GUJARAT STATE ELECTRICITY CORPORATION … Office/GSECL_Fuel_WCL_Coal...GUJARAT STATE ELECTRICITY CORPORATION LIMITED ... Annexure-VI Contract Form ... 403, GNFC Infotower, Bodakdev,

GUJARAT STATE ELECTRICITY

CORPORATION LIMITED

Bidding Document And

Technical Specification

For

Lifting of coal by Road from WCL mines and

Transportation of Coal from WCL mines to siding by Road

mode and loading of coal rakes from siding for dispatch to

Thermal Power Stations

of

Gujarat State Electricity Corporation Ltd.

Tender Specification No.: GSECL/Fuel/WCL Coal/

Transportation/2011-12

Tender Fee: Rs. 15,000/-

Prepared By:

Fuel Department, GSECL, Corporate Office,

Vidyut Bhavan, Race Course, Vadodara: 390 007

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Tender WCL Transport 2011-12.docx 1 of 31

INDEX

Section

Particulars Page Nos.

I Instruction to Bidders

02-10

II Scope and Terms & Conditions

11-17

III Technical Specification, Sampling, Analysis and

Penalties

18-19

IV Special terms and conditions for transport

contract

20-22

Annexure

Annexure-I Bidder’s Details and Technical Bid Format

23-24

Annexure-II Schedule of Deviations

25

Annexure-III Price Bid Format

26

Annexure-III(A) Schedule of Experience 27

Annexure-IV Bid Guarantee Format for E.M.D.

28

Annexure-V Bid Guarantee Format for Security Deposit

29

Annexure-VI Contract Form

30-31

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1.1 INSTRUCTIONS:

1.1.1 The Gujarat State Electricity Corporation Ltd. (GSECL), Vadodara, India invites “On-

Line Tenders” (through e-tendering), from the eligible bidders for Lifting of coal by

Road from WCL mines and Transportation of Coal from WCL mines to siding by

Road mode and loading of coal rakes from siding for dispatch to Thermal Power

Stations of GSECL on the terms and conditions specified in this tender specification.

1.1.2 The bidder should obtain all necessary and related statutory clearances applicable for the

above work from the concerned Authorities.

1.1.3 The Notice Inviting Tenders (NIT) is placed on the Websites on 22nd December-2011.

1.1.4 Bidder shall submit their offer through “On-Line Tender” and in physical form named as

“Physical Tender” as per the system of making bids and its submission prescribed in

clause no. 1.2 below. It is mandatory for the Bidder to submit the offer in both

modes i.e. “On-Line Tender” and “Physical Tender”. In case of non-receipt of “On-

Line Tender” and “Physical Tender” in time, their bid shall be ignored.

1.1.5 The “Physical Tender” should reach at the office of Chief Engineer (Fuel), GSECL,

Vidyut Bhavan, Race Course, Vadodara: 390 007, Gujarat, India on or before 14:00 hrs.

(IST) of_29th December-2011 (Thursday).

1.1.6 The last date of submission of “On-Line Tender” is on or before 18:00 hrs. (IST) of

29th

December 2011 (Thursday). After such date and time, “On-Line Tender” will be

closed and its submission will not be possible thereafter. No extension shall be granted in

any circumstances whatsoever.

1.1.7 The “Physical Tender” should be sent by Regd. Post A.D./Speed Post/Courier only.

Telegraphic/ FAX/ Telex message Bids will not be accepted under any circumstances.

1.1.8 The “Physical Tender” received after the hour and the date, so fixed above, will not be

considered and no further correspondence will be entertained.

1.1.9 The Technical Bids of “Physical Tender” and “On-line Tender” will be opened in the

Office of the Chief Engineer (Fuel), GSECL, Vidyut Bhavan, Race Course, Vadodara:

390 007, Gujarat, India at 18:10 hrs. (IST) on _ 29th

December 2011 (Thursday) (if

possible).

1.1.10 Bidder's authorized representatives (up to two persons only) may attend the Bid

Opening. The Technical Bids will be opened on the due date and the Price Bids of the

qualified bidders will be opened at later date, which will be intimated to the qualified

bidders.

SECTION – I: INSTRUCTIONS TO BIDDERS

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1.1.11 In case, the date of Bid Opening happens to be a holiday, the bid shall be opened on

the next working day.

1.1.12 At the time and date notified for opening of the tenders, the Technical Bids will be

opened and the bids, which do not contain Demand Draft for Tender Fee and Demand

Draft / Bid Guarantee for Earnest Money Deposit of the requisite amounts, will be

disqualified and will be rejected outrightly.

1.1.13 The Bidder’s Bid and the documents attached thereto shall be considered forming part

of the Contract.

1.2 SYSTEM OF MAKING BID AND ITS SUBMISSION:

1.2.1 The Tender Specification and Bidding Documents may be downloaded from the Website

https://gsecl.nprocure.com or https://www.nprocure.com (FOR VIEW,

DOWNLOAD & ON-LINE SUBMISSION) and GSECL Website www.gsecl.in

(FOR VIEW & DOWNLOAD)

1.2.2 Bidders shall submit their tenders through e-tendering. The “On-Line Tender” and

“Physical Tender” shall be submitted as prescribed below. Bidder should understand the

e-tendering procedure thoroughly and then fill up/ submit the bids. No excuse of

insufficient knowledge of e-tendering process shall be accepted.

1.2.3 Any deviation/ modification/ discrepancy between the Data/ Details/ Documents of

the bids submitted by the Bidder in the “On-Line Tender” and the “Physical

Tender” is not allowed and would be liable for rejection. No further communication

in the matter shall be entertained.

1.2.4 “On-Line Submission” of Bids: i) For “On-Line Submission” of bids, the bidder is required to obtain Digital Signature

Certificate (meant for e-tendering) from M/s. (n) Code Solution – A Division of GNFC

Ltd. and/ or from any other authorized agencies. The bidder, in whose name the Digital

Signature Certificate / Registration is obtained, can only fill-up the “On-Line Tender”, as

the same is not transferable.

ii) The contact details of M/s. (n) Code Solutions are as under:

M/s. (n) Code Solutions

A division of GNFC Ltd.

403, GNFC Infotower, Bodakdev,

Ahmedabad: 380 054

Toll free: 1800 233 1010

Tel: +91 79 40007501/ 12/ 16/ 17/ 25

Fax: +91 79 40007533

Website: https://gsecl.nprocure.com

www.nprocure.com

iii) Bidders shall fill-up/ submit “On-Line Tender” in the formats provided in the Bidding

Documents. The Bidding Documents form the parts of “Technical Bid” and “Price Bid”.

Bidder shall also upload the required documents as prescribed in clause no. 1.2.6 below.

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iv) Bidders may take out prints of the filled tenders for their record purpose and for

the required submission of the “Physical Tender” before the bid is submitted “On-

Line”, as it will not be possible to do so after closing of “On-line” tender.

1.2.5 “Physical Submission” of Bids:

i) The “Physical Tender” in a sealed envelope, superscripted as "Physical Tender", shall

contain the required documents as prescribed in clause no. 1.2.6 below.

a. The bidders shall submit their “Physical Tender” in three envelopes at the same time on

or before the notified date and time fixed for the submission of Physical Tender.

b. The first envelope, superscripted as “Tender Fee/ EMD” shall contain the Demand Draft

towards Tender Fee and Demand Draft or the unconditional and irrevocable Bid

Guarantee towards Earnest Money Deposit (As per Annexure-IV).

c. Second envelope superscripted as "Technical Bid", shall contain the Tender

Specification (downloaded from the Website) duly signed and sealed and Annexure-I

(Printout from their “On-line Tender”) duly signed and sealed by the bidder along with

other Bidding Documents viz. Schedule of Deviation (as per Annexure-II) duly filled in,

signed and sealed by the Bidder.

d. The above two envelopes shall be enclosed in the third envelope, superscripted as

“Physical Tender”. All the envelopes shall be individually sealed, signed, superscripted

and addressed.

e. At the time and date notified for opening of the tenders, the envelope of “Tender Fee/

EMD” will be opened first and then the “Technical Bid” envelope will be opened. The

Bids which do not contain Demand Draft for the payment of Tender Fee and/or Demand

Draft/ Bid Guarantee for the payment of Earnest Money Deposit will be rejected and the

“Technical Bid” envelopes of those Bids will not be opened. If the bidder indicates the

prices in the Technical Bid then the bid will be rejected. f. The Bidder's Bid and the documents attached thereto shall be considered as forming part

of the Contract Documents.

g. The sealed envelope of “Physical Tender” containing the Bids, Tender fee, Bid Guarantee

etc. must be sent to Chief Engineer (Fuel) at the address given below:

Chief Engineer (Fuel)

Gujarat State Electricity Corporation Ltd.

