GST REPORTING PACKAGE FOR

SAP

Automatic Infotech

www.automaticinfotech.comSCAN ME

Logo used in the white paper is registered trademark of the respective company

INTRODUCTION TO GSTThe Goods and Services Tax (GST) is introduced to bring a single unified tax regime for India, which will consolidate many different taxes into a single tax regime.

The intention is to bring predictability and lower operating costs for businesses because the GST will reduce the overall tax burden by reducing the impacts of cascading taxes and allow the cross-utilization of tax credits across the supply chain.

All the enterprises must gear up for a smooth deployment of GST related changes in their application landscape. Without proper technical and application environment, GST compliance will be impossible.

Organizations do not necessarily have in-house expertise to cope up with the deployment and management of changes related to GST. As the government tries to streamline the process, periodic changes and report requirements (GSTR1, GSTR2, e-Way Bill, e-Invoicing etc.) are generated.

SAP is regularly delivering various notes and patches to support the technical architecture for addressing these requirements. However, extracting the accurate data from the SAP system and then integrating it to the GSTN Portal (either with our without the help of GSP/ASP) is a huge challenge requiring substantial efforts.

CHALLENGES FACED BY THE CUSTOMERS

GST Introduction, Challenges and Landscape

GST APPLICATION LANDSCAPE The GST application landscape comprises of the tax payer's ERP system along with optional interfaces to an Application Service Provider (ASP) or GST Service Provider (GSP). Only the GSP is authorized to connect to the GSTN portal through secure APIs.

Customer ERP

§ Business transaction processing

§ Generation of statutory reports

§ Data processing of Sales, Purchase, Production, Logistics, Quality and Finance

GSP : GST Portal

§ Excel / CSV based invoice upload

§ GSTR2 report download

§ GSTR1 report download

§ Integrate seamlessly with GSTN portal through APIs

GSTN Portal

§ GST Network§ Repository of data§ Regulatory authority§ Tax payment§ Compliance

Export, Supply-Purchase data in XML, CSV, Excel etc.

AUTOMATIC'S GST REPORTING PACKAGE In July 2017, Automatic helped over mid-large size organizations to successfully deploy GST in their SAP systems.

Subsequently, after extensive research with customers and partners, Automatic has developed a comprehensive GST reporting package.

The GST reporting package solution enables customers to quickly deploy the most important reports in their SAP systems. Based on the customer’s special processes, business demands or GST/ASP partner relationship, Automatic’s consulting team can further help in streamlining the solution deployment in customer’s SAP eco-system.

GST Reporting Package

Automatic has developed an Integration Solution (SAP Utility + Web Service Solution) to help in GSTR reporting. This can help in providing the data to the GSP providers, who will have to just forward the data to the GSTN portal. The RFC modules delivered by Automatic package read the required Sales / advance receipt data and call a Web Service which will transfer the data to the GSP portal. The report can also be executed online for data verification (and displays the data in GRID layout). Exported data is stored in a customer table for future references.

SAP System(Invoice Details) GSP GST PortalRFC

Web ServiceConvert Data

format

E-invoicing

The Indian government has announced introduction of ‘E-Invoicing’ or ‘Electronic Invoicing’ for reporting of business to business (B2B) invoices to GST System, starting from 1st January 2020. It is important that your current SAP system accordingly allows you to seamlessly generate, submit and files E-Invoices into government portal without additional or manual data entry.

The generated E-Invoice follows standard that is also machine readable and will have uniform interpretation across various stakeholders and the whole business ecosystem. This is a statutory requirement for all business processes to be compliant as per stipulated regulation from the government. SAP E-Invoice allows generation of E-Invoice, transmit to Invoice Registration Portal (IRP) via "authorized” GSP and receive a unique Invoice Reference Number (IRN), digitally signed E-Invoice and QR code.

Automatic's E-Invoicing SolutionA bi-directional RFC enabled function allows you to extract the E-Invoice specific information from your SAP system and provide it to the GSP. Upon successful processing and generation of the IRN number, this information can be received back in the SAP system for assignment to the SAP Invoice document and for generation of the necessary QR codes for output.

* SAP ECC EHP4 is the minimum requirement for generation of the QR code.

E-Way Bill

The E-way bill (short form for electronic way bill) is a document to be generated online under the GST system, when goods of the value of more than ₹50,000 are shipped inter-State or intra-State. The E-way bill must be raised before the goods are shipped and should include details of the goods, their consignor, recipient and transporter. The transporter has to carry the invoice and the copy of E-way bill as supporting documents for the movement of goods. The transporter can also carry the E-way bill number, mapped to an RFID (radio frequency identification device).

