Guideline LI (EC110)

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Industrial training guideline

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  • INDUSTRIAL TRAINING STUDENT HANDBOOK - 1 -

    INDUSTRIAL TRAINING EC110

    1.0 INTRODUCTION

    Industrial Training is a compulsory requirement for students in certain programs at all levels of

    higher education in Institutions of Higher Learning (IHL). To increase the level of graduates able to

    work, industrial training program was introduced to strengthen the competencies required.

    Industrial Training courses give students learning opportunities in the world of work to receive

    practical experience in order to improve the reliability of the market.

    Industrial Training refers to expose students to the real-life experiences of the engineering works and

    to get them involved in Civil Engineering projects before graduation. It is one of the requirements for

    the award of Diploma in Civil Engineering is that the student MUST complete at least 8 weeks of

    Industrial Training. Industry training is usually collected during the semester break at the end of the

    third year (semester 4 and above). The technical and non-technical outcomes of the course may be

    assessed and evaluated through this industrial training.

    2.0 OBJECTIVES

    The objectives of Industrial Training include:

    a. Appreciation of clients requirements

    b. Attending site visits

    c. Interpretation of construction drawings

    d. Interpretation of contract specification and involvement in project management

    e. Discussion with visiting lecturer

    f. Preparation of report

    Other activities relevant to the training, as directed by the supervisor can also be included.

    3.0 COURSE OUTCOMES

    At the end of this industrial training, students should be able to:-

    CO1 : Practice good working ethics and quality delivery of project undertaken

    CO2 : Exhibit pleasant interpersonal skills as an individual in working independently,

    collaborative and in multi-disciplinary team

    CO3 : Practice good organizational skills in enhancing individual and group effectiveness

    and productivity

    CO4 : Exhibit good communication with fellow workers and supervisors in issues related

    to projects undertaken

    CO PO Matrix refer to Appendix C

  • INDUSTRIAL TRAINING STUDENT HANDBOOK - 2 -

    INDUSTRIAL TRAINING EC110

    4.0 INDUSTRIAL TRAINING COURSE REGISTRATION

    4.1. Industrial Training course registration period

    Students are required to register for the course one semester earlier than training period. Students

    are required to register with the Industry Training Committee at or before the first week of the

    semester. Students who FAIL to do so is NOT ELIGIBLE for industrial training.

    4.2. Industrial Training Requirements / Qualification

    a. Student can only carry out industrial training after semester 06

    b. Have to register for Industrial Training Course.

    c. Covered by insurance.

    4.3 Exemption from Industrial Training

    Working students can apply for the exemption provided

    a) Have working experience in related field for not less than 2 years

    b) He/she apply using appropriate forms

    c) Submit a complete report which relate the student experience in civil engineering

    d) The organization need to certify the report together with cover letter

    5.0 PREPARATIONS AND OBTAINING INDUSTRIAL PLACEMENT

    5.1 Briefing to Trainees (1st

    briefing)

    Faculty will arrange a briefing regarding the industrial training to students in order to clarify to them

    before they start the training. Students are required to attend the briefing which aims to provide

    guidance to students about: -

    a. Industrial Training Curriculum.

    b. The methods of selecting and applying for Industrial Training Placement.

    c. Suitability of the place according to the programme.

    d. Industrial Training assessment.

    e. Industrial Training Rules and regulations.

    5.2 Method of Applying for Industrial Training Placement

    The faculty will make every effort to place students with local companies or government agencies.

    However, students are encouraged to suggest any firm that are willing to accommodate them for the

    industrial training. Students can apply for a placement using the following methods:

    a. Through Industrial Training Committee, or

    b. Self-application to the selected organization.

  • INDUSTRIAL TRAINING STUDENT HANDBOOK - 3 -

    INDUSTRIAL TRAINING EC110

    5.2.1 Application through the Industrial Training Committee

    a. Students should check the list of training organizations that can be applied through the

    Industry Training Committee.

    b. Submit a resume (CV) to the Industrial Training Committee for processing.

    c. Student are required to prepare for interviews by the company (if necessary)

    d. Check the application status through the Industry Training Committee.