Vidyut Bhavan, Race Course,

Vadodara: 390 007, Gujarat, India.

Tel # 91-265- 6612341 (Direct), 6612342

Mob.# 91-9925208878

Fax # 91-265-2355195 (Direct)

This envelope must show on the outside, the name of the Bidder and his address. In

addition, the lower left-hand corner of the envelope should indicate the following:

“Tender No. GSECL/Fuel/WCL Coal/Transportation/2011-12. Bid for Lifting of coal by

Road from WCL mines and Transportation of Coal from WCL mines to siding by

Road mode and loading of coal rakes from siding for dispatch to Thermal Power

Stations of GSECL. Last date for receipt of Physical Bids 14:00 Hrs. on ___________

and the Bid Opening date ________.”

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h. Bids shall be fully in accordance with the requirement of this document and the

Specifications attached thereto.

i. All information in the bid shall be in English only; Erasures and other changes shall be

noted over the initials of the person signing the Bid.

1.2.6 Mode of Submission of the Required Documents:

i) The tender specification warrants the submission of several documents to ascertain that

the bidder meets with the Minimum Qualifying Requirements and other technical and

commercial qualification requirements prescribed in the tender specification.

ii) The bidder shall therefore understand the requirements and submit the documents strictly

as prescribed below. Any deviation to this is liable for disqualification of the bids/ bidder.

Tender

Reference

Particulars of Documents On-Line

Submission

Physical

Submission

Clause no.

1.3.1

Demand Draft towards payment of

Tender Fee of Rs. 15,000/-

Scan and Upload Original DD

Clause no.

1.3.2

Demand Draft /Bank Guarantee of

requisite amounts towards EMD

Scan and Upload Original DD /BG

Clause no. 1.4 Letter of authority from the

Company/ Joint Venture/

Consortium in favour of the person,

who is authorized to submit the bid.

Scan and Upload Original

Clause no.

1.5.3

Details of past experience in lifting

of coal by Road, transportation of

coal and loading of coal rake in the

last three financial years (i.e. from

2009-10 & 2010-11) showing order

wise details of quantity washed

together with the name, address and

Fax/Tel No. of the Customers


Clause no.

1.5.3

Experience Certificates from the

customers for the satisfactory

performance

Scan and Upload 1 Copy of each

Clause no.

1.5.3 & 1.5.2

Copy of the statutory clearances/

approvals from the respective

statutory authorities in favour of the

Bidder for lifting of coal from

mines and transportation of coal

from mines to siding with the

offered quantity.

Proof of the siding owned by bidder

in the WCL Area from where coal

loaded in to the rakes or bidder has

to submit support letter from siding

owner for loading of coal rakes

from siding

Scan and Upload 1 Copy of each

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Clause no.

1.5.6

Copy of audited annual accounts for

the last three years, bank credit

limits, bank references, of the

bidder/ both members of the joint

venture/consortium.

Scan and Upload

(Optional)

1 Copy of each

document

Clause no.

1.5.6

Details of net worth of the bidder as

reflected in the balance sheet for

last 3 years of the bidder duly

certified by Chartered Accountant


Clause no.

1.5.7

Copy of the Agreement or MoU

entered into by the joint venture/

consortium partners

Scan and Upload

(Not for Single

Bidder)

1 Copy

Annexure-I Bidder’s Details and Technical Bid Bidding

Document

Annexure-I to be

filled up

1 Print Out of the

Annexure-I duly

signed, sealed

along with

attachment

Annexure-II Schedule of Deviations Bidding

Document

Annexure-II to be

filled up

1 Print Out of the

Annexure-II duly

signed, sealed.

Annexure-

III(A)

Schedule of Experience Bidding

Document

Annexure-III(A)

to be filled up

1 Print Out of the

Annexure-III (A)

duly signed,

sealed.

Annexure-III Price Bid Bidding

Document

Annexure-III to

be filled up

NOT TO BE

SUBMITTED IN

PHYSICAL BID

1.2.7 All information in the bid shall be in English only; Erasures and other changes shall be

noted over the initials of the person signing the Bid.

1.3 TENDER FEE AND BID GUARANTEE/E.M.D.:

1.3.1 The bidder shall pay a non-refundable tender fee of Rs. 15,000/- (Rupees fifteen thousand

only) by way of Crossed Demand Draft or Banker’s Cheque in the name of Gujarat State

Electricity Corporation Ltd., payable at Vadodara.

1.3.2 A Bid Guarantee i.e. unconditional E.M.D. of Rs. 50 Lakhs (Rs. Fifteen Lakhs) must

submitted along with the offer in either of the following forms (a) or (b):

a) Total Rs. 50.0 Lakhs (Rs. Fifty Lakhs) by way of Crossed Demand Draft or Banker’s

Cheques in the name of Gujarat State Electricity Corporation Ltd. payable at Vadodara.

OR

b) By way of an Acceptable Bank Guarantee from any Nationalized Banks including Public

Sector Bank (IDBI Bank Ltd.), Private Sector Banks (AXIS Bank /ICICI Bank/ HDFC

Bank), Commercial Bank (Kotak Mahindra Bank), Regional Rural Banks of Gujarat

(Saurastra Gramin Bank/ Baroda Gujarat Gramin Bank/ Dena Gujarat Gramin Bank) and

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Co-operative Banks of Gujarat (Kalupur Commercial Co-op. Bank Ltd./ Rajkot Nagarik

Sahakari Bank Ltd./ Ahmedabad Mercantile Co-op. Bank Ltd.), in favour of Gujarat State

Electricity Corporation Ltd.. The Bank Guarantee shall be as per the proforma in

Annexure-IV.

1.3.3. The validity of the above Bank Guarantee shall be at least for 60 days from the date of

opening of Technical bid and the same shall be extended as may be required. Bids with

Bank Guarantee of shorter period may be rejected.

1.3.4 Any bid not accompanied by Tender Fee and Bid Guarantee or Demand Draft or

Banker’s Cheques of the amount specified in clauses 1.3.1 & 1.3.2 or of less than the

amounts specified in the above clauses shall be disqualified.

1.3.5 The Contract Agreement unless otherwise agreed to shall be signed by the successful

Bidder within 7 days from the date of Detailed Order at the office of the Purchaser on the

date and time mutually agreed upon as per the prescribed format [enclosed hereto in

Annexure-VI], on submission of Security Deposit-cum-Performance Bank Guarantee as

per format of GSECL [Annexure-V] which shall be submitted within 3 days from the

date of LOI. Failure of the successful bidder to complete the requirement of submission

of Security-cum-Performance-Bank-guarantee shall constitute a sufficient ground for

annulment of the award of contract and forfeiture of the Earnest Money Deposit. The

EMD of the successful bidder will be returned only after furnishing of Security Deposit-

cum- Performance Bank Guarantee and signing of the Contract Agreement.

