GRSP Welcome New Trustees

2004 Orientation

Topics to be covered:

History of GRSP Some of those who made the history The money trail Organizational structure What a Trustee is expected to doThe website as a resource And now the fun begins

A little history lesson:

GRSP was born in 1946Founded on WWII experienceBasic idea was to give young adults a chance to broaden world understanding and peace through an scholastic environmentFirst class was 4 students

Some of the early leaders

Will WattKindall Wisenger (Spelling is incorrect!)Hue ThomasRonnie WallerRandolph Holder, Jim Brim, E.J. Lassiter, Tom Bryan, Frank Bentley, Sr. and many more.

Where the $ come from

First class: $1 per Ga. Rotarian ($4000)Now each Rotarian: $7 as part of dues.Early in program, clubs paid all of the students expensesEndowment Fund ~1985 to helpNow part by clubs and part by EF based on EF earnings.

Where the $ go (Actual amounts to be

distributed later.)

The “overhead” is the office and staff in Savannah. A small amount goes to education and awards (such as Will Watt Fellow pins) The student budget is the big part! Trustees receive no compensation

Board of Trustees

Officers (aka Executive Committee) Directors Trustees Advisory Trustees Trustees Emeritus

(By-Laws found on the website under Minutes)

Leadership

GRSP is governed by a Board of Trustees made up of Officers , Directors, Trustees, Advisory Trustees, and Trustees Emeritus Officers: Chair, Vice Chair, Sec., Treas.,District Chairs, Parliamentarian. Directors: 2 per Rotary District plus IPDG, DG, and DGE

Trustee Expectations

Coordinate activities between students and sponsoring clubs Lead clubs in selection of students Present GRSP programs at club meetings Promotion of Endowment Fund Attend 3 GRSP meetings each year

GRSP Meeting Expectations

Trustees are expected to attend the three meetings each year: Annual Meeting in July Student Selection Meeting in Jan or Feb Student Conclave in Aug or Sept

(Must be excused in writing by Dist Chair)

Trustees and Clubs

Present educational program on GRSP at least once per year Make up at assigned clubs often enough that members associate you with GRSP Maintain contact with student host families to know how they are getting along.

Student Selection

Book of applicants mailed to Trustee for delivery to club Pres – Elect With assistance of Trustee, clubs narrow down to small list of desired students Trustees meet and draft students for clubs

Student Selection Cont’d

Home Office Notifies ApplicantsHome Office Submits Entrance Forms to SchoolClub/Trustee Notified After 1)Applicant Accepts and 2)School Issues I-20

Student Qualifications

Must Be SingleMust be 18 by 8/1 but not 25 by 8/1 entry yr.Previous Study in USA for more than 4 months disqualifiedIf Applicant Rejected by School, the Offer Withdrawn

Important Point

Our students are expected to conduct themselves in a higher manner that other students as they are representing GRSP, Rotary and their home country.

Student Responsibilities

Students must attend Conclave & District Conference (Host District Only)Students must reside in dorms and attend classesHost Families are expected to coordinate holiday activitiesStudents must present at least 2 club programs for each sponsoring club.

Student Must:

Provide TransportationProvide Health InsuranceHave $3000 in available US funds for personal expensesPay any taxes due on scholarship

Student Activities by Host & Club(s) Requires coordination by Trustee

Welcome Student prior to arrival Meet student at airport and provide housing until dorms open Provide student with dorm housekeeping essentials (sheets, towels, etc.) Hosting students on holidays, etc.Host Family Handbook on website

More student activities

Student attendance at club meetings and socials Give student a “home away from home” Be a resource for student

Now the fun begins!

The next Conclave Get ready for student selection Know your clubs Be sure to get to know Janis and Willette. They will do a lot for you! Read everything sent to you and respond as requested.

www.grsp.orgA resource for YOU!

News itemsCalendarRosterMinutesStudent Info

Host Family HandbookAlumni InfoMake this one of your “favorites”

Lets get ready for the new class.

See you in Valdosta for the Conclave on August 27th. See you in Savannah for Student Selection January 27th 2005.

ENJOY !