    5.2.2 Self-application

    a. Students can check the list of organizations with Industry Training Committee.

    b. Students are required to obtain information about the organization as a reference prior to

    making the application and requested to complete the IT Placement Information Form.

    c. Students can create their own applications using the official application letter (see Appendix

    A letter: UiTM.FKA.LI-02) with resume and IT placement confirmation form (see Appendix A

    form: UiTM.FKA.LI-04) after consultation with the Industrial Training Coordinator / Academic

    Advisor.

    d. Students are required to prepare for interviews by the company (if necessary).

    e. If a student has received feedback from the organization, the student must submit to the

    Industrial Training Committee immediately.

    NOTE: Students are NOT ALLOWED to apply for more than one organization at a time. Students who

    received an offer more than one organization is required to make an official revocation to the

    organizations involved after receiving approval from Industrial Training Committee.

    5.3 Industrial Training Placement

    a. Placement will be made if the student has complied and meet ALL REQUIREMENTS as

    specified in item 4.2.

    b. IT placement confirmation letter will be sent by the faculty to the organization to inform the

    student's name, date and time of reporting.

    c. Students must obtain a letter from the Committee of Industrial Training (Report Duty Letter).

    5.4 Briefing to Trainees (2nd

    briefing)

    a. Students are required to attend the briefing which aims to provide some guidance to

    students about the ethics, rules and regulations, discipline and disciplinary action during the

    Industrial Training.

    b. Distribute the relevant documents to student:

  • INDUSTRIAL TRAINING STUDENT HANDBOOK - 4 -

    INDUSTRIAL TRAINING EC110

    i. IT Logbook

    ii. IT Guidelines / Rules and Regulations

    iii. IT Evaluation Form with criteria (rubrics)

    iv. IT Report Duty Form (see form UiTM.FKA.LI-05)

    6.0 INDUSTRIAL TRAINING REQUIREMENTS DURING TRAINING

    The student will be supervised by an industrial supervisor (preferably a registered professional

    engineer), who will monitor his/her progress throughout the training. The faculty will also check up

    on the trainees if necessary by contacting them and/or their supervisors. The faculty will arrange

    visits by lecturers during the last two weeks of the training duration.

    6.1. Reporting for Duty

    Students are required to report themselves to the training organization at the specified date and

    time and show good character which includes behaviour, cooperation and good manners as a UiTM

    student. Students need to follow the dress code of the organization and suit with working

    environment.

    During the report, students are required to bring the following documents:

    a. IT Report Duty Form

    b. IT Guidelines / Rules and Regulations

    c. IT Logbook (student should record their daily activities in the logbook and certified by

    supervisor in charge.)

    After the report, students must complete the following documents:

    a. IT Report Duty Form

    b. Current Location Information Form (if changes of placement). (see form UiTM.FKA.LI-06)

    All the above documents should be sent / posted to the UiTMs within ONE (1) WEEK after report to

    the organization. Fail to do so the student is deemed not to report to the organization and will be

    subject to disciplinary action. If there are changes to address training, students are required to

    complete the Current Location Information Form and send the Form to Industrial Training Committee

    immediately.

    6.2. Deployment organization

    Change of placement is permitted after the confirmation letter was issued. Change of placement will

    only be considered on reasonable reasons and obtain written approval from faculty / Industrial

  • INDUSTRIAL TRAINING STUDENT HANDBOOK - 5 -

    INDUSTRIAL TRAINING EC110

    Training Committee. Students who change their training placement without formal permission from

    faculty, it is violation to IT regulation and liable to disciplinary.

    6.3 Leave

    Students are not permitted to take leave while undergoing IT except with the approval of the

    relevant organization. However, any leave for official / personal business purposes must obtain an

    approval from the organization and inform the faculty / Industrial Training Committee. In emergency

    cases, the student must notify the organization immediately and obtain written permission from the

    organization. Only medical certificates (MC) that certified by government medical officer and also

    adopted by UiTM will be accepted. Medical certificate issued by a private clinic in more than TWO (2)

    days will not be accepted without confirmation by the Government hospital. Copies of the certificate

    or declaration shall be posted in the Logbook.

    6.4 Industrial Supervisor Responsibilities

    a. Supervise the students according to the training programs

    b. Certify students logbook weekly

    c. Assess the students performance using the Industrial Supervisor Evaluation Form (see form

    UITM.FKA.LI-09).

