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MIRACLES ELECTRICAL CONTRACTORS INC
SAFETY MANUAL
&
INJURY & ILLNESS PREVENTION PROGRAM
2631 Mayfield AvenueLa Crescenta, CA 91214
(818) 248-1240
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Guide to DevelopingYour Workplace Injury and Illness Prevention Program
with checklists for self-inspectionCS-1 revised March 2002 - Cal/OSHA Consultation Service
State of California - Department of Industrial Relations Division of Occupational Safety & Health
About This GuideIn California every employer has a legal obligation to provide and maintain a safe and healthful workplace for employees, according to the California Occupational Safety and Health Act of 1973. As of 1991, a written, effective Injury and Illness Prevention (IIP) Program is required for every California employer.
This manual describes YOUR responsibilities in establishing, implementing, and maintaining an IIP Program. It also outlines steps that YOU take to develop an effective Program that helps assure the safety and health of employees while on the job.
The term “employer” as used in the Cal/OSHA Act includes any person or corporation, the State and every State agency, every county or city or district and public agency therein, which has any person engaged in or permitted to work for hire, except for household services.
This manual is designed to help YOU provide better workplace protection for YOUR employees, and to reduce losses resulting from accidents and injuries. The material in this publication is based on principles and techniques developed by occupational safety and health professionals nationwide. It is intended to provide guidance, rather than prescribe requirements, and is not intended as a legal interpretation of any state standard.
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Table of Contents
Why Have a Workplace Injury and Illness Prevention Program? Page 4Accidents Cost MoneyControlling LossesCal/OSHA Injury & Illness Prevention Program
What is an Injury & Illness Prevention Program? Page 5Management Commitment/Assignment of ResponsibilitiesSafety Communications Hazard Assessment & ControlAccident InvestigationSafety Planning, Rules & Work ProceduresSafety & Health Training
Getting Started on Your Injury & Illness Prevention Program Page 13Assign ResponsibilitiesLook at What You HaveSafety & Health SurveyWorkplace AssessmentReview & CompareDevelop an Action PlanTake ActionMaintain Your Program
Safety & Health Recordkeeping Page 16Injury & Illness RecordsExposure RecordsDocumentation of your Activities
Sources of Information & Help Page 19Cal/OSHA Consultation ServiceOther Sources
Appendix A: Model Policy Statements Page 21
Appendix B: Non-Mandatory Checklist Evaluation Page 22
Appendix C: Code of Safe Practices Page 23
Appendix D: Title 8, Sections 3203 and 1509 Page 24
Model Program Page 28
Sample Policy Statement on Safety Page 59
Sample Code of Safe Practices Page 60
Sample Forms Page 62
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Why Have a Workplace Injury and Illness Prevention Program? Taking risks is a part of running a business, particularly for small business owners. You take risks in product development, marketing, and advertising in order to stay competitive. Some risks are just not worth the gamble. One of these is risking the safety and health of those who work for you.Accidents Cost Money
Safety organizations, states, small business owners and major corporations alike now realize that the actual cost of a lost workday injury is substantial. For every dollar you spend on the direct costs of a worker’s injury or illness, you will spend much more to cover the indirect and hidden costs. Consider what one lost workday injury would cost you in terms of:
Productive time lost by an injured employee;
Productive time lost by employees and supervisors attending the accident victim;
Clean up and start up of operations interrupted by the accident;
Time to hire or to retrain other individuals to replace the injured worker until his/her return;
Time and cost for repair or replacement of any damaged equipment or materials;
Cost of continuing all or part of the employee’s wages, in addition to compensation;
Reduced morale among your employees, and perhaps lower efficiency;
Increased workers’ compensation insurance rates; and
Cost of completing paperwork generated by the incident.
Controlling Losses If you would like to reduce the costs and risks associated with workplace injuries and illnesses, you need to address safety and health right along with production.
Setting up an Injury and Illness Prevention Program helps you do this. In developing the program, you identify what has to be done to promote the safety and health of your employees and worksite, and you outline policies and procedures to achieve your safety and health goals.
Cal/OSHA Injury & Illness Prevention Program In California every employer is required by law (Labor Code Section) to provide a safe and healthful workplace for his/her employees. Title 8 (T8), of the California Code of Regulations (CCR), requires every California employer to have an effective Injury and Illness Prevention Program in writing that must be in accord with T8 CCR Section 3203 of the General Industry Safety Orders. Additional requirements in the following T8 CCR Safety Order Sections address specific industries:Construction—Section 1509; For your convenience Section 3203 (General Industry) and Section 1509 (Construction) are reproduced here. See Appendix D.
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What is an Injury & Illness Prevention Program?
Your Injury and Illness Prevention Program must be a written plan that includes the following practices and procedures. These elements are required:
Management commitment/assignment of responsibilities;
Safety communications system with employees;
System for assuring employee compliance with safe work practices;
Scheduled inspections/evaluation system;
Accident investigation;
Procedures for correcting unsafe/ unhealthy conditions;
Safety and health training and instruction; and
Record keeping and documentation. Management Commitment/Assignment of Responsibilities
Your commitment to safety and health shows in every decision you make and every action you take. Your employees will respond to that commitment.
The person or persons with the authority and responsibility for your safety and health program must be identified and given management’s full support. You can demonstrate your commitment through your personal concern for employee safety and health and by the priority you place on these issues.
If you want maximum production and quality, you need to control potential work-place hazards and correct hazardous conditions or practices as they occur or are recognized.
You must commit yourself and your company by building an effective Injury and Illness Prevention Program and integrating it into your entire operation.
This commitment must be backed by strong organizational policies, procedures, incentives, and disciplinary actions as necessary to ensure employee compliance with safe and healthful work practices.
They should include:
1. Establishment of workplace objectives for accident and illness prevention, like those you establish for other business functions such as sales or production for example: “Ten percent fewer injuries next year,” “Reduce down-time due to poorly maintained equipment.”
2. Emphasis on your staff’s safety and health responsibilities and recognition by your supervisors and employees that they are accountable. Advise your management staff that they will be held accountable for the safety record of the employees working under them, and then back it up with firm action.
3. A means for encouraging employees to report unsafe conditions with assurance that management will take action.
4. Allocation of company resources (financial, material and personnel) for:
Identifying and controlling hazards in new and existing operations and processes, and potential hazards.
Installing engineering controls.
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Purchasing personal protective equipment.
Promoting and training employees in safety and health.
5. Setting a good example! If, for instance, you require hard hats to be worn in a specific area, then you and other management wear a hard hat in that area.
If you and your management team do not support and participate in the program, you are doomed to failure from the start. It is especially important for plant supervisors and field superintendents to set a good example.
Safety Communications Your program must include a system for communicating with employees - in a form readily understandable by all affected employees - on matters relating to occupational safety and health, including provisions designed to encourage employees to inform the employer of hazards at the worksite without fear of reprisal.
While this section does not require employers to establish labor-management safety and health committees, it is an option you should consider. If you choose to do so, remember that employers who elect to use a labor-management safety and health committee to comply with the communication requirements are presumed to be in substantial compliance if the committee:
1. Meets regularly but not less than quarterly.
2. Prepares and makes available to affected employees written records of the safety and health issues discussed at the committee meetings, and maintained for review by DOSH upon request.
3. Review results of the periodic scheduled worksite inspections.
4. Reviews investigations of occupational accidents and causes of incidents resulting in occupational injury, occupational illness or exposure to hazardous substances, and where appropriate, submits suggestions to management for the prevention of future incidents.
5. Reviews investigations of alleged hazardous conditions brought to the attention of any committee member. When determined necessary by the committee, it may conduct its own inspection and investigation to assist in remedial solutions.
6. Submits recommendations to assist in the evaluation of employee safety suggestions.
7. Upon request of DOSH, verifies action taken by the employer to abate citations issued by the DOSH.
If your employees are not represented by an agreement with an organized labor union, and part of your employee population is unionized, the establishment of labor-management committees is considerably more complicated. You should request clarification from the Cal/OSHA Consultation Service.
If you elect not to use labor-management safety and health committees, be prepared to formalize and document your required system for communicating with employees.
Here are some helpful tips on complying with this difficult section:
1. Your communication system must be in a form “readily understandable by all affected employees.” This means you should be prepared to communicate with employees in a language they can understand, and if an employee cannot read in any language, you must communicate with him/her orally in a language “readily understandable.” Your communication system must be “designed to encourage employees to inform the employer of hazards at the workplace without fear of reprisal” it must be a two-way system of communication.
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2. Schedule general employee meetings where those present freely and openly discuss safety. Such meetings should be regular, scheduled, and announced to all employees so that maximum employee attendance can be achieved. Remember to do this for all shifts. Many employers find it cost effective to hold such meetings at shift change time, with a brief overlap of schedules to accomplish the meetings. If properly planned, effective safety meetings can be held in a 15 to 20 minute time frame. Concentrate on:
3. Occupational accident and injury history at your own worksite, with possible comparisons to other locations in your company.
Feedback from the employee group.
Guest speakers from your workers’ compensation insurance carrier or other agencies concerned with safety.
Brief audio-visual materials that relate to your industry.
Control of the meetings.
Stress that the purpose of the meeting is safety. Members of management should attend this meeting.
4. Training programs are excellent vehicles for communicating with employees.
5. Posters and bulletins can be very effective ways of communicating with employees. Useful materials can be obtained from Cal/OSHA, your workers’ compensation insurance carrier, the National Safety Council or other commercial and public service agencies.
6. Newsletters or similar publications devoted to safety are also very effective communication devices. If you cannot devote resources to an entire publication, make safety a featured item in every issue of your company newsletter.
7. A safety suggestion box can be used by employees, anonymously if desired, to communicate their concerns to management.
8. Publish a brief company safety policy or statement informing all employees that safety is a priority issue with management, and urge employees to actively participate in the program for the common good of all concerned. (Model policy, statements are found in Appendix A.)
9. Communicate your concerns about safety to all levels of management.
10. Document all communication efforts, as you will be required to demonstrate that a system of effective communication is in place.
Hazard Assessment & Control Periodic inspections and procedures for correction and control provide a method of identifying existing or potential hazards in the workplace, and eliminating or controlling them. Hazard control is the heart of an effective Injury and Illness Prevention Program.
If hazards occur or recur, this reflects a breakdown in the hazard control system. The hazard control system is also the basis for developing safe work procedures and injury/illness prevention training.
A qualified person must make the required hazard assessment survey of your establishment, when first developing your Injury and Illness Prevention Program. This survey can provide the basis and guide for establishing your hazard assessment and control system. The survey produces knowledge of hazards that exist in the workplace, and conditions, equipment and procedures that could be potentially hazardous.
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An effective hazard control system will identify: hazards that exist or develop in your workplace, how to correct those hazards, and steps you can take to prevent their recurrence. If you have an effective system for monitoring workplace conditions:
1. You will be able to prevent many hazards from occurring through scheduled and documented self-inspections. Make sure established safe work practices are being followed and those unsafe conditions or procedures are identified and corrected properly. Scheduled inspections are in addition to the everyday safety and health checks that are part of the routine duties of managers and supervisors.
The frequency of these inspections depends on the operations involved, the magnitude of the hazards, the proficiency of employees, changes in equipment or work processes, and the history of work-place injuries and illnesses. Personnel who, through experience or training, are able to identify actual and potential hazards and understand safe work practices should conduct inspections.
Management and/or the safety committee must review written inspection reports. The review should assist in prioritizing actions and verify completion of previous corrective actions. Overall inspection program results should be reviewed for trends.
2. Know which Cal/OSHA safety orders contained in Title 8 of the California Code of Regulations apply to your workplace and use them to identify potential hazards. A Cal/OSHA Consultation Service consultant or outside consultant can assist you in identifying safety orders applicable to your work.
3. Your employees should be encouraged to tell you or their supervisors of possibly hazardous situations, knowing their reports will be given prompt and serious attention without fear of reprisal. When you let them know that the situation was corrected (or why it was not hazardous), you create a system by which your employees continue to report hazards promptly and effectively.
4. Workplace equipment and personal, protective equipment should be maintained in safe and good working condition. In addition to what is required by Cal/ OSHA standards, your own program monitors the operation of workplace equipment, and can also verify that routine preventive maintenance is conducted and personal protective equipment is reliable. This makes good safety sense, and proper maintenance can prevent costly breakdowns and undue exposures.
5. Hazards should be corrected as soon as they are identified. For any that can’t be immediately corrected, set a target data for correction based on such considerations as the probability and severity of an injury or illness resulting from the hazard; the availability of needed equipment, materials and/or personnel; time for delivery, installation, modification or construction; and training periods.
Provide interim protection to employees who need it while correction of hazards is proceeding. A written tracking system such as a log helps you monitor the progress of hazard correction.
6. You should review and prioritize your program based on the severity of the hazard.
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Accident Investigation
A primary tool you should be using in an effort to identify and recognize the areas responsible for accidents is a thorough and properly completed accident investigation. It should be in writing and adequately identify the cause(s) of the accident or near-miss occurrence.
Accident investigations should be conducted by trained individuals, and with the primary focus of understanding why the accident or near miss occurred and what actions can be taken to preclude recurrence. In large organizations this responsibility may be assigned to the safety director. In smaller organizations the responsibility may lie directly with the supervisor responsible for the affected area or employee. Questions to ask in an accident investigation include:
1. What happened?
The investigation should describe what took place that prompted the investigation: an injury to an employee, an incident that caused a production delay, damaged material or any other conditions recognized as having a potential for losses or delays.
2. Why did the incident happen?
The investigation must obtain all the facts surrounding the occurrence: what caused the situation to occur; who was involved; was/were the employee(s) qualified to perform the functions involved in the accident or near miss; were they properly trained; were proper operating procedures established for the task involved; were procedures followed, and if not, why not; where else this or a similar situation might exist, and how it can be corrected.
3. What should be done?
The person conducting the investigation must determine which aspects of the operation or processes require additional attention. It is important to note that the purpose here is not to establish blame, but to determine what type of constructive action can eliminate the cause(s) of the accident or near miss.
4. What action has been taken?
Action already taken to reduce or eliminate the exposures being investigated should be noted, along with those remaining to be addressed. Any interim or temporary precautions should also be noted. Any pending corrective action and reason for delaying its implementation should be identified.
