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Page 1 of 17
Page 1
Guide for completing the
Enquiry - Crown land form
Gordon Stephenson House, 140 William Street Perth Western Australia 6000 PO Box 1143 West Perth Western Australia 6872
Telephone (08) 6552 4400 Facsimile (08) 6552 4417 Freecall: 1800 735 784 (Country only) Email: [email protected] Website: www.lands.wa.gov.au
ABN: 68 565 723 484
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20141023 Enquiry Crown land Form Guide Version: 1
Contents
Purpose of the Enquiry – Crown land form ............................................................................................... 3
Section 1. Enquirer details ........................................................................................................................ 4
Section 2. Land details ............................................................................................................................. 4
Section 3. Purpose of request for land enquiry ......................................................................................... 9
Section 4. Lessee, management body and consent ............................................................................... 10
Section 5. Detail of proposal ................................................................................................................... 10
Section 6. Additional information ............................................................................................................ 10
Section 7. Declaration ........................................................................................................................... 10
Submission of an Enquiry - Crown land ................................................................................................... 11
Appendix ................................................................................................................................................ 12
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20141023 Enquiry Crown land Form Guide Version: 1
Purpose of the Enquiry – Crown land form
The Enquiry – Crown land form is for enquiries about Crown land in relation to:
Purchasing Crown land
Leasing Crown land
Roads
Reserves
Easements
Other
The Enquiry – Crown land form can be completed by hand or online and can be accessed at www.lands.wa.gov.au/Crown-Land.
Handwritten submission
1) Open the form and select the print option.
2) Use a blue or black pen to complete the form.
3) Attach supporting information.
4) Sign and date the form.
5) Scan as PDF and submit via email, mail or facsimile.
Online submission
1) Click on the link and select “save a copy” and save on your computer.
2) Complete the details using the prompts.
3) Complete the Electronic and Auto-lock signature when completed (Enquirer Declaration, Section 7).
4) Save as a PDF and submit via email, mail or facsimile.
For licenses to access or use Crown land for events or functions go to:
www.lands.wa.gov.au/Crown-Land/Crown-land-use-for-events-and-functions
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20141023 Enquiry Crown land Form Guide Version: 1
Section 1. Enquirer details
Complete section 1. If the enquiry is on behalf of a registered entity or corporation, provide reasons and authorisation to enquire on behalf of the entity and details of the contact person.
ABN (Australian Business Number) details can be access at abr.business.gov.au/HelpPublicDetails
ACN (Australian Company Number) details can be accessed at abr.business.gov.au/EntityType
ICN (Indigenous Corporation Number) details can be accessed at www.oric.gov
Section 2. Land details
Land details can be accessed through Landgate and the Local government authority (City, Town or Shire) in which the land resides. Queries on using Landgate services can be directed to its Customer Service Centre on (08) 9273 7341 or by email Landgate Customer Service Staff at [email protected]. Crown land that is a park, reserve or managed conservation land does not have title details registered at Landgate. The local government authority can provide information on this form of land.
Section 2.1 Street description and description of land
Provide the street address of the land and any other information that will assist in processing the enquiry.
2.1 The street address can be identified using Landgate’s Map viewer. There is a help portal on the
FAQ link. The Map viewer can find the location of land using the following criteria:
Address;
Certificate of Title;
Coordinates;
Crown Allotment;
Lot on Survey; or
Reserve.
Figure 1: Search engine on Landgate Map Viewer (top left).
1) Use the search in default (Address) setting.
2) Enter the address and select Locate.
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Hover the mouse over the land and this will bring up the address details. The boundary of the land is marked by a red polygon (see figure 2). Coordinate references appear in a blue box (see figure 3). Information on the Zone, Northing and Easting coordinate references is shown on the bottom left of the screen (see figure 4). Maps and aerial photographs can be purchased from Landgate. The documentation is attached to the form.
Figure 2: Sample result on 31 Seabrook St Dianella WA 6059. Zone: 50 Northing: 6,772,021 Easting: 394,366
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20141023 Enquiry Crown land Form Guide Version: 1
Figure 3: View of Map Viewer search using coordinate references and appears in a blue box.
Figure 4: A Northing and Easting coordinate reference is shown at the bottom left of the Map Viewer.