1.3.6 EMD of unsuccessful bidders shall be refunded on finalization of the Tender i.e.

acceptance of the Tender of successful Bidder and submission of SD by the successful

Bidder. The BG/ EMD will be returned to the respective Bidders on their request along

with original money receipt of GSECL towards EMD and advance stamped receipt of the

same amount.

1.3.7 No interest will be paid on Bid Guarantee / Earnest Money Deposit.

1.4 SIGNATURE ON BIDS:

1.4.1 The “On-Line Tender” shall be submitted with the Digital Signature Certificate (meant

for e-tendering) of the authorized person of the bidder. The “Physical Tender” must

contain the name, designation and place of Business of the person with Phone and Fax

Nos. of persons making the bid and must be signed and sealed by the Bidder with his

usual signature by the same person submitting the “On-line Tender”.

1.4.2 A Bid by a Joint Venture or Consortium must be furnished with the full names of both

partners and be signed with the partner’s name, by one of the members of the partnership

or by an authorized representative, followed by the signature and designation of the

person or persons signing. A letter of authority shall be furnished with Bid.

1.4.3 Bids by corporations / companies must be signed with the legal name of the

Corporations/Companies by the President, Secretary or any other person or persons

authorized to bind the corporation/company in the matter.

1.4.4 Each page of the Technical Bid of “Physical Tender” has to be numbered consecutively,

signed and sealed.

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1.5 BIDDERS’ MINIMUM QUALIFYING REQUIREMENTS:

1.5.1 The bidder can be a single bidder bidding on his own or on a joint-venture/consortium

basis formed by maximum of two partners. A party cannot submit multiple bids, either as

a single bidder or on a joint-venture/consortium basis by forming multiple consortiums

with different members. To qualify, bidder shall satisfy all the following minimum

threshold criteria.

1.5.2 Bidder shall furnish proof regarding owner of siding in the WCL area or have to submit a

support letter/agreement from owner of siding from where the Bidder will load the coal

rakes.

1.5.3 In case of single bidder, the bidder and in case of joint venture/consortium, at least one

member of the joint venture/consortium must have carried out lifting and transportation

of coal and loading of coal into the wagons from siding average minimum quantity of

50,000 MT of coal over a period of one month during last two years (i.e. From 1st April

2009 to 31st March 2011). Details of orders executed, with quantity and value, together

with name and address of Purchaser with Fax No./ Telephone No. are to be attached.

Bidders shall also submit experience certificates from their customers for their

satisfactory performance in support of their offers.

1.5.4 The Bidder should offer minimum quantity of 40000 MT. However, the Bidder may

offer maximum quantity, which can lifted from WCL and transportation upto Railway

siding for dispatch to GSECL TPS, by the bidder within time limit of 30 days from date

of issue of DO by WCL.

1.5.5 Bidder or any one of the members of the joint venture/consortium should have some

experience of wagon loading/unloading & surface transportation.

1.5.6 The bidder must demonstrate sound financial status as defined in this clause to the

satisfaction of GSECL. Documentary proof including copy of audited annual accounts for

the last 3 years, bank credit limits, bank references, etc. of the bidder, and in the case of

joint-venture/consortium bidders, of all members of the joint-venture/consortium shall be

attached. The Documentary proof shall include but not limited to:

a) Audited Financial Accounts

b) List of Banks from which references can be obtained with the contact details i.e. Address,

Telephone and Fax Nos. Listing of Bankers shall be deemed an authorization by the

bidder/Joint Venture / Consortium of multiple bidders for the Purchaser to request such

references and for the bankers to release them to the Purchaser.

1.5.7 In the event of the bidder being a joint venture/consortium, the Purchaser requires that

both the parties of the joint venture/consortium accept joint and several liabilities for all

the obligations under the agreement.

Bids submitted by a venture/ consortium shall comply with the following requirements:

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a) The bid, and in case of a successful bid, the Contract Agreement shall be signed so as to

legally binding on both.

b) One of the partners shall be authorized to be in charge and this authorization shall be

evidenced by submitting a power of attorney signed by legally authorized signatories of

both the partners.

c) The partner in charge shall be authorized to incur liabilities and receive instructions on

behalf of any one or of both partners of the joint venture/consortium and the entire

execution of the contract including payment shall be done exclusive with the partner in

charge.

d) Both partners of the joint venture/consortium shall be liable jointly and severally for the

execution of the contract in accordance with the contract terms.

e) A copy of the agreement or MOU entered into by the joint venture/ consortium partners

shall be submitted with the bid.

f) In case of bidding through a joint-venture/ consortium basis, no change in the joint-

venture/consortium partners will be allowed without the prior permission of the

Purchaser.

1.5.8 Notwithstanding anything stated above, the Purchaser reserves the right to assess the

credibility, capability and capacity to perform the contract should circumstances warrant

such an assessment in the overall interest of the Purchaser and bidder shall furnish all

other required documents to the Purchaser.

1.5.9 The Purchaser also reserves the right to seek such additional information as it may deem

fit to satisfy itself of the eligibility of the Bidder.

1.6 CONCLUSION:

1.6.1 Bidders must ensure that the conditions laid down for submission of offers are

completely and correctly fulfilled. It should be particularly noted that no change in

proforma for Bid Guarantee is acceptable.

1.6.2 Bids, which are not complete in all respects as stipulated above, or without Tender Fee/

EMD will be liable for rejection without any intimation to the bidders.

1.6.3 The Price Bids of only those bidders will be opened whose offers meet with the

Minimum Qualifying Requirements and whose techno-commercial offers are acceptable

to GSECL.

1.6.4 GSECL reserves the right to accept or reject any Offer or all the Offers without assigning

any reasons thereof. GSECL also reserves the right not to order any quantity against this

tender, if the rates received do not prove to be economical/ beneficial to the overall

interest of the Company. In such cases, the EMD will be refunded to the bidders without

any interest. GSECL’s decision in this regard shall be final and binding to all the bidders.

1.6.5 It shall not be binding upon GSECL to accept the lowest or any bid. It shall not be

obligatory on the part of GSECL to furnish any information or explanation for the cause

of rejection of tender or part of the tender. GSECL also reserves the right to split-up the

tender, as it deems fit amongst successful bidders. The part order should be acceptable to

the bidder at the same quoted rate, terms and conditions. Moreover, in the event of

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placement of part orders, the distribution of shipments shall be solely to the discretion of

GSECL and the same shall be binding to bidders.

1.6.6 Canvassing Not Permitted: The Bidder should abstain from pursuing/ canvassing the

matter, directly or indirectly with any Officer of GSECL, as otherwise, their tender would

be liable for disqualification.

1.7 VALIDITY OF OFFER:

Your offer should be valid for acceptance for a period of at least 30 days from the date

of opening of the Technical Bids.

1.8 Evaluation of Bids:

The charges as per scope of work including Colliery expenses for lifting of coal,

transportation charges from WCL mines to siding, siding charges and loading of coal

rakes from siding including siding charges, handling of coal/stocking, shifting,

weighment and man power in Rs./Mt (inclusive of all taxes and duties) shall be

evaluated.

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2.1 INTRODUCTION:

2.1.1 The Gujarat State Electricity Corporation Ltd. intends for lifting of coal (which is offered

by WCL) from WCL mines by Road, transportation of about 5.40 Lakh Mt of Coal from

WCL coal from mines to siding by Road and loading of coal rakes from siding from

following WCL coal mines for its delivery to Thermal Power Stations of GSECL.

However, the actual coal quantity will be as per coal quantity allocation received from

WCL. The tentative coal quantity to be lifted and transported from coal mines from

where GSECL intends to lift the coal as shown below.

Area Mine/Source Grade/Size Approx. Quantity

(in MT)

Sasti OC E CRU ROM 100000 Ballarpur

Gouri CHP E CRU ROM 60000

Naigaon OC E CRU ROM 50000 Wani

Mungoli E CRU ROM 150000

Ukani OC E CRU ROM 100000

Pimpalgaon E CRU ROM 50000 Wani North

Ghonsa E CRU ROM 30000

Total: 540000

The bidder has to complete the work of lifting and transportation of coal quantity

from WCL within period of one month (30 days) commencing from the date of the

order/LOI/issue of DO from WCL.