Corrective action should be identified in terms of not only how it will prevent a recurrence of the accident or near miss, but also how it will improve the overall operation. This will assist the investigation in selling his/her solutions to management. The solution should be a means of achieving not only accident control, but also total operation control.
If you have a safety and health committee, its members should review investigations of all accidents and near-miss incidents to assist in recommending appropriate corrective actions to prevent a similar recurrence.
Thorough investigation of all accidents and near misses will help you identify causes and needed corrections, and can help you determine why accidents occur, where they happen, and any accident trends. Such information is critical to preventing and controlling hazards and potential accidents.
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Safety Planning, Rules & Work Procedures
Planning for safety and health is an important part of every business decision, including purchasing, engineering, changes in work processes, and planning for emergencies. Your safety and health planning are effective when your workplace has:
1. Rules written to apply to everyone and addressing areas such as personal protective equipment, appropriate clothing, expected behavior, and emergency procedures. You and your employees should periodically review and update all rules and procedures to make sure they reflect present conditions.
Rules and procedures should be written for new exposures when they are introduced into the workplace.
2. Safe and healthful work practices developed for each specific job.
3. Discipline or reward procedures to help assure that safety rules and work procedures are put into practice and enforced. Reward or positive reinforcement procedures such as bonus, incentive or employee recognition programs should provide positive motivation for compliance with safety rules and procedures.
4. A written plan for emergency situations. Your plan must include a list of emergencies that could arise and a set of procedures in response to each situation. Some emergency procedures, such as those covering medical emergencies or fire evacuation, are mandated by Cal/OSHA regulations.
5. If you have operations involving hazardous substances, procedures or processes, you must designate emergency response teams to be specifically trained and equipped to handle possible imminent hazards.
Safety & Health Training
Training is one of the most important elements of any Injury and Illness Prevention Program. It allows employees to learn their job properly, brings new ideas into the workplace, reinforces existing ideas and practices, and puts your program into action.
Your employees benefit from safety and health training through fewer work-related injuries and illnesses, and reduced stress and worry caused by exposure to hazards.
You benefit from reduced workplace injuries and illnesses, increased productivity, lower costs, higher profits, and a more cohesive and dependable work force.
An effective Injury and Illness Prevention Program includes training for both supervisors and employees. Training for both is required by Cal/OSHA safety orders.
You may need outside professionals to help you develop and conduct your required training program. Help is available from the Cal/ OSHA Consultation Service, your workers’ compensation insurance carrier, private consultants and vendor representatives.
Outside trainers should be considered temporary. Eventually you will need your own in-house training capabilities so you can provide training that is timely and specific to the needs of your workplace and your employees.
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To be effective and also meet Cal/OSHA requirements, your training program needs to:
1. Let your supervisors know:
They are key figures responsible for establishment and success of your Injury and Illness Prevention Program.
The importance of establishing and maintaining safe and healthful working conditions.
They are responsible for being familiar with safety and health hazards to which their employees are exposed, how to recognize them, the potential effects these hazards have on the employees, and rules, procedures and work practices for controlling exposure to those hazards.
How to convey this information to employees by setting good examples, instructing them, making sure they fully understand and follow safe procedures.
How to investigate accidents and take corrective and preventive action.
2. Let your employees know:
The success of the company’s Injury and Illness Prevention Program depends on their actions as well as yours.
The safe work procedures required for their jobs and how these procedures protect them against exposure.
When personal protective equipment is required or needed, how to use it and maintain it in good condition.
What to do if emergencies occur in the workplace.
An effective Injury and Illness Prevention Program requires proper job performance by everyone in the workplace. As the employer, you must ensure that all employees are knowledgeable about the materials and equipment they are working with, what known hazards are present and how they are controlled.
Each employee needs to understand that:
No employee is expected to undertake a job until he/she has received instructions on how to do it properly and safely, and is authorized to perform the job.
No employees should undertake a job that appears to be unsafe.
No employee should use chemicals without fully understanding their toxic properties and without the knowledge required to work with them safely.
Mechanical safeguards must always be in place and kept in place.
Employees are to report to a superior or designated individual all unsafe conditions encountered during work.
Any work-related injury or illness suffered, however slight, must be reported to management at once.
Personal protective equipment must be used when and where required, and properly maintained.
Your supervisors must recognize that they are the primary safety trainers in your organization. Encourage and help them by providing supervisory training. Many community colleges offer management training courses at little or no cost.
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You as the employer are required under Cal/ OSHA standards to establish and carry out a formal training program. A professional training person, an outside consultant or your supervisors may provide injury and illness prevention training to your employees.
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This program must, at a minimum, provide training and instruction:
To all employees when your program is first established.
To all new employees.
To all employees given new job assignments for which training has not been previously received.
Whenever new substances, processes, procedures or equipment are introduced to the workplace and present a new hazard.
Whenever you or your supervisors are made aware of a new or previously unrecognized hazard.
For all supervisors to assure they are familiar with the safety and health hazards to which employees under their immediate direction and control may be exposed.
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Getting Started on Your Injury & Illness Prevention Program
Put the elements (see page 4) of an Injury and Illness Prevention Program together, and come up with a plan to suit your individual workplace. Decide exactly what you want to accomplish, and determine what steps are necessary to achieve your goals.
Then plan out how and when each step will be carried out and who will do it and put this plan in writing. In developing the plan, consider your company’s immediate needs and provide for ongoing worker protection.
If you have difficulty deciding where to begin, call the Cal/OSHA Consultation Service for assistance. A Consultation Service consultant can help you determine what is needed to make your Injury and Illness Prevention Program effective. The consultant will work with you on a plan for making these improvements, and assist you in establishing procedures for making sure your program remains effective.
The following sections describe the process you might go through in establishing an Injury and Illness Prevention Program. Remember that you do not have to do everything described in this manual at once.Assign Responsibilities
Decide who in your company will be given responsibility and authority to manage this program. In many cases, it’s the owner. Sometimes the plant manager or a ranking member of the management team is the one to develop and set up the program. It could even be an engineer, personnel specialist or other staff member.
The person assigned must be identified by name in your program. Your program’s success hinges on the individual you choose, and he/she cannot succeed without your full cooperation and support. Remember, though, that even when you appoint someone as your safety manager and delegate authority to manage the program, the ultimate responsibility for safety and health in your workplace still rests with you.
When considering responsibility, do not forget to include all of your employees. Give each employee training and responsibility to follow your safety and health procedures, and to recognize and report hazards in his/her immediate work area.
All employees must be informed of their responsibility under Labor Code Section 6407.1, which requires every employee to comply with occupational safety and health standards applicable to their own actions and conduct.
Look at What You Have
Before you make any changes in your safety and health operations, gather as much information as possible about current conditions at your workplace, and work practices that are already part of your Injury and Illness Prevention Program. This information can help you identify workplace problems and determine what’s involved in solving them.
The person responsible for the Injury and Illness Prevention Program, and/or a professional occupational safety and health consultant should conduct assessment of your workplace.
It consists of the following activities.
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Safety & Health Survey
The first is a comprehensive safety and health survey of your facility to identify existing or potential safety and health hazards.
This survey should evaluate workplace conditions with respect to: safety and health regulations and generally recognized safe work practices and physical hazards; use of any hazardous materials; employee work habits; and a discussion of safety and health problems with employees. The survey must be documented if made for the purpose of establishing an Injury and Illness Prevention Program.
Your safety and health survey includes:
1. Equipment - Make a list of your equipment and tools, including the principle locations of their use. Special attention should be given to inspection schedules, maintenance activities and your facility’s layout.
2. Chemicals - Make a list of all chemicals used in your workplace, obtain material safety data sheets on the materials used, and identify where they are used.
3. Work practices - Detail specific work practices associated with equipment, tools and chemical use. Special attention should be given to personal protective equipment, guarding, ventilation, emergency procedures and use of appropriate tools.
4. Cal/OSHA Standards - Review standards applicable to your type of operation, equipment, processes, materials, and the like. These standards are minimum requirements for workplace safety and health. Most workplaces come under Title 8, California Code of Regulations, and General Industry Safety Orders. If you are involved with construction, petroleum, mining or tunneling, you will need the specific standards applicable to that industry as well.
Workplace Assessment
The next activity is an evaluation of your existing Injury and Illness Prevention Program to identify areas that may be working well and those that may need improvement.
Examine your company’s:
1. Accident, injury or illness data.
2. Workers’ compensation costs.
3. Rates of employee turnover or absenteeism.
4. Information on safety and health activities ongoing or previously tried.
5. Company policy statements.
6. Work and Safety Rules.
7. Guidelines for proper work practices and procedures.
8. Records of training programs.
9. Compliance with requirements of California’s Right to Know Law and Hazards Communications Standard.
10. Employee capabilities-make an alphabetical list of all employees, showing the dates they were hired, what their jobs are, and their experience and training. Special attention should be given to new employees and employees with handicaps.
11. Joint labor-management safety and health committee activities15
12. Other safety related programs.
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Review & Compare
After all the facts are gathered, look at how the information on your workplace corresponds with the standards and with the critical components of an Injury and Illness Prevention Program: management commitment/assignment of responsibilities; safety communications system with employees; system for assuring employee compliance with safe work practices; scheduled inspections/evaluation system; accident investigation; procedures for correcting unsafe/ unhealthy conditions; safety and health training and instruction; record keeping and documentation.
You may find that you are already well on your way toward having a good Injury and Illness Prevention Program. Compare what you have with Appendix B.Develop an Action Plan
An action plan is a specific, written description of problems and solutions. It can and should be changed to correspond with changes in the workplace.
A good action plan has two parts. One is an overall list of major changes or improvements needed to make your Injury and Illness Prevention Program effective. Assign each item a priority and a target date for completion, and identify the person who will monitor or direct each action.
The second part of an action plan involves taking each major change or improvement listed and working out a specific plan for making that change. Write out what you want to accomplish, the steps required, who would be assigned to do what, and when you plan to be finished. This part of the action plan helps you keep track of program improvement so that details do not slip through the cracks.
Take Action
Put your plan into action, beginning with the item assigned highest priority. Make sure it is realistic and manageable, and then address the steps you have written out for that item.
You can, of course, work on more than one item at a time. Priorities may change as other needs are identified or as your company’s resources change.
Open communication with your employees is crucial to the success of your efforts. Their cooperation depends on understanding what the Injury and Illness Prevention Program is all about, why it is important to them, and how it affects their work. The more you do to keep them informed of the changes you are making, the smoother your transition will be.
By putting your action plan into operation at your workplace, you will have taken a major step toward having an effective Injury and Illness Prevention Program. Remember, an Injury and Illness Prevention Program is a plan put into practice.Maintain Your Program
Schedule a review (quarterly, semi-annually or annually) to look at each critical component in your Injury and Illness Prevention Program, to determine what is working well and what changes, if any, are needed. When you identify needs that should be addressed, you have the basis for new safety and health objectives for program improvement.
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Safety & Health Record Keeping
No operation can be successful without adequate record keeping, which enables you to learn from past experience and make corrections for future operations. Records of accidents, work-related injuries, illnesses and property losses serve as a valuable purpose.
Under Cal/OSHA record keeping requirements, information on accidents is gathered and stored. Upon review, causes can be identified and control procedures instituted to prevent the illness or injury from recurring. Keep in mind that any inspection of your workplace may require you to demonstrate the effectiveness of your program.
Injury & Illness Records
Injury and illness record keeping requirements under Cal/OSHA require a minimum amount of paperwork.
These records give you one measure for evaluating the success of your safety and health activities: success would generally mean a reduction or elimination of employee injuries or illnesses during a calendar year.
The Cal/ OSHA record keeping system requires five important steps:
1. Each employer (unless exempt by size or industry) must record each fatality, injury, or illness that is work-related, is a new case, or meets one or more of the general recording criteria specified in Title 8, Section 14300.
2. Record each injury or illness on the Cal/ OSHA Log of Occupational Work Related Injuries and Illnesses (Form 300) according to its instructions.
3. Prepare an Injury and Illness Incident Report (Form 301), or equivalent.
4. Annually review and certify the Cal/OSHA Form 300 and post the Summary of Work-Related Injuries and Illnesses (Form 300A) no later than February 1 and keep it posted where employees can see it until April 30.
5. Maintain the last five years of these records in your files.
NOTE: Additional information on record keeping can be found on the Internet at: www.californiaosha.info or www.dir.ca.gov/DOSH
During the year, regularly review these records to see where your injuries and illnesses are occurring. Look for any patterns or repeat situations. These records can help you identify hazardous areas in your workplace and pinpoint where immediate corrective action is needed.
Since the basic Cal/OSHA records are for reportable injuries and illnesses only, you might expand your system to include all incidents relating to workplace safety and health, even those where no injury or illness resulted. Such information can assist you in pinpointing unsafe acts, conditions or procedures.
Exposure Records Injury and illness records may not be the only records you need to maintain. Cal/ OSHA standards concerning toxic substances and hazardous exposures require records of employee exposure to these substances and sources, physical examination reports, employment records, and other information.
Employers using any regulated carcinogens have additional reporting and record keeping requirements. See Title 8 of the California Code of Regulations for details.
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Documentation of Your Activities
Essential records, including those legally required for workers’ compensation, insurance audits, and government inspections, must be maintained for as long as required.
For most employers, Cal/OSHA standards also require that you keep records of steps taken to establish and maintain your Injury and Illness Prevention Program. They must include:
1. Records of scheduled and periodic inspections as required by the standard to identify unsafe conditions and work practices. The documentation must include the name of the person(s) conducting the inspection, the unsafe conditions and work practices identified, and the action taken to correct the unsafe conditions and work practices. The records are to be maintained for at least one year. However, employers with fewer than 10 employees may elect to maintain the inspection records only until the hazard is corrected.
2. Documentation of safety and health training required by standards for each employee. The documentation must specifically include employee name or other identifier, training dates, type(s) of training and the name of the training provider. These records must also be kept for at least one year, except that training records of employees who have worked for less than one year for the employer need not be retained beyond the term of employment if they are provided to the employee upon termination of employment.
