Guidelines for URECA Poster Submission

8/12/2019 Guidelines for URECA Poster Submission

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Guidelines for URECA Research Poster Submission

Page 1of 11URECA Programme Office / 2013

1. DOWNLOAD POSTER TEMPLATE & GUIDELINES

Download the URECA Poster Guidelines and Template from Student Link.

Click on the template and save to your desktop by selecting the Save it to Disk option.Copy your text into the template and use the Save As command for your poster.

2. FILL IN THE TEMPLATE

Category (1,2,3,4,5 or 6) Refer to Appendix G on Poster Category list and choose the

category code that closely matches your poster content. (The URECA Committeereserves therightto change the selected Category code if the committee found abetter match.)

Project ID Fill in 8 character project ID (For example NBS13017)

Fill in 9 character project ID for SCBE and SPMS projects

Student Fill in your name according to your matriculation card. [Strictly one student

per poster; all others are in collaborator(s)/co-supervisor]

Project School Fill in the URECA project school (Professors school) according to the below

listing. (DO NOT use any acronym such as SCBE, CEE, etc.)

Acceptable and Unacceptable example:

[] School of Art, Design, and Media[] Project School: School of Art, Design,

and Media

[] ADM[] Project School : ADM

Project Title Fill in your URECA project title as registered in URECA system.

Supervisor Fill in URECA Supervisor name with the title (Prof, Assoc Prof or Asst Prof) infront of the name. (DSO / SIMTech Templates, fill in respective co-supervisors

names)

Collaborator(s)/Co-supervisor Fill in the name of people assist with the completion of your

research poster or who is co-supervising with your URECA supervisor.

Poster Content Create your poster content and insert your poster title which may be

different from your URECA project title. (Please see Appendix A on how to create an attractiveposter)

Important Notes: DO NOTalter, add or change the settings/ logos provided on the template. Any alterations to the template will not be accepted.

3. FINAL CHECKLIST BEFORE SUBMISSION

[ ] Fill in Category Code, project ID, Your name, Project school, Project Title, Poster Title,

Supervisors name & Collaborators/Co-supervisors names if any.[ ] Print one A4 size black and white of your poster to be endorsed by supervisor beforesubmitting to URECA Programme office.

School of Chemical and Biomedical EngineeringSchool of Civil and Environmental EngineeringSchool of Computer EngineeringSchool of Electrical and Electronic EngineeringSchool of Mechanical and Aerospace EngineeringSchool of Materials Science and EngineeringSchool of Biological SciencesSchool of Physical and Mathematical SciencesNanyang Business SchoolSchool of Art, Design, and MediaWee Kim Wee School of Communication and InformationSchool of Humanities and Social SciencesSport Science and Management Programme


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4. POSTER SUBMISSION

Deadline for the Electronic Submission is: Thursday, 30 January 2014, 1pm.(Please note:

Poster submission contributes 20% towards your overall URECA assessment.

URECA claim system is made unavailable from February until students ResearchPoster is submitted.)

A4 size black and white copy of your poster must beapproved by your supervisor prior to

your electronic submission.

Revision of poster after electronic submission is not allowed.

Electronic submission

Log in to Student Link to upload your poster. The submission of your poster should only bein Powerpoint document. The total size of your poster MUST NOT exceed 10 MB.

One poster per student must be submitted for assessment purposes. However,participating in the Poster Exhibition and Competition is optional.

From the studentlink:Poster Title- Fill in your poster according to your poster content.

Poster category- Select from scroll menu (Refer to Appendix G on Poster Category listing

and choose the category code that closely matches your poster content.)

File to upload Upload your poster file in Powerpoint document only. Your poster MUST

NOT exceed 10 MB.

Poster prepared for -Select on the following:

( ) Assessment only.

( ) Assessment and poster competition.

Students who have selected to participate their posters for both assessment andposter competition, may display any object (excluding poster) to exhibit or demo

during the Poster Exhibition and Competition. Two students are allocated to oneexam table (52cm by 56cm) for such display and strictly no additional space will

be allowed.(Student who has object to exhibit or demo will be allocated to share

one exam table with another student who does not have object to exhibit ordemo.)

Poster prepared for:() Assessment and poster competition, then select on the following:

*Require electrical power point for object/demo/exhibition: ( ) Yes ( ) No

*To take part in a 3 minutes presentation video recording only: ( ) Yes ( ) No*(Only applicable if participating in poster competition)

Remark Fill in if you like to leave a note to your supervisor and/or URECA administrator.

Hardcopy submission

Print one A4 size black and white copy of your poster to be submitted to URECA office.