However, purchaser may distribute the order quantity and place the order to one or

more than one bidder, as per the allocation of coal quantity from WCL.

The quantity to be lifted from mines, transportation from mines to siding from

where bidder intends to loading the coal rakes and loading of coal rakes from siding

for the respective power station will be decided by the Purchaser based on the

requirements of each power station in the period of procurement.

If, in case of more quantity of coal allocation WCL, from six months from date of

Order, purchaser may place repeat order for lifting and transportation of the coal

quantity allocated by WCL, as per same rates and terms & conditions of the tender.

2.1.2 Bidder should have own siding in the WCL Area from where coal loaded in to the rakes

or bidder has to submit support letter/agreement from siding owner for loading of coal

rakes from siding by the Bidder.

2.1.3 The Contractor shall have to work in full co-ordination with Loading Supervision

Contractors of GSECL for loading & dispatch of coal rakes from siding. The details of

LS contractors will be intimated later on along with LOI or with the order. The details of

SECTION-II: SCOPE AND TERMS & CONDITIONS

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rail programme and indents for placement of rakes with Railways will be arranged by LS

contractors.

2.2 DEFINITIONS:

In this Tender, the following terms shall be interpreted as indicated below:

a) ‘The Purchaser’ means Gujarat State Electricity Corporation Limited, Vadodara

constituted under the Companies Act, 1956, its successors, representatives, heirs,

executors and administrators as the case may be.

b) ‘The Contractor’ means the Company, firm or any other business enterprise, with whom

the contract for Lifting of coal by Road from WCL mines and Transportation of Coal

from WCL mines to siding by Road mode and loading of coal rakes from siding for

dispatch to Thermal Power Stations of GSECL.is awarded, and shall be deemed to

include the Contractor's successors (approved by the Purchaser), representatives, heirs,

executors and administrators, as the case may be unless excluded by the terms of the

contract.

c) The 'Contract' means the agreement signed by the Purchaser and the Contractor in terms

of Annexure–VI including all attachments and appendices thereto and all documents

incorporated by reference therein.

2.3 SCOPE OF WORK:

The contractor shall have to lift the coal by Road from colliery, transportation of coal

from mines to siding by Road and loading of coal rakes from siding including

arrangement of siding, handling of coal/stocking, shifting, weighment and manpower etc.

within 30 days from date of order/LOI/issue of DO from WCL, allowing the lifting and

transportation loss of 0.5% in quantity and without any grade slippage in quality

measured jointly at loading end (i.e. mines of WCL) and at TPS Laboratory by

Independent Inspection Agency. The scope of work includes all the activities but not

limited to the following:

a. Co-ordination with WCL authorities for lifting of coal from coal mines.

b. Documentation for lifting of coal from WCL mines, transportation from mines to

siding and loading of coal rakes from siding

c. Road Transportation of coal from WCL mines to siding from where bidder intends to

load the coal rakes

d. Unloading of coal by suitable equipment at siding

e. Loading of coal by suitable equipment from siding to rakes

f. Co-ordination with WCL, GSECL LS contractors and Railways.

g. Loading of coal in clean & suitable wagon in free time.

h. Monitoring loading of coal during transit by Road from colliery to siding, unloading

at siding and loading the coal from siding into rakes.

i. Providing security & measures to minimize handling loss during lifting from coal

mines, transportation from mines to siding and loading in to rakes.

j. Contractor shall regulate the loading of rakes as per the requirement, with out any

financial implications on GSECL.

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2.4 SERVICE CHARGES:

2.4.1 The Bidder shall quote their minimum charges in Rs./MT for total scope of work, for

lifting of coal from colliery, transportation from colliery to siding and loading of coal in

to coal rakes from siding etc. in the specified in Price Bid Format at Annexure-III. The

quoted charges shall be inclusive of all the costs, taxes, duties and levies except Service

Tax, which shall be indicated separately as per Price Schedule Format (Annexure-III) and

shall be paid against the submission of proof of having paid the same (Service Tax). No

extra charges are payable over the accepted rates.

2.4.2 Statutory Variation: Statutory variation (increase or decrease) on account of the Service

Tax shall be allowed as applicable during the contractual period with documentary

evidence. Service tax shall be paid on submission of supporting documents having paid

the same.

2.4.3 Service charges shall include all colliery expenses, manpower, handling of coal/stocking,

shifting, weighment rail, sidingcharge etc. as applicable.

2.4.4 The service charge per ton is fixed and is not subject to any adjustment except for Service

Tax (statutory variation as per clause 2.4.2 above).

2.4.5 The service charge (inclusive of Service Tax) per ton paid by Purchaser as per scope of

work under the Agreement includes all sums to be borne by Contractor for all taxes of

every nature, which are assessed or may be assessed as a result of handling and

transportation of coal pursuant to the Agreement. Contractor’s acceptance of the amounts

paid by Purchaser for coal delivered under the Agreement shall constitute full and final

settlement of any and all claims by Contractor for costs or expenses (including, without

limitation, taxes, fees, governmental impositions, assessments, premiums, and penalties)

incurred or paid by Contractor, either while the Agreement is in effect or at any time in

the future, with respect to the handling and transportation of coal pursuant to the

Agreement. Contractor agrees to defend, indemnify, and hold Purchaser harmless from

and against any claim or liability for any such taxes, fees, governmental impositions,

assessments, premiums, or penalties.

2.5 PAYMENT TERMS:

2.5.1 70% Payment:

Contractor shall raise manually signed Invoices rake wise for 100% value of the Charges

as per the Contract (in Rs. per Mt) and for the quantity lifted from WCL Colliery and

transported to siding and loaded in to coal rakes from siding. After completion of the

entire lot quantity to be lifted from colliery as advised, as per the joint reconciliation of

quantity as per bill raised by WCL allowing the lifting and transportation loss of 0.5%

and RR Quantity of the coal dispatched from siding, will be released within 7 days from

the receipt the Invoice. Payment Voucher prepared and audited by the Site Office for

---------------------------------------------------------------------------------------------------------------------


70% of the Invoice Value will be sent to CE (Fuel), GSECL, Vadodara and the payment

will be released by cheques from GSECL, Vadodara.

2.5.2 Balance 30% Payment:

The Balance 30% payment after deduction of penalties for quantity and any other

recoveries as per provisions of the Contract will be released from the Corporate Office at

Vadodara by cheques within 15 days from the date of signing of Joint Reconciliation

Statement for the quantity lifted from WCL colliery as per billed quantity by WCL

allowing the lifting and transportation loss of 0.5% and RR quantity of the coal

dispatched from siding after completion of the entire total quantity to be lifted from

colliery/mines of WCL as advised by GSECL.

2.6 DETERMINATION OF QUANTITY:

2.6.1 Quantity: The Contractor shall lift the coal from WCL colliery, transport from colliery to

siding and loading the entire quantity of coal from siding with allowing the lifting and

transportation loss of 0.5%. The Contractor shall be paid their charges for the quantity as

per RR Quantity of coal loaded from siding into the coal rakes.

Any shortage in quantity lifted from WCL colliery (as per WCL bill) allowing the lifting

and transportation loss of 0.5% and total RR quantity as per coal quantity loaded from

siding, recovered from the Contractor at 1.5 times i.e., 1.5 times the cost of Coal lifted

from WCL colliery/mines.

The penalty of Rs.500/- PMT for non-lifting charges/delay beyond stipulated time period

of one month, as charged by WCL, will be recovered from your bills.

2.7 METHODOLOGY FOR DETERMINATION OF QUANTITY:

2.7.1 The quantity lifted by contractor from WCL colliery and the quantity billed by WCL

allowing the lifting and transportation loss of 0.5% and RR Quantity shall be considered

for the payment.