Also, employers with fewer than 10 employees can substantially comply with the documentation provision by maintaining a log of instructions provided to the employee with respect to the hazards unique to the employees’ job assignment when first hired or assigned new duties. Some relief from documentation is available for employers with fewer than 20 employees who are working in industries that are on the Department of Industrial Relations (DIR’s) designated list of low-hazard industries, and for employers with fewer than 20 employees who are not on DlR’s list of high-hazard industries and who have a Workers’ Compensation Experience Modification Rate of 1.1 or less. For these industries, written documentation of the Injury and Illness Prevention Program may be limited to:
1. Written documentation of the identity of the person or persons with authority and responsibility for implementing the program;
2. Written documentation of scheduled periodic inspections to identify unsafe conditions and work practices; and
3. Written documentation of training and instruction.
Keeping such records fulfills your responsibilities under General Industry Safety Order 3203. It also affords an efficient means to review your current safety and health activities for better control of your operations, and to plan future improvements.
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Model Programs
Three model Injury and Illness Prevention Programs are available from Cal/OSHA. They are:
CS 1A — Workplace Injury and Illness Prevention Model Program for High Hazard Employers
CS 1B — Workplace Injury and Illness Prevention Model Program for Non-High Hazard Employers
CS 1C — Workplace Injury and Illness Prevention Model Program for Employers with Intermittent Workers
We are providing you with a copy of CS 1A — Workplace Injury and Illness Prevention Model Program for High Hazard Employers that is applicable to CONSTRUCTION. There are no requirements to use these model programs. Proper use of these model programs requires the IIP Program administrator to carefully review the requirements for each of the eight IIP Program elements, fill in the appropriate blank spaces and check those items that are applicable to your workplace. Sample forms for hazard assessment and correction, accident/exposure investigation, and worker training and instruction are provided with these model programs. Also provided are lists of training subjects and workplace checklists.
As always, these model programs must be maintained by the employer in order to be effective.
Contact the nearest Cal/OSHA Consultation Service office listed at the back of this publication to learn more about the model programs and obtain information on the different industry lists.
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Sources of Information & Help
The Cal/OSHA Consultation Service can suggest sources both governmental and private for information, advice and training aids to help you develop and maintain your safety program. A surprising amount of assistance can be obtained at no cost to you, if you take time to inquire. In cases where money must be spent, it is usually money well spent.Cal/OSHA Consultation Service
Employers who need help developing, improving or maintaining a safe and healthful place of employment can obtain free professional assistance from the Cal/ OSHA Consultation Service on any of the issues or activities described in this manual. Cal/OSHA consultants help employers by:
Identifying actual and potential safety or health hazards in the workplace and finding solutions to eliminate or control them.
Identifying sources of help for employers if further technical assistance is needed.
Providing a written report summarizing the finding of any consultation visit.
Interpreting applicable safety and health standards.
Helping establish or improve worksite Injury and Illness Prevention Programs.
Helping develop and/or conduct safety and health training of both supervisory and non-supervisory personnel.
All services of the Cal/OSHA Consultation Service are entirely separate and distinct from the enforcement activities of the Division of Occupational Safety and Health (DOSH).
Consultants do not issue citations or assess penalties, and they do not inform DOSH of their work with an employer.
Any employer who has had a wall-to-wall survey performed by the Cal/OSHA Consultation Service, and has an effective Injury and Illness Prevention Program in operation, will greatly reduce the likelihood of citations or penalties if inspected by DOSH.
Employers with fixed worksites and 250 or fewer employees at a specific worksite, can now become exempt from a DOSH discretionary compliance inspection by participating in a voluntary compliance program.
To obtain assistance or information from the Cal/OSHA Consultation Service contact any of its offices listed inside the back cover of this manual.
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Other Sources
1. It is likely that businesses similar to yours have encountered similar problems. It is also possible that at least one of them has found a simple, efficient solution. Most managers are willing to share information in the area of work-place safety and health.
2. Most equipment manufacturers have also become quite concerned with safety in the use of their products. To help their customers and potential customers, and to minimize their liability in the event of adverse legal action, they are more than willing to furnish advice and engineering information to enhance safe operation of their equipment.
3. Many workers’ compensation carriers, as well as liability and fire insurance companies, conduct periodic inspections and visits to evaluate safety and health hazards and give guidance and assistance in establishing and monitoring your program. Contact your carrier to see what it has to offer.
4. Many trade associations and employer groups emphasize safety and health matters to better serve their members. If you are not a member, find out if these groups are circulating their materials to non-members, as many do.
5. If your employees are organized, coordinate with their unions for taking joint action to solve problems and correct hazards. Many trade unions have safety and health expertise they are willing to share.
6. The National Safety Council has a broad range of information services available. Call or visit your local chapter to obtain material pertaining to your business. If a local chapter is not nearby, you can write to:
National Safety Council1121 Spring Lake DriveItasca, lL 60143-3201
7. The Hazard Evaluation System and Information Services (HESIS) offers California employer and employees answers to questions about the health effects of chemical and physical agents in the workplace. You can contact HESIS at:
HESISBerkeley Way
Berkeley, CA 94704Telephone (510) 622-4300
Fax (510) 622-4310
8. The yellow pages of your telephone directory list many companies that specialize in items and services relating to safety and health and fire prevention. Most of them have extensive experience and knowledge in safety-related subjects, and are willing to furnish you with information and advice.
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Appendix A: Model Policy Statements
“The Occupational Safety and Health Act of 1970, clearly states our common goal of safe and healthful working conditions to be the first consideration in operating this business. Safety and health in our business must be part of every operation. Without question, it is every employee’s responsibility at all levels.”
“It is the intent of this company to comply with all laws. To do this, we must constantly be aware of conditions in all work areas that can produce injuries. No employee is required to work at a job he/she knows is not safe or healthful. Your cooperation in detecting hazards and, in turn, controlling them, is a condition of your employment. Inform your supervisor immediately of any situation beyond your ability or authority to correct.”
“The personal safety and health of each employee of this company is of primary importance. Prevention of occupationally related injuries and illnesses is of such consequence that it will be given precedence over operating productivity, whenever necessary. To the greatest degree possible, management will provide all mechanical and physical activities required for personal safety and health, in keeping with the highest standards.”
“We will maintain a safety and health program conforming to the best practices of organizations of this type. To be successful, such a program must embody proper attitudes toward injury and illness prevention on the part of supervisors and employees. It also requires cooperation in all safety and health matters, not only between supervisor and employee, but also between each employee and his/her co-workers. Only through such a cooperative effort can a safety program in the best interest of all be established and preserved.”
“Our objective is a safety and health program that will reduce the number of injuries and illnesses to an absolute minimum, not merely in keeping with, but surpassing, the best experience of operations similar to ours. Our goal is zero accidents and injuries.”
“Our safety and health program will include:
Providing mechanical and physical safeguards to the maximum extent possible.
Conducting safety and health inspections to find, eliminate or control safety and health hazards as well as unsafe working conditions and practices, and to comply fully with the safety and health standards for every job.
Training all employees in good safety and health practices.
Providing necessary personal protective equipment, and instructions for use and care.
Developing and enforcing safety and health rules, and requiring that employees cooperate with these rules as a condition of employment.
Investigating, promptly and thoroughly, every accident to find out what caused it and correct the problem so it will not happen again.
Setting up a system of recognition and awards for outstanding safety service or performance.”
“We recognize that the responsibilities for safety and health are shared:
The employer accepts the responsibilities for leadership of the safety and health program, for its effectiveness and improvement, and for providing the safeguards required to ensure safe conditions.
Supervisors are responsible for developing proper attitude toward safety and health in themselves and in those they supervise, and for ensuring that all operations are performed with the utmost regard for the safety and health of all personnel involved, including themselves.
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Employees are responsible for wholehearted, genuine operation of all aspects of the safety and health program-including compliance with all rules and regulations and for continuously practicing safety while performing their duties.”
Appendix B: Non-Mandatory Checklist Evaluation Injury & Illness Prevention Programs
Does the written Injury and Illness Prevention Program contain the elements required by Section 3203(a)?
Are the person or persons with authority and responsibility for implementing the program identified?
Is there a system for ensuring that employees comply with safe and healthy work practices (i.e., employee incentives, training and retraining programs, and/or disciplinary measures)?
Is there a system that provides communication with affected employees on occupational safety and health matter (i.e., meetings, training programs, posting, written communications, a system of anonymous notification concerning hazards and/or health and safety committees)?
Does the communication system include provisions designed to encourage employees to inform the employer of hazards at the worksite without fear of reprisal?
Is there a system for identifying and evaluating workplace hazards whenever new substances, processes, procedures, or equipment are introduced to the workplace and whenever the employer receives notification of a new or previously unrecognized hazard?
Were workplace hazards identified when the program was first established?
Are periodic inspections for safety and health hazards scheduled?
Are records kept of inspections made to identify unsafe conditions and work practices, if required?
Is there an accident and near-miss investigation procedure?
Are unsafe or unhealthy conditions and work practices corrected expeditiously, with the most hazardous exposures given correction priority?
Are employees protected from serious or imminent hazards until they are corrected?
Have employees received training in general safe and healthy work practices?
Do employees know the safety and health hazards specific to their job assignments?
Is training provided for all employees when the training program is first established?
Are training needs of employees evaluated whenever new substances, processes, procedures, or equipment are introduced to the workplace and whenever the employer receives notification of a new or previously unrecognized hazard?
Are supervisors knowledgeable of the safety and health hazards to which employees under their immediate direction and control may be exposed?
Are records kept documenting safety and health training for each employee by name or other identifier, training dates, type(s) of training and training providers?
Does the employer have a labor-management safety and health committee?
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Does the committee meet at least quarterly?
Is a written record of safety committee meetings distributed to affected employees and maintained for Division review?
Does the committee review results of the periodic, scheduled worksite inspections?
Does the committee review accident and near-miss investigations and, where necessary, submit suggestions for prevention of future incidents?
When determined necessary by the committee does it conduct its own inspections and investigations, to assist in remedial solutions?
Does the committee verify abatement action taken by the employer as specified in Division citations upon request of the Division?
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Appendix C: Code of Safe Practices(This is a suggested code. It is general in nature and intended as a basis for preparation by the contractor of a code that fits his operations more exactly.)
GENERAL
1. All persons shall follow these safe practice rules, render every possible aid to safe operations, and report all unsafe conditions or practices to the foreman or superintendent.
2. Foremen shall insist on employees observing and obeying every rule, regulation, and order as is necessary to the safe conduct of the work, and shall take such action as is necessary to obtain observance.
3. All employees shall be given frequent accident prevention instructions. Instructions shall be given at least every 10 working days.
4. Anyone known to be under the influence of drugs or intoxicating substances that impair the employee’s ability to safely perform the assigned duties shall not be allowed on the job while in that condition.
5. Horseplay, scuffling, and other acts that tend to have an adverse influence on the safety or well being of the employees shall be prohibited.
6. Work shall be well planned and supervised to prevent injuries in the handling of materials and in working together with equipment.
7. No one shall knowingly be permitted or required to work while the employee’s ability or alertness is so impaired by fatigue, illness, or other causes that it might unnecessarily expose the employee or others to injury.
8. Employees shall not enter manholes, underground vaults, chambers, tanks, silos, or other similar places that receive little ventilation, unless it has been determined that it is safe to enter.
9. Employees shall be instructed to ensure that all guards and other protective devices are in proper places and adjusted, and shall report deficiencies promptly to the foreman or superintendent.
10. Crowding or pushing when boarding or leaving any vehicle or other conveyance shall be prohibited.
11. Workers shall not handle or tamper with any electrical equipment, machinery, or air or water lines in a manner not within the scope of their duties, unless they have received instructions from their foreman.
12. All injuries shall be reported promptly to the foreman or superintendent so that arrangements can be made for medical or first aid treatment.
13. When lifting heavy objects, the large muscles of the leg instead of the smaller muscles of the back shall be used.
14. Inappropriate footwear or shoes with thin or badly worn soles shall not be worn.
15. Materials, tools, or other objects shall not be thrown from buildings or structures until proper precautions are taken to protect others from the falling objects.
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Appendix D: Title 8, Section 3203 and 1509 Title 8, Section 3203. Injury and Illness Prevention Program.
a. Effective July 1, 1991, every employer shall establish, implement and maintain effective Injury and Illness Prevention Program. The Program shall be in writing and shall, at a minimum:
1. Identify the person or persons with authority and responsibility for implementing the Program.
2. Include a system for ensuring that employees comply with safe and healthy work practices. Substantial compliance with this provision includes recognition of employees who follow safe and healthful work practices, training and retraining programs, disciplinary actions, or any other such means that ensures employee compliance with safe and healthful work practices.
3. Include a system for communicating with employees in a form readily understandable by all affected employees on matters relating to occupational safety and health, including provisions designed to encourage employees to inform the employer of hazards at the worksite without fear of reprisal. Substantial compliance with this provision includes meetings, training programs, posting, written communications, a system of anonymous notification by employees about hazards, labor/management safety and health committees, or any other means that ensures communication with employees.
Exception: Employers having fewer than 10 employees shall be permitted to communicate to and instruct employees orally in general safe work practices with specific instructions with respect to hazards unique to the employees' job assignments, in compliance with subsection (a)(3).
4. Include procedures for identifying and evaluating workplace hazards including scheduling periodic inspections to identify unsafe conditions and work practices. Inspections shall be made to identify and evaluate hazards:
A. When the Program is first established; Exception: Those employers having in place on July 1, 1991, a written Injury and Illness Prevention Program complying with previously existing Section 3203.
B. Whenever new substances, processes, procedures, or equipment are introduced to the workplace that represent a new occupational safety and health hazard; and
C. Whenever the employer is made aware of a new or previously unrecognized hazard.
5. Include a procedure to investigate occupational injury or occupational illness.
6. Include methods and/or procedures for correction of unsafe or unhealthy conditions, work practices and work procedures in a timely manner based on the severity of the hazard:
A. When observed or discovered; and
B. When an imminent hazard exists which cannot be immediately abated without endangering employee(s) and/ or property, remove all exposed personnel from the area except those necessary to correct the existing condition. Employees necessary to correct the hazardous condition shall be provided the necessary safeguards.
7. Provide training and instruction: 27
A. When the program is first established Exception: Employers having in place on July 1, 1991, a written Injury and Illness Prevention Program complying with the previously existing Accident Prevention Program in Section 3203.