    6.5 Faculty Supervisor / Academic Advisor Visit Responsibilities

    The faculty will send faculty members to the respective organizations after week eight (8) in order to

    assess the student training program. Monitoring will be done at least ONE (1) time in Industrial

    Training student lead. The matters to be reviewed are:

    a. go through the students logbook and discuss any problems encountered

    b. discuss with the industrial supervisor regarding the overall performance of the trainees

    c. assess the students performance using the Faculty Supervisor Evaluation Form (see form

    UITM.FKA.LI-10).

    6.6 Insurance Requirements

    All UiTM students are covered by this fund and to be used to help students in case of death/ accident

    or calamities. The maximum amount entitles for death is RM 7000.00 and for any other cases are

    based on seriousness endorsed by the committee. Students are advice to forward the claim as soon

    as possible after discharge from the government hospital.

  • INDUSTRIAL TRAINING STUDENT HANDBOOK - 6 -

    INDUSTRIAL TRAINING EC110

    7.0 COMPLETION OF INDUSTRIAL TRAINING

    Students who have completed the training required to attend the UiTM to verify completion of

    training on the date and time. During registration, students are required to submit the following:

    a. Completion Confirmation Letter from organization

    b. IT Evaluation Form (Report & Logbook)

    This mark sheet must be submitted to the supervisor and should be included in the official envelope

    sticker and organization stamp.

    7.1 Industrial Training Logbook

    This logbook should be written every working day and reviewed and endorsed by the Industrial

    Supervisor on a weekly basis.

    7.2 Industrial Training Placement Report

    This report must be completed entirely in accordance with a predetermined period. WARNING, if

    the student fails to comply with item in 6.1 to 7.1, the student is NOT ELIGIBLE for certification /

    PASS. Students will be FAILED and are required to repeat the course for following semester.

    8.0 INDUSTRIAL TRAINING ASSESSMENT

    Trainees will be assessed by the organizations as well as the university. The training is graded on a

    PASS/FAIL basis.

    The students will be evaluated based on the followings:

    a. Logbook ( 10% )

    Logbook must be verified by industrial supervisor each week which must include daily entry into

    the summary report and detail documentation of daily activities. The logbook will be assessing

    by the academic advisor (see form UiTM.FKA.LI-08)

    NOTE: Both organizational assessments conducted by the Industrial Supervisor begin at the first week

    of students undergo industrial training. This evaluation form will be sent by the Faculty to training

    organizations. Students are advised to inform the Industrial Supervisor about this evaluation Form. A

    Completed forms should be sent to the UiTM by post / fax / email or can be delivered to the students.

  • INDUSTRIAL TRAINING STUDENT HANDBOOK - 7 -

    INDUSTRIAL TRAINING EC110

    b. Student Placement Report (20% )

    i. Include summary report which must be type written.

    ii. Describe how the activities in the Industrial Training have contributed towards each of

    the Industrial Training course outcomes (1 to 4) listed.

    iii. The report should be written according to the Industrial Training report guidelines (See

    Appendix F)

    iv. The placement report will be assess by the Faculty Supervisor / Academic Advisor ( See

    Appendix G)

    c. Overall Assessment

    a) Industrial Supervisor 50%

    b) Faculty Supervisor/ Academic Advisor 20%

    c) Student Placement Report 20%

    d) Logbook 10%

    Total 100%

    NOTE: Students must obtain a minimum of 50% in each of the above component and 50% on the

    overall assessment in order to PASS.

  • INDUSTRIAL TRAINING STUDENT HANDBOOK - 8 -

    INDUSTRIAL TRAINING EC110

    Table 1: Industrial Training Administrative Process

    No. Week Content Activities Actions

    1 Week 9,

    Sem 3 / 4 IT 1

    st Briefing

    Briefing on the Curriculum, application procedure,

    assessment, Rules and Regulations of IT, Resume (CV),

    and letter of support from Faculty. (See Guidelines for

    IT.)

    Distribute IT Placement Information Form (see

    Appendix A: UiTM.FKA.LI-01) to be completed by

    student and returned to the IT Committee.

    IT

    Committee

    Student

    2

    Week 2 -

    week 4,

    Sem 4 / 5

    Send IT

    Application

    Letter

    Student will send their applications inclusive of resume

    (CV) and IT information placement form through the

    faculty or apply personally to the selected

    organization.