2.7.2 The Contractor shall have to work in full co-ordination with Loading Supervision

Contractors of GSECL for loading & dispatch of coal rakes from siding. The details of

LS contractors will be intimated later on along with LOI or with the order.

2.8 ADJUSTMENTS FOR QUANTITY:

Adjustment for quantity is to be done on completion of total quantity allocated from each

colliery/mine of WCL from where coal has been allocated to GSECL.

2.9 Execution:

The whole contract is to be executed to the entire satisfaction of the Purchaser/ GSECL.

2.10 Contractor’s responsibility:

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The Contractor shall be solely responsible for the execution of the contract in all respect

in accordance with the conditions of the contract.

2.11 Security-cum-Performance Bank Guarantee:

On acceptance of the bid, the contractor shall furnish a Security-cum-Performance Bank

Guarantee in the proforma of GSECL (as per Annexure-V) from any Nationalized Banks

including Public Sector Bank (IDBI Bank Ltd.), Private Sector Banks (AXIS Bank /ICICI

Bank/ HDFC Bank) within 3 (Three) days from the date of LOI, by the contractor for an

amount equivalent to the total value of coal cost (i.e. Rs.1500/- PMT) of the ordered

quantity of coal to be lifted & transported by contractor from WCL mines by GSECL

(i.e., approx. Rs.15.0 Crores, if allotted quantity is 1.00 Lakh MT). The Security-cum-

Performance Bank Guarantee shall remain in full force and effective during the period

that would be taken for satisfactory performance and fulfillment in all respect of the

contract and shall continue to be enforceable for 60 days after the date of loading of last

rake from siding.

The Security-cum-Performance Bank Guarantee and/or any amendment there to shall be

executed on a stamped paper of requisite money value in accordance with the Bombay

Stamp Act as applicable to Gujarat.

In addition to the Security Deposit as above, the successful Contractor shall have to

submit an Indemnity Bond for the amount of total quantity of Coal to be lifted from WCL

as order quantity as advised by GSECL as per GSECL's proforma on the Stamp Paper of

the requisite amount.

2.12 CONTRACTOR’S FAILURE TO PERFORM:

Subject to the conditions of Force Majeure as per clause 2.13 below, failure to perform

shall cover, but will not be limited to any act prejudicing interest of GSECL for smooth

and uninterrupted lifting of coal from WCL colliery, transportation up to siding and

loading of coal from siding.

In case the Contractor fails to effect the deliveries without prior written consent of

Purchaser or due to conditions other than Force Majeure, Purchaser has the right to

procure and transport the quantity of the product so defaulted at the Contractor’s risk and

cost in all respect. In such an event the Contractor shall reimburse any differential costs

incurred by Purchaser over and above the value originally contracted by Purchaser with

the Contractor plus 15% of the new contract value (towards administrative charges)

within 30 days after the date Purchaser notifies the Contractor of such differential costs

arising out of performance of the handling services by other parties. Purchaser will also

have the right to deduct such differential costs in part or full from any payments due to

the Contractor.

2.13 FORCE MAJEURE:

If, at any time during the continuance of this contract, the performance in whole or in part

by either party of any obligation under this contract shall be prevented or delayed by

reason of any war, hostility, act of the public enemy, civil commotion, sabotage fires,

floods, explosion, epidemics, quarantine restrictions, strikes lockouts or acts of God

(hereinafter referred to as “event”), then provided notice of the happening of any such

---------------------------------------------------------------------------------------------------------------------


event is given by either party to the other within twenty one days from the date of

occurrence there of neither party shall by reason of such event be entitled to terminate

this contract nor shall either party shall have any claim for damages against the other in

respect of such non-performance or delay in performance, and deliveries under the

contract shall be resumed as soon as practicable after such event has come to end or

ceased to exist, and the decision of the Chairperson, GSECL as to whether the deliveries

have been so resumed or not shall be final and conclusive.

Provided further that if the performance in whole or part of any obligation under this

contract is prevented or delayed by reasons of any such event for a period exceeding 60

days, either party may at its option terminate the contract provided also that if the

contract is terminated under this clause, the Purchaser shall be at liberty to take over from

the Seller at a price to be fixed by the Chairperson, GSECL, which shall be final, all

acceptable material in possession of the Seller or supplied by the Seller at the time of

such termination or such portion thereof as the Purchaser may deem fit excepting such

materials, as the Seller may with concurrence of the Purchaser elect to retain.

2.14 Termination/ Cancellation: Purchaser reserves the right to cancel the contract in full or

part by written notice of one month if the performance is not satisfactory in accordance

with the contract/ order in opinion of GSECL or the contract is found uneconomical to

GSECL. GSECL also reserves the right to terminate/ cancel the order by giving one

month written notice without assigning any reason thereof.

2.15 Arbitration:

2.15.1 Except as otherwise provided in the Contract Agreement, if any dispute or difference of

any kind whatsoever (a “Dispute”) shall arise between the Purchaser and the Contractor

in connection with, or arising out of, or relating to the Contract Agreement or the breach,

termination or validity hereof, the Purchaser and the Contractor shall attempt in good

faith, for a period of thirty (30) days after the receipt by one party of a notice from the

other Party of the existence of the Dispute, to settle such Dispute in the first instance by

mutual discussions between the Parties.

2.15.2 If the Dispute cannot be settled within thirty (30) days by mutual discussions as

contemplated by clause no. 2.15.1, the Dispute shall finally be settled by arbitration in

terms of the provisions of the Arbitration and Conciliation Act, 1996 or any statutory

modification or reenactment thereof.

2.15.3 The language of the arbitration shall be English, and the place of arbitration including for

holding of any and every proceeding shall be Vadodara, Gujarat, India.

2.15.4 There shall be three arbitrators. Each Party shall select one arbitrator within 30 days after

giving or receiving the demand for arbitration. Such arbitrators shall be freely selected,

and the Parties shall not be limited in their selection to any prescribed list. The two

arbitrators selected by the Parties shall select the third arbitrator. If a Party does not

appoint an arbitrator who has consented to participate within 30 days after the selection

of the first arbitrator, the relevant appointment shall be made by under Indian Arbitration

and Conciliation Act.

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2.15.5 The award rendered shall be in writing and shall set forth in reasonable detail the facts of

the Dispute and the reasons for the arbitrators’ decision.

2.15.6 The award rendered in any arbitration commenced hereunder shall be final and binding

on the Parties.

2.15.7 Notwithstanding the above, during the pendency of any arbitration, the Parties shall

continue to perform their respective obligations hereunder.

2.15.8 The provisions of this Clause no. 2.15 shall survive the termination of the Contract

Agreement.

2.16 Jurisdiction:

All the questions, disputes or differences arising under out of or in connection with the

Tender/ Contract if concluded shall be subject to the exclusive jurisdiction of the court

under whose jurisdiction the place from which the tender/ Acceptance of tender is issued,

is situated i.e. Vadodara, Gujarat, India.

2.17 TRANSFER AND SUBLETTING:

The Contractor shall not sublet transfer, assign or otherwise part with the contract or any

part thereof to any third party either directly or indirectly.

2.18 ACCEPTANCE OF OFFER:

2.18.1 The Purchaser reserves the right to accept/ to reject the offer in part or in full without

assigning any reason thereof.

2.18 Purchaser reserves the right to place order on more than one bidder. Purchaser reserves

the right to distribute the order quantity and place the order to one bidder or more

than one bidder, as per the allocation of coal quantity from WCL considering the

offered quantity by the bidders.

2.19 REPEAT ORDER:

The purchaser reserves the right to place repeat order within six(6) months, for lifting and

transportation of coal quantity from WCL mines(if WCL allocates more coal quantity),

from date of Order, at the same rates and terms and conditions of the present tender.

2.20 ISSUES RELATED TO ENVIRONMENT AUTHORITIES / PUBLIC:

Issue related to environmental issues including public grievances (if any) shall be to the

responsibility of the Contractor.