Section 2.2 Area and size of land enquired (Approximate boundary and area, in m² or ha)
Provide details on the parcel of Crown land including dimensions of the land in metres in either direction and, where possible, the total area in metres square (m²) or (ha) and the centre point of the land. Example: 300m by 200m, 60,000m². Centre point at Zone: 50 Northing: 6,772,021 Easting: 394,366
Section 2.3 Local government name
Use the drop down selection in Section 2.3 to identify the local government authority (see Appendix 1). Details of Regions and Local Government Areas are also available on the Department of Lands website here. Example: Shire of Collie
Section 2.4 Local government consultation
You are encouraged to consult with the local government authority where the land resides as they have information on planning proposals in their areas. Documentation on planning or other approvals or correspondence from the local government authority may assist your Crown land enquiry. Local government authorities hold information on parks, reserves and managed conservation lands. Land may also reside with a management body, government department or the local government authority.
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Section 2.5 Landgate title search
Figure 5: Sections 2.5, 6 and 7 of the Enquiry – Crown land form. Additional and alternative land description portals and methodology to assist enquiry direct parties to assist collation of key material to substantiate an enquiry.
Landgate holds information on Titles and Records with land title and tenure details. A Certificate of
Title includes ownership details, interests registered against the land and a legal land description. The
Map Viewer identifies if a title exists for a block of land and a copy can be purchased from Landgate.
Figure 6: A block of land at Collie with Map Viewer (bound by red polygon for Lot 2814 On Plan 90215).
Section 2.6 Landgate cadastral map and reference
Layers
Section 2.1 of this guideline details the access and basic functionality of Map Viewer. The Geographic Information Systems (GIS) generates layers of information on the block of land.
1) At the top of the Map Viewer tool, select the Layer icon.
2) Expand the layers by selecting the cross and individually enable the GIS search engines (Figure 8).
3) Use the view icon (eye) and data (ticket or label icon) to view information such as local
government authority. Crown allotment and town and ward boundaries are displayed in the
Cadastre and Administrative Areas layers.
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Figure 7: Select layer icon.
Figure 8: Layers that can be selected.
Figure 9: Detail available on the Administrative Areas layer in Map View. It has information on reserves,
Management details, Deposited Plan details, area and spatial details, colour coded use and management protocols
and orders.
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20141023 Enquiry Crown land Form Guide Version: 1
The Administrative Areas layer provides details on reserves, management details, Deposited Plan
details, area and spatial details, colour coded use and management protocols and orders (see figure 9).
Section 2.7 PIN location identifier
Non verified GIS search portals and land identifiers.
Provide a precise description of the land. Liaise with the appropriate body where details on tenure and title are held by private entities or there are interested parties in the land. A Parcel Identification Number (PIN) may be sufficient where title has not been granted and there are no details with the local government authority or Landgate. If the requirements for sections 2.4 to 2.6 are met, the PIN can be used for section 2.7. GIS information can be sourced through Google Maps.
1) Locate the Crown land location and scroll/pan in to clearly identify the land.
2) Right click on the mouse and select “Directions to here”. This will drop a PIN.
3) Right click on the mouse and select “What’s here”. This will provide coordinates as Decimal degrees (DD):
Figure 10: Recovery and details of PIN (spatial locator) for Lot 10660 Alexander Ave Helena Valley WA 6056. -31.925759,116.042898
4) Click “more” and the coordinate details can be attached (via copy and paste) to the Form.
Section 3. Purpose of request for land enquiry
Section 3 sets out the purpose of the enquiry. Some of the reasons that may be cited include:
Access for development
Creating an easement
Access to a land locked property
Use, lease or purchase Crown land for an enterprise
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Example: I have a residence and hold title at Lot 100 on Plan 45637, 81 Wandena Place Claymore WA 6287. To the north of me on DP:104456, R 10017 2817 is a Reserve that I understand is held for forest activities. I wish to develop an easement and light roadway to access my property as shown in Attachment 6.1. This will involve approximately 20m of road creation.