    Students

    3

    Before

    Week 15,

    Sem 4 / 5

    Feedback

    from the

    industry /

    Acceptance of

    Offer letter

    Students have to follow up with the industry for

    feedback.

    Faculty will receive the confirmation letter from the

    organization and informs the students or students will

    receive an offer letter and inform the Faculty (IT

    Committee)

    Students must obtain a copy of the offer letter from

    the organization

    If the student application is NOT ACCEPTED by the

    industry, students are required to make a new

    application to other organizations until ACCEPTED

    Students

    Suitability of

    the

    organization

    Faculty Supervisors (IT Coordinator / Academic

    Advisor) are encouraged to ensure that students are

    given the suitable tasks (firms).

    Faculty

    Supervisor

    Placement

    Confirmation

    Faculty submit the placement confirmation letter to

    the organization. IT committee

    IT 2nd

    Briefing

    Final briefing on IT to guide students about the ethics,

    rules, discipline and disciplinary action during the IT.

    Distribute faculty supporting document to the students

    (IT Log book, Guidelines, Performance Forms from

    Faculty Supervisor, Performance Forms from Industrial

    Supervisor and Industrial training Agreements letter

    (student have to signed it and returned to the IT

    Committee.))

    IT committee

    4

    Details as

    listed

    by the

    university

    IT

    Starts

    Students report for duty at the organization / firm.

    Students will provide a copy of the Rules and

    Regulations Manual of IT to the organization.

    Students

  • INDUSTRIAL TRAINING STUDENT HANDBOOK - 9 -

    INDUSTRIAL TRAINING EC110

    No. Week Content Activities Actions

    5 Week 1 of

    IT

    Report Duty

    Confirmation

    Students send the IT Report Duty Form endorsed by

    the organization to the faculty (via post/fax/email)

    within one (1) week.

    Students

    6 Week 4 of

    IT

    Appointment

    of

    Faculty

    Supervisor

    The IT committee will appoint a faculty supervisor for

    every student.

    IT committee

    Head of Dept.

    Academic

    affairs

    Campus

    Rector

    7 Week 6 of

    IT

    Briefing for

    Faculty

    Supervisors

    Appointment letter will be submitted to the

    supervisors.

    Briefing on the roles and responsibilities of the

    supervisors.

    Head of Dept.

    Academic

    affairs

    IT committee

    8 Week 7 of

    IT

    Supervisors

    Preparation

    The faculty Supervisor will arrange for appointment

    (dates of visits) and inform the students and the

    organization supervisor.

    Supervisor

    Faculty

    9 Week 8 or 9

    of IT IT Visits

    Official Visit by the Faculty Supervisor to the

    organization.

    Faculty supervisor will meet the organization

    supervisor and student.

    Faculty supervisor will go through the students

    logbook and discuss any problems encountered

    Faculty supervisor Industrial supervisor will discuss

    with the field supervisor regarding the overall

    performance of the trainees

    Industrial supervisor will return the completed

    Industrial Supervisor Evaluation Forms (see form

    UiTM.FKA.LI-09) directly to the faculty supervisor.

    Faculty

    Supervisor

    Industrial

    Supervisor

    10 Week 1,

    Sem 5 / 6

    Course

    Registration

    by

    Students

    Students will register the course through i-students

    portal and send copies of the registration slip to the

    faculty (Academic Advisor / IT Committee).

    Students

    Academic

    affairs

    11

    Within 1

    week

    after

    completing

    IT

    Submission of

    IT Report and

    Log Book

    Students will submit their IT report and log book to the

    faculty supervisor (respective lecturers who supervised

    at the organization)

    Students

    12

    Week 1 of

    the

    following

    Semester

    Mark

    compilations

    Faculty Supervisor will submit the following IT

    evaluations documents to the IT coordinator after visit:

    - IT Placement Report Evaluation Form (see form

    UiTM.FKA.LI-07)

    - IT Log Book Evaluation Form (see form UiTM.FKA.LI-

    08)

    - Industrial Supervisor Evaluation Form (see form

    UiTM.FKA.LI-09)

    - Faculty Supervisor Evaluation Form (see form

    UiTM.FKA.LI-10)

    Supervisor

    Faculty

    Academic

    affairs

    13

    Details as

    listed

    by the

    University

    Marks and

    Results

    Students marks will be uploaded through LE15 (RES

    template) and final results will be issued by the

    academic affairs via web.

