Guideline LI (EC110)

INDUSTRIAL TRAINING STUDENT HANDBOOK - 1 -

INDUSTRIAL TRAINING EC110

1.0 INTRODUCTION

Industrial Training is a compulsory requirement for students in certain programs at all levels of

higher education in Institutions of Higher Learning (IHL). To increase the level of graduates able to

work, industrial training program was introduced to strengthen the competencies required.

Industrial Training courses give students learning opportunities in the world of work to receive

practical experience in order to improve the reliability of the market.

Industrial Training refers to expose students to the real-life experiences of the engineering works and

to get them involved in Civil Engineering projects before graduation. It is one of the requirements for

the award of Diploma in Civil Engineering is that the student MUST complete at least 8 weeks of

Industrial Training. Industry training is usually collected during the semester break at the end of the

third year (semester 4 and above). The technical and non-technical outcomes of the course may be

assessed and evaluated through this industrial training.

2.0 OBJECTIVES

The objectives of Industrial Training include:

a. Appreciation of clients requirements

b. Attending site visits

c. Interpretation of construction drawings

d. Interpretation of contract specification and involvement in project management

e. Discussion with visiting lecturer

f. Preparation of report

Other activities relevant to the training, as directed by the supervisor can also be included.

3.0 COURSE OUTCOMES

At the end of this industrial training, students should be able to:-

CO1 : Practice good working ethics and quality delivery of project undertaken

CO2 : Exhibit pleasant interpersonal skills as an individual in working independently,

collaborative and in multi-disciplinary team

CO3 : Practice good organizational skills in enhancing individual and group effectiveness

and productivity

CO4 : Exhibit good communication with fellow workers and supervisors in issues related

to projects undertaken

CO PO Matrix refer to Appendix C



4.0 INDUSTRIAL TRAINING COURSE REGISTRATION

4.1. Industrial Training course registration period

Students are required to register for the course one semester earlier than training period. Students

are required to register with the Industry Training Committee at or before the first week of the

semester. Students who FAIL to do so is NOT ELIGIBLE for industrial training.

4.2. Industrial Training Requirements / Qualification

a. Student can only carry out industrial training after semester 06

b. Have to register for Industrial Training Course.

c. Covered by insurance.

4.3 Exemption from Industrial Training

Working students can apply for the exemption provided

a) Have working experience in related field for not less than 2 years

b) He/she apply using appropriate forms

c) Submit a complete report which relate the student experience in civil engineering

d) The organization need to certify the report together with cover letter

5.0 PREPARATIONS AND OBTAINING INDUSTRIAL PLACEMENT

5.1 Briefing to Trainees (1st

briefing)

Faculty will arrange a briefing regarding the industrial training to students in order to clarify to them

before they start the training. Students are required to attend the briefing which aims to provide

guidance to students about: -

a. Industrial Training Curriculum.

b. The methods of selecting and applying for Industrial Training Placement.

c. Suitability of the place according to the programme.

d. Industrial Training assessment.

e. Industrial Training Rules and regulations.

5.2 Method of Applying for Industrial Training Placement

The faculty will make every effort to place students with local companies or government agencies.

However, students are encouraged to suggest any firm that are willing to accommodate them for the

industrial training. Students can apply for a placement using the following methods:

a. Through Industrial Training Committee, or

b. Self-application to the selected organization.



5.2.1 Application through the Industrial Training Committee

a. Students should check the list of training organizations that can be applied through the

Industry Training Committee.

b. Submit a resume (CV) to the Industrial Training Committee for processing.

c. Student are required to prepare for interviews by the company (if necessary)

d. Check the application status through the Industry Training Committee.

5.2.2 Self-application

a. Students can check the list of organizations with Industry Training Committee.

b. Students are required to obtain information about the organization as a reference prior to

making the application and requested to complete the IT Placement Information Form.

c. Students can create their own applications using the official application letter (see Appendix

A letter: UiTM.FKA.LI-02) with resume and IT placement confirmation form (see Appendix A

form: UiTM.FKA.LI-04) after consultation with the Industrial Training Coordinator / Academic

Advisor.

d. Students are required to prepare for interviews by the company (if necessary).

e. If a student has received feedback from the organization, the student must submit to the

Industrial Training Committee immediately.

NOTE: Students are NOT ALLOWED to apply for more than one organization at a time. Students who

received an offer more than one organization is required to make an official revocation to the

organizations involved after receiving approval from Industrial Training Committee.

