USER MANUAL

KEADUE WWTP UPGRADE WORKS

KMCF ENGINEERING

DUBLIN ROAD

ATHLONE

2014

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Table of Contents

1.0 Overview .............................................................................................................................. 2

2.0 Folder 1 - Initial Project Management Documents ............................................................. 3

3.0 Folder 2 – Design, Scheduling & Monitoring System .......................................................... 4

3.1 Component Diagram ........................................................................................................ 4

3.2 Existing Site Layout ........................................................................................................... 6

3.3 Design & Feasibility Package ............................................................................................ 6

3.4 Scheduling & Monitoring System ..................................................................................... 7

3.5 Proposed Site Layout ........................................................................................................ 8

4.0 Folder 3 - Folder Health & Safety Management (Construction Stage) ................................ 9

4.0 Folder 4 – Closeout Project Management Documentation ................................................. 9

5.0 Folder # - On-Going Elements ............................................................................................ 10

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1.0 Overview

This User Manual is to be used in conjunction with the KMCF Tendering & Project

Management Package. For the user’s convenience the entirety of the Management Package

(which comprises of all required PM documentation, scheduling, design and monitoring

systems) have been separated into five folders, these are as follows:

1.0 – Initial Project Management Documents

2.0 – Design, Scheduling and Monitoring Systems

3.0 – Health and Safety Management (Construction Stage)

4.0 – Closeout Project Management Documents

# - On-Going Elements of the System which Require the User’s Attention throughout

the Project’s Development

Each of the above folders, and their contents, will be explained in detail within the following

sections of this document.

This system was developed specifically for the upgrading of the Keadue wastewater

treatment plant (see final report for details), this site was chosen as the trial-site for this

system, however; throughout the development stage the focus was placed upon the end use

of this system as a generic model upon which future upgrading of similar systems could be

based. As such certain elements of this system have been included which are not currently in

use, for example; the inclusion of a traditional wastewater treatment plant into the

construction schedule, these elements exist as a guide to the user. All cost, quantities and

activities are alterable in this system, thus allowing the user to tailor the components of this

system for virtually any job s/he undertakes in the field.

Within each section of the system, brief guides have been included to aid the user in

understanding the complete functionality of the system. However, it is advised that this

document be reviewed as it is here that the various links between different sections are

explained.

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2.0 Folder 1 - Initial Project Management Documents

This section of the finalised package encompasses the initial documents which must be

completed in accordance with the PRINCE2 Project Management Methodology. This

documents must be completed not only for legal reasons, but to ensure that the exact

purpose of the project at hand is set out from the very beginning. The following documents

have been included within this section:

1.0 Scope Statement

2.0 Activities List

3.0 Activities Attributes

4.0 Work Breakdown Structure

5.0 Project Schedule

6.0 Risk Register

7.0 Risk Management Plan

8.0 Stakeholder Management Strategy

9.0 Human Resource Management Plan

10.0 Scope Management Plan

Of course, PRINCE2 is a tailored project management method, in which there exists a certain

degree of professional opinion and discretion, however; the above documents have been

carefully chosen by the KMCF development team and it is recommended the above list is not

shortened.

Each of the above documents have been prepared for the upgrading works to Keadue WWTP,

as previous mentioned, however; a blank template of each document has also been included

as part of the overall package and can be found beneath each of the corresponding Keadue

documents. These templates all follow the accepted standard format for PRINCE2 documents

and include a brief description of each individual section of each documents. It is intended

that the user use both these templates and the completed Keadue versions of these

documents to produce their own tailored versions relevant to their project. The availability of

these completed versions and descriptive versions should streamline the documentation

process and shorten the time taken to complete the section of the project’s planning.

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3.0 Folder 2 – Design, Scheduling & Monitoring System

This folder of the finalised package contains the fundamentals of the Tender and Scheduling

Management System. The contents of this folder have been designed to maximise the ease

at which all elements of the software system can be tailored to suit future projects. The

contents of this folder are as follows:

Component Diagram

Existing Site Layout

Design & Feasibility Package

Scheduling & Monitoring System

Proposed Site Layout

Given that this folder would be the most vital to understand, the above list of contents has

been separated into individual sections in order to explain each component thoroughly.

3.1 Component Diagram

The component diagram is designed to map out the process by which the end programme

may be used to produce:

A decision on the most advantageous WWTP option.

A construction schedule based on said WWTP option.

A monitoring system capable of managing said construction schedule.

An image of the component diagram for the system tailored for the works at Keadue may be

seen on the following page.

As already stated this diagram has been created specifically created for Keadue, however;

given the basic level of information contained within the diagram, it is likely that this same

diagram will suffice for virtually all future projects. In the event that changes are required, the

Visio diagram has been linked to an Excel file (Also included within the folder) which may be

easily altered to suit any requirements which the user may have. These changes have been

set up to automatically link back to the original Visio diagram.

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Component Diagram

Initi

atio

nPl

anni

ngEx

ecut

ion

Cont

rol

Clos

eout

Project Overview

Investigation of Site & Identification of

Constraints Therein

Preliminary Design of Tendered WWTP

Options

Feasibility Study

Tailor Generic Schedule to Suit Chosen Option

Monitoring System

Documentation

Selection Critera WWTP Details

Most Attractive Option

Work & Construction

Schedule

Post Project Review

Lessons Learned

Project Acceptance

Automated Contingency Programme

Details of Component DiagramDetails of Tender Selection & Schedule Control System currently in Production.