2.21 INDEPENDENT CONTRACTOR:

The parties recognize and agree that Contractor is not an agent or employee of Purchaser

nor any affiliate of Purchaser and that Contractor is independent of any managerial or

other control or direction by Purchaser and is free to perform, by such means and in such

manner as Seller may choose, all work in pursuance of commitments hereunder.

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3.1 Colliery: The Gujarat State Electricity Corporation Ltd. intends for lifting of coal (which

is offered by WCL) from WCL mines by Road, transportation of about 5.40 Lakh Mt of

Coal from WCL coal from mines to siding by Road and loading of coal rakes from siding

from following WCL coal mines for its delivery to Thermal Power Stations of GSECL.

However, the actual coal quantity will be as per coal quantity allocation received from

WCL. The tentative coal quantity to be lifted and transported from coal mines from

where GSECL intends to lift the coal as shown below:

Area Mine/Source Grade/Size Approx. Quantity

(in MT)

Sasti OC E CRU ROM 100000 Ballarpur

Gouri CHP E CRU ROM 60000

Naigaon OC E CRU ROM 50000 Wani

Mungoli E CRU ROM 150000

Ukani OC E CRU ROM 100000

Pimpalgaon E CRU ROM 50000 Wani North

Ghonsa E CRU ROM 30000

Total: 540000

Bidder should offer minimum quantity of 40000 MT. In case of less allocation of coal

quantity from WCL, coal quantity will be allocated to bidders accordingly. However, the

Bidder may offer maximum quantity, which can be lifted from WCL and transportation

upto Railway siding for dispatch upto TPS of GSECL , by the bidder within the period of

30 days from issue of DO from WCL.

3.2 Weighment:

The quantity loaded from siding into the coal rakes from siding will be determined as per

RR quantity as per Railways.

3.2.1 Adjustment for quantity is to be done as per total quantity lifted from WCL

colliery/mines as per WCL bills allowing the lifting and transportation loss of 0.5% and

total RR quantity of the coal rakes loaded from siding for dispatch to GSECL TPS. The

above-mentioned quantity would be final and binding for the purpose of payment and

application of penalty as specified in the tender.

3.3 Penalties:

3.3.1 Penalty for any shortage in quantity of coal lifted from WCL colliery (as per WCL bill)

allowing the lifting and transportation loss of 0.5% and RR Quantity of coal loaded into

SECTION III: TECHNICAL SPECIFICATION,

AND PENALTIES

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coal rakes from siding for dispatch to GSECL TPS, will be recovered from the Contractor

at 1.5 times the Coal Cost, as follows:

Penalty (Rs./Mt) = 1.5 x Coal Cost

3.3.2 The penalty of Rs.500/- PMT, for non-lifting charges/delay beyond stipulated time period

of one month from date of issue of DO, will be recovered from your bills.

3.3.3 Penalty for grade slippage:

The assessment of quality of coal shall be measured jointly, at loading end (i.e., mines of

WCL) and at respective TPS Laboratory of GSECL. The TPS analysis results should

confirm to the results at loading end results. The assessment of coal quality both the

loading end and unloading ends i.e., at GSECL TPS will be carried out by Independent

Agency. In case of grade slippage, if any, measured at TPS Laboratory, the difference in

the cost of coal applicable as per WCL will be recovered from the contractor. The bidder

may depute his representative for witnessing the sampling and analysis of coal at TPS

Laboratory.

3.3.4 Penalty for Lumpy Coal:

Bidder should not transport and dispatch coal to TPS having size more than 250 mm. The

coal dispatch should also be free from stones. However, if the lumpy coal (more than 250

mm size) than the service charge for lifting and transportation for the same will be

deducted from your bills.

Further, service charges of lifting and transportation for the total quantity of stones

received at TPS will also be deducted from your bills.

3.4 The penalties as per clause no. 3.3.1 to 3.3.4 above are applicable for the entire quantity of

coal to be lifted.

3.5 Total amount Payable: Contractor shall raise rake-wise invoices for 100% value of the

charges as per scope of work including colliery expense, Loading charges from

colliery/mines, Transportation charges from mines to siding and loading charges from

siding into coal rakes as per the Contract (in Rs./Mt) and for entire lot quantity from WCL

Mines. After completion of total allocated quantity from each designated WCL

Colliery/mines, the final charges payable will be worked out and Joint Reconciliation

Statement will be signed for the quantity lifted from colliery as per WCL bills allowing the

lifting and transportation loss of 0.5% and total RR quantity loaded from siding, and after

recovery of the penalties applicable as per clause no. 3.3.1 to 3.3.4 any other penalties

applicable as per terms of the Contract. A Joint Reconciliation Statement for the working of

final charges payable for the entire quantity of coal to be lifted from WCL colliery/mines

will be signed by the Contractor and Purchaser.

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1.0 The contractor, before starting the work, shall have arrange for necessary approval from

WCL Authority as required e.g. list trucks/tipping trucks/payloaders/equipments,

proposed to be deployed for the work, with the related papers of registration, fitness

certificate, permits, licenses, Insurance, driving licenses etc. for inspection. No tipping

trucks/ trucks/ payloaders/ equipments shall be deployed for the work without the

approval.

2.0 The contractor shall deploy adequate number of tipping trucks/ equipments for the

satisfactory execution of the work.

3.1 Only tipping trucks with mechanical unloading arrangements shall be deployed by the

contractor and in no case "Dala" trucks shall be deployed or permitted to be deployed for

the work of coal transportation. Only tipping trucks in good and safe condition having

valid fitness certificate permits/ licences etc. and in respect of which the required taxes/

fees have been deposited and which are properly covered by insurance, shall be deployed

for the work.

The Purchaser shall have the right to inspect or arrange inspection of the vehicles/

equipments deployed by the contractor for the work at any time and declare any vehicle/

equipment unsafe and ask for its immediate withdrawal from the site/ operation. The

contractor shall ensure prompt/ immediate compliance of the same.

3.2 The contractor shall at his own cost, arrange for regular checking/ maintenance/ repair of

the tipping trucks/ equipment and keep them in good and safe conditions at all times.

Proper records of such checking/ maintenance/ repair shall be maintained in a Log Book

kept on the vehicle for the purpose, which shall be readily available for inspection

whenever required.

3.3 Only experienced, skilled and disciplined drivers of sound health, good behavior and

antecedents having valid and requisite driving license shall be deployed by the contractor

for driving the tipping trucks/trucks/ pay loaders/equipments deployed for the work.

In no case any un-authorised driving of the tipping trucks or operation of payloaders/

equipments shall be permitted by the contractor.

3.4 The tare-weight, gross weight, maximum carrying capacity of the truck and the

dimensions of the body of the truck shall be clearly indicated on the body of each tipping

trucks deployed for the work and maintained in good legible condition, at all times.

3.5 No addition or alteration to the size of the body or any such truck shall be carried out,

without prior approval of the WCL Authority. The trucks shall be loaded only upto the

maximum carrying capacity and shall not be overloaded under any circumstances.

4.0 No manual workers shall be engaged by the contractor for loading/ unloading of the

trucks or loading of wagons, under any circumstances whatsoever.

5.0 The contractor shall bring/ take back and arrange for the transportation of the trucks/

equipments/men and materials required for the work at his own cost.

6.0 Contractor's trucks should ply only on specified routes/ roads. In case, plying of the

trucks on any other route/ road become necessary, due to any reason, prior approval for

the same shall be taken by the contractor from the WCL Authriryt. In case of violation of

SECTION IV: SPECIAL TERMS & CONDITIONS FOR TRANSPORT CONTRACT

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this provision penalty may be imposed on the contractor and/ or the contract may be

terminated.

7.0 The work shall be executed round the clock on all the days of week as directed by the

WCL Authority and the contractor shall be obliged to comply with the same.

