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Group Techniques
John A. CagleCalifornia State University, Fresno
Brainstorming
Problem presented with problem to solve (etc.)
Members generate as many solutions as possible without criticism.
Ideas are recorded for all to see as fast as possible.
Brainstorming has a time limit and ideas are evaluated at another time.
Brainstorming
Problem presented with problem to solve (etc.)
Members generate as many solutions as possible without criticism.
Ideas are recorded for all to see as fast as possible.
Brainstorming has a time limit and ideas are evaluated at another time.
Rules for Brainstorming
Criticism is ruled out. “Free-wheeling” is welcome. Quantity is wanted. Combination and improvement are sought.
Rules for Brainstorming
Criticism is ruled out. “Free-wheeling” is welcome. Quantity is wanted. Combination and improvement are sought.
Problem Census
Group seated in semi-circle facing chart. Explain purpose of technique. Ask each person round robin to present
one problem (or question, difficulty, etc.) Post each on board or chart as presented. Group votes on priorities. Each problem dealt with in turn.
Problem Census
Group seated in semi-circle facing chart. Explain purpose of technique. Ask each person round robin to present
one problem (or question, difficulty, etc.) Post each on board or chart as presented. Group votes on priorities. Each problem dealt with in turn.
Nominal Group Technique
Problem, situation, or question presented. Private generation of features or answers in
writing without discussion. Round robin sharing of ideas and recording
on board or chart.
Nominal Group Technique Members clarify the items but do not
evaluate. Group ranks items or votes on priorities. Discussion and then a decision is reached.
Nominal Group Technique
Problem, situation, or question presented. Private generation of features or answers in
writing without discussion. Round robin sharing of ideas and recording
on board or chart. Members clarify the items but do not
evaluate. Group ranks items or votes on priorities. Discussion and then a decision is reached.
Nominal Group Possible Alternative Steps
After initial ranking, the various proposals may be discussed and evaluated by the members.
Various proposals may be reviewed and combined or integrated where possible.
Rating scales or voting may be used in place of ranking.
The ranking procedure may be repeated until a convergence occurs.
Delphi Technique Technique done via mail, e-mail, FAX, etc. Leader suggests in writing problem or idea among
group. Individually members think and respond in writing
to Leader. Leader summarizes and circulates to members. Various iterations of process, including use of
ranking & rating scales, strive to evolve a consensus before a meeting.
Rational Management Technique Rational Management Technique attempts to guide a
group to a decision about possible solutions using explicit criteria.
Criteria are clearly identified: Absolute criteria are “musts” Relative criteria are “shoulds”
Possible solutions are clearly identified
Rational Management Technique 2
Each solution is checked against absolute criteria Each solution is rated on each criterion
Degree to which solution meets each criterion (5 completely thru 1 barely to 0 not-at-all)
Degree of importance of each criterion (3 almost a “must” to 1 marginal]
Relative criteria are quantified and results tabulated.
Rational Management TechniqueFaculty
involvement inCareer
Counseling
Web-basedCareer
Proposal
ComputerSystem Update
Must Benefitmajority ofstudents
Yes Yes Yes
Must $250,000limit
Yes Yes No
Must 1999-00 Yes Yes Yes
Should Upgradeunderfundedareas
Wt = 1 2 5
Should EmphasizeLiberal Arts
Wt = 2 5 2
Should Carry-overimpact
Wt = 3 5 5
2 5
10 4
15 15
27 24Total points =
Rational Management Technique 3
The solution which meets all absolute criteria and has the highest relative score is selected.
In real life, we must often accept the best of less than perfect solutions.
The real value of the Rational Management Technique is to shed light on the criteria the members of the group really use to evaluate the solutions.
Scheduling, Planning, and Budgeting
All tasks to be completed are listed. The date each must be completed by is listed. A person is assigned to complete each task. Resources needed are listed and source of the
resource is identified.
Scheduling, Planning, and Budgeting
A chart is made.
Task PersonAssigned
Date Due ResourcesNeeded
Obtain room Harold Nov 12 $250 for rent
Purchase food Thomas Dec 14 $125
Write and printinvitations
Kelly Nov 24 $20
PERT PERT deals with events rather than tasks An event is an action, activity, or occurrence Steps in creating PERT flowchart
First event Next events in sequence Interconnections with lines and arrows Continue until project completed
PERT Characteristics•The project consists of a well-defined collection of jobs or activities, which when completed mark the end of the project.
•The jobs may be started and stopped independently of each other, within a given sequence.
•The jobs are ordered, that is, they must be performed in technological sequence. (For example, the foundation of a school must be constructed before the walls are put in place.)
PERT Determination of the goal of implementing the decision Determine the events & activities Order the events & activities in the best way Determine the time of each activity or event Divide the activities & events into smaller units Allocate priorities to each activity & event Determine resources (personnel, finances, & facilities) for
each activity & event Arrange a diagram specifying the flow of activities & events
Strategic Planning Where are we now? Where do we want to be? What do we have to do to get there? How do we monitor our progress?
Leadership Strategies, Inc.http://www.leadstrat.com/stradesc.htm
Where are we now?
What are we doing well and why? What aren’t we doing well and why? What are our services/products, who are our customers, and
what are their expectations? How well are we doing with respect to
Meeting our past objectives? Meeting our customers’ expectations? Addressing the competition? Meeting the needs of our internal people?
What have been our past barriers to success?
MISSION
GUIDINGPRINCIPLES
GOALS OBJECTIVES
CRITICALSUCCESSFACTORS
STRATEGIES
ACTIONPLANS
BARRIERS
Sample Strategic Plan
Where are we now?
Where do we want to be?
What do we have to do to get there?
How do we monitor our progress?
Project Management The top management must concur on the
following Technical objective to be achieved Assignments of the technical team Approval of a preliminary budget Approval of a preliminary schedule Identification and approval of a project
modification process
Common elements of a project plan
Project overview = Mission Statement of goals and objectives Project management approach:
technical objectives, performance & responsibility, approach to communication
Project schedules Project cost control procedures Identification of potential problems Project budget Evaluation procedures