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User Manual 2.0
GSO ECCS Electronic Conformity Certificate
Document Revision Prepared By GSO Technical Department Date July 5th 2010 Version 2.0 Audience Manufacturers of Motor Vehicles and Tyres
2
Contents
Contents .............................................................................................................................................................. 2
Introduction ......................................................................................................................................................... 3
Conventions ......................................................................................................................................................... 4
Account Registration ........................................................................................................................................... 4
Registration Steps ............................................................................................................................................ 5
Submit CCR to ECCS ........................................................................................................................................... 10
Submit CCR to ECCS: Online .......................................................................................................................... 10
Submit CCR to ECCS: Offline .......................................................................................................................... 12
Submit CCR to ECCS: Renew .......................................................................................................................... 13
Payment and Batch Creation ............................................................................................................................. 14
Direct Transfer ............................................................................................................................................... 14
Online Payment ............................................................................................................................................. 17
Demand Invoice ............................................................................................................................................. 19
Batches .............................................................................................................................................................. 21
Certificate Delivery ............................................................................................................................................ 22
3
Introduction
GSO ECCS (GSO Electronic Conformity Certificate System) is an online System that automates GSO approval for conformity certificates of new Motor vehicles and tyres which are submitted by Motor Vehicles and Tyres Manufacturers all over the world. This document is a user‐guide that explains the steps required to obtain GSO Conformity Certificate for Motor Vehicles and Tyres using GSO ECCS (Electronic Conformity Certificate System) and all requirements during the completion of this process. The process to obtain GSO Conformity Certificate is composed of the following steps
• Account Registration and validation • Submit CCR to ECCS
o Online o Offline o Renew
• Payment and Batch Creation o Direct Transfer o Demand Invoice o Online‐Payment
• Inquire about batch status and Communicate with GSO. • Download the approved Certificates from GSO website and print them on official letter head • Send Approved Certificates to GSO by any courier • GSO CAD stamp the certificate and send them back to the manufacturer • Download E‐Copy of the stamped Certificates.
GSO Provide also supporting facilities in the system to help the manufacturer during these steps, and this document will explain every step in details.
4
Conventions
For clarity, this document uses the following conventions when referring to user names, passwords, and other values that are specific to your environment Convention Description ECCS Electronic Conformity Certificate System CCR Conformity Certificate Request CAD GSO Conformity Department Manufacturer Motor Vehicle or Tyre Manufacturer Batch Set of certificates grouped together to be sent to
GSO RGCCA Request for GSO Conformity Certificate
Authentication GSO Website http://www.gso.org.sa ECCS Website http://eccs.gso.org.sa
Account Registration
Account Registration is the first step performed by the manufacturer to obtain GSO Conformity Certificate, in this step the manufacturer submit the company information to GSO and request for account validation from CAD, the company information should be accompanied with authorization letter from the manufacturer. The authorization letter should state the authorization to obtain those GSO Conformity Certificates on behalf of the manufacturer, signed and stamped by the company management and to mention clearly the following:
• The name of the authorized person • The email address • Full mail address • Telephone and fax No
R
T
Registration
The following• Open
• Fill th
futurea.bc.de.
n Steps
are the exac GSO main w
e Signup forme notification. Username. First Name. Last Name. Email Add. Country (s
t steps needeebsite (http:/
m with the res on the syste e e ress tate the coun
ed to register//www.gso.or
quired user inem, the requi
ntry at which
r the manufacrg.sa) Signup
nformation, tired informat
the user is lo
cturer on ECCfor a new use
the email thattion are
ocated)
CS ername on G
t you type wi
SO website
ll be selected
5
d in all
6
• You wthe si
• Open ECCS)
• Login welco
will receive angnup form the new ECC) link on the mto the new w
ome message
Tip : T
new ECCS
displayed
n email with t
CS website eitmain GSO webwebsite (http: will appear i
The home pa
S and GSO CA
d).
he new usern
ther by typingbsite. ://eccs.gso.orn the home p
age displays
CAD (only the
name and pas
g the URL (htt
rg.sa) using thpage for the w
s the announ
e latest 3 an
ssword to the
tp://eccs.gso.
he informatiowebsite as fol
ncements se
nnouncemen
e email addre
.org.sa) or by
on sent to youlows
ent by the
nts are
ess you typed
y click on (New
u by email, a
7
in
w
8
• Click oand a
a.
b
c.
d
e.
f.
on My profilere as follows. Company
be change. Product Ty
all forms a. Country of
Japan) . Brands: all
Conformitadd button
. Countries than one c
the (Authorizatletter.