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B. To all new employees;
C. To all employees given new job assignments for which training has not previously been received;
D. Whenever new substances, processes, procedures or equipment are introduced to the workplace and represent a new hazard;
E. Whenever the employer is made aware of a new or previously unrecognized hazard; and
F. For supervisors to familiarize them with the safety and health hazards to which employees under their immediate direction and control may be exposed.
b. Records of the steps taken to implement and maintain the Program shall include:
1. Records of scheduled and periodic inspections required by subsection (a)(4) to identify unsafe conditions and work practices, including person(s) conducting the inspection, the unsafe conditions and work practices that have been identified and action taken to correct the identified unsafe conditions and work practices. These records shall be maintained for one (1) year; and
Exception: Employers with fewer than 10 employees may elect to maintain the inspection records only until the hazard is corrected.
2. Documentation of safety and health training required by subsection (a)(7) for each employee, including employee name or other identifier, training dates, type(s) of training, and training providers. This documentation shall be maintained for one (1) year.
Exception No. 1: Employers with fewer than 10 employees can substantially comply with the documentation provision by maintaining a log of instructions provided to the employee with respect to the hazards unique to the employees' job assignment when first hired or assigned new duties.
Exception No. 2: Training records of employees who have worked for less than one (1) year for the employer need not be retained beyond the term of employment if they are provided to the employee upon termination of employment.
1. Written documentation of the identity of the person or persons with authority and responsibility for implementing the program as required by subsection (a)(1).
2. Written documentation of scheduled periodic inspections to identify unsafe conditions and work practices as required by subsection (a)(4).
3. Written documentation of training and instruction as required by subsection (a)(7).
Exception No. 4: California Labor Code §6401.7 states that Local governmental entities (any county, city and county, or district, or any public or quasi-public corporation or public agency therein, including any public entity, other than a state agency, that is a member of, or created by, a joint powers agreement) are not required to keep records concerning the steps taken to implement and maintain the Program.
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Note 1: Employers determined by the Division to have historically utilized seasonal or intermittent employees shall be deemed in compliance with respect to the requirements for a written program if the employer adopts the Model Program prepared by the Division and complies with the requirements set forth therein.
Note 2: Employers in the construction industry who are required to be licensed under Chapter 9 (commencing with Section 7000) of Division 3 or the Business and Professions Code may use records relating to employee training provided to the employer in connection with an occupational safety and health training program approved by the Division, and shall only be required to keep records of those steps taken to implement and maintain the program with respect to hazards specific to the employee's job duties.
1. Employers who elect to use a labor/management safety and health committee to comply with the communication requirements of subsection (a)(3) of this section shall be presumed to be in substantial compliance with subsection (a)(3) if the committee:
1. Meets regularly, but not less than quarterly;
2. Prepares and makes available to the affected employees, written records of the safety and health issues discussed at committee meetings, and maintained for review by the Division upon request. The committee meeting records shall be maintained for one (1) year;
3. Reviews results of the periodic, scheduled worksite inspections;
4. Reviews investigations of occupational accidents and causes of incidents resulting in occupational injury, occupational illness, or exposure to hazardous substances and, where appropriate, submits suggestions to management for the prevention of future incidents;
5. Review investigations of alleged hazardous conditions brought to the attention of any committee member. When determined necessary by the committee, the committee may conduct its own inspection and investigation to assist in remedial solutions;
6. Submits recommendations to assist in the evaluation of employee safety suggestions; and
7. Upon request from the Division verifies action taken by the employer to abate citations issued by the Division.
Title 8, Section 1509. Construction Injury and Illness Prevention Program.
a. Every employer shall establish, implement and maintain an effective Injury and Illness Prevention Program in accordance with Section 3203 of the General Industry Safety Orders.
b. Every employer shall adopt a written Code of Safety Practices that relates to the employer’s operations. The Code shall contain language equivalent to the relevant parts of Plate A-3 of the Appendix contained within the Cal/OSHA Construction Safety Orders. (Note: General items are listed in Appendix C of this guide.)
c. The Code of Safe Practices shall be posted at a conspicuous location at each job site office or be provided to each supervisory employee who shall have it readily available.
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d. Periodic meetings of supervisory employees shall be held under the direction of management for the discussion of safety problems and accidents that have occurred.
e. Supervisory employees shall conduct “toolbox” or “tailgate” safety meetings, or equivalent, with their crews at least every 10 working days to emphasize safety.
This document is not meant to be either a substitute for - or a legal interpretation of - the occupational safety and health standards. The reader is cautioned to refer directly to Title 8 of the California Code of Regulations for detailed and exact
information, specifications, and exceptions.
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MODEL IIPP Table of Contents
Duties and Responsibilities for Safety Page 29
Enforcement of Safety Policies Page 30
Safety Communication Page 31
Hazard Identification and Evaluation Page 32
Accident Investigation Procedures Page 32
Hazard Correction Page 33
Employee Safety Training Page 33
Program Records Page 35
Hazard Assessment Checklists Page 36
General Work Environment & Person Protective Equipment Page 36
Walkways, Floor & Wall Openings, Stairs & Stairwells Page 37
Elevated Surfaces, Exiting or Egress Page 38
Exit Doors, Portable Ladders Page 39
Hand Tools & Equipment, Portable (Power Operated) Tools & Equipment Page 40
Machine Guarding Page 41
Lockout Blockout Procedures, Welding, Cutting & Brazing Page 42
Compressors & Compressed Air Page 43
Compressed Air Receivers, Compressed Gas & Cylinders Page 44
Hoist & Auxiliary Equipment, Industrial Trucks – Forklifts Page 45
Spraying Operations, Entering Confined Spaces Page 46
Environmental Controls Page 48
Flammable & Combustible Materials Page 49
Fire Protection Page 50
Hazardous Chemical Exposure Page 51
Hazardous Substances Communications, Electrical Page 52
Noise, Fueling Page 54
Identification of Piping Systems, Material Handling Page 55
Transporting Employees& Materials, Control of Harmful Substances by Vent. Page 56
Sanitizing Equipment & Clothing, Emergency Action Plan, Infection Control Page 57
Ergonomics Page 58
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MODEL INJURY AND ILLNESS PREVENTION PROGRAM
FOR HIGH HAZARD EMPLOYERS
ABOUT THIS MODEL PROGRAM
Every California employer must establish, implement and maintain a written Injury and Illness Prevention (IIP) Program and a copy must be maintained at each workplace or at a central worksite if the employer has non-fixed worksites. The requirements for establishing, implementing and maintaining an effective written injury and illness prevention program are contained in Title 8 of the California Code of Regulations, Section 3203 (T8 CCR 3203) and consist of the following eight elements:
Responsibility
Compliance
Communication
Hazard Assessment
Accident/Exposure Investigation
Hazard Correction
Training and Instruction
Record keeping
This model program has been prepared for use by employers in industries that have been determined by Cal/OSHA to be high hazard. You are not required to use this program. This model program was written for a broad spectrum of employers and it may not match your establishment's exact needs. However, it does provide the essential framework required for an Injury and Illness Prevention Program.
Proper use of this model program requires the IIP Program administrator of your establishment to carefully review the requirements for each of the eight IIP Program elements found in this model program, fill in the appropriate blank spaces and check those items that are applicable to your workplace. The record keeping section requires that the IIP Program administrator select and implement the category appropriate for your establishment. Sample forms for hazard assessment and correction, accident/exposure investigation, and worker training and instruction are provided with this model program.
This model program must be maintained by the employer in order to be effective.
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INJURY AND ILLNESS PREVENTION PROGRAM
The Injury and Illness Prevention Program (IIP Program) administrator, __________________________________(Administrator Name)
Program Administrator has the authority and responsibility for implementing the provisions of this YOUR FIRM’S program
All YOUR FIRM’S managers and supervisors are responsible for implementing and maintaining the IIP Program in their work areas and for answering worker questions about the IIP Program. A copy of this IIP Program is available from each manager and supervisor.
COMPLIANCE
YOUR FIRM ‘S management is responsible for ensuring that all safety and health policies and procedures are clearly communicated and understood by all employees. Managers and supervisors are expected to enforce the rules fairly and uniformly.
All employees are responsible for using safe work practices, for following all directives, policies and procedures, and for assisting in maintaining a safe work environment.
YOUR FIRM’S system of ensuring that all workers comply with the rules and maintain a safe work environment includes:
Informing workers of the provisions of our IIP Program;
Evaluating the safety performance of all workers;
Recognizing employees who perform safe and healthful work practices;
Providing training to workers whose safety performance is deficient;
Disciplining workers for failure to comply with safe and healthful work practices; and
The following practices: __________________________________________________________________________________________________________________________________________________________________________________________________________________
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COMMUNICATION
YOUR FIRM recognizes that open, two-way communication between management and staff on health and safety issues is essential to an injury-free, productive workplace. Our system of communication is designed to facilitate a continuous flow of safety and health information between management and staff in a form that is readily understandable and consists of one or more of the following checked items:
New worker orientation including a discussion of safety and health policies and procedures.
Review of our IIP Program.
Workplace safety and health training programs.
Regularly scheduled safety meetings.
Effective communication of safety and health concerns between workers and supervisors, including translation where appropriate.
Posted or distributed safety information.
A system for workers to anonymously inform our management about workplace hazards.
Our establishment has less than ten employees and communicates with and instructs employees orally about general safe work practices and with respect to hazards unique to each employee's job assignment.
A labor/management safety and health committee that meets regularly, prepares written records of the safety and health committees meetings, reviews results of the periodic scheduled inspections, reviews investigations of accidents and exposures and makes suggestions to management for the prevention of future incidents, reviews investigations of alleged hazardous conditions, and submits recommendations to assist in the evaluation of employee safety suggestion.
Other: ________________________________________________________________
_____________________________________________________________________
______________________________________________________________________
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HAZARD ASSESSMENT
Periodic inspections to identify and evaluate workplace hazards shall be performed by the following competent observer(s) in the following areas of our workplace:
Competent Observer Area
Periodic inspections are performed according to the following schedule:
_________________________;(Frequency: Daily, weekly, monthly, etc.)
When we initially established our IIP Program:
When new substances, processes, procedures or equipment which present potential new hazards are introduced into our workplace;
When new, previously unidentified hazards are recognized;
When occupational injuries and illnesses occur;
When we hire and/or reassign permanent or intermittent workers to processes, operations, or tasks for which a hazard evaluation has not been previously conducted; and
Whenever workplace conditions warrant an inspection.
Periodic inspections consist of identification and evaluation of workplace hazards utilizing applicable sections of the attached Hazard Assessment Checklist and any other effective methods to identify and evaluate workplace hazards.
ACCIDENT/EXPOSURE INVESTIGATIONS
Procedures for investigating workplace accidents and hazardous substance exposures include:
Visiting the accident scene as soon as possible;
Interviewing injured workers and witnesses;
Examining the workplace for factors associated with the accident/exposure;
Determining the cause of the accident/exposure;
Taking corrective action to prevent the accident/exposure from reoccurring; and
Recording the findings and corrective actions taken.
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HAZARD CORRECTION
Unsafe or unhealthy work conditions; practices or procedures shall be corrected in a timely manner based on the severity of the hazards. Hazards shall be corrected according to the following procedures:
When observed or discovered;
When an imminent hazard exists which cannot be immediately abated without endangering employee(s) and/or property, we will remove all exposed workers from the area except those necessary to correct the existing condition. Workers necessary to correct the hazardous condition shall be provided with the necessary protection; and
All such actions taken and dates they are completed shall be documented on the appropriate forms.
TRAINING AND INSTRUCTION
All workers, including managers and supervisors, shall have training and instruction on general and job-specific safety and health practices. Training and instruction shall be provided as follows:
When the IIP Program is first established;
To all new workers, except for construction workers who are provided training through a Cal/OSHA approved construction industry occupational safety and health training program;
To all workers given new job assignments for which training has not previously provided;
Whenever new substances, processes, procedures or equipment are introduced to the workplace and represent a new hazard;
Whenever the employer is made aware of a new or previously unrecognized hazard;
To supervisors to familiarize them with the safety and health hazards to which workers under their immediate direction and control may be exposed; and
To all workers with respect to hazards specific to each employee's job assignment.
Workplace safety and health practices for all industries include, but are not limited to, the following:
Explanation of the employer's IIP Program, emergency action plan and fire prevention plan, and measures for reporting any unsafe conditions, work practices, injuries and when additional instruction is needed.
Use of appropriate clothing, including gloves, footwear, and personal protective equipment.
Information about chemical hazards to which employees could be exposed and other hazard communication program information.
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Availability of toilet, hand-washing and drinking water facilities.
Provisions for medical services and first aid including emergency procedures.
In addition, we provide specific instructions to all workers regarding hazards unique to their job assignment, to the extent that such information was not already covered in other training.
LIST OF TRAINING SUBJECTS
We train our workers about the following checked training subjects:
The employer's Code of Safe Practices.
Confined spaces.
Good housekeeping, fire prevention, safe practices for operating any construction equipment.
Safe procedures for cleaning, repairing, servicing and adjusting equipment and machinery.
Safe access to working areas.
Protection from falls.
Electrical hazards, including working around high voltage lines.
Crane operations.
Trenching and excavation work.
Proper use of powered tools.
Guarding of belts and pulleys, gears and sprockets, and conveyor nip points.
Machine, machine parts, and prime movers guarding.
Lock-out/tag-out procedures.
Materials handling.
Chainsaw and other power tool operation.
Fall protection from elevated locations.
Use of elevated platforms, including condors and scissor lifts.
Driver safety.
Slips, falls, and back injuries.
Ergonomic hazards, including proper lifting techniques and working on ladders or in a stooped posture for prolonged periods at one time.
Personal protective equipment.
Respiratory Equipment.
Hazardous chemical exposures.
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Hazard communication.
Physical hazards, such as heat/cold stress, noise, and ionizing and non-ionizing radiation.
Blood borne pathogens and other biological hazards.
Other job-specific hazards, such as ______________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
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RECORDKEEPING
Following is our record keeping policy.