- Process - Output

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3.2 Existing Site Layout

This section of the package requires the user to develop CAD drawings of the existing site in

order to produce areas of available green space and existing constraints. Unfortunately, this

section of the package system is not automated and is one of the only sections of the overall

project which requires the user to generate an element of the project from start to finish of

their own accord.

3.3 Design & Feasibility Package

It is in this section of the project that the most advantageous wastewater treatment plant

option will be decided upon and the subsequent design completed. The layout of this section

of the system is as follows:

The first tab on this excel file is used to estimate the PE equivalent of the site in

question. The user is to enter the current population of the site to be served, the

expected lifetime of the plant to be constructed and the expected growth rate as per

the relevant county council development plan. This will give the flowrates and PEs

required for the site to be developed.

The section tab of this system is designed to compare up to 10 package treatment

systems. Any ten package systems can be entered into this section and the system will

automatically compare these. The user is required to enter the relevant information

for up to ten of these package systems and the area of the site in question as estimated

on the prepared CAD drawings.

The next two tabs of this excel file handle the initial design elements of the

conventional treatment systems. The package is designed to compare 10 package

treatment system and a treatment system of conventional design (as discussed in the

final report). The design of the aeration tank and clarifier will be automatically

generated based on the estimated PE and all current calcs. are completely sing the

standard figures. Should the user wish to change this s/he may enter varying

information into the yellow boxes.

The fifth tab is developed to design the reed bed for the tertiary treatment at the

plant, if one exists. The user is required to enter in the size of the reed bed here and

the system will automatically carry out the design.

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The sixth tab of this excel file is responsible for the design of storm tank, again this will

be designed based on the estimated PE, again with standard figures which may be

altered by the user.

The next tab is the comparison of the chosen package system and the conventional

treatment system. This section of the system will require the user to undertake a

certain amount of research into the limitations of both of these options which may be

entered into the boxes provided.

The next three sections of this excel fill handle the pipe sizing, pump selection and RC

slab design of the chosen treatment system. As with the other design tabs this process

will be completed automatically.

The final tab of this excel file provides the user with a brief summary of the chosen

WWTP option, again this will require the user to partake in a certain degree of

research work. This system will be chosen using the users own judgement and

professional opinion and will be based upon the information requested by the KMCF

system. It is intended that the use of this software package here will present the user

with a step-by-step guide on how to conduct thus comparison process and remove

any potential for wasting on planning the study or conducting unnecessary research.

3.4 Scheduling & Monitoring System

This section of the system contains the scheduling of work required for the construction of

the chosen WWTP and the management system for the efficient completion of said

construction. This includes the following sections:

Construction Schedule – This schedule, as discussed, has been already developed in a

generic fashion with certain elements left blank due to their irrelevance to the site this

same process is to be followed by the user.

Works Schedule – This is a summarised version of the construction schedule for the

benefit of the client, this will be automatically generated from the construction

schedule.

BOQ – As with the construction schedule, this document has been developed in a

generic fashion. As with the schedule the user is to alter the information within this

document for their own project.

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EVM – This section of the programme will automatically generate performance

indicators for the project which will inform the user of the projects performance in

terms of cost and schedule. No interaction with this section of the project is required.

Delay & Extension of Time – This section of the programme is to be used by the user

to document any delays within the project. All boxes requiring information are

coloured blue and all requirements are explained within the tab.

Milestone List – This section provides the user with information on the progress of all

major milestones within the project, again no interaction is required here.

Project Status Report – This section has been developed in accordance with PRINCE2

and is capable of generating a Project Status Report automatically at any stage in the

project. All other tabs in this file feed into this final section and the only interaction

required here is for the user to provide a brief summary of the status of the project,

aided by the information provided by the software. It is intended that the user will use

this functionality to produce regular reports to use at meetings, again this element of

the system is developed to streamline the documentation process, thus saving the PM

a substantial amount of time.

3.5 Proposed Site Layout

As with the existing site layout, this section will have to be completed by the user.

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4.0 Folder 3 - Folder Health & Safety Management (Construction Stage)

Within this section of the finalised project, the incorporation of a full Health & Safety policy

is considered in accordance with the Safety, Health and Welfare at Work (Construction)

Regulations 2013. The following documents have been included within this folder:

Risk Assessment

Method Statements

Fencing

Roadways

RC Slab

H&S Plan

As with before, these documents are available both in their generic state and a version

completed specially for the works at Keadue. Again, it is intended that the user will use both

copies of these documents in order to produce their own version of the document, again

streamlining the process immensely.

4.0 Folder 4 – Closeout Project Management Documentation

As with the initial project management documentation, a generic and Keadue-specific version

of each of these documents exists within this folder. Again the user is expected to use both

to develop their own versions. The closeout documentation used in the Keadue development

works project are as follows:

Lessons Learned

Post Project Review

Again, the PRINCE2 methodology is open to the user’s discretion, however; it is recommended

that this list is not shortened.

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5.0 Folder # - On-Going Elements

Unlike the other folders of this system, this folder is not in the order in which it is to be

completed, instead this folder contains the elements of the project which are to run

constantly in the background of the project. These are as follows:

Meeting Minutes

Meeting Agenda

WordPress Site

As with previous, PRINCE2 documentation the meeting minutes and agenda documents are

available in both generic and completed form to aid in the development of the users own

versions.

The WordPress site is the final element of this project which, obviously, is not contained

within this project given the fact that it is an on-line resource. Nevertheless, this element of

the project is also an on-going element in this project and is designed to function as a line of

communication between contractor and client. The site developed for this project may be

viewed online and, as with the project management documentation, used as an example of

how this resource should be created.

The URL for the KMCF website is: group2schemedesign1314.worpress.com