Grocery Nova Retail Overview

8/8/2019 Grocery Nova Retail Overview

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Enterprise Retail Management Solution Engineered by CIBER Powered by SAP


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Grocery Retailing Process Overview

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CIBER, 201 Miller St, North Sydney, 2060 +(61) 2 8920 0887 +(61) 2 8920 3881 www.ciber.com.au

IInnttrroodduuccttiioonn

Working in close partnership with SAP and our retail clients, CIBER are proud to present

novaRetail, an integrated enterprise Retail Management Solution, engineered by CIBER and

powered by SAP. novaRetail is the enterprise management system you can rely on to run

your business.

All retail organisations face similar challenges:

Our company is growing rapidly. We need to make sure we have abusiness solution in place to support growth and expansion.

Our margins are so tightly managed that we really need to havegoods control on managing costs throughout the value chain.

In the retail industry some trends come and go very quickly. Weneed business intelligence to identify, analyse and resolve marketchanges quickly.

We need a business platform which allows us to be ahead of ourcompetitors.

Built on the success of our customers, our retail and information technology expertise allow

us to deliver a high quality solution more efficiently with a higher return on investment.

Some of the features of novaRetail include:

User friendly master data management

Superior category business planning and management

Powerful merchandise planning and management

Strategic retail price planning and management

Innovative promotion planning and management

Complex replenishment and allocation planning

Advanced purchase planning and management

Effective inventory and warehouse management

Informative business analytics and intelligence

This document describes the full suite of functionality contained in the novaRetail solution.


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Whether you have a chain of Hypermarkets,

Supermarkets, Convenience stores or any

combination thereof, novaRetail has built-in

specific solutions for the Grocery industry.

Category Management gives you the ability to

plan and manage categories of products at

different levels from major departments right

down to the individual article level. Given the diverse range of products in modern

supermarkets from the typical dry goods, through to fresh produce, general merchandise and

liquor the category management functionality will give your team the ability to monitor stocks

and margins and make informed decisions about prices and promotions.

Supply Chain Planning introduces automatic replenishment which brings the benefit of

managing daily replenishment more efficiently for the large number of articles typically found

in grocery stores. This will also reduce human error such as ordering the wrong product or not

ordering at all.

Sales will increase due to more efficient stocking processes through frequent deliveries,

higher selling space productivity due to fewer out of stocks and a reduction in in-store storage

space required for safety stock buffers.

Special processes are built in to support the demanding task of replenishment planning for

perishables. novaRetail can also deal with inventory on a quantity and value basis for dry

goods whilst managing fresh produce on a value only basis.

Purchasing functionality will allow you to manage the all important

relationships with your vendors whether they deliver to the

distribution centre, direct store delivery or by a vendor fill process.

From monitoring on-time delivery to reconciliation and settlement

of vendor rebates the purchasing functions will give you complete

control over the procurement of stock into distribution centres and

stores.

Supply Chain management will give you the ability to track

inventory as it moves through the supply chain from vendor to

distribution centre to store to customer. Detailed information of


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each inventory movement will give inventory planners the information they need to ensure

customer service levels are maintained at the highest level. Special enhancements in the

novaRetail solution give you the ability to carry out inventory transactions with the latest

technology such as wireless hand held terminals.

Finally, Multi-Channel retailing takes care of the critical area of store operations. Seamless

integration of store systems into the merchandising system will ensure that all stakeholders

are viewing the same information about stock and sales.

Underpinning the entire solution is the Enterprise Management and Support functions. The

all important Financial Management of your organisation is provided by tight integration with

all merchandising and supply chain activities. As soon as a transaction is carried out in the

operative system the financial records are updated

In short novaRetail for grocery is a fully integrated, enterprise-class Retail Management

Solution specifically designed for the entire operations of Retail organisations from store

operations, supply chain planning and execution, purchasing and merchandising to enterprise

management.

The diagram below illustrates the breadth of functionality provided by novaRetail across the

retail value chain from vendor to customer.

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Merchandise and Assortment Planning (MAP)

supports planning and reporting for all business

activities involving assortment and merchandise,

as a smoothly integrated process. This enables

you to plan on a value and quantity basis, on any

level you choose, within a planning hierarchy. For

example, planning can be done at purchasing

organization, store group, or merchandise

category level. You define for example, your strategic targets at a higher hierarchy level, and

then transfer them step-by-step to the more detailed assortment, price band or even article.While doing so, you can compare various plan versions that were created manually and then

develop a final version based on these plan versions.

The plan is used to establish important key figures such as sales, gross margin and stock for

a time period in the future, for example, for a season. By comparing planning data, actual

data, and historical data, you can plan future business developments in the best possible way.

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novaRetails powerful pricing techniques are

used to realize pricing elements, such as

purchase price, mark ups and promotion

discounts. All relevant pricing elements are

predefined and easy to maintain according to

the retail specific business needs. The feature

price points, gives the option for automatically

rounding to psychological prices (e.g. 1.99)

based on a pre-defined logic.