YOUR FIRM has taken the following steps to implement and maintain the IIP Program:
1. Records of hazard assessment inspections, including the person(s) or persons conducting the inspection, the unsafe conditions and work practices that have been identified and the action taken to correct the identified unsafe conditions and work practices, are recorded on a hazard assessment and correction form; and
2. Documentation of safety and health training for each worker, including the worker's name or other identifier, training dates, type(s) of training, and training providers are recorded on a worker training and instruction form. We also include the records relating to worker training provided by a construction industry occupational safety and health program approved by Cal/OSHA.
Inspection records and training documentation will be maintained according to the following checked schedule:
For three years, except for training records of employees who have worked for less than one year which are provided to the worker upon termination of employment; or
Since we have less than ten workers, including managers and supervisors, we maintain inspection records only until the hazard is corrected and only maintain a log of instructions to workers with respect to worker job assignments when they are first hired or assigned new duties.
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HAZARD ASSESSMENT CHECKLISTS
GENERAL WORK ENVIRONMENT
Are all worksites clean and orderly?
Are work surfaces kept dry or appropriate means taken to assure the surfaces are slip-resistant?
Are all spilled materials or liquids cleaned up immediately?
Is combustible scrap, debris and waste stored safely and removed from the worksite promptly?
Is accumulated combustible dust routinely removed from elevated surfaces, including the overhead structure of buildings?
Is combustible dust cleaned up with a vacuum system to prevent the dust going into suspension?
Is metallic or conductive dust prevented from entering or accumulation on or around electrical enclosures or equipment?
Are covered metal waste cans used for oily and paint-soaked waste?
Are all oil and gas fired devices equipped with flame failure controls that will prevent flow of fuel if pilots or main burners are not working?
Are paint spray booths, dip tanks and the like cleaned regularly?
Are the minimum number of toilets and washing facilities provided?
Are all toilets and washing facilities clean and sanitary?
Are all work areas adequately illuminated?
Are pits and floor openings covered or otherwise guarded?
PERSONAL PROTECTIVE EQUIPMENT & CLOTHING
Are protective goggles or face shields provided and worn where there is any danger of flying particles or corrosive materials?
Are approved safety glasses required to be worn at all times in areas where there is a risk of eye injuries such as punctures, abrasions, contusions or burns?
Are employees who need corrective lenses (glasses or contacts lenses) in working environments with harmful exposures, required to wear only approved safety glasses, protective goggles, or use other medically approved precautionary procedures?
Are protective gloves, aprons, shields, or other means provided against cuts, corrosive liquids and chemicals?
Are hard hats provided and worn where danger of falling objects exists?
Are hard hats inspected periodically for damage to the shell and suspension system?
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Is appropriate foot protection required where there is the risk of foot injuries from hot, corrosive, poisonous substances, falling objects, and crushing or penetrating actions?
Are approved respirators provided for regular or emergency use where needed?
Is all protective equipment maintained in a sanitary condition and ready for use?
Do you have eye wash facilities and a quick drench shower within the work area where employees are exposed to injurious corrosive materials?
Where special equipment is needed for electrical workers, is it available?
When lunches are eaten on the premises, are they eaten in areas where there is no exposure to toxic materials or other health hazards?
Is protection against the effects of occupational noise exposure provided when sound levels exceed those of the Cal/OSHA noise standard?
WALKWAYS
Are aisles and passageways kept clear?
Are aisles and walkways marked as appropriate?
Are wet surfaces covered with non-slip materials?
Are holes in the floor, sidewalk or other walking surface repaired properly, covered or otherwise made safe?
Is there safe clearance for walking in aisles where motorized or mechanical handling equipment is operating?
Are spilled materials cleaned up immediately?
Are materials or equipment stored in such a way that sharp projectiles will not interfere with the walkway?
Are changes of direction or elevations readily identifiable?
Are aisles or walkways that pass near moving or operating machinery, welding operations or similar operations arranged so employees will not be subjected to potential hazards?
Is adequate headroom provided for the entire length of any aisle or walkway?
Are standard guardrails provided wherever aisle or walkway surfaces are elevated more than 30 inches above any adjacent floor or the ground?
Are bridges provided over conveyors and similar hazards?
FLOOR & WALL OPENINGS
Are floor openings guarded by a cover, guardrail, or equivalent on all sides (except at entrance to stairways or ladders)?
Are toe-boards installed around the edges of a permanent floor opening (where persons may pass below the opening)?
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Are skylight screens of such construction and mounting that they will withstand a load of at least 200 pounds?
Is the glass in windows, doors, glass walls that are subject to human impact, of sufficient thickness and type for the condition of use?
Are grates or similar type covers over floor openings such as floor drains, of such design that foot traffic or rolling equipment will not be affected by the grate spacing?
Are manhole covers, trench covers and similar covers, plus their supports, designed to carry a truck rear axle load of at least 20,000 pounds when located in roadways and subject to vehicle traffic?
Are floor or wall openings in fire resistive construction provided with doors or covers compatible with the fire rating of the structure and provided with self-closing feature when appropriate?
STAIRS & STAIRWAYS
Are standard stair rails or handrails on all stairways having four or more risers?
Are all stairways at least 22 inches wide?
Do stairs have at least a 6'6" overhead clearance?
Do stairs angle no more than 50 and no less than 30 degrees?
Are step risers on stairs uniform from top to bottom, with no riser spacing greater than 7-1/2 inches?
Are steps on stairs and stairways designed or provided with a surface that renders them slip resistant?
Are stairway handrails located between 30 and 34 inches above the leading edge of stair treads?
Do stairway handrails have at least 1-1/2 inches of clearance between the handrails and the wall or surface they are mounted on?
Are stairway handrails capable of withstanding a load of 200 pounds, applied in any direction?
Where stairs or stairways exit directly into any area where vehicles may be operated, are adequate barriers and warnings provided to prevent employees stepping into the path of traffic?
Do stairway landings have a dimension measured in the direction of travel, at least equal to width of the stairway?
Is the vertical distance between stairway landings limited to 12 feet or less?
ELEVATED SURFACES
Are signs posted, when appropriate, showing the elevated surface load capacity?
Are surfaces elevated more than 30 inches above the floor or ground provided with standard guardrails?
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Are all elevated surfaces (beneath which people or machinery could be exposed to falling objects) provided with standard 4-inch toe boards?
Is a permanent means of access and egress provided to elevated storage and work surfaces?
Is required headroom provided where necessary?
Is material on elevated surfaces piled, stacked or racked in a manner to prevent it from tipping, falling, collapsing, rolling or spreading?
Are dock boards or bridge plates used when transferring materials between docks and trucks or rail cars?
EXITING OR EGRESS
Are all exits marked with an exit sign and illuminated by a reliable light source?
Are the directions to exits, when not immediately apparent, marked with visible signs?
Are doors, passageways or stairways, that are neither exits nor access to exits and which could be mistaken for exits, appropriately marked "NOT AN EXIT", "TO BASEMENT", "STOREROOM", and the like?
Are exit signs provided with the word "EXIT" in lettering at least 5 inches high and the stroke of the lettering at least 1/2 inch wide?
Are exit doors side-hinged?
Are all exits kept free of obstructions?
Are at least two means of egress provided from elevated platforms, pits or rooms where the absence of a second exit would increase the risk of injury from hot, poisonous, corrosive, suffocating, flammable, or explosive substances?
Are there sufficient exits to permit prompt escape in case of emergency?
Are special precautions taken to protect employees during construction and repair operations?
Is the number of exits from each floor of a building, and the number of exits from the building itself, appropriate for the building occupancy load?
Are exit stairways which are required to be separated from other parts of a building enclosed by at least two hour fire-resistive construction in buildings more than four stories in height, and not less than one-hour fire resistive construction elsewhere?
When ramps are used as part of required exiting from a building, is the ramp slope limited to 1- foot vertical and 12 feet horizontal?
Where exiting will be through frameless glass doors, glass exit doors, storm doors, and such are the doors fully tempered and meet the safety requirements for human impact?
EXIT DOORS
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Are doors that are required to serve as exits designed and constructed so that the way of exit travel is obvious and direct?
Are windows that could be mistaken for exit doors, made inaccessible by means of barriers or railings?
Are exit doors operable from the direction of exit travel without the use of a key or any special knowledge or effort, when the building is occupied?
Is a revolving, sliding or overhead door prohibited from serving as a required exit door?
Where panic hardware is installed on a required exit door, will it allow the door to open by applying a force of 15 pounds or less in the direction of the exit traffic?
Where exit doors open directly onto any street, alley or other area where vehicles may be operated, are adequate barriers and warnings provided to prevent employees stepping into the path of traffic?
Are doors that swing in both directions and are located between rooms where there is frequent traffic, provided with viewing panels in each door?
PORTABLE LADDERS
Are all ladders maintained in good condition, joints between steps and side rails tight, all hardware and fittings securely attached, and moveable parts operating freely without binding or undue play?
Are non-slip safety feet provided on each ladder?
Are non-slip safety feet provided on each metal or rung ladder?
Are ladder rungs and steps free of grease and oil?
Is it prohibited to place a ladder in front of doors opening toward the ladder except when the door is blocked open, locked or guarded?
Is it prohibited to place ladders on boxes, barrels, or other unstable bases to obtain additional height?
Are employees instructed to face the ladder when ascending or descending?
Are employees prohibited from using ladders that are broken, missing steps, rungs, or cleats, broken side rails or other faulty equipment?
Are employees instructed not to use the top 2 steps of ordinary stepladders as a step?
When portable rung ladders are used to gain access to elevated platforms, roofs, and the like does the ladder always extend at least 3 feet above the elevated surface?
Is it required that when portable rung or cleat type ladders are used the base be so placed that slipping will not occur, or it is lashed or otherwise held in place?
Are portable metal ladders legibly marked with signs reading "CAUTION" "Do Not Use Around Electrical Equipment" or equivalent wording?
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Are employees prohibited from using ladders as guys, braces, skids, gin poles, or for other than their intended purposes?
Are employees instructed to only adjust extension ladders while standing at a base (not while standing on the ladder or from a position above the ladder)?
Are metal ladders inspected for damage?
Are the rungs of ladders uniformly spaced at 12 inches, center to center?
HAND TOOLS & EQUIPMENT
Are all tools and equipment (both, company and employee-owned) used by employees at their workplace in good condition?
Are hand tools such as chisels, punches, which develop mushroomed heads during use, reconditioned or replaced as necessary?
Are broken or fractured handles on hammers, axes and similar equipment replaced promptly?
Are worn or bent wrenches replaced regularly?
Are appropriate handles used on files and similar tools?
Are employees made aware of the hazards caused by faulty or improperly used hand tools?
Are appropriate safety glasses, face shields, and similar equipment used while using hand tools or equipment that might produce flying materials or be subject to breakage?
Are jacks checked periodically to assure they are in good operating condition?
Are tool handles wedged tightly in the head of all tools?
Are tool cutting edges kept sharp so the tool will move smoothly without binding or skipping?
Are tools stored in dry, secure location where they won't be tampered with?
Is eye and face protection used when driving hardened or tempered spuds or nails?
PORTABLE (POWER OPERATED) TOOLS & EQUIPMENT
Are grinders, saws, and similar equipment provided with appropriate safety guards?
Are power tools used with the correct shield, guard or attachment recommended by the manufacturer?
Are portable circular saws equipped with guards above and below the base shoe?
Are circular saw guards checked to assure they are not wedged up, thus leaving the lower portion of the blade unguarded?
Are rotating or moving parts of equipment guarded to prevent physical contact?
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Are all cord-connected, electrically operated tools and equipment effectively grounded or of the approved double insulated type?
Are effective guards in place over belts, pulleys, chains, and sprockets, on equipment such as concrete mixers, air compressors, and the like?
Are portable fans provided with full guards or screens having openings 1/2 inch or less?
Is hoisting equipment available and used for lifting heavy objects, and are hoist ratings and characteristics appropriate for the task?
Are ground-fault circuit interrupters provided on all temporary electrical 15 and 20-ampere circuits, used during periods of construction?
Are pneumatic and hydraulic hoses on power-operated tools checked regularly for deterioration or damage?
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MACHINE GUARDING
Is there a training program to instruct employees on safe methods of machine operation?
Is there adequate supervision to ensure that employees are following safe machine operating procedures?
Is there a regular program of safety inspection of machinery and equipment?
Is all machinery and equipment kept clean and properly maintained?
Is sufficient clearance provided around and between machines to allow for safe operations, set up and servicing, material handling and waste removal?
Is equipment and machinery securely placed and anchored, when necessary to prevent tipping or other movement that could result in personal injury?
Is there a power shut-off switch within reach of the operator's position at each machine?
Can electric power to each machine be locked out for maintenance, repair, or security?
Are the non-current-carrying metal parts of electrically operated machines bonded and grounded?
Are foot-operated switches guarded or arranged to prevent accidental actuation by personnel or falling objects?
Are manually operated valves and switches controlling the operation of equipment and machines clearly identified and readily accessible?
Are all emergency stop buttons colored red?
Are all pulleys and belts that are within 7 feet of the floor or working level properly guarded?
Are all moving chains and gears properly guarded?
Are splashguards mounted on machines that use coolant, to prevent the coolant from reaching employees?
Are methods provided to protect the operator and other employees in the machine area from hazards created at the point of operation, ingoing nip points, rotating parts, flying chips, and sparks?
Are machinery guards secure and so arranged that they do not offer a hazard in their use?
If special hand tools are used for placing and removing material, do they protect the operator's hands?
Are revolving drums, barrels, and containers required to be guarded by an enclosure that is interlocked with the drive mechanism, so that revolution cannot occur unless the guard enclosure is in place, so guarded?
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Do arbors and mandrels have firm and secure bearings and are they free from play?
Are provisions made to prevent machines from automatically starting when power is restored after a power failure or shutdown?
Are machines constructed so as to be free from excessive vibration when the largest size tool is mounted and run at full speed?
If machinery is cleaned with compressed air, is air pressure controlled and personal protective equipment or other safeguards used to protect operators and other workers from eye and body injury?
Are fan blades protected with a guard having openings no larger than 1/2 inch, when operating within 7 feet of the floor?
Are saws used for ripping, equipped with anti-kick back devices and spreaders?
Are radial arm saws so arranged that the cutting head will gently return to the back of the table when released?