Location: URECA Programme Office N3-B3b-09. (Both Student and Supervisorare required to sign and endorse the A4 B/W copy of the poster at bottom righthand corner. Please write down your mobile number on the back of your poster.)


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APPENDIX A How to Create an Attractive Poster

Why do people create Posters?

Posters are easy (and fun) to create, applicable to many disciplines, great for sharing results

with local community, summary of ongoing research for visitors and permit interactive

discussion.

Part I:What is your message? Who is your audience? What are your objectives?[1]

The complexity and appeal of the message depends on the target audience.

Target audience: Judges/ Professors/ Researchers/ Students/ Peers

Objectives of a poster: Effectively communicate your research to the target audience

Part II:How to create an understanding poster? [1]

Attractive posters encourage discussions and interest from others. The more carefully you

arrange your information, the more quickly and easily it will be understood and the better

effect it will create.

1. Title gives the main information while sub-titles show the posters organization and

briefly explain the subject.

2. Display should be self explanatory and have a logical flow, for example:

3. Only Essential Information that determine the key ideas.

4. Conclusion Give a memorable conclusion / Propose future prospects / Elaborate on

ideas spelled out in the intro / Challenge the audience

Part III:How to use visual grammar? [1]

A poster is a presentation, not a paper. A high-quality presentation helps to sell a concept.

Remember:A PICTURE IS WORTH A THOUSAND WORDS

Why(The interest of your research)

What(Importance of your research)

Who

(Authors)

Story(The history of whatalread exists

How(Methods actions)

Benefits

(Attract readers attention

/ Encourage discussion)

Horizon(Conclusion/ horizons opened by your research)


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URECA Programme Office / 2013 Page 4of 11

1. Text

a. Avoid long texts.

b. Use short sentences.

c. Emphasize text to illustrate

research.

Vocabulary

a. Use simple and clear words.

b. Avoid acronyms.

2. Visualizationa. A roomy and coloured presentation draws the attention and encourages reading.

b. Align visual objects.

c. Local background can give context and highlight important ideas.

d. Avoid large areas of dark coloured background, it warps the paper.

e. Apply a uniform colour code.

3. Illustrations

a. Graphs: simplify them to the maximum. (Include only absolutely necessary data.)

b. Photographs: give the context, the scale. (Complex equations, formulas: only if

necessary)

4. Printing

Posters are printed in A1 (59.46cm x 84.09cm) (23.41 x 33.11)(URECA poster template will be given in A4 size.)

Part IV:Does your poster meet your objectives? [1]

Read the posters with the eyes of the targeted audience.

By looking at the above poor example,

1. What do people see and understand?

2. Is the information clear?

3. Is the information too complex?

4. Does the message leave a lasting impression on the target audience?

Remember: The goal is to link with the audience but not to bore them.


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Part V:Suggested Poster Content [2]

Catchy Title

Motivation

What problem/goal does research address?

Why is problem important? Interesting?

Why are current solutions insufficient?

Methodology

What are different approaches to problem? Pros/Cons?

Which alternative did you choose?

How did you do what you did?

Findings

Experimental results: performance graphs, tables

Prototype implementation description (and evaluation)

Description of new method for studying (new) problem

Conclusions

Reminder of problem description

Summary of key findings

Future work

What is the next step (for you, or others)?

Part VI:Oral Presentation

(Especially for students who are participating in the DISCOVER URECA @ NTU poster

exhibition)

Prepare estimated 3 minutes summary of your poster and practice your presentation before

the session. Let the audience questions drive detailed discussion.

Reference:

[1]http://lamswww.epfl.ch/conference/re06_poster/poster_guideline.pdf

[2]http://www.eecs.berkeley.edu/Programs/ugrad/UgradResearch/keeton_postertips.pdf
http://lamswww.epfl.ch/conference/re06_poster/poster_guideline.pdfhttp://lamswww.epfl.ch/conference/re06_poster/poster_guideline.pdfhttp://lamswww.epfl.ch/conference/re06_poster/poster_guideline.pdfhttp://www.eecs.berkeley.edu/Programs/ugrad/UgradResearch/keeton_postertips.pdfhttp://www.eecs.berkeley.edu/Programs/ugrad/UgradResearch/keeton_postertips.pdfhttp://www.eecs.berkeley.edu/Programs/ugrad/UgradResearch/keeton_postertips.pdfhttp://www.eecs.berkeley.edu/Programs/ugrad/UgradResearch/keeton_postertips.pdfhttp://lamswww.epfl.ch/conference/re06_poster/poster_guideline.pdf