Additional features of the novaRetail solution include:

Calculation of sales prices based on mark-up or margin

Price calculation stored in system as a pricing document

The ability to include warehouse transfer prices in a two-step calculation

Pricing calculation simulation across a range of articles in a merchandise category

Inclusion of competitor pricing information in sales price calculation


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Integrated markdown planning

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Promotions are one of most important features used in the retail

industry to push your sales, win customers and clear your

inventory of slow moving items. The novaRetail solution will open

new possibilities for your company to carry out many kinds of

promotions, such as buy-one-get-one-free, from promotion

planning to promotion processing. In addition, the built-in

reporting system (RIS Retail Info System) will establish

evaluation on the success of a promotion, with regards to margins

and quantities as well as articles and costs.


Promotion pricing created at multiple organisation levels, for example all stores or store

specific

Different validity periods for different groups of stores

Automatic follow-on processing such as promotion announcement to stores and creation

of allocation tables

The ability to maintain promotion specific discounts across entire ranges or merchandise

categories and link these to coupons

Multiple deal types including Buy One Get One Free, Free Goods, Multi-deals based on

quantity or value.

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novaRetails assortment (range) management tools give you the ability to manage individual

ranges for groups of stores or even at a store level.

Once the parameters are defined at article and store level, for example article grades and

relevant merchandise categories for each store the system will automatically assign the range

to the stores.

As article ranges are constantly changing in the

grocery industry as new products are introduced and

obsolete products deleted novaRetails

discontinuation functions will take care of the

remaining stock in your stores. Automated

discontinuation checks will provide an overview of


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where deleted stock is sitting in the supply chain and allow you to take the appropriate action

to remove it from your stores such as markdowns and promotions.

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Distribution Centre and Store Replenishment

The primary objective of replenishment is to ensure

that goods are available for sale when customers

require them, and to reduce the working capital at the

same time. The solution provides sophisticated

planning tools which allow fully automated inventory replenishment for stores and distribution

centres. Different planning methods are available which provide for example, stock

replenishment based on historical values for fast moving items or reorder point planning for

slow moving items. Easy to handle mass maintenance tools will support quick parameter

changes for a high volume of articles.

Within a short time the powerful replenishment functionality will reduce the manual workload

as well as the working capital for your retail enterprise.


Multiple forecasting algorithms for different article profiles

Multiple replenishment algorithms for different article profiles

Integrated replenishment monitor provides analysis of replenishment output such as order

quantities, open orders, forecast and other replenishment parameters

Merchandise Distribution

Merchandise distribution controls the flow of

goods from the vendor to the store; the

merchandise items are procured externally and

passed through the distribution centre to thestores. Allocation tables ("push" process) or a

collective purchase orders ("pull" process) can be

used to control distribution planning. Goods can

be placed in storage in the distribution centre, or

moved through the distribution centre using the

cross-docking or flow-through methods.


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PUSH process

Retail companies often have to centrally distribute merchandise among a large number of

stores, like for example, for initial purchase or promotional items. novaRetail will allow your

company to use allocation tables which

actively support the distribution of this type

of merchandise and then trigger the

necessary goods movements. The

distribution among the stores is based on

allocation rules which can easily be created,

based on historical key figures or on a

specified quota.

You can have the merchandise delivered

directly from the vendor to the store, from

the vendor to a distribution centre and then to the store, or from a distribution centre to a store.

After you have completed the planning stage, novaRetail will automatically create the relevant

documents for procuring or delivering the goods.

PULL process

Collective purchase orders are used to plan merchandise distribution in the pull process. In

novaRetail the collective purchase order combines the requirements of all stores. These

requirements exist in form of stock transfer orders (either produced automatically out of store

replenishment or manually). All these requirements will be combined automatically into one

single order for a vendor - the collective purchase order. The complete PULL process can be

automated from store replenishment to external procurement which will drastically reduces

the data processing work.


Automatic creation of follow-on documents such as deliveries from warehouse to store

Automatic adjustment of allocation quantities at time of goods receipt.

Cross-docking and flow-through processes for efficient distribution centre handling

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The procurement of fresh items is

characterized by short shelf life, variability in

supplying source, price, available quality and

quantity. Purchase decisions need to be

made to meet aggregated store demands

based on actual sales or store orders. The

buyer can perform price discovery and initiate


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vendor negotiations at any time. The buyer needs the ability to view all possible vendors for

any single article with available costs in order to establish that day's selling price with

automated purchase order generation. Both push and pull processes are supported with flow

of goods directly to stores (DSD) or via the distribution centre (flow through). Vendor

evaluations on price, quality, accuracy and timeliness of deliveries are also maintained for

future vendor selections. Mobile usability for buyers operating in a fresh item market (e.g., fish

market). Single point, portal approach (sourcing cockpit) to an integrated view of all

procurement and delivery of fresh items to the store by extending to other applications and

services required to execute the procurement process.