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LOCKOUT BLOCKOUT PROCEDURES
Is all machinery or equipment capable of movement, required to be de-energized or disengaged and blocked or locked out during cleaning, servicing, adjusting or setting up operations, whenever required?
Is the locking-out of control circuits in lieu of locking-out main power disconnects prohibited?
Are all equipment control valve handles provided with a means for locking-out?
Does the lockout procedure require that stored energy (i.e. mechanical, hydraulic, air,) be released or blocked before equipment is locked-out for repairs?
Are appropriate employees provided with individually keyed personal safety locks?
Are employees required to keep personal control of their key(s) while they have safety locks in use?
Is it required that employees check the safety of the lock out by attempting a start up after making sure no one is exposed?
Where the power disconnecting means for equipment does not also disconnect the electrical control circuit:
Are the appropriate electrical enclosures identified?
Are means provided to assure the control circuit can also be disconnected and locked out?
WELDING, CUTTING & BRAZING
Are only authorized and trained personnel permitted to use welding, cutting or brazing equipment?
Do all operators have a copy of the appropriate operating instructions and are they directed to follow them?
Are compressed gas cylinders regularly examined for obvious signs of defects, deep rusting, or leakage?
Is care used in handling and storage of cylinders, safety valves, relief valves, and the like, to prevent damage?
Are precautions taken to prevent the mixture of air or oxygen with flammable gases, except at a burner or in a standard torch?
Are only approved apparatus (torches, regulators, pressure-reducing valves, acetylene generators, manifolds) used?
Are cylinders kept away from sources of heat?
Is it prohibited to use cylinders as rollers or supports?
Are empty cylinders appropriately marked their valves closed and valve-protection caps on?
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Are signs reading: DANGER NO-SMOKING, MATCHES, OR OPEN LIGHTS, or the equivalent posted?
Are cylinders, cylinder valves, couplings, regulators, hoses, and apparatus kept free of oily or greasy substances?
Is care taken not to drop or strike cylinders?
Unless secured on special trucks, are regulators removed and valve-protection caps put in place before moving cylinders?
Do cylinders without fixed hand wheels have keys, handles, or non-adjustable wrenches on stem valves when in service?
Are liquefied gases stored and shipped valve-end up with valve covers in place?
Are employees instructed to never crack a fuel-gas cylinder valve near sources of ignition?
Before a regulator is removed, is the valve closed and gas released form the regulator?
Is red used to identify the acetylene (and other fuel-gas) hose, green for oxygen hose, and black for inert gas and air hose?
Are pressure-reducing regulators used only for the gas and pressures for which they are intended?
Is open circuit (No Load) voltage of arc welding and cutting machines as low as possible and not in excess of the recommended limits?
Under wet conditions, are automatic controls for reducing no-load voltage used?
Is grounding of the machine frame and safety ground connections of portable machines checked periodically?
Are electrodes removed from the holders when not in use?
Is it required that electric power to the welder be shut off when no one is in attendance?
Is suitable fire extinguishing equipment available for immediate use?
Is the welder forbidden to coil or loop welding electrode cable around his body?
Are wet machines thoroughly dried and tested before being used?
Are work and electrode lead cables frequently inspected for wear and damage, and replaced when needed?
Are cable connectors adequately insulated?
When the object to be welded cannot be moved and fire hazards cannot be removed, are shields used to confine heat, sparks, and slag?
Are firewatchers assigned when welding or cutting is performed, in locations where a serious fire might develop?
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Are combustible floors kept wet, covered by damp sand, or protected by fire-resistant shields?
When floors are wet down, are personnel protected from possible electrical shock?
When welding is done on metal walls, are precautions taken to protect combustibles on the other side?
Before hot work is begun, are used drums, barrels, tanks, and other containers so thoroughly cleaned that no substances remain that could explode, ignite, or produce toxic vapors?
Is it required that eye protection helmets, hand shields and goggles meet appropriate standards?
Are employees exposed to the hazards created by welding, cutting, or bracing operations protected with personal protective equipment and clothing?
Is a check made for adequate ventilation in and where welding or cutting is preformed?
When working in confined places are environmental monitoring tests taken and means provided for quick removal of welders in case of an emergency?
COMPRESSORS & COMPRESSED AIR
Are compressors equipped with pressure relief valves, and pressure gauges?
Are compressor air intakes installed and equipped to ensure that only clean uncontaminated air enters the compressor?
Are air filters installed on the compressor intake?
Are compressors operated and lubricated in accordance with the manufacturer's recommendations?
Are safety devices on compressed air systems checked frequently?
Before any repair work is done on the pressure system of a compressor, is the pressure bled off and the system locked-out?
Are signs posted to warn of the automatic starting feature of the compressors?
Is the belt drive system totally enclosed to provide protection for the front, back, top, and sides?
Is it strictly prohibited to direct compressed air towards a person?
Are employees prohibited from using highly compressed air for cleaning purposes?
If compressed air is used for cleaning off clothing, is the pressure reduced to less than 10 psi?
When using compressed air for cleaning, do employees use personal protective equipment?
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Are safety chains or other suitable locking devices used at couplings of high-pressure hose lines where a connection failure would create a hazard?
Before compressed air is used to empty containers of liquid, is the safe working pressure of the container checked?
When compressed air is used with abrasive blast cleaning equipment, is the operating valve a type that must be held open manually?
When compressed air is used to inflate auto tires, is a clip-on chuck and an inline regulator preset to 40 psi required?
Is it prohibited to use compressed air to clean up or move combustible dust if such action could cause the dust to be suspended in the air and cause a fire or explosion hazard?
COMPRESSED AIR RECEIVERS
Is every receiver equipped with a pressure gauge and with one or more automatic, spring-loaded safety valves?
Is the total relieving capacity of the safety valve capable of preventing pressure in the receiver from exceeding the maximum allowable working pressure of the receiver by more than 10 percent?
Is every air receiver provided with a drainpipe and valve at the lowest point for the removal of accumulated oil and water?
Are compressed air receivers periodically drained of moisture and oil?
Are all safety valves tested frequently and at regular intervals to determine whether they are in good operating condition?
Is there a current operating permit issued by the Division of Occupational Safety and Health?
Is the inlet of air receivers and piping systems kept free of accumulated oil and carbonaceous materials?
COMPRESSED GAS & CYLINDERS
Are cylinders with a water weight capacity over 30 pounds equipped with means for connecting a valve protector device, or with a collar or recess to protect the valve?
Are cylinders legibly marked to clearly identify the gas contained?
Are compressed gas cylinders stored in areas that are protected from external heat sources such as flame impingement, intense radiant heat, electric arcs, or high temperature lines?
Are cylinders located or stored in areas where they will not be damaged by passing or falling objects, or subject to tampering by unauthorized persons?
Are cylinders stored or transported in a manner to prevent them from creating a hazard by tipping, falling or rolling?
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Are cylinders containing liquefied fuel gas, stored or transported in a position so that the safety relief device is always in direct contact with the vapor space in the cylinder?
Are valve protectors always placed on cylinders when the cylinders are not in use or connected for use?
Are all valves closed off before a cylinder is moved, when the cylinder is empty, and at the completion of each job?
Are low pressure fuel-gas cylinders checked periodically for corrosion, general distortion, cracks, or any other defect that might indicate a weakness or render it unfit for service?
Does the periodic check of low-pressure fuel-gas cylinders include a close inspection of the cylinders' bottom?
HOIST & AUXILIARY EQUIPMENT
Is each overhead electric hoist equipped with a limit device to stop the hook travel at its highest and lowest point of safe travel?
Will each hoist automatically stop and hold any load up to 125 percent of its rated load, if its actuating force is removed?
Is the rated load of each hoist legibly marked and visible to the operator?
Are stops provided at the safe limits of travel for trolley hoist?
Are the controls of hoists plainly marked to indicate the direction of travel or motion?
Is each cage-controlled hoist equipped with an effective warning device?
Are close-fitting guards or other suitable devices installed on the hoist to assure hoist ropes will be maintained in the sheave groves?
Are all hoist chains or ropes of sufficient length to handle the full range of movement for the application while still maintaining two full wraps on the drum at all times?
Are nip points or contact points between hoist ropes and sheaves which are permanently located within 7 feet of the floor, ground or working platform, guarded?
Is it prohibited to use chains or rope slings that are kinked or twisted?
Is it prohibited to use the hoist rope or chain wrapped around the load as a substitute, for a sling?
Is the operator instructed to avoid carrying loads over people?
Are only employees who have been trained in the proper use of hoists allowed to operate them?
INDUSTRIAL TRUCKS - FORKLIFTS
Are only trained personnel allowed to operate industrial trucks?
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Is substantial overhead protective equipment provided on high lift rider equipment?
Are the required lift truck operating rules posted and enforced?
Is directional lighting provided on each industrial truck that operates in an area with less than 2-foot candles per square foot of general lighting?
Does each industrial truck have a warning horn, whistle, gong or other device which can be clearly heard above the normal noise in the areas where operated?
Are the brakes on each industrial truck capable of bringing the vehicle to a complete and safe stop when fully loaded?
Will the industrial truck's parking brake effectively prevent the vehicle from moving when unattended?
Are industrial trucks operating in areas where flammable gases or vapors, or combustible dust or ignitable fibers may be present in the atmosphere, approved for such locations?
Are motorized hand and hand/rider trucks so designed that the brakes are applied, and power to the drive motor shuts off when the operator releases his/her grip on the device that controls the travel?
Are industrial trucks with internal combustion engine operated in buildings or enclosed areas, carefully checked to ensure such operations do not cause harmful concentration of dangerous gases or fumes?
SPRAYING OPERATIONS
Is adequate ventilation assured before spray operations are started?
Is mechanical ventilation provided when spraying operation is done in enclosed areas?
When mechanical ventilation is provided during spraying operations, is it so arranged that it will not circulate the contaminated air?
Is the spray area free of hot surfaces?
Is the spray area at least 20 feet from flames, sparks, operating electrical motors and other ignition sources?
Are portable lamps used to illuminate spray areas suitable for use in a hazardous location?
Is approved respiratory equipment provided and used when appropriate during spraying operations?
Do solvents used for cleaning have a flash point of 100E F or more?
Are fire control sprinkler heads kept clean?
Are "NO SMOKING" signs posted in spray areas, paint rooms, paint booths, and paint storage areas?
Is the spray area kept clean of combustible residue?
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Are spray booths constructed of metal, masonry, or other substantial noncombustible material?
Are spray booth floors and baffles noncombustible and easily cleaned?
Is infrared drying apparatus kept out of the spray area during spraying operations?
Is the spray booth completely ventilated before using the drying apparatus?
Is the electric drying apparatus properly grounded?
Are lighting fixtures for spray booths located outside of the booth and the interior lighted through sealed clear panels?
Are the electric motors for exhaust fans placed outside booths or ducts?
Are belts and pulleys inside the booth fully enclosed?
Do ducts have access doors to allow cleaning?
Do all drying spaces have adequate ventilation?
ENTERING CONFINED SPACES
Are confined spaces thoroughly emptied of any corrosive or hazardous substances, such as acids or caustics, before entry?
Before entry, are all lines to a confined space, containing inert, toxic, flammable, or corrosive materials valved off and blanked or disconnected and separated?
Is it required that all impellers, agitators, or other moving equipment inside confined spaces be locked-out if they present a hazard?
Is either natural or mechanical ventilation provided prior to confined space entry?
Before entry, are appropriate atmospheric tests performed to check for oxygen deficiency, toxic substance and explosive concentrations in the confined space before entry?
Is adequate illumination provided for the work to be performed in the confined space?
Is the atmosphere inside the confined space frequently tested or continuously monitored during conduct of work?
Is there an assigned safety standby employee outside of the confined space, whose sole responsibility is to watch the work in progress, sound an alarm if necessary, and render assistance?
Is the standby employee or other employees prohibited from entering the confined space without lifelines and respiratory equipment if there is any question as to the cause of an emergency?
In addition to the standby employee, is there at least one other trained rescuer in the vicinity?
Are all rescuers appropriately trained and using approved, recently inspected equipment?
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Does all rescue equipment allow for lifting employees vertically from a top opening?
Are there trained personnel in First Aid and CPR immediately available?
Is there an effective communication system in place whenever respiratory equipment is used and the employee in the confined space is out of sight of the standby person?
Is approved respiratory equipment required if the atmosphere inside the confined space cannot be made acceptable?
Is all portable electrical equipment used inside confined spaces either grounded and insulated, or equipped with ground fault protection?
Before gas welding or burning is started in a confined space, are hoses checked for leaks, compressed gas bottles forbidden inside of the confined space, torches lighted only outside of the confined area and the confined area tested for an explosive atmosphere each time before a lighted torch is to be taken into the confined space?
If employees will be using oxygen-consuming equipment such as salamanders, torches, furnaces, in a confined space, is sufficient air provided to assure combustion without reducing the oxygen concentration of the atmosphere below 19.5 percent by volume?
Whenever combustion-type equipment is used in confined space, are provisions made to ensure the exhaust gases are vented outside of the enclosure?
Is each confined space checked for decaying vegetation or animal matter, which may produce methane?
Is the confined space checked for possible industrial waste, which could contain toxic properties?
If the confined space is below the ground and near areas where motor vehicles will be operating, is it possible for vehicle exhaust or carbon monoxide to enter the space?
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ENVIRONMENTAL CONTROLS
Are all work areas properly illuminated?
Are employees instructed in proper first aid and other emergency procedures?
Are hazardous substances identified which may cause harm by inhalation, ingestion, skin absorption or contact?
Are employees aware of the hazards involved with the various chemicals they may be exposed to in their work environment, such as ammonia, chlorine, epoxies, and caustics?
Is employee exposure to chemicals in the workplace kept within acceptable levels?
Can a less harmful method or product be used?
Is the work area's ventilation system appropriate for the work being performed?
Are spray-painting operations done in spray rooms or booths equipped with an appropriate exhaust system?
Is employee exposure to welding fumes controlled by ventilation, use of respirators, exposure time, or other means?
Are welders and other workers nearby provided with flash shields during welding operations?
If forklifts and other vehicles are used in buildings or other enclosed areas, are the carbon monoxide levels kept below maximum acceptable concentration?