Though check-posts have been abolished under GST, a consignment can be intercepted at any point for the verification of its E-way bill, for all inter-State and intra-State movement of goods. If a consignment is found without an E-way bill, a penalty of ₹10,000 or tax sought to be evaded, whichever is greater, can be levied.

GST laws flexibly allow any of the parties to a transaction — the consignor or the recipient — to generate the E-way bill, provided they are registered. Whether goods are transported on one's own or hired conveyance, by air, rail or road, the E-way bill has to be generated. Where the goods are handed over to a transporter for conveyance by road and neither the consignor nor the consignee has generated the E-way Bill, the transporter becomes liable to generate it.

When the consignor or transporter generates the E-way bill, the recipient for the consignment has to either accept or reject it on the portal. If no action is taken by the recipient in 72 hours, it shall be taken as accepted.

.Net Web ServicesTax Payer SAP System E-Way Service Provider

Automatic's E-Way Bill Solution

In SAP ERP system Invoices are generated for which E-way Bills need to be generated. This E-way bill is generated from theGovernmental portal and it needs to be linked to that particular invoice.

Automatic's RFC enabled solution extracts the relevant information for transfer to the relevant application/portal. Using the extracted information, an E-way bill is generated on the government portal. The generated number is then updated back in the SAP system through the same RFC enabled interface (RFC + Web services). number. Through an enhancement, the actual sales invoice and related E-way bill numbers are interlinked.

Automatic's GSTR1 Solution

GSTR1 returnFiling GST return under the GST regime is crucial as non-compliance and delay will result in penalties and affect your compliance rating and timely refunds. GSTR 1 is a monthly return of outward supplies. Essentially, it is a return showing all the sales transactions of a business. Every business registered under GST, will have to file the GSTR 1. GSTR1 return is to be filed by the 10th of every subsequent month.

Automatic's GSTR2 Solution

GSTR2 returnAccording to GST law, every registered taxable person is required to submit “Return for Inward Supplies” in GSTR 2. The entries in GSTR 2 shall be mentioned by the buyer from 12th to 15th of the succeeding month. Adjustments, if any are allowed to the seller in GSTR 1A on the 16th and 17th of the succeeding month after the buyer has uploaded his GSTR 2.

GST Reporting Package

VALUE ADDITION BY AUTOMATIC'S GST REPORTING PACKAGE§ Customer is able to utilize comprehensive reports

developed based on industry expertise § Customer can leverage Automatic's SAP delivery

capabilities and GST competences § Internal teams can focus more on compliance and data

validation activities instead of investing substantial efforts in realization

§ Ready to use solution enabling faster deployment and compliance

§ Reduced cost of deployment § Customer is able to utilize comprehensive reports

developed based on industry expertise § Automatic's consulting services can be engaged for further

integration of customer SAP eco-system in the GSP/ASP environments

Advantages:

§ Proper validations of the inbound - outbound data § Integration of the SAP object with externally generated numbers § Integration of QR Code as and where applicable § JSON enabled data export for GSTN interfaces

Contact Us On

SCAN ME

sales@automaticinfotech.com info@automaticinfotech.com

+91-9922446685+91-9820248190+91-8888882054

301 – B Wing, Kapil Upavan Plaza, Bibwewadi, Pune, Maharashtra,India – 411037

Services§ SAP Implementation § SAP Template design | Global SAP Roll-Out§ SAP Migration – Upgrades§ SAP Techno-functional Audit Services§ SAP BW | BW on HANA | BW/4 HANA§ SAP BI – BO | SAP Analytics Cloud (SAC)

§ SAP HANA Modelling§ SAP S/4 HANA Readiness assessment§ SAP S/4 HANA Conversion§ SAP PI / PO § India Localization (GST)§ Center-of-excellence build-up and program governance

Combining the comprehensive domain knowledge along with expertise of our highly skilled SAP consultants and a range of sophisticated tools and templates, designed specifically to support the successful creation and integration of mission-critical applications, We work with you to

§ Resolve your critical pain points, not addressed in existing SAP implementation§ Enable your business to Utilize SAP to its full potential§ Allowing you to focus on your core business activities while we act as your extended team and take up SAP system ownership

About Automatic We are part of a 60 M $ family owned group with business interests in:

§ IT§ Manufacturing§ Construction§ Financial Services

We are part of the SAP and Microsoft Partner network and are a trusted SAP solutions provider for various German and Indian multinational corporations. Automatic group has presence across 20 locations in India and with Dubai along with representative offices across Europe and South East Asia

We are supporting over 45 active customers spread across 5 continents from Industry verticals of:

We have successfully executed SAP and other IT projects for our customers globally and are supporting 7500+ satisfied users from our India delivery center. We are a trusted services partner for various reputed midsize German companies.

§ Automotive§ Projects – Engineering§ Steel – Stainless steel

§ Pharma - Healthcare§ Manufacturing § Professional Services