Section 4. Lessee, management body and consent
Detail the approach to management of the land or third parties who have interest or involvement in the land. Example: The local government (City of Ashmore referred me to the Department of Water on 20 June 2014. Unfortunately I have been unable to identify the appropriate referral place. Attachment 6.2 is a copy of the letter I forwarded detailing my plan for an easement to access my property referred to in Section 6.1 through undeveloped Industrial land at the rear of the Wellington Industrial centre. I was also advised that there would be issues in my application as I need to obtain native title parties approval, however I have been unable to locate these groups.
Section 5. Detail of proposal
Outline any planning activity with the implications, benefits and timeframes if tenure is granted. In clear language, explain what you intend doing, how you would acquire the land including the terms of a lease, why the proposal is suitable. Include maps, timelines, stages and supporting material as appropriate. Example: I propose accessing the land identified in Section 6.1 for an expanded car park and truck stop for my caravan park at lot 102 Great Northern Highway, Bindale. This site is shown on Maps at Attachment 6.2. The building and construction period is (subject to approval) June 2015 to April 2016 and includes covered parking and a facility for minor amenities. I have commissioned some initial plan diagrams and attached at Attachments 6.3 and 6.4 and a construction schedule Gantt chart is at attachment 6.5. I anticipate that I would enter into a lease for the land and pay the state for land access over a nominated 20 year period.
Section 6. Additional information
Review the form using the checkboxes to confirm that all of the requirements have been met. Identify the information that will be provided in sections 2.1 to 2.7 and outline your endeavors to consult the relevant local government authority and the use of Landgate systems. Additional plans, descriptions, consultation and interaction with parties related or having interest or management authority in this land. Please clearly identify on attachment scans, facsimile or mail correspondence when submitting this enquiry to which reference these attachments support your land enquiry.
Section 7. Declaration
Review the declaration. You may wish to consult a legal professional prior to submitting your enquiry as there may be costs associated with the land dealing. Only use the Electronic and Auto-lock signature when the form is completed.
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20141023 Enquiry Crown land Form Guide Version: 1
Submission of an Enquiry - Crown land
The completed and signed form can be returned by any of these methods:
Electronically scan and e-mail to: [email protected]
Or: Post to: “Proposal - Crown land” Department of Lands
PO Box 1143 WEST PERTH WA 6872
Or: Facsimile: +61 8 6552 4417
If you have any questions regarding this application form, please contact the Department of Lands:
Phone: (08) 6552 4400 Email: [email protected]
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Appendix
Section 2.3 Local government entities reference list
Local Government Authority Region
City of Albany Great Southern
City of Armadale Metropolitan
City of Bayswater Metropolitan
City of Belmont Metropolitan
City of Bunbury South West
City of Busselton South West
City of Canning Metropolitan
City of Cockburn Metropolitan
City of Fremantle Metropolitan
City of Gosnells Metropolitan
City of Greater Geraldton Midwest
City of Joondalup Metropolitan
City of Kalgoorlie-Boulder Goldfields-Esperance
City of Kwinana Metropolitan
City of Mandurah Peel
City of Melville Metropolitan
City of Nedlands Metropolitan
City of Perth Metropolitan
City of Rockingham Metropolitan
City of South Perth Metropolitan
City of Stirling Metropolitan
City of Subiaco Metropolitan
City of Swan Metropolitan
City of Wanneroo Metropolitan
Shire of Ashburton Pilbara
Shire of Augusta-Margaret River South West
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Shire of Beverley Wheatbelt
Shire of Boddington Peel
Shire of Boyup Brook South West