    IT committee

    Academic

    affairs

  • INDUSTRIAL TRAINING STUDENT HANDBOOK - 10

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    INDUSTRIAL TRAINING EC110

    Table 2: Flow Chart for IT Placement

    Details/Responsibilities Flow Chart References

    IT Committee and Student

    Student

    Student

    IT Committee

    IT Committee and Student

    Student

    Student

    IT Committee

    Faculty Supervisors

    Student and Academic

    Affairs

    Submission of IT Report and

    Log book

    IT Committee, Faculty

    Supervisors and Academic

    Affairs

    - IT Student Handbook

    - Placement Information Form (see

    Appendix A: UiTM.FKA.LI-01)

    - Application letter (see Appendix

    A: UiTM.FKA.LI-02)

    - Resume (CV) (see Appendix A:

    UiTM.FKA.LI-03)

    - Reply form from organisation

    - Acceptance/rejection letter

    from organisation (see Appendix

    A: UiTM.FKA.LI-04)

    - IT Logbook / IT student handbook

    - Relevant forms

    - Duty Report Form (see Appendix

    A: UiTM.FKA.LI-05)

    - Current location information form

    (see Appendix A: UiTM.FKA.LI-06)

    - Appointment letters for UITM

    supervisors

    - Industrial & Faculty Supervisor

    fills in UiTM Supervisor Evaluation

    Form (see Appendix B:

    UiTM.FKA.LI-09 & UiTM.FKA.LI-10)

    - Faculty Supervisor evaluates

    students logbook & final reports

    using IT Evaluation Form (see

    Appendix B: UiTM.FKA.LI-07 &

    UiTM.FKA.LI-08)

    IT END

    Submission of IT report and

    Log book

    Marks and Results

    END

    Appointment of Faculty Supervisors

    IT Visits

    Report Duty

    Confirmation

    Placement Confirmation

    IT Preparation Briefing

    IT START

    Pass

    START

    Hold Briefing

    Application for IT Placement

    Result Fail

    Course Registration

  • INDUSTRIAL TRAINING STUDENT HANDBOOK - 11

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    INDUSTRIAL TRAINING EC110

    9.0 FORMAT FOR WRITING

    Students must complete the Logbook and Placement Report before signing back into the UiTM.

    9.1. Logbook Writing

    Logbook writing is one element of the assessment. Logbook Evaluation is 10% of the overall

    assessments of Industrial Training. Students are required to record the daily activities undertaken by

    the organization of training. Students must write a Logbook and get confirmation and feedback from

    supervisors each week.

    a. Contents

    i. Student personal information

    ii. Logbook writing guide

    iii. Log space

    iv. Attachment

    v. Self-certification report form

    vi. During the information card training

    vii. Change of address form during training

    b. Guide Writing

    i. Writing daily activities done together with a brief explanation.

    ii. The work process

    iii. Equipment

    iv. Issues and challenges

    v. The solution

    vi. Diagram / flow chart (if applicable)

    9.2. Writing the Placement Report of the Industrial Training

    Writing the Placement Report of Industrial Training is one element of the assessment marks

    contribute 30% of the overall assessment of Industrial Training. Students are required to prepare this

    report based on the guidance provided content. This report can be provided in printed form such as,

    bound hard cover book (ring binding, perfect binding) or in the form of an interactive CD / DVD.

    a. Contents

    i. Chapter 1: Introduction

    ii. Chapter 2: Background of the Company

    iii. Chapter 3: Summary of Weekly

    iv. Chapter 4: Technical Report

  • INDUSTRIAL TRAINING STUDENT HANDBOOK - 12

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    INDUSTRIAL TRAINING EC110

    v. Chapter 5: Findings and Recommendations

    vi. Chapter 6: Conclusion

    9.3 Guideline for Preparation of Industrial Training Report

    The Industrial Training Placement report should cover all periods of approved employment. The

    report document is expected to demonstrate development of practical and professional skills in

    Engineering through technical experience and application of theoretical knowledge. Development of

    skills in dealing with people, and communication skills are part of the subject objectives.

    i. Submission

    Typed reports must be submitted to the Faculty of Civil Engineering ONE (1) weeks after

    completion of the training at the Faculty of Civil Engineerings Office. Report should be TWO

    (2) copies of HARDCOVER binding and BLUE in colour.

    ii. Length

    The main text of the report should be between 3,000 and 5,000 words maximum, not

    including preliminary information, tables, figures, photos, and appendices.

    iii. Preliminary Information

    A contents list, abstract and employment details should precede the main technical report.