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APPENDIX B URECA Template


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APPENDIX C DSO-URECA Template


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APPENDIX D SIMTech-URECA Template


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APPENDIX F FYP-URECA Template


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APPENDIX G URECA Poster Categories

Categories Sub Categories1 ACCOUNTANCY,

BUSINESS,COMMUNICATION

HUMANITIES ANDSOCIAL SCIENCES

Political science, Policy & administration, Other policy & political science,Sociology, Social work, Anthropology, Human geography, Demography,History & philosophy of science & medicine, Other studies in human society,

Law, Professional development of law practitioners, Justice & legal studies,Law enforcement, Other law, justice & law enforcement, CommunicationResearch, Electronic & Broadcast Media, Information Studies, Journalism &Publishing, Public & Promotional Communication, Journalism communicationand media, Economic theory, Applied economics, Economic history & historyof economic thought, Econometrics, Other economics, Accounting, auditing& accountability, Business & management, Banking, finance & investment,Transportation, Tourism, Services, Other commerce, management, tourism &services, Librarianship, Curatorial studies, Other journalism, librarianship &curatorial studies, Language studies, Literature studies, Cultural studies,Other language & culture, Historical studies, Archaeology & Prehistory, Otherhistory & archaeology, Philosophy, Religion & Religious traditions, OtherPhilosophy & religion, Performing arts, Visual arts & crafts, Cinema,

electronic arts & multimedia, Design studies, Other Humanities and arts,Education studies, Curriculum studies, Professional development ofteachers, Other education, Neurosciences, Psychology, Linguistics,Cognitive science, Other behavioural & cognitive sciences, Architecture andurban environment, building, Other architecture, urban environment andbuilding

2 CHEMICAL,MATERIAL, CIVIL ANDENVIRONMENTAL

Chemical engineering, Resources engineering, Civil engineering, Maritimeengineering, Geomatic engineering, Environmental engineering, Metallurgy,Materials engineering

3 ELECTRICAL ANDELECTRONIC

Electrical & electronic engineering, Communications technologies, Computerhardware, Other engineering & technology

4 INFORMATIONTECHNOLOGY,

AND COMPUTERSCIENCE

Mathematics, Statistics, Other mathematical sciences, Information systems,Artificial intelligence & signal & image processing, Computer software,

Computation theory & mathematics, Data format, Other information,computing & communication sciences, Media design and technology

5 MECHANICAL ANDAEROSPACE

Aerospace engineering, Manufacturing engineering, Automotive engineering,Mechanical engineering, Industrial engineering, Mechatronics,Interdisciplinary engineering

6 PHYSICAL,SCIENCES,BIOMEDICAL ANDMEDICINE

Biomedical engineering, Astronomical sciences, Theoretical & condensedmatter physics, Atomic & molecular physics; Nuclear & particle physics;Plasma physics, Optical physics, Classical physics, Other physical sciences,Physical chemistry, Inorganic chemistry, Organic chemistry, Analyticalchemistry, Macromolecular chemistry, Theoretical & computationalchemistry, Other chemical sciences, Geology, Geophysics, Geochemistry,Oceanography, Hydrology, Atmospheric sciences, Other earth sciences,Biochemistry and cell biology, Genetics, Microbiology, Botany, Zoology,Physiology, Ecology & evolution, Biotechnology, Other biological sciences,Medicine general, Immunology, Medical biochemistry & clinical chemistry,Medical microbiology, Pharmacology & pharmaceutical sciences, Medicalphysiology, Dentistry, Optometry, Clinical sciences, Nursing, Public health &health services; Complementary/alternative medicine, Human movement &sports science, Other medical & health sciences


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APPENDIX H - URECA Poster Electronic Submission Approval

Approve

URECA administrator view poster via stafflink

Student creates & submits poster via studentlink

Supervisor receives email to view poster via stafflink

Approve or Reject

poster (Content)

Approve or Rejectposter (Format)

Posters review and recommend for participating in

Poster Competition by School.

Student & supervisorreceive email notification

that poster is rejected by

URECA administrator

Student receives emailnotification that poster is

rejected by Supervisor

Reject

Reject

Approve

Re-submit poster

Participating in

Poster Competition

Yes

Student & supervisor

receive emailnotification that

poster is not selected

for participating inPoster Competition

No

End of Cycle

Approve or Reject

poster

Reject

Student receives email on the approved posters for

participating in Poster Competition.

Approve

Re-submit poster

Posters to be printed in A1 size by CELT

Posters for URECAArchive

Documents

Guidelines for URECA Poster Submission