Shire of Bridgetown-Greenbushes South West
Shire of Brookton Wheatbelt
Shire of Broome Kimberley
Shire of Broomehill / Tambellup Great Southern
Shire of Bruce Rock Wheatbelt
Shire of Capel South West
Shire of Carnamah Midwest
Shire of Carnarvon Gascoyne
Shire of Chapman Valley Midwest
Shire of Chittering Wheatbelt
Shire of Christmas Island Wheatbelt
Shire of Cocos (Keeling) Islands Wheatbelt
Shire of Collie South West
Shire of Coolgardie Goldfields-Esperance
Shire of Coorow Midwest
Shire of Corrigin Wheatbelt
Shire of Cranbrook Great Southern
Shire of Cuballing Wheatbelt
Shire of Cue Midwest
Shire of Cunderdin Wheatbelt
Shire of Dalwallinu Wheatbelt
Shire of Dandaragan Wheatbelt
Shire of Dardanup South West
Shire of Denmark Great Southern
Shire of Derby-West Kimberley Kimberley
Shire of Donnybrook-Balingup South West
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Shire of Dowerin Wheatbelt
Shire of Dumbleyung Wheatbelt
Shire of Dundas Goldfields-Esperance
Shire of East Pilbara Pilbara
Shire of Esperance Goldfields-Esperance
Shire of Exmouth Gascoyne
Shire of Gingin Wheatbelt
Shire of Gnowangerup Great Southern
Shire of Goomalling Wheatbelt
Shire of Halls Creek Kimberley
Shire of Harvey South West
Shire of Irwin Midwest
Shire of Jerramungup Great Southern
Shire of Kalamunda Metropolitan
Shire of Katanning Great Southern
Shire of Kellerberrin Wheatbelt
Shire of Kent Great Southern
Shire of Kojonup Great Southern
Shire of Kondinin Wheatbelt
Shire of Koorda Wheatbelt
Shire of Kulin Wheatbelt
Shire of Lake Grace Wheatbelt
Shire of Laverton Goldfields-Esperance
Shire of Leonora Goldfields-Esperance
Shire of Manjimup South West
Shire of Meekatharra Midwest
Shire of Menzies Goldfields-Esperance
Shire of Merredin Wheatbelt
Shire of Mingenew Midwest
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Shire of Moora Wheatbelt
Shire of Morawa Midwest
Shire of Mount Magnet Midwest
Shire of Mt Marshall Wheatbelt
Shire of Mukinbudin Wheatbelt
Shire of Mullewa Midwest
Shire of Mundaring Metropolitan
Shire of Murchison Midwest
Shire of Murray Peel
Shire of Nannup South West
Shire of Narembeen Wheatbelt
Shire of Narrogin Wheatbelt
Shire of Ngaanyatjarraku Goldfields-Esperance
Shire of Northam Wheatbelt
Shire of Northampton Midwest
Shire of Nungarin Wheatbelt
Shire of Peppermint Grove Metropolitan
Shire of Perenjori Midwest
Shire of Pingelly Wheatbelt
Shire of Plantagenet Great Southern
Shire of Quairading Wheatbelt
Shire of Ravensthorpe Goldfields-Esperance
Shire of Roebourne Pilbara
Shire of Sandstone Midwest
Shire of Serpentine-Jarrahdale Peel
Shire of Shark Bay Gascoyne
Shire of Tammin Wheatbelt
Shire of Three Springs Midwest
Shire of Toodyay Wheatbelt
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Shire of Trayning Wheatbelt
Shire of Upper Gascoyne Gascoyne
Shire of Victoria Plains Wheatbelt
Shire of Wagin Wheatbelt
Shire of Wandering Wheatbelt
Shire of Waroona Peel
Shire of West Arthur Wheatbelt
Shire of Westonia Wheatbelt
Shire of Wickepin Wheatbelt
Shire of Williams Wheatbelt
Shire of Wiluna Midwest
Shire of Wongan-Ballidu Wheatbelt
Shire of Woodanilling Great Southern
Shire of Wyalkatchem Wheatbelt
Shire of Wyndham-East Kimberley Kimberley
Shire of Yalgoo Midwest
Shire of Yilgarn Wheatbelt
Shire of York Wheatbelt
Town of Bassendean Metropolitan
Town of Cambridge Metropolitan
Town of Claremont Metropolitan
Town of Cottesloe Metropolitan
Town of East Fremantle Metropolitan
Town of Mosman Park Metropolitan
Town of Narrogin Wheatbelt
Town of Port Hedland Pilbara
Town of Victoria Park Metropolitan
Town of Vincent Metropolitan
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© Government of Western Australia
This document is copyright. You may download, display, print and reproduce this material in unaltered form only (retaining this notice) for your personal, non-commercial use or use within your organisation. Apart from any use as permitted under the Copyright Act 1968, all other rights are reserved. Requests and enquiries concerning the Enquiry – Crown land Guide and its reproduction should be addressed to the Manager Communications and Stakeholder Relations, WA Department of Lands.