/L Accounts – G/L Account History Inquiry

12. G/L Accounts – G/L Budget Maintenance




13. G/L Accounts – G/L Fiscal Set Comparison




14. G/L Accounts – G/L Print Financial Statements

Sage Accpac has a distinct functionality to create user defined balance sheet in withMS excel integration inside the Accpac.Then while generating Financial Statement just browse for the file designed and

generate the statement.




7.3 Module: Accounts Payable

a. Accounts Payable work Flow




b. Overview of Accounts Payable Processing

1. Account Payable- Setup Option Transaction




2. AP-Vendor Group-Group tabLinking the Vendor to General Ledger A/c at Vendor Class level.







3. A/P Transactions – A/P Invoice Batch List – A/P Invoice Entry - Document




4. A/P Transactions – A/P Invoice Batch List – A/P Invoice Entry – Totals

5. A/P Transactions – A/P Payment Batch List




6. A/P Transactions – A/P Payment Entry

8. A/P Transactions – A/P Payment Entry – Payment Information




9. A/P Transactions – A/P Adjustment Entry – Document




7.4 Module: Account Receivable

a. Accounts Receivables Work Flow




b. Over view of Accounts Receivable Processing







1. Account Receivable- Setup function- Processing feature




2 Account Receivable- Terms




3. Accounts Receivable-Customer Group, Capturing the GL a/c at Customer group level

4. Accounts Receivable- Invoice Entry

5. Accounts Receivables- Receipt Batch list




6. Account Receivable- Receipt Enquiry

7.5 Module: Inventory Control




a Inventory Control Work Flow

Overview of Inventory Control Processing




1. A Fee item will be created as below




2. Different Fees will be combined to generate Invoice would be as below,




7.6 Module: Purchase Orders

a. Purchase Order Work Flow

b. Overview of Purchase Orders Processing







1. PO Transaction – Requisition Entry - Requisition




2. PO Transaction – Purchase Order - Order




3. PO Transaction – Purchase Order –Taxes




4. PO Transaction – Purchase Order – Total




5. PO Transaction – Purchase Order – Details Items/Taxes




6. PO Transaction – Receipt Entry - Receipt




7. PO Transaction – Receipt Entry – Detail Items/Taxes




8. PO Transaction – Receipt Entry – Taxes

9. PO Transaction – Receipt Entry – Totals




10. PO Transaction – Invoice Entry – Invoice




11. PO Transaction –Invoice Entry – Detail Items/Taxes




12. PO Transaction – Invoice Entry – Taxes




13. PO Transaction – Invoice Entry – Totals




14. PO Transaction – Return Entry– Return




15. PO Transaction – Return Entry– Detail Items/ Taxes

16. PO Transaction – Return Entry– Taxes




7.7 Module: Fixed Asset Management

1. Asset Management screen

2. Asset depreciation expense can be allocated across multiple GL accounts by fixedpercentage.




3. All asset transactions create G/L transaction automatically

4. Depreciation calculation can use standard or user-defined formula




7.8 Module: Sales Order and Invoicing

a. Order Entry Work Flow




b. Overview of Order Entry Processing

1. O/E Transactions – Quotation and Order Entry – Order







2. O/E Transactions – Order Entry – Customer




3. O/E Transactions – Order Entry – Taxes




4. O/E Transactions – Order Entry – Totals

5. O/E Transactions – Invoice Entry – Invoices







6. O/E Transactions – Invoice Generation – Customer

7. O/E Transactions – Invoice Entry – Totals




7.9 Module: Project and Job Costing

1. Tasks/Projects masters

2. Employee (Manpower) master




3. Over head expenses master

4. Contract Maintenance, Different tasks/projects in a contract of a given client




8.0 Project Plan

Month Feb-10 Mar-10 Apr-10 May-10

Task Week # 1 2 3 4 5 6 7 8 910

11

12

13

14

Project Contract Sign Off Ramp up

Kick Off

System Study

Interview with usersInterview with users

DocumentationDocumentation

Gap AnalysisGap Analysis

Scope FinalizationScope Finalization

Mile Stone#1 ReviewMile Stone#1 Review MeetingMeeting 1

Installation andInstallation and ConfigurationConfiguration

Installation of software onInstallation of software on serverserver

Installation of work stationsInstallation of work stations

Module ConfigurationModule Configuration

Masters set upMasters set up

Loading Opening BalancesLoading Opening Balances

Data and formats collectionData and formats collection

Data migrationData migration

Mile Stone#2 ReviewMile Stone#2 Review

MeetingMeeting 2 CustomizationCustomization

MIS ReportsMIS Reports

Forms and DocumentsForms and Documents

Mile Stone#3 ReviewMile Stone#3 Review MeetingMeeting 3

Change Management andChange Management and Go-liveGo-live

Pilot runPilot run