Has there been a determination that noise levels in the facilities are within acceptable levels?
Are steps being taken to use engineering controls to reduce excessive noise levels?
Are proper precautions being taken when handling asbestos and other fibrous materials?
Are caution labels and signs used to warn of asbestos?
Are wet methods used, when practicable, to prevent the emission of airborne asbestos fibers, silica dust and similar hazardous materials?
Is vacuuming with appropriate equipment used whenever possible rather than blowing or sweeping dust?
Are grinders, saws, and other machines that produce respirable dusts vented to an industrial collector or central exhaust system?
Are all local exhaust ventilation systems designed and operating properly such as airflow and volume necessary for the application? Are the ducts free of obstructions or the belts slipping?
Is personal protective equipment provided, used and maintained wherever required?
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Are there written standard operating procedures for the selection and use of respirators where needed?
Are restrooms and washrooms kept clean and sanitary?
Is all water provided for drinking, washing, and cooking potable?
Are all outlets for water not suitable for drinking clearly identified?
Are employees' physical capacities assessed before being assigned to jobs requiring heavy work?
Are employees instructed in the proper manner of lifting heavy objects?
Where heat is a problem, have all fixed work areas been provided with spot cooling or air conditioning?
Are employees screened before assignment to areas of high heat to determine if their health condition might make them more susceptible to having an adverse reaction?
Are employees working on streets and roadways where they are exposed to the hazards of traffic, required to wear bright colored (traffic orange) warning vest?
Are exhaust stacks and air intakes located so that contaminated air will not be re-circulated within a building or other enclosed area?
Is equipment producing ultra-violet radiation properly shielded?
FLAMMABLE & COMBUSTIBLE MATERIALS
Are combustible scrap, debris and waste materials (i.e. oily rags) stored in covered metal receptacles and removed from the worksite promptly?
Is proper storage practiced to minimize the risk of fire including spontaneous combustion?
Are approved containers and tanks used for the storage and handling of flammable and combustible liquids?
Are all connections on drums and combustible liquid piping, vapor and liquid tight?
Are all flammable liquids kept in closed containers when not in use (e.g. parts cleaning tanks, pans)?
Are bulk drums of flammable liquids grounded and bonded to containers during dispensing?
Do storage rooms for flammable and combustible liquids have explosion-proof lights?
Do storage rooms for flammable and combustible liquids have mechanical or gravity ventilation?
Is liquefied petroleum gas stored, handled, and used in accordance with safe practices and standards?
Are liquefied petroleum storage tanks guarded to prevent damage from vehicles? 59
Are all solvent wastes and flammable liquids kept in fire-resistant covered containers until they are removed from the worksite?
Is vacuuming used whenever possible rather than blowing or sweeping combustible dust?
Are fire separators placed between containers of combustibles or flammables, when stacked one upon another, to assure their support and stability?
Are fuel gas cylinders and oxygen cylinders separated by distance, fire resistant barriers or other means while in storage?
Are fire extinguishers selected and provided for the types of materials in areas where they are to be used?
Class A: Ordinary combustible material fires.
Class B: Flammable liquid, gas or grease fires.
Class C: Energized-electrical equipment fires.
If a Halon 1301 fire extinguisher is used, can employees evacuate within the specified time for that extinguisher?
Are appropriate fire extinguishers mounted within 75 feet of outside areas containing flammable liquids, and within 10 feet of any inside storage area for such materials?
Is the transfer/withdrawal of flammable or combustible liquids performed by trained personnel?
Are fire extinguishers mounted so that employees do not have to travel more than 75 feet for a class "A" fire or 50 feet for a class "B" fire?
Are employees trained in the use of fire extinguishers?
Are extinguishers free from obstructions or blockage?
Are all extinguishers serviced, maintained and tagged at intervals not to exceed one year?
Are all extinguishers fully charged and in their designated places?
Is a record maintained of required monthly checks of extinguishers?
Where sprinkler systems are permanently installed, are the nozzle heads directed or arranged so that water will not be sprayed into operating electrical switchboards and equipment?
Are "NO SMOKING" signs posted where appropriate in areas where flammable or combustible materials are used or stored?
Are "NO SMOKING" signs posted on liquefied petroleum gas tanks?
Are "NO SMOKING" rules enforced in areas involving storage and use of flammable materials?
Are safety cans used for dispensing flammable or combustible liquids at a point of use?
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Are all spills of flammable or combustible liquids cleaned up promptly?
Are storage tanks adequately vented to prevent the development of excessive vacuum or pressure as a result of filling, emptying, or atmosphere temperature changes?
Are storage tanks equipped with emergency venting that will relieve excessive internal pressure caused by fire exposure?
Are spare portable or butane tanks, which are used by industrial trucks, stored in accord with regulations?
FIRE PROTECTION
Do you have a fire prevention plan?
Does your plan describe the type of fire protection equipment and/or systems?
Have you established practices and procedures to control potential fire hazards and ignition sources?
Are employees aware of the fire hazards of the material and processes to which they are exposed?
Is your local fire department well acquainted with your facilities, location and specific hazards?
If you have a fire alarm system, is it tested at least annually?
If you have a fire alarm system, is it certified as required?
If you have interior standpipes and valves, are they inspected regularly?
If you have outside private fire hydrants, are they flushed at least once a year and on a routine preventive maintenance schedule?
Are fire doors and shutters in good operating condition?
Are fire doors and shutters unobstructed and protected against obstructions, including their counterweights?
Are fire door and shutter fusible links in place?
Are automatic sprinkler system water control valves, air and water pressures checked weekly/periodically as required?
Is maintenance of automatic sprinkler system assigned to responsible persons or to a sprinkler contractor?
Are sprinkler heads protected by metal guards, when exposed to physical damage?
Is proper clearance maintained below sprinkler heads?
Are portable fire extinguishers provided in adequate number and type?
Are fire extinguishers mounted in readily accessible locations?
Are fire extinguishers recharged regularly and noted on the inspection tag?
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Are employees periodically instructed in the use of extinguishers and fire protection procedures?
HAZARDOUS CHEMICAL EXPOSURES
Are employees trained in the safe handling practices of hazardous chemicals such as acids, caustics, and the like?
Are employees aware of the potential hazards involving various chemicals stored or used in the workplace--such as acids, bases, caustics, epoxies, and phenols?
Is employee exposure to chemicals kept within acceptable levels?
Are eye wash fountains and safety showers provided in areas where corrosive chemicals are handled?
Are all containers, such as vats and storage tanks labeled as to their contents--e.g. "CAUSTICS"?
Are all employees required to use personal protective clothing and equipment when handling chemicals (i.e. gloves, eye protection, and respirators)?
Are flammable or toxic chemicals kept in closed containers when not in use?
Are chemical piping systems clearly marked as to their content?
Where corrosive liquids are frequently handled in open containers or drawn from storage vessels or pipelines, is adequate means readily available for neutralizing or disposing of spills or overflows properly and safely?
Have standard operating procedures been established and are they being followed when cleaning up chemical spills?
Where needed for emergency use, are respirators stored in a convenient, clean and sanitary location?
Are respirators intended for emergency use adequate for the various uses for which they may be needed?
Are employees prohibited from eating in areas where hazardous chemicals are present?
Is personal protective equipment provided, used and maintained whenever necessary?
Are there written standard operating procedures for the selection and use of respirators where needed?
If you have a respirator protection program, are your employees instructed on the correct usage and limitations of the respirators?
Are the respirators NIOSH approved for this particular application?
Are they regularly inspected and cleaned sanitized and maintained?
If hazardous substances are used in your processes, do you have a medical or biological monitoring system in operation?
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Are you familiar with the Threshold Limit Values or Permissible Exposure Limits of airborne contaminants and physical agents used in your workplace?
Have control procedures been instituted for hazardous materials, where appropriate, such as respirators, ventilation systems, handling practices, and the like?
Whenever possible, are hazardous substances handled in properly designed and exhausted booths or similar locations?
Do you use general dilution or local exhaust ventilation systems to control dusts, vapors, gases, fumes, smoke, solvents or mists which may be generated in your workplace?
Is ventilation equipment provided for removal of contaminants from such operations as production grinding, buffing, spray painting, and/or vapor decreasing, and is it operating properly?
Do employees complain about dizziness, headaches, nausea, irritation, or other factors of discomfort when they use solvents or other chemicals?
Is there a dermatitis problem--do employees complain about skin dryness, irritation, or sensitization?
Have you considered the use of an industrial hygienist or environmental health specialist to evaluate your operation?
If internal combustion engines are used, is carbon monoxide kept within acceptable levels?
Is vacuuming used, rather than blowing or sweeping dusts whenever possible for clean up?
Are materials, which give off toxic asphyxiant, suffocating or anesthetic fumes, stored in remote or isolated locations when not in use?
HAZARDOUS SUBSTANCES COMMUNICATION
Is there a list of hazardous substances used in your workplace?
Is there a written hazard communication program dealing with Material Safety Data Sheets (MSDS) labeling, and employee training?
Who is responsible for MSDSs, container labeling, and employee training?
Is each container for a hazardous substance (i.e. vats, bottles, storage tanks,) labeled with product identity and a hazard warning (communication of the specific health hazards and physical hazards)?
Is there a Material Safety Data Sheet readily available for each hazardous substance used?
How will you inform other employers whose employees share the same work area where the hazardous substances are used?
Is there an employee-training program for hazardous substances?
Does this program include:
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An explanation of what an MSDS is and how to use and obtain one?
MSDS contents for each hazardous substance or class of substances?
Explanation of "Right to Know"?
Identification of where employees can see the employer's written hazard communication program and where hazardous substances are present in their work area?
The physical and health hazards of substances in the work area, how to detect their presence, and specific protective measures to be used?
Details of the hazard communication program, including how to use the labeling system and MSDSs?
How employees will be informed of hazards of non-routine tasks, and hazards of unlabeled pipes?
ELECTRICAL
Are your workplace electricians familiar with the Cal/OSHA Electrical Safety Orders?
Do you specify compliance with Cal/OSHA for all contract electrical work?
Are all employees required to report as soon as practicable any obvious hazard to life or property observed in connection with electrical equipment or lines?
Are employees instructed to make preliminary inspections and/or appropriate tests to determine what conditions exist before starting work on electrical equipment or lines?
When electrical equipment or lines are to be serviced, maintained or adjusted, are necessary switches opened, locked-out and tagged whenever possible?
Are portable electrical tools and equipment grounded or of the double insulated type?
Are electrical appliances such as vacuum cleaners, polishers, and vending machines grounded?
Do extension cords being used have a grounding conductor?
Are multiple plug adapters prohibited?
Are ground-fault circuit interrupters installed on each temporary 15 or 20-ampere, 120 volt AC circuit at locations where construction, demolition, modifications, alterations or excavations are being performed?
Are all temporary circuits protected by suitable disconnecting switches or plug connectors at the junction with permanent wiring?
Is exposed wiring and cords with frayed or deteriorated insulation repaired or replaced promptly?
Are flexible cords and cables free of splices or taps?
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Are clamps or other securing means provided on flexible cords or cables at plugs, receptacles, tools, and equipment and is the cord jacket securely held in place?
Are all cord, cable and raceway connections intact and secure?
In wet or damp locations, are electrical tools and equipment appropriate for the use or location or otherwise protected?
Is the location of electrical power lines and cables (overhead, underground, under-floor, other-side of walls) determined before digging, drilling or similar work is begun?
Are metal measuring tapes, ropes, hand lines or similar devices with metallic thread woven into the fabric prohibited where they could come in contact with energized parts of equipment or circuit conductors?
Is the use of metal ladders prohibited in area where the ladder or the person using the ladder could come in contact with energized parts of equipment, fixtures or circuit conductors?
Are all disconnecting switches and circuit breakers labeled to indicate their use or equipment served?
Are disconnecting means always opened before fuses are replaced?
Do all interior wiring systems include provisions for grounding metal parts of electrical raceways, equipment and enclosures?
Are all electrical raceways and enclosures securely fastened in place?
Are all energized parts of electrical circuits and equipment guarded against accidental contact by approved cabinets or enclosures?
Is sufficient access and working space provided and maintained about all electrical equipment to permit ready and safe operations and maintenance?
Are all unused openings (including conduit knockouts) in electrical enclosures and fittings closed with appropriate covers, plugs or plates?
Are electrical enclosures such as switches, receptacles, junction boxes, etc., provided with tight-fitting covers or plates?
Are disconnecting switches for electrical motors in excess of two horsepower, capable of opening the circuit when the motor is in a stalled condition, without exploding? (Switches must be horsepower rated equal to or in excess of the motor hp rating).
Is low voltage protection provided in the control device of motors driving machines or equipment, which could cause probably injury from inadvertent starting?
Is each motor disconnecting switch or circuit breaker located within sight of the motor control device?
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Is each motor located within sight of its controller or the controller disconnecting means capable of being locked in the open position or is a separate disconnecting means installed in the circuit within sight of the motor?
Is the controller for each motor in excess of two horsepower, rated in horsepower equal to or in excess of the rating of the motor is serves?
Are employees who regularly work on or around energized electrical equipment or lines instructed in the cardiopulmonary resuscitation (CPR) methods?
Are employees prohibited from working alone on energized lines or equipment over 600 volts?
NOISE
Are there areas in the workplace where continuous noise levels exceed 85 dBA? (To determine maximum allowable levels for intermittent or impact noise, see Title 8, Section 5097.)
Are noise levels being measured using a sound level meter or an octave band analyzer and records being kept?
Have you tried isolating noisy machinery from the rest of your operation?
Have engineering controls been used to reduce excessive noise levels?
Where engineering controls are determined not feasible, are administrative controls (i.e. worker rotation) being used to minimize individual employee exposure to noise?
Is there an ongoing preventive health program to educate employees in safe levels of noise and exposure, effects of noise on their health, and use of personal protection?
Is the training repeated annually for employees exposed to continuous noise above 85 dBA?
Have work areas where noise levels make voice communication between employees difficult been identified and posted?
Is approved hearing protective equipment (noise attenuating devices) available to every employee working in areas where continuous noise levels exceed 85 dBA?
If you use ear protectors, are employees properly fitted and instructed in their use and care?