8.0 The contractor shall at his own cost arrange for all materials, stores, spares, tools, tackles

etc. and maintenance/ repairs of the tipping trucks/ pay loaders/ equipments required/

deployed for the work. The purchaser shall have no liability whatsoever on this account.

10.0 The contractor shall maintain proper records in English/ Hindi of the trucks/ equipments/

persons, etc. deployed for the work, work done, daily attendance of the employees,

payment to the employees etc. and the Purchaser shall have the right of access to and

inspection of these records or to call for any or all these records or ask the contractor to

submit such reports as it considers necessary and the contractor shall be bound to comply

with such instructions.

11.0 The purchaser shall have no responsibility/ liability whatsoever for any accident/ damage

to the contractor's vehicle/ equipments in transit or while engaged in the work.

12.0 The contractor shall familiarize himself and fully comply with the provisions of all the

Acts/ Rules/Regulations/ Bye-laws and orders of the Local authority/ Municipality/State

Govt./Central Govt. applicable to the worker. Mines Act, Payment of Wages Act, Motor

Vehicle Act, Workmen's Compensation Act, etc. and shall be fully responsible and liable

for due observance of the same. The purchaser shall have no responsibility/ liability

whatsoever on these accounts, and the contractor shall fully indemnify the Purchaser

against any claim/ dispute/ reference Award, etc. arising out of the same.

13.0 If the Purchaser suffers any loss on account of suspension of production or idleness of its

equipments/ employees or on any other account or damage to its property, due to any

failure on the part of the contractor or due to any act of omissions or commission on the

part of his representative/ employees or from the trucks/ equipments of the contractor, the

value of the same as assessed by the Purchaser, be recovered from the contractor's bill/

security deposit. The decision of the purchaser in this regard shall be final and binding on

the contractor.

14.0 The Contractor shall post adequate number of competent, experienced, skilled and

disciplined persons having good antecedents for satisfactory execution of the work.

15.0 The contractor shall issue an identity card/ employment card to each employee with

photograph duly attested by him which the employee shall always carry with him, while

on work and produce for inspection whenever required by WCL Rules and regulations.

16.0 The contractor shall not engage any person of less than 18 years of age or females during

night hours as required by relevant law.

17.0 The contractor shall pay to his employees salary and wages as per Law of the Land

applicable to the workmen where he is working under this contract.

18.0 The contractor shall make payment to his employees at the place(s) specified by the

General Manager/Project Officer and in the presence of Purchaser's representative

authorized by General Manager/Project Officer who shall duly witness all payments by

the contractor to his employees. For this purpose the contractor shall notify to the General

Manager/ Project Officer the wage period (s) day/ date and time of payment.

19.0 The contractor shall prepare the wages sheet for his employees in duplicate, a copy of

which shall be regularly submitted to the Purchaser.

20.0 The contractor shall make timely payment of all salary/ wages/ dues to his employees and

shall also provide all benefits to his employees as per various Acts/Rules, Regulations,

---------------------------------------------------------------------------------------------------------------------


Orders applicable to the work e.g. bonus under Coal Mines Bonus Scheme and Payment

of Bonus Act. Sunday Wages, Overtime, Holiday Wages, Leave Wages, Sick Leave etc.

21.0 The contractor shall also comply with the provisions of the Coal Mines Provident Fund

Scheme and regularly deposit the contributions in accordance with the same. The

Purchaser shall have no liability whatsoever in this regard.

22.0 The responsibility of the contractor in respect of all payments to his employees will be

complete and absolute. The Purchaser shall have no liability whatsoever in this regard

and shall be fully indemnified by the Contractor against any claim arising out of any non-

payment/ short- payment/ dispute/ award.

23.0 In case any accident occurs or any injury is caused to any employee of the Purchaser by

the vehicles/equipments of the contractors or by any act of omission/ commission on the

part of the contractor's representative/ employees, the compensation for the same, as

provided in law or as assessed by the purchaser shall be recovered from the contractor

along with the costs and expenses incurred by the purchaser on the same.

24.0 The contractor shall provide foot-wears, helmets and other protective equipments, to his

employees as provided in the law, at his own cost. In case of failure on the part of the

contractor to provide these Protective equipments, the purchaser may provide the same to

the employees at the cost of the contractor.

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ANNEXURE- I: TECHNICAL BID FORMAT

Tender No. GSECL/Fuel/WCL Coal/Transportation/2011-12

(This shall form the part of Technical Bid)

Bidder’s Details:

1. Offer Ref. No. & date:

2. Name of the Bidder/ Bidders (in

case of JV/Consortium):

3. Name and Designation of the

person signing this bid:

4. Full Postal Address:

Telephone No. / Fax No.

E-mail:

(Contact in India for foreign

Company)

5. Details of Tender Fee:

DD No. & date, Issuing Bank

6. Details of EMD:

DD No., date, Issuing Bank OR

BG No. no., date, valid upto,

Issuing Bank

Details of net worth and profit/loss

FY 2008-09 FY 2009-10 FY 2010-11

Net Worth

7.

Profit/ Loss of the year

8. Validity of the Bid:

9. Tender Specification downloaded

from GSECL’s Website shall be

submitted duly signed and sealed

on each page by the Bidder in

confirmation to the acceptance of

the terms and conditions of the

tender (subject to deviations, if

any, mentioned in Annexure-II)

To be attached

10. List of Enclosures (other than the

documents as listed below)

11. Details of experience of

execution of similar job i.e.,

carried out lifting and

transportation of coal and loading

of coal into the wagons from

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siding

12. Name of the Railway Siding from

where the Bidder shall load the

coal in case of placement of order

13. Having examined the above

specifications, we hereby offer to

undertake Lifting & transportation

of coal quantity from WCL as per

tender specifications

Quantity offered:

Signature:

Designation:

Name of the Firm:

Address of the Firm:

Seal of Firm:

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ANNEXURE-II: SCHEDULE OF DEVIATIONS

Tender No. GSECL/Fuel/WCL Coal/Transportation/2011-12


Deviation, if any, taken by the Bidder shall be brought out specifically in this schedule.

However, Bidder shall not indicate any details of prices in this Schedule of Deviation. Except

the deviations brought out in this Schedule, all other terms and conditions of the Tender will

be considered acceptable to the Bidder.

Clause No. Deviation Taken

Signature:

Designation:

Name of the Firm:


Seal of Firm:

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ANNEXURE - III: PRICE BID FORMAT Tender No. GSECL/Fuel/WCL Coal/Transportation/2011-12

(This shall form the part of Price Bid)

As per scope of work for Lifting of coal by Road from WCL mines and Transportation of Coal

from WCL mines to siding by Road mode, siding charges and loading of coal rakes from siding

for dispatch to Thermal Power Stations of GSECL for different colliery (in Rs./Mt. )

Sr.

No.

Description Quantity

(in MT)

Rate

(in Rs/MT)

Total

Charges

(Rs.)

1. As per scope of work including Colliery

Expenses, Loading charges from

Collier/mines, Transportation charges

from Colliery/mines to siding, Siding

charges (including handling of

coal/stocking, shifting, weighment and

man power etc.) & Loading charges

from siding to coal Rakes including all

taxes and duties

2. Service Tax (Applicable rate ______%)

3. Total Cost:

Notes:

1. The rates quoted are inclusive of all taxes, duties, levies etc. except service tax.

2. The quoted rates are on firm price basis without any escalation during the

contractual period.

3. The Service Tax applicable at that time of execution shall be payable against

submission of documentary proof of having paid the same.

4. Statutory variation of service tax shall be applicable during contractual period

against submission of the documentary evidence.

5. The rates quoted above covers all the costs of relevant operations/ works

mentioned in the tender specification.

Signature:

Designation:

Name of the Firm:

Address of the Firm: Seal of Firm:

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ANNEXURE-III(A): SCHEDULE OF EXPERIENCE Tender No. GSECL/Fuel/WCL Coal/Transportation/2011-12


Sr.