5.3 Industrial Training Placement

a. Placement will be made if the student has complied and meet ALL REQUIREMENTS as

specified in item 4.2.

b. IT placement confirmation letter will be sent by the faculty to the organization to inform the

student's name, date and time of reporting.

c. Students must obtain a letter from the Committee of Industrial Training (Report Duty Letter).

5.4 Briefing to Trainees (2nd

briefing)

a. Students are required to attend the briefing which aims to provide some guidance to

students about the ethics, rules and regulations, discipline and disciplinary action during the

Industrial Training.

b. Distribute the relevant documents to student:



i. IT Logbook

ii. IT Guidelines / Rules and Regulations

iii. IT Evaluation Form with criteria (rubrics)

iv. IT Report Duty Form (see form UiTM.FKA.LI-05)

6.0 INDUSTRIAL TRAINING REQUIREMENTS DURING TRAINING

The student will be supervised by an industrial supervisor (preferably a registered professional

engineer), who will monitor his/her progress throughout the training. The faculty will also check up

on the trainees if necessary by contacting them and/or their supervisors. The faculty will arrange

visits by lecturers during the last two weeks of the training duration.

6.1. Reporting for Duty

Students are required to report themselves to the training organization at the specified date and

time and show good character which includes behaviour, cooperation and good manners as a UiTM

student. Students need to follow the dress code of the organization and suit with working

environment.

During the report, students are required to bring the following documents:

a. IT Report Duty Form

b. IT Guidelines / Rules and Regulations

c. IT Logbook (student should record their daily activities in the logbook and certified by

supervisor in charge.)

After the report, students must complete the following documents:

a. IT Report Duty Form

b. Current Location Information Form (if changes of placement). (see form UiTM.FKA.LI-06)

All the above documents should be sent / posted to the UiTMs within ONE (1) WEEK after report to

the organization. Fail to do so the student is deemed not to report to the organization and will be

subject to disciplinary action. If there are changes to address training, students are required to

complete the Current Location Information Form and send the Form to Industrial Training Committee

immediately.

6.2. Deployment organization

Change of placement is permitted after the confirmation letter was issued. Change of placement will

only be considered on reasonable reasons and obtain written approval from faculty / Industrial



Training Committee. Students who change their training placement without formal permission from

faculty, it is violation to IT regulation and liable to disciplinary.

6.3 Leave

Students are not permitted to take leave while undergoing IT except with the approval of the

relevant organization. However, any leave for official / personal business purposes must obtain an

approval from the organization and inform the faculty / Industrial Training Committee. In emergency

cases, the student must notify the organization immediately and obtain written permission from the

organization. Only medical certificates (MC) that certified by government medical officer and also

adopted by UiTM will be accepted. Medical certificate issued by a private clinic in more than TWO (2)

days will not be accepted without confirmation by the Government hospital. Copies of the certificate

or declaration shall be posted in the Logbook.

6.4 Industrial Supervisor Responsibilities

a. Supervise the students according to the training programs

b. Certify students logbook weekly

c. Assess the students performance using the Industrial Supervisor Evaluation Form (see form

UITM.FKA.LI-09).

6.5 Faculty Supervisor / Academic Advisor Visit Responsibilities

The faculty will send faculty members to the respective organizations after week eight (8) in order to

assess the student training program. Monitoring will be done at least ONE (1) time in Industrial

Training student lead. The matters to be reviewed are:

a. go through the students logbook and discuss any problems encountered

b. discuss with the industrial supervisor regarding the overall performance of the trainees

c. assess the students performance using the Faculty Supervisor Evaluation Form (see form

UITM.FKA.LI-10).

6.6 Insurance Requirements

All UiTM students are covered by this fund and to be used to help students in case of death/ accident

or calamities. The maximum amount entitles for death is RM 7000.00 and for any other cases are

based on seriousness endorsed by the committee. Students are advice to forward the claim as soon

as possible after discharge from the government hospital.



7.0 COMPLETION OF INDUSTRIAL TRAINING

Students who have completed the training required to attend the UiTM to verify completion of

training on the date and time. During registration, students are required to submit the following:

a. Completion Confirmation Letter from organization

b. IT Evaluation Form (Report & Logbook)

This mark sheet must be submitted to the supervisor and should be included in the official envelope

sticker and organization stamp.

7.1 Industrial Training Logbook

This logbook should be written every working day and reviewed and endorsed by the Industrial

Supervisor on a weekly basis.