Are employees exposed to continuous noise above 85 dBA given periodic audiometric testing to ensure that you have an effective hearing protection system?
FUELING
Is it prohibited to fuel an internal combustion engine with a flammable liquid while the engine is running?
Are fueling operations done in such a manner that likelihood of spillage will be minimal?
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When spillage occurs during fueling operations, is the spilled fuel cleaned up completely, evaporated, or other measures taken to control vapors before restarting the engine?
Are fuel tank caps replaced and secured before starting the engine?
In fueling operations is there always metal contact between the container and fuel tank?
Are fueling hoses of a type designed to handle the specific type of fuel?
Is it prohibited to handle or transfer gasoline in open containers?
Are open lights, open flames, or sparking or arcing equipment prohibited near fueling or transfer of fuel operations?
Is smoking prohibited in the vicinity of fueling operations?
Are fueling operations prohibited in building or other enclosed areas that are not specifically ventilated for this purpose?
Where fueling or transfer of fuel is done through a gravity flow system, are the nozzles of the self-closing type?
IDENTIFICATION OF PIPING SYSTEMS
When non-potable water is piped through a facility, are outlets or taps posted to alert employees that it is unsafe and not to be used for drinking, washing or other personal use?
When hazardous substances are transported through above ground piping, is each pipeline identified at points where confusion could introduce hazards to employees?
When pipelines are identified by color painting, are all visible parts of the line so identified?
When pipelines are identified by color painted bands or tapes, are the bands or tapes located at reasonable intervals and at each outlet, valve or connection?
When pipelines are identified by color, is the color code posted at all locations where confusion could introduce hazards to employees?
When the contents of pipelines are identified by name or name abbreviation, is the information readily visible on the pipe near each valve or outlet?
When pipelines carrying hazardous substances are identified by tags, are the tags constructed of durable materials, the message carried clearly ad permanently distinguishable and are tags installed at each valve or outlet?
When pipelines are heated by electricity, steam or other external source, are suitable warning signs or tags placed at unions, valves, or other serviceable parts of the system?
MATERIAL HANDLING
Is there safe clearance for equipment through aisles and doorways?
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Are aisle-ways designated, permanently marked, and kept clear to allow unhindered passage?
Are motorized vehicles and mechanized equipment inspected daily or prior to use?
Are vehicles shut off and brakes set prior to loading or unloading?
Are containers or combustibles or flammables, when stacked while being moved, always separated by dunnage sufficient to provide stability?
Are dock boards (bridge plates) used when loading or unloading operations are taking place between vehicles and docks?
Are trucks and trailers secured from movement during loading and unloading operations?
Are dock plates and loading ramps constructed and maintained with sufficient strength to support imposed loading?
Are hand trucks maintained in safe operating condition?
Are chutes equipped with sideboards of sufficient height to prevent the materials being handled from falling off?
Are chutes and gravity roller sections firmly placed or secured to prevent displacement?
At the delivery end of rollers or chutes, are provisions made to brake the movement of the handled materials.
Are pallets usually inspected before being loaded or moved?
Are hooks with safety latches or other arrangements used when hoisting materials so that slings or load attachments won't accidentally slip off the hoist hooks?
Are securing chains, ropes, chokers or slings adequate for the job to be performed?
When hoisting material or equipment, are provisions made to assure no one will be passing under the suspended loads?
Are Material Safety Data Sheets available to employees handling hazardous substances?
TRANSPORTING EMPLOYEES & MATERIALS
Do employees who operate vehicles on public thoroughfares have valid operator's licenses?
When seven or more employees are regularly transported in a van, bus or truck, is the operator's license appropriate for the class of vehicle being driven?
Is each van, bus or truck used regularly to transport employees, equipped with an adequate number of seats?
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When employees are transported by truck, are provision provided to prevent their falling from the vehicle?
Are vehicles used to transport employees, equipped with lamps, brakes, horns, mirrors, windshields and turn signals in good repair?
Are transport vehicles provided with handrails, steps, stirrups or similar devices, so placed and arranged that employees can safely mount or dismount?
Are employee transport vehicles equipped at all times with at least two reflective type flares?
Is a full charged fire extinguisher, in good condition, with at least 4 B:C rating maintained in each employee transport vehicle?
When cutting tools with sharp edges are carried in passenger compartments of employee transport vehicles, are they placed in closed boxes or containers that are secured in place?
Are employees prohibited from riding on top of any load, which can shift, topple, or otherwise become unstable?
CONTROL OF HARMFUL SUBSTANCES BY VENTILATION
Is the volume and velocity of air in each exhaust system sufficient to gather the dusts, fumes, mists, vapors or gases to be controlled, and to convey them to a suitable point of disposal?
Are exhaust inlets, ducts and plenums designed, constructed, and supported to prevent collapse or failure of any part of the system?
Are clean-out ports or doors provided at intervals not to exceed 12 feet in all horizontal runs of exhaust ducts?
Where two or more different type of operations are being controlled through the same exhaust system, will the combination of substances being controlled, constitute a fire, explosion or chemical reaction hazard in the duct?
Is adequate makeup air provided to areas where exhaust systems are operating?
Is the intake for makeup air located so that only clean, fresh air, which is free of contaminates, will enter the work environment?
Where two or more ventilation systems are serving a work area, is their operation such that one will not offset the functions of the other?
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SANITIZING EQUIPMENT & CLOTHING
Is personal protective clothing or equipment, that employees are required to wear or use, of a type capable of being easily cleaned and disinfected?
Are employees prohibited from interchanging personal protective clothing or equipment, unless it has been properly cleaned?
Are machines and equipment, which processes, handle or apply materials that could be injurious to employees, cleaned and/or decontaminated before being overhauled or placed in storage?
Are employees prohibited from smoking or eating in any area where contaminates are present that could be injurious if ingested?
When employees are required to change from street clothing into protective clothing, is a clean change room with separate storage facility for street and protective clothing provided?
Are employees required to shower and wash their hair as soon as possible after a known contact has occurred with a carcinogen?
When equipment, materials, or other items are taken into or removed from a carcinogen regulated area, is it done in a manner that will not contaminate non-regulated areas or the external environment?
EMERGENCY ACTION PLAN
Are you required to have an emergency action plan?
Does the emergency action plan comply with requirements of T8CCR 3220(a)?
Have emergency escape procedures and routes been developed and communicated to all employers?
Do employees, who remain to operate critical plant operations before they evacuate, know the proper procedures?
Is the employee alarm system that provides a warning for emergency action recognizable and perceptible above ambient conditions?
Are alarm systems properly maintained and tested regularly?
Is the emergency action plan reviewed and revised periodically?
Do employees know their responsibilities:
For reporting emergencies?
During an emergency?
For conducting rescue and medical duties?
INFECTION CONTROL
Are employees potentially exposed to infectious agents in body fluids?
Have occasions of potential occupational exposure been identified and documented?
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Has a training and information program been provided for employees exposed to or potentially exposed to blood and/or body fluids?
Have infection control procedures been instituted where appropriate, such as ventilation, universal precautions, workplace practices, and personal protective equipment?
Are employees aware of specific workplace practices to follow when appropriate? (Hand washing, handling sharp instruments, handling of laundry, disposal of contaminated materials, reusable equipment.)
Is personal protective equipment provided to employees, and in all appropriate locations?
Is the necessary equipment (i.e. mouthpieces, resuscitation bags, and other ventilation devices) provided for administering mouth-to-mouth resuscitation on potentially infected patients?
Are facilities/equipment to comply with workplace practices available, such as hand-washing sinks, biohazard tags and labels, needle containers, detergents/disinfectants to clean up spills?
Are all equipment and environmental and working surfaces cleaned and disinfected after contact with blood or potentially infectious materials?
Is infectious waste placed in closable, leak proof containers, bags or puncture-resistant holders with proper labels?
Has medical surveillance including HBV evaluation, antibody testing and vaccination been made available to potentially exposed employees?
Training on universal precautions?
Training on personal protective equipment?
Training on workplace practices, which should include blood drawing, room cleaning, laundry handling, clean up of blood spills?
Training on needle-stick exposure/management?
Hepatitis B vaccinations?
ERGONOMICS
Can the work be performed without eyestrain or glare to the employees?
Does the task require prolonged raising of the arms?
Do the neck and shoulders have to be stooped to view the task?
Are there pressure points on any parts of the body (wrists, forearms, back of thighs)?
Can the work be done using the larger muscles of the body?
Can the work be done without twisting or overly bending the lower back?
Are there sufficient rest breaks, in addition to the regular rest breaks, to relieve stress from repetitive-motion tasks?
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Are tools, instruments and machinery shaped, positioned and handled so that tasks can be performed comfortably?
Are all pieces of furniture adjusted, positioned and arranged to minimize strain on all parts of the body?
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SAMPLE POLICY STATEMENT ON SAFETY
The safety and health of each YOUR FIRM employee is of primary importance to us. As a company, we are committed to maintaining a safe and healthy working environment. Management will provide all necessary safeguards, programs, and equipment required to reduce the risk of accidents and injuries.
To achieve this goal, we have developed and implemented a comprehensive Safety Manual and Injury and Illness Prevention Program (IIPP). This program is designed to prevent workplace accidents, injuries, and illnesses. A complete copy of the program is maintained at our corporate office. A copy is also maintained at each job site. You may ask to review it at any time. A copy of relevant portions of the program, that are applicable to your job, will also be provided to you. You may also contact YOUR FIRM’S President if you have any questions or concerns.
It is the intent of YOUR FIRM to comply with all laws relating to occupational safety and health. To accomplish this, we require the active participation and assistance of all employees. The policies and procedures contained in the following manual are mandatory. You should also be constantly aware of conditions in all work areas that can produce injuries or illness. No employee is required to work at a job that he or she knows is not safe. Never hesitate to inform your foreman or supervisor of any potentially hazardous situation or condition that is beyond your ability or authority to correct immediately. No employee will be discriminated against for reporting safety concerns to management.
It is the responsibility of each employee to support the company safety program and to perform in a manner that assures his or her own personal safety and the safety of others, including customers, visitors and other trades. To be successful in our endeavor, all employees on every level must adopt proper attitudes towards injury and illness prevention. We must also cooperate in all safety and health matters, not only between management and employees, but also between each employee and his or her respective coworkers. Only through such an effort can any safety program be successful. Our objective is a safety and health program that will reduce the total number of injuries and illnesses to an absolute minimum. Our ultimate goal is zero accidents.
____________________________
President
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SAMPLE Code of Safe Practices
General Safety Rules
1. All persons shall follow this Code of Safe Practices and render every possible aid to safe operations.
2. Failure to abide by the Code of Safe Practices may result in disciplinary action up to and including termination.
3. Immediately report any unsafe conditions, accidents, injuries or illness to your foreman or superintendent.
4. If you are unsure of the safe method to do your job, STOP and ask your supervisor. Ignorance is no excuse for a safety violation.
5. No one shall be knowingly permitted to work while the employee's ability or alertness is impaired by fatigue, illness, and prescription or over the counter drugs. Employees who are suspected of being under the influence of illegal or intoxicating substances, impaired by fatigue or an illness, shall be prohibited from working.
6. Never work while under the influence of an illegal or intoxicating substance, fatigued or ill.
7. Anyone known to be under the influence of any drugs or intoxicating substances, which impair the employee’s ability to safely perform the assigned duties, shall not be allowed on the job.
8. Horseplay, scuffling, fighting and other acts, which tend to have an adverse influence on the safety or well being of the employees, are prohibited.
9. Work shall be well planned and supervised to prevent injuries in the handling of materials and in working together with equipment.
10. Keep your work area clean, free of debris, electrical cords and other hazards.
11. Immediately clean up spilled liquids.
12. Always notify all other individuals in your area who might be endangered by the work you are doing.
13. Do not operate equipment that you are not familiar with. Do not attempt to use such equipment until you are fully trained and authorized.
14. You are responsible for ensuring all safety guards are operable and in place. If they are not, STOP working and tell your supervisor.
15. Never bring firearms, weapons, illegal drugs or alcoholic beverages on company or customer property or the job site.
16. A red tag system identifies equipment that is NOT to be operated, energized or used. All tag out or lockout notices and procedures must be observed and obeyed.
17. Do not block exits, fire doors, aisles, fire extinguishers, first aid kits, emergency equipment, electrical panels, or traffic lanes.
18. Do not leave tools, materials, or other objects on the floor, which might cause others to trip and fall.
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19. Do not run on the job site or in the shop or office area.
20. Do not distract others while working. If conversation is necessary, make sure eye contact is made prior to communicating.
21. Employees shall not enter manholes, underground vaults, chambers, tanks, silos, or other similar places that receive little ventilation, unless it has been determined that it is safe to enter.
22. Employees shall ensure that all guards and other protective devices are in proper places and adjusted, and shall report deficiencies promptly to the foreman or superintendent.
23. Materials, tools, or other objects shall not be thrown from buildings or structures until proper precautions are taken to protect others from the falling objects.
24. Employees shall cleanse thoroughly after handling hazardous substances, and follow special instructions from authorized sources.
25. Gasoline or other flammable liquids shall not be used for cleaning purposes.
26. No burning, welding, or other source of ignition shall be applied to any enclosed tank or vessel, even if there are some openings, until it has first been determined that no possibility of explosion exists, and authority for the work is obtained from the foreman or superintendent.
27. Any damage to scaffolds, false work, or other supporting structures shall be immediately reported to the foreman and repaired before use.
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HAZARD ASSESSMENT AND CORRECTION RECORD
Date of Inspection: Person Conducting Inspection:
Unsafe Condition or Work Practice:
Corrective Action Taken:
Date of Inspection: Person Conducting Inspection:
Unsafe Condition or Work Practice:
Corrective Action Taken:
Date of Inspection: Person Conducting Inspection:
Unsafe Condition or Work Practice:
Corrective Action Taken:
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ACCIDENT/EXPOSURE INVESTIGATION REPORT
Date & Time of Accident:
Location:
Accident Description:
Employees Involved:
Preventive Action Recommendations:
Corrective Actions Taken:
Manager Responsible:
Date Completed:
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WORKER TRAINING AND INSTRUCTION RECORD
EMPLOYEE NAME TRAINING DATES TYPE OF TRAINING TRAINERS
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