e and fill‐up th: Name: The nad after it’s apype: Either Mand search enf origin: State
l the brands t
y Certificate fn is not clickeof Productioncountry of pro
) button, so ttion Letter: a
he Manufactu
ame of Manupproved. otor Vehicle ngines in the se the country
that are produ
for them, Typed then the brn: The countroduction for t
the list of coudoc ,pdf or im
urer registrat
ufacturer as re
or Tyres, thissystem. of origin for t
uced by the m
pe the brand rand is not adries on which the same pro
untries of promage file sho
ion form, all t
equired on th
s will affect th
the product (
manufacturer
name and thedded to the pthe products
oduct) choose
duction shouuld be upload
the informati
he certificate,
he behavior o
Ex: Toyota Co
r and need to
en click (rofile. s are producee the country
ld contain thded to as an a
ion are requir
, This value ca
f the system
ountry of orig
obtain GSO
) button, if
ed (usually moand then clic
e selected coauthorization
red
an’t
and
gin is
f the
ore k on
ountry
• Whenshowfollow
• Whenactiva
n all previous n on the homws:
n the Accountated and can
information me page it stat
t is verified bybe used to su
are entered ttes that the m
y GSO CAD youbmit Conform
then click on manufacturer
ou will receivemity Certifica
Save, and your created and
e an email noates.
u will find an request is se
otification tha
announcemeent to CAD as
at your accou
9
ent
nt is
10
Submit CCR to ECCS
Submit CCR is the second step in the process of obtaining GSO Conformity Certificate. The manufacturer has the following approaches to submit the CCR to the ECCS
• Online o Motor Vehicle link: New MV Request o Tyre Link: (New Tyre Request: Passenger Commercial Spare)
• Offline ( Offline) • Renew
o Motor Vehicle Link: Renew MV Certificate o Tyre Link: Renew
All previous approaches give the same result and save the certificate requests in the same repository so they can process for the next step.
Submit CCR to ECCS: Online This approach allow the manufacturer to submit the certificates to the website using the online mode, simply fill the electronic form available on the website (link names are mentioned above). The system restrict some fields to be mandatory since the certificate will be rejected if one of these values are missing, and some data type validation is also required, the form will immediately inform the user who is performing the data entry if any error in the data takes place.
Note: (Motor Vehicle) Some of the fields are put in a list to
guide the manufacturer while setting the data, but if the data is not
available in the list then you can simply type the value that meets
your certificate information.
11
S Tahw Tn EVfct Ti
Asu
12
Submit CCR
This approachaccess the inthave internet website.
The Offline mnumber on th
Ex: if the curreVR 2.0, you sifrom the ECCSconsiderable the certificate
To obtain the nside the pag
After you succsame (offline)upload.
to ECCS: Of
h allows Manuernet while faccess or wh
ode follows ahe website wi
ent version omply can achS website. Usmodification e with to the s
latest versioge related to y
cessfully com) page by sele
ffline
ufacturer to filling the formhen there are
a versioning sth version nu
n the websiteieve this by asually new verin the form csystem using
n of the offlinyour product
mplete filling tecting the CCR
fill the certificm. This appromultiple leve
system, that mumber of the f
e is VR.2.0 thealways downlrsions of the content, and tthe old versi
ne form click ot.
he offline‐forR and Test Re
cate form usinach is preferrels of auditing
means the maform filled.
en the certificoading the laOffline will nothe manufacton to avoid d
on (offline) li
rm click, uploeport (if test r
ng adobe Reared when theg before subm
anufacturer h
cate form neetest version oot be posted turer will be gduplicate form
nk on the ECC
ad the certifireport is requ
ader without e data‐entry emitting the ce
has to match t
ed to be uploof the offline by GSO unlesgiven a propem filling by the
CS website an
cate to the wuired needed)
the need to employee doeertificate to th
the version
oaded should form documess there is a er time to uploe manufactur
nd use the lin
website in the ) and then clic
esn’t he
be ent
oad rer.
k
ck on
S TTtmR
Submit CCR
This approachThe Manufactthe certificatemanufacturerRequest, and
to ECCS: Re
h enables the turer can sime form will ber would only pthis will not a
enew
manufactureply search foe filled with thperform slighaffect the old
er to benefit fr the approprhe same infort changes on certificate.
from the prevriate Certificarmation from the new CCR
viously submiate and then c the selectedR information
itted Certificaclick on the ( certificate, s and then sub
ates (Request) button an
o the bmit it as a ne
13
ts), nd
ew
14
Payment and Batch Creation
Certificates should be submitted to GSO Conformity Department as BATCHES, each batch should contain the following:
• RGCCA: Request for GSO Conformity Certificate Authentication, this letter should be stamped and signed by the manufacturer management, and contains an information about the batch submitted
o Company Name o Number of Certificates submitted in the batch o Certificates Numbers
This document is uploaded by the manufacturer when the batch is being created. • Payment Proof (Direct Transfer) • List of certificates that are submitted
This List is selected when the batch is created Payment could be achieved by the following approaches:
• Direct Transfer • Online‐Payment
For both payment types you can perform the operation directly or using the Demand Invoice option, the following is an explanation for the steps required to compete the payment.