No.

F.Y. Name & address of

the Customer

Work order

No. & Date

Qty. of Coal Lifted &

transported

1.

2009-10 1.

2.

3.

4.

2.

2010-11 1.

2.

3.

4.

Signature:

Designation:

Name of the Firm:


Seal of Firm:

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ANNEXURE-IV:

BID GUARANTEE FORM FOR EMD. (BANK GUARANTEE ON NON-JUDICIAL STAMP PAPER OF Rs.100/-)

FOR TENDER NO._______________________________________________

WHEREAS Messer’s -----------------------------------------------------------------Name & Address of the Firm) having their registered office at--------------------------------------------------- (Address of the firm’s Registered office) (Hereinafter called the ‘Tenderer’) wish to participate in the tender No.----------------------------------------------for ------------------(Consultancy) of ------------------------------------------------ (Name work) for ---------------Gujarat State Electricity Corporation Ltd. (hereinafter called the “Beneficiary”) and WHEREAS a Bank Guarantee for ---------------------------- (Amount of E.M.D) valid till------------------------(mention here date of validity of this guarantee which will be 3 months beyond initial validity of Tenderer’s offer), is required to be submitted towards the Earnest Money Deposit by the Tenderer along with the tender. We, --------------------------------------------------- (Name of the Bank and address of the Branch giving the Bank Guarantee) having our registered office at ------------------- (Address of Bank’s registered office) hereby give this Bank Guarantee No.---------- dated---------------- and hereby agree unequivocally and unconditionally to pay within 48 hours on demand in writing from the Gujarat State Electricity Corporation Ltd or any officer authorized by it in this behalf any amount not exceeding Rs.------------------(amount of E.M.D.) (Rupees-------------------------------) to the said Gujarat State Electricity Corporation Ltd. on behalf of the tenderer. We---------------------------------------------------------------(Name of the Bank) also agree that withdrawal of the tender or part thereof by the Tenderer within its validity or Non submission of Security Deposit by the Tenderer within one month from the date tender or a part thereof has been accepted by the Gujarat State Electricity Corporation Ltd. would constitute a default on the part of the Tenderer and that this Bank Guarantee is liable to be invoked and encashed within its validity by the Beneficiary incase of any occurrence of a default on the part of the Tenderer and that the encashed amount is liable to be forfeited by the Beneficiary. This agreement shall be valid and binding on this Bank up to and inclusive of ---------------------------------(mention here the date of validity of Bank Guarantee) and shall not be terminated by notice or by change in the constitution of the Bank or the firm of Tenderer Or by any reason whatsoever and our liability hereunder shall not be impaired or discharged by any extension of time or variations or alternations made, given, conceded with or without our knowledge or consent by or between the tenderer and the Gujarat State Electricity Corporation Ltd.

NOTWITHSTANDING anything contained hereinbefore our liability under this guarantee is restricted to Rs.------------------------------------------------------------(amount of E.M.D.)(Rupees----------------------------------------------------)(In words). Our Guarantee shall remain in force till--------------------------------------------------- (date of validity of the Guarantee). Place: Signature of the Bank’s Authorized Date: Signatory with official seal

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ANNEXURE - V:

FORMAT FOR SECURITY-CUM-PERFORMANCE

BANK GUARANTEE

(On Stamp Paper of Rs. 100/-)

The Bank of _________________________________ hereby agree unequivocally and

unconditionally to pay within 48 hours, on demand in writing from the Gujarat State Electricity

Corporation Ltd. or any officer authorized by it in this behalf, any amount and not exceeding Rs.

______________ (Rupees _____________________________________________) to the said

Gujarat State Electricity Corporation Ltd. on behalf of M/s._____________________________

_________________________________ who have entered into a contract for the works

specified below:

Order No. __________________________________ dated ________.

This agreement shall be valid and binding on this Bank upto and inclusive of

__________________ (validity date) and shall not be terminable by notice or by change in the

constitution of the Bank or the firm of Seller or by any other reasons whatsoever and our liability

hereunder shall not be impaired or discharged by any extension of time or variations or alteration

made, given, conceded or agreed, with or without our knowledge or consent, by or between

parties to the said within written contract.

“NOTWTHSTANDING” anything contained herein before our liability under this guarantee is

restricted to Rs. _____________ ((in words) _______________________________________).

Our guarantee shall remain in force until _______________ (validity date).

Place:

Date: Signed and Seal of Bank: ______________

Address of the Bank:

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ANNEXURE-VI: CONTRACT AGREEMENT

This agreement is made at Vadodara on the ________________ day of _______________ in the

Christian year Two thousand ______ between __________________________ (herein after

referred to as “THE CONTRACTOR” which expression shall unless excluded by or repugnant to

the contract include its successors or permitted assigns) of the one part and the Gujarat State

Electricity Corporation Limited having their Corporate Office, Vidyut Bhavan, Race Course,

Vadodara-390 007 (hereinafter called “The GSECL which expression shall unless excluded by or

repugnant to the context include its successors or assigns) of the other part.

WHEREAS the aforesaid GSECL has accepted the tender of the aforesaid contractors for

___________________________________________________________________ as per

GSECL Order No. __________________________________________ hereinafter called “The

Works” and more particularly described enumerated or referred to in the specification, terms and

conditions prescribed in the Order letter, covering letter and other letters and schedule of price

which for the purpose of identification have been signed by Shri _________________________

on behalf of the Contractors and by ___________________________ on behalf of the GSECL a

list whereof is made out in the Schedule hereunder written and all of which said documents are

deemed to form part of this contract and included in the expression “The Works” wherever

herein used, upon the terms and subject to the conditions hereinafter mentioned.

AND WHEREAS THE GSECL has accepted the tender of the contractors for the construction of

the said works for the sum of Rs. ________________ (Rupees___________________________

_________________________________________ ) upon the terms and subject to the conditions

herein mentioned.

NOW THIS AGREEMENT WITNESSES AND IT IS HEREBY AGREED AND DECLARED

THAT:-

1. The contractors shall do and perform all works and things in this contract

mentioned and described or which are implied therein or there from respectively

or area reasonably necessary for the completion of the works and mentioned and

at the times, in the manner and subject to the terms conditions and stipulations

contained in this contract and in consideration of the due provision, executions,

construction and completion of the works agreed to by the contractors as aforesaid

the GSECL doth_hereby covenant with the contractor to pay all the sums of

money as and when they become due and payable to the contractors under the

provisions of the contract. Such payments to be made at such times and in such

manner as are provided by the contract.

2. The conditions and covenants stipulated herein before in this contract are subject

to and without prejudice to the rights of the GSECL to enforce penalty for delays

and / or any other rights whatsoever including the right to reject and cancel on

default or breach by the contractors of the conditions and the covenants as

stipulated in the general conditions, specifications, forms or tender schedule

drawing etc., attached with GSECL’s Order No.___________________________

________________________________ .

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The contract value extent of supply delivery dates specifications and other relevant matters may

be altered by mutual agreement and if so altered shall not be deemed or construed to mean or

apply to effect or after other terms and conditions of the contract and the general conditions and

the contract so altered or revised shall be and shall always be deemed to have been subject to and

without prejudice to said stipulation.

SCHEDULE

List of documents forming part of the contract.

1.

2.

3.

4.

5.

6.

7.

8.

In witness whereof the parties here to have set their hands and seals this day and month year first

above written.

1. Signed, Sealed and delivered by :

(Signature with Name, Designation & Official Seal)

for and on behalf of M/s. ______________________

In the presence of Name, Full Address & Signature:

i) ___________________________________________

ii) ___________________________________________

2. Signed, Sealed and Delivered by:

(Signature with Name, Designation & Official Seal)

for and on behalf of GSECL

In the presence of name, full address & Signature:

i) ___________________________________________

ii) ___________________________________________