    The abstract should be a summary of the report and comprise about 300 words on one page.

    The employment details should set out names of employing organizations, specific periods of

    employment, and nature of appointments (e.g. trainee engineer, technical assistant and

    etc.). Also required are details of job locations, name, phone number and designation of

    immediate superior, projects in which the student was directly involved, and their degree of

    responsibility.

    iv. Technical Report

    The major portion of the report should be set out as a technical report, divided into suitable

    sections, and with an introduction to each major or different aspect of work. Students need

    not report on all projects listed in the employment details. You may select one or two

    projects which have significant or interesting aspects. Noteworthy technical details of

    projects in which the student was directly involved, or of projects which the student

    observed, should also be included.

    These may include investigation, feasibility, design, construction, management,

    commissioning or operational aspects etc... Students should openly discuss aspects of the

    work they have performed or observed and indicate their involvement in their work

    throughout the text.

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    INDUSTRIAL TRAINING EC110

    To be able to produce an accurate and comprehensive report it is recommended that

    students keep on updating the log book for their reference in preparing the report.

    All project data and information must be cleared by the employers for confidentiality prior to

    its incorporation in the report. It is generally advisable that you avoid all sensitive

    information related to your employment by limiting the contents to the general or public

    aspects of each specific project.

    The technical discussion should demonstrate detailed understanding of at least one part of

    the work which the student considers to be interesting, unusual or important to a civil

    engineer.

    References should be made in the text to books, technical papers, standards etc., used during

    the training period and should be listed.

    Finally, a Conclusion should include comprehensive comments on the type and value of

    experience gained, and how this relates to your professional career.

    v. Presentation

    Reports should be written in English and typed. Aspects such as layout, clear expression,

    spelling, punctuation, quality of figures and photos will all be assessed. Reports must be

    presented on A4 paper with an appropriate cover. Normally the text will include relevant

    tables, photos and figures.

    Detailed and essential material, referred to in the text, should be placed in appendices.

    Oversize diagrams, plans etc. if used, they should be folded in the proper manner.

    a) Page Margins

    * Font = New Times Roman, Size = 12 with 1.5 spacing

    2

    Right: 2.5cm

    Page numbers

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    INDUSTRIAL TRAINING EC110

    GENERAL FORMAT OF THE INDUSTRIAL TRAINING REPORT

    A) PRELIMINARY INFORMATION

    Summary

    Organization profile/data

    Period of employment

    Nature of appointments

    Details of job locations

    Details of immediate superior

    Projects where student directly involved

    B) TECHNICAL REPORT

    Nature of work design, supervision, Investigation commissioning,

    Maintenance, supply, Management, construction etc

    Problem encountered and how overcome it

    Experience gained

    Suggestions

    Conclusion

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    LIST OF APPENDIX

    APPENDIX A: Form / Letter

    1. Industrial Training Placement Information Form (UiTM.FKA.LI-01)

    2. Industrial Training Application Letter (UiTM.FKA.LI-02)

    3. Example of resume (CV) (UiTM.FKA.LI-03)

    4. Industrial Training Placement Confirmation Form (UiTM.FKA.LI-04)

    5. IT Report Duty Form (UiTM.FKA.LI-05)

    6. Current Location Information Form (UiTM.FKA.LI-06)

    APPENDIX B: Assessment

    1. IT Report Evaluation Form (UiTM.FKA.LI-07)

    2. IT Log Book Evaluation Form (UiTM.FKA.LI-08)

    3. Industrial Supervisor Evaluation Form (UiTM.FKA.LI-09)

    4. Faculty Supervisor Evaluation Form (UiTM.FKA.LI-10)

    APPENDIX C:

    1. Course Outcomes Programme Outcomes Matrix