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Group Data Sharing Options
Mount Auburn Hospital I.T. 2012
Topics
• Access Needs Defined
• Options (one or more can use selected)– Exchange/Outlook Public Folders– Network Shared Folders– Intranet Page– MEDITECH MOX– Secure Application
Access Needs Defined
• Define Access Parameters:• Is PI-Protected Information Involved?• Is Data Confidential in some no PI manner?• Is Access Needed Off Campus?• Is Access Needed by Non-MAH/CareGroup User?• Is Easy Broad Access Needed?
• Select One or More Solutions
• Ensure Compliance with Policies
Exchange/Outlook Public Folders
• Overview– Access Via CareGroup Outlook Account.– Click “Folder List”/”Public Folders”/”All Public Folders”
• Pro:– Password Protected– Access Groups (Read Only, Edit, Create, etc)– After I.T. Creation – Owner Can Mange Content & Access– Data “Types” Templates (Messages, Calendars, Mailing Lists, etc)– On Campus and Remote Access Available– Many Software Packages Available Online (Word, Excel, Powerpoint, etc)– Easy integration with Email
• Caveats:– “ITS” username/password required. (and regular use fo the account)– Outlook Email Account required.
Outlook Public Folder View
Network Shared Folders
• Overview– Access Via CareGroup REMOTE ACCESS and/or Personal PC
• Pro:– Password Protected– Access Groups (Read Only, Edit, Create, etc)– After I.T. Creation – Owner Can Mange Content & Access– On Campus and Remote Access Available
• Caveats:– “ITS” username/password required (and regular use of the account).– Requires Software Packages local on Users PC (Word, Excel, etc)
Network Shared Folders“Remote Access-SSL VPN” View 1
Network Shared Folders“Remote Access-SSL VPN” View 2
Intranet Page
• Overview– Access Via Any Computer at http://portal.mah.harvard.edu
• Pro:– Quick Access to via Intranet– Broad 7 Easy Access on Campus and Off– After I.T. Creation – Owner Can Mange Content– On Campus & Remote Access w/ Option to Require Password Off Campus– Easy to Use Formatted Templates – No Programming Required
• Caveats:– If Password Option is used for Off Campus Access - “ITS” username/password
required (and regular use of the account).– No content specific User Access/Password – Data is available to all with access.
Intranet Page – Main Page
Intranet Page – Department Page
Secure Application
• HIPAA/HITECH/Meaningful Use May Mandate Formal Secure Certified Application Be Used
• Examples Include, But Not Limited To:• MEDITECH• ECW EMR• Athena EMR• RL Solutions• MIDAS• Philips PACs\
• Consider Policies