7.2 Industrial Training Placement Report

This report must be completed entirely in accordance with a predetermined period. WARNING, if

the student fails to comply with item in 6.1 to 7.1, the student is NOT ELIGIBLE for certification /

PASS. Students will be FAILED and are required to repeat the course for following semester.

8.0 INDUSTRIAL TRAINING ASSESSMENT

Trainees will be assessed by the organizations as well as the university. The training is graded on a

PASS/FAIL basis.

The students will be evaluated based on the followings:

a. Logbook ( 10% )

Logbook must be verified by industrial supervisor each week which must include daily entry into

the summary report and detail documentation of daily activities. The logbook will be assessing

by the academic advisor (see form UiTM.FKA.LI-08)

NOTE: Both organizational assessments conducted by the Industrial Supervisor begin at the first week

of students undergo industrial training. This evaluation form will be sent by the Faculty to training

organizations. Students are advised to inform the Industrial Supervisor about this evaluation Form. A

Completed forms should be sent to the UiTM by post / fax / email or can be delivered to the students.



b. Student Placement Report (20% )

i. Include summary report which must be type written.

ii. Describe how the activities in the Industrial Training have contributed towards each of

the Industrial Training course outcomes (1 to 4) listed.

iii. The report should be written according to the Industrial Training report guidelines (See

Appendix F)

iv. The placement report will be assess by the Faculty Supervisor / Academic Advisor ( See

Appendix G)

c. Overall Assessment

a) Industrial Supervisor 50%

b) Faculty Supervisor/ Academic Advisor 20%

c) Student Placement Report 20%

d) Logbook 10%

Total 100%

NOTE: Students must obtain a minimum of 50% in each of the above component and 50% on the

overall assessment in order to PASS.



Table 1: Industrial Training Administrative Process

No. Week Content Activities Actions

1 Week 9,

Sem 3 / 4 IT 1

st Briefing

Briefing on the Curriculum, application procedure,

assessment, Rules and Regulations of IT, Resume (CV),

and letter of support from Faculty. (See Guidelines for

IT.)

Distribute IT Placement Information Form (see

Appendix A: UiTM.FKA.LI-01) to be completed by

student and returned to the IT Committee.

IT

Committee

Student

2

Week 2 -

week 4,

Sem 4 / 5

Send IT

Application

Letter

Student will send their applications inclusive of resume

(CV) and IT information placement form through the

faculty or apply personally to the selected

organization.

Students

3

Before

Week 15,

Sem 4 / 5

Feedback

from the

industry /

Acceptance of

Offer letter

Students have to follow up with the industry for

feedback.

Faculty will receive the confirmation letter from the

organization and informs the students or students will

receive an offer letter and inform the Faculty (IT

Committee)

Students must obtain a copy of the offer letter from

the organization

If the student application is NOT ACCEPTED by the

industry, students are required to make a new

application to other organizations until ACCEPTED

Students

Suitability of

the

organization

Faculty Supervisors (IT Coordinator / Academic

Advisor) are encouraged to ensure that students are

given the suitable tasks (firms).

Faculty

Supervisor

Placement

Confirmation

Faculty submit the placement confirmation letter to

the organization. IT committee

IT 2nd

Briefing

Final briefing on IT to guide students about the ethics,

rules, discipline and disciplinary action during the IT.

Distribute faculty supporting document to the students

(IT Log book, Guidelines, Performance Forms from

Faculty Supervisor, Performance Forms from Industrial

Supervisor and Industrial training Agreements letter

(student have to signed it and returned to the IT

Committee.))

IT committee

4

Details as

listed

by the

university

IT

Starts

Students report for duty at the organization / firm.

Students will provide a copy of the Rules and

Regulations Manual of IT to the organization.

Students



No. Week Content Activities Actions

5 Week 1 of

IT

Report Duty

Confirmation

Students send the IT Report Duty Form endorsed by

the organization to the faculty (via post/fax/email)

within one (1) week.

Students

6 Week 4 of

IT

Appointment

of

Faculty

Supervisor

The IT committee will appoint a faculty supervisor for

every student.

IT committee

Head of Dept.

Academic

affairs

Campus

Rector

7 Week 6 of

IT

Briefing for

Faculty

Supervisors

Appointment letter will be submitted to the

supervisors.

Briefing on the roles and responsibilities of the

supervisors.

Head of Dept.

Academic

affairs

IT committee

8 Week 7 of

IT

Supervisors

Preparation

The faculty Supervisor will arrange for appointment

(dates of visits) and inform the students and the

organization supervisor.

Supervisor

Faculty

9 Week 8 or 9

of IT IT Visits

Official Visit by the Faculty Supervisor to the

organization.

