7/28/2019 Guide to Newly Established Applicants Self
Assessment
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Phil ippine Council for NGO Certif icationImportant Points For
Newly Established
Applicant Organizations
Self- Assessment
To help newly established applicant organizations better prepare
for the PCNC evaluation visit which is acritical part of the whole
certification process, they are advised to conduct a self-
assessment using thefollowing guide questions:
1. Are the purposes (VMG) of the organization clear?2. What are
the needs being responded to and who are the beneficiaries? 3. Do
the Board, staff, and beneficiaries understand the VMG (purposes)
well?4. Are the Board members actively involved in policy
formulation and direction-setting? As
evidenced by what?5. Do the Board members meet regularly? How
often? Is there proper documentation of minutes and
resolutions?6. Is there evident or possible conflict of interest
among the Board and staff? How? (For example,
the Board officers are family members or the Board members are
also implementors.) 7. Are the Board members serving as volunteers
or do they receive remuneration? 8. Are there clear processes for
Board selection and election?9. Are actual practices according to
their Articles of Incorporation and By-laws?10. Is there a clear
organizational structure and lines of accountability?11.Are there
clearly-defined job functions and personnel policies?12.Are there
enough staff (even if volunteers or seconded by another
organization) or skills
necessary to implement the program/project activities or perform
the necessary tasks? If newlyestablished, does the organization
plan to hire staff?
13. Does the organization pay its staff (if any) law-mandated
wages and benefits?14. Is there an operating system in place?15. Is
there a clear planning process?16.Are the funds/resources utilized
according to the organizations declared VMG (purposes) and
plans?17. Is there proper documentation of financial and project
transactions?18.Are there adequate internal control processes to
ensure financial transparency and accountability,
such as: properly maintained books of accounts registered with
the BIR; a bank account in the name of the organization; receipts
registered with the BIR and properly used; pre-numbered check
vouchers and at least two (2) check signatories; separate persons
for disbursements approval, bookkeeping, and cash custodianship;
supporting documents of financial transactions properly maintained
for audit; if an audit has been made, was it made by an independent
CPA registered with the BIR,
PRC & accredited by BOA; written accounting/financial
policies & procedures; proper segregation of program &
administrative expenses with administrative expenses
not exceeding 30% ?19.Are there mechanisms in place to ensure
sustainability?20. What are the organizations linkages?
The following documents are to be exhibited during the
evaluation visit for the evaluators perusal:
1. Books of Accounts for the current year:a. Cash Disbursement
Bookb. Cash Receipts Booksc. General Ledgerd. Journal Books
2. Official Receipts3. Latest Audited Financial Statement4.
Financial Policies/Procedures
5. Budget for the Current Year6. 3 Year Financial and Program
Plan7. Annual Budget duly approved by the Board8. Annual Report9.
Check Disbursement Vouchers8. Bank Account(s) & signatories9.
Minutes of Board Meetings10. Board Resolutions11. MOA w/ Partner
Agencies/Project Proposals & Contracts, if any12.
Personnel/Administrative Policies & Procedures14. Original SEC
Registration & Articles of Incorporation & By-Laws &15.
Latest GIS filed with SEC16. Monitoring/Evaluation tools, if
any
17. List of Donations Received amounting to P500, 000 &
above18. Other Pertinent Document