Direct Transfer
Direct Transfer indicates that the manufacture will deposit in GSO Bank Account the exact number of the fees of the batch certificates, and the manufacturer would consider that transfer charges should be covered by him not by GSO, (the net amount of the transfer should match the fees for the batch certificates). When the manufacturer deposits the amount in GSO account he needs to obtain a scanned copy of the payment receipt to use it latter in GSO ECCS.
The following steps should be performed by the manufacturer in order to complete the batch creation using GSO ECCS
• Click on Pending Certificates on the menu
• Click on ( ) button or ( ) button to view the certificates that are created using (Online, Offline or Renew modes)
• Select the certificates needed to be grouped as a batch • Click on Create Batch
15
16
• Attac• Attac
• Click o
h RGCCA h Payment Re
on (
eceipt
) Button
O
Oio
Online Paym
Online paymenstead of direonline‐payme
• Click o
• Click o(Onlin
• Select• Click o
ment
ent enables thect transfer, tent as follows
on Pending C
on (ne, Offline or t the certificaon Create Bat
he manufactuthe same pro
ertificates on
) button or Renew modeates needed ttch
urer to pay foocess for creat
n the menu
(es) o be grouped
r the batch ceting the batch
) button to v
d as a batch
ertificates feeh using the di
view the certif
es using VISA/irect transfer
ficates that a
/Master Cardapplies in th
re created us
17
d e
sing
18
• Attac
• Click o
h RGCCA
on ( ) Button
19
Demand Invoice This approach is used when the manufacturer need a demand invoice for financial processing at their side. The process of creating a batch from a demand invoice is similar to the process of creating a batch using the direct transfer; the only differences between those two approaches can be summarized as follows:
• Demand Invoice stage is considered a middle stage and needs a second step to complete the batch creation.
• Demand Invoice locks the certificate into a middle stage , and so the certificate linked to a demand invoice will no longer be visible under the link (pending certificates)
• When Manufacturer financial process is finished the payment is ready, the manufacturer has to view link (Invoices) to proceed with the batch creation starting from the demand invoice created.
To create a demand invoice the manufacturer need to perform the following steps:
• Click on Pending Certificates on the menu
• Click on ( ) button or ( ) button to view the certificates that are created using (Online, Offline or Renew modes)
• Select the certificates needed to be grouped as a batch.
• Click on ( ) Button The Browser will open a PDF document which the demand invoice for that batch Once the payment transfer is completed by the manufacturer then need to perform the following steps in‐order to complete the batch creation
• Click on (Invoices) link • Choose the invoice (click on the number) • Complete the payment as the previous steps
Td
20
The result of adirectly subm
all previous stitted to GSO
teps (batch cfor processin
reation and png.
payment) is a batch creatioon and the baatch will be
B
Ba
T
Batches
Batches link cany further di
The following• Searc
• Down• View
• Add aenabl
• Down• Down
(copy o
• The Cview tpopup
ontain all Batscussion or in
functions anh for certain
nload All CertiBatch Certific
a new Commee the manufa
nload a specifnload the stam
of the certificCertificate statthe rejection p.
tches submittnquiries.
d informationbatch / Certif
ificates for a cates by click
ent (acturer and G
fic Certificate mped and sig
) TAB, tcate. tus could be reason by mo
ted to GSO an
n could be foficate using th
selected batcing the batch
) TAB foGSO CAD to co
by using the ned certificat
this option w
known from toving the mo
nd considered
und using thehe available c
ch as one file number
or the selecteommunicate a
link ( ) nte (stamped b
ould enable t
the status coouse over the
d the portal t
e batches pagcriteria
using the link
ed batch to beand track a ce
next to each cby GSO after a
the manufact
lumn, if the cstatus colum
o interact wit
ge:
k ( ) Dow
e sent to GSOertain batch m
certificate. approval) fro
turer to obtai
certificate is Rmn and the rea
th GSO CAD f
wnload all
O CAD, this womore efficien
m the
n a electronic
Rejected, you ason box will
21
for
ould tly.
c
can
22
Certificate Delivery
When Certificates are studied and approved by GSO CAD, a notification will be sent from the system to the manufacturer, this notification states the result of the study. The manufacture would perform the following steps
• Download the certificate from the website (http://eccs.gso.org.sa) link (batches) • Print the Certificate on the company official letter‐head • Send the Certificate to GSO CAD by the local dealer or the courier
GSO will stamp and sign the approved certificate and send them back by one of the following:
• Contact the local dealer to claim the certificates from GSO head‐quarter • Send the Certificates to the manufacturer by Courier and the manufacturer will afford the charges
for shipment.
23
THANK YOU