Faculty supervisor will meet the organization

supervisor and student.

Faculty supervisor will go through the students

logbook and discuss any problems encountered

Faculty supervisor Industrial supervisor will discuss

with the field supervisor regarding the overall

performance of the trainees

Industrial supervisor will return the completed

Industrial Supervisor Evaluation Forms (see form

UiTM.FKA.LI-09) directly to the faculty supervisor.

Faculty

Supervisor

Industrial

Supervisor

10 Week 1,

Sem 5 / 6

Course

Registration

by

Students

Students will register the course through i-students

portal and send copies of the registration slip to the

faculty (Academic Advisor / IT Committee).

Students

Academic

affairs

11

Within 1

week

after

completing

IT

Submission of

IT Report and

Log Book

Students will submit their IT report and log book to the

faculty supervisor (respective lecturers who supervised

at the organization)

Students

12

Week 1 of

the

following

Semester

Mark

compilations

Faculty Supervisor will submit the following IT

evaluations documents to the IT coordinator after visit:

- IT Placement Report Evaluation Form (see form

UiTM.FKA.LI-07)

- IT Log Book Evaluation Form (see form UiTM.FKA.LI-

08)

- Industrial Supervisor Evaluation Form (see form

UiTM.FKA.LI-09)

- Faculty Supervisor Evaluation Form (see form

UiTM.FKA.LI-10)

Supervisor

Faculty

Academic

affairs

13

Details as

listed

by the

University

Marks and

Results

Students marks will be uploaded through LE15 (RES

template) and final results will be issued by the

academic affairs via web.

IT committee

Academic

affairs

INDUSTRIAL TRAINING STUDENT HANDBOOK - 10

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Table 2: Flow Chart for IT Placement

Details/Responsibilities Flow Chart References

IT Committee and Student

Student

Student

IT Committee

IT Committee and Student

Student

Student

IT Committee

Faculty Supervisors

Student and Academic

Affairs

Submission of IT Report and

Log book

IT Committee, Faculty

Supervisors and Academic

Affairs

- IT Student Handbook

- Placement Information Form (see

Appendix A: UiTM.FKA.LI-01)

- Application letter (see Appendix

A: UiTM.FKA.LI-02)

- Resume (CV) (see Appendix A:

UiTM.FKA.LI-03)

- Reply form from organisation

- Acceptance/rejection letter

from organisation (see Appendix

A: UiTM.FKA.LI-04)

- IT Logbook / IT student handbook

- Relevant forms

- Duty Report Form (see Appendix

A: UiTM.FKA.LI-05)

- Current location information form

(see Appendix A: UiTM.FKA.LI-06)

- Appointment letters for UITM

supervisors

- Industrial & Faculty Supervisor

fills in UiTM Supervisor Evaluation

Form (see Appendix B:

UiTM.FKA.LI-09 & UiTM.FKA.LI-10)

- Faculty Supervisor evaluates

students logbook & final reports

using IT Evaluation Form (see

Appendix B: UiTM.FKA.LI-07 &

UiTM.FKA.LI-08)

IT END

Submission of IT report and

Log book

Marks and Results

END

Appointment of Faculty Supervisors

IT Visits

Report Duty

Confirmation

Placement Confirmation

IT Preparation Briefing

IT START

Pass

START

Hold Briefing

Application for IT Placement

Result Fail

Course Registration


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9.0 FORMAT FOR WRITING

Students must complete the Logbook and Placement Report before signing back into the UiTM.

9.1. Logbook Writing

Logbook writing is one element of the assessment. Logbook Evaluation is 10% of the overall

assessments of Industrial Training. Students are required to record the daily activities undertaken by

the organization of training. Students must write a Logbook and get confirmation and feedback from

supervisors each week.

a. Contents

i. Student personal information

ii. Logbook writing guide

iii. Log space

iv. Attachment

v. Self-certification report form

vi. During the information card training

vii. Change of address form during training

b. Guide Writing

i. Writing daily activities done together with a brief explanation.

ii. The work process

iii. Equipment

iv. Issues and challenges

v. The solution

vi. Diagram / flow chart (if applicable)

9.2. Writing the Placement Report of the Industrial Training

Writing the Placement Report of Industrial Training is one element of the assessment marks

contribute 30% of the overall assessment of Industrial Training. Students are required to prepare this

report based on the guidance provided content. This report can be provided in printed form such as,

bound hard cover book (ring binding, perfect binding) or in the form of an interactive CD / DVD.

a. Contents

i. Chapter 1: Introduction

ii. Chapter 2: Background of the Company

iii. Chapter 3: Summary of Weekly

iv. Chapter 4: Technical Report


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v. Chapter 5: Findings and Recommendations

vi. Chapter 6: Conclusion

9.3 Guideline for Preparation of Industrial Training Report

The Industrial Training Placement report should cover all periods of approved employment. The

report document is expected to demonstrate development of practical and professional skills in

Engineering through technical experience and application of theoretical knowledge. Development of

skills in dealing with people, and communication skills are part of the subject objectives.

i. Submission

Typed reports must be submitted to the Faculty of Civil Engineering ONE (1) weeks after

completion of the training at the Faculty of Civil Engineerings Office. Report should be TWO

(2) copies of HARDCOVER binding and BLUE in colour.

ii. Length

The main text of the report should be between 3,000 and 5,000 words maximum, not

including preliminary information, tables, figures, photos, and appendices.

iii. Preliminary Information

A contents list, abstract and employment details should precede the main technical report.

The abstract should be a summary of the report and comprise about 300 words on one page.

The employment details should set out names of employing organizations, specific periods of

employment, and nature of appointments (e.g. trainee engineer, technical assistant and

etc.). Also required are details of job locations, name, phone number and designation of

immediate superior, projects in which the student was directly involved, and their degree of

responsibility.

iv. Technical Report

The major portion of the report should be set out as a technical report, divided into suitable

sections, and with an introduction to each major or different aspect of work. Students need

not report on all projects listed in the employment details. You may select one or two

projects which have significant or interesting aspects. Noteworthy technical details of

projects in which the student was directly involved, or of projects which the student

observed, should also be included.

These may include investigation, feasibility, design, construction, management,

commissioning or operational aspects etc... Students should openly discuss aspects of the

work they have performed or observed and indicate their involvement in their work

throughout the text.


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To be able to produce an accurate and comprehensive report it is recommended that

students keep on updating the log book for their reference in preparing the report.

All project data and information must be cleared by the employers for confidentiality prior to

its incorporation in the report. It is generally advisable that you avoid all sensitive

information related to your employment by limiting the contents to the general or public

aspects of each specific project.

The technical discussion should demonstrate detailed understanding of at least one part of

the work which the student considers to be interesting, unusual or important to a civil

engineer.

References should be made in the text to books, technical papers, standards etc., used during

the training period and should be listed.

Finally, a Conclusion should include comprehensive comments on the type and value of

experience gained, and how this relates to your professional career.

v. Presentation

Reports should be written in English and typed. Aspects such as layout, clear expression,

spelling, punctuation, quality of figures and photos will all be assessed. Reports must be

presented on A4 paper with an appropriate cover. Normally the text will include relevant

tables, photos and figures.

Detailed and essential material, referred to in the text, should be placed in appendices.

Oversize diagrams, plans etc. if used, they should be folded in the proper manner.

a) Page Margins

* Font = New Times Roman, Size = 12 with 1.5 spacing

2

Right: 2.5cm

Page numbers


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GENERAL FORMAT OF THE INDUSTRIAL TRAINING REPORT

A) PRELIMINARY INFORMATION

Summary

Organization profile/data

Period of employment

Nature of appointments

Details of job locations

Details of immediate superior

Projects where student directly involved

B) TECHNICAL REPORT

Nature of work design, supervision, Investigation commissioning,

Maintenance, supply, Management, construction etc

Problem encountered and how overcome it

Experience gained

Suggestions

Conclusion


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LIST OF APPENDIX

APPENDIX A: Form / Letter

1. Industrial Training Placement Information Form (UiTM.FKA.LI-01)

2. Industrial Training Application Letter (UiTM.FKA.LI-02)

3. Example of resume (CV) (UiTM.FKA.LI-03)

4. Industrial Training Placement Confirmation Form (UiTM.FKA.LI-04)

5. IT Report Duty Form (UiTM.FKA.LI-05)

6. Current Location Information Form (UiTM.FKA.LI-06)

APPENDIX B: Assessment

1. IT Report Evaluation Form (UiTM.FKA.LI-07)

2. IT Log Book Evaluation Form (UiTM.FKA.LI-08)

3. Industrial Supervisor Evaluation Form (UiTM.FKA.LI-09)

4. Faculty Supervisor Evaluation Form (UiTM.FKA.LI-10)

APPENDIX C:

1. Course Outcomes Programme Outcomes Matrix

Documents

Guideline LI (EC110)