Demand aggregation

Price discovery

Auctions and RFQs

Negotiations

Automated purchase order generation

Flexible merchandise flow

Fresh Item Workbench

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Vendor Evaluation and Monitoring

novaRetail allows your company to analyse and assess the performance of your external

suppliers via vendor evaluation. A vendor is automatically scored, based on a number of

different criteria. The overall score can be used to determine whether a business partner

should be retained or eliminated from your vendor base.


Maintaining vendor evaluation criteria such as on time delivery, quality and price accuracy

Monitoring ongoing vendor performance via standard reports

Analysing overall vendor performance at the end of a period, for example annually

Capture other qualitative evaluation criteria for scoring, for example innovation or product

packaging


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Vendor Rebates

novaRetail supports one-time or periodic settlement of vendor rebates, based on conditions

governing cumulative purchase quantities or values, at the end of a period.

This functionality handles the business situation, whereby the vendor agrees to give your

company rebates for goods purchased. These rebates are only applicable if a certain quantity

or value of goods is purchased within an agreed period of time. The rebates are not given

with each invoice but at predefined points in time. The system is able to automatically update

the relevant business volume and keep track of rebates applicable.


Managing vendor rebate agreements in the form of master data

Automatic business volume updating as purchase orders are raised

Automatic calculation of rebate entitlements and posting to General Ledger accounts

Reconciliation of retailer and vendor business volumes

Rebate settlement over multiple periods, for example monthly, quarterly, annually

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Purchase Order Management will allow your company to manage the procurement process to

cover requirements for services and goods from internal or external sources of supply. Both

automatic purchase order creation via Replenishment and manual creation are supported. In

the case of replenishment, purchased orders can be automatically created based on

forecasted requirements or when stocks drop below a certain level.

In case an approval procedure for purchasing documents needs to be in place, novaRetail will

support this kind of electronic signature also known as release procedure. Only after the

approval from an authorized person takes place can purchasing documents be outputted

(print, email). Integrated Drag & Drop functionality during order creation will speed up the

transaction handling itself.

Purchase Order Processing

Supports the daily operations involved in the

procurement of merchandise and settling up with

vendors. The functions in this area enable you to

order articles for which requirements were

determined in the planning run. It comprises

quantity calculation, supply source determination,


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conversion of purchase requisitions to purchase orders and order monitoring. The purchasing

functionality can be used both centrally in the head office and locally in stores.


Maintaining and monitoring vendor confirmations

Monitoring fulfilment status of purchase orders

Open-to-buy integration

Flexible delivery date scheduling

Order Optimising

In order to find the most economic order quantity,

costs resulting from stock keeping and from

purchasing have to be taken into consideration.

The aim of optimal lot-sizing procedures is to

group requirements in such a way that costs are

minimized. If you order often, the result is low

storage costs, but the order costs will be high due

to the high number of orders. If you place orders

seldomly, order costs remain very low, but

storage costs will be very high since warehouse stock must be large enough to cover

requirements for a much longer period. The system then adds successive quantities to this lot

size until, by means of the particular cost criterion, optimum costs have been established. The

system can optimize the quantities of orders to make the most out of agreements with

vendors who grant better conditions when complete logistics units (such as entire pallets) are

ordered. The quantity optimizing function rounds off quantities according to flexible rules that

are predefined. It is possible to round either up or down. The system can also take different

units of measure of a product into account.


Investment Buying

Automatic Load Building

Manual Load Building


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RFQ, Quotation & Vendor Comparison

To initiate the procurement process, possible suppliers of merchandise need to be found and

selected before regular purchase can take place.

novaRetail provides specific functionality to handle request for quotation (RFQ) as an

invitation to vendors, to submit a quotation (bid) for the supply of articles or services. The

system supports the vendor selection process with the price comparison functionality, on the

quotations received.


Request for quotation processing

Release of RFQs

Vendor Quotation Processing

Transmission of RFQs and Quotations

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Inventory Valuation

In novaRetail, inventory is valuated at cost

(moving average price), which is also known as

the "cost inventory method" or the "cost

method". All price changes involving article

cost will be accurately recorded in the system,

which leads to a valuation of inventory at average cost for every individual article.

In case your business requires new valuation of a single article or of all articles, inventory

revaluation can take place based on cost (purchase price) which will change your

merchandise unit cost and update the book values automatically.

Furthermore the solution supports valuation at retail, also known as retail inventory method,

which is widely used in the industry.


Cost method of inventory valuation

Retail method of inventory valuation

Value based inventory management for groups of products

Stock valuation and overview reports


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Shrinkage Management

You can use this business process to make stock adjustments at warehouse or stores.

Postings, based on the reason for the shrinkage (breakage, spoilage, theft, depreciation,

withdrawal for own use, and so on), are debited to the corresponding G/L account. Statistical

analyses can be performed for every posting.


Automatic recording of each inventory movement

Multiple movement type to track specific shrinkage reasons

Stock Taking (Physical Inventory)

Every company is legally required to carry out a physical inventory of warehouse stocks at

least once a year to balance the physical stocks with the book figures. n ovaRetail supports

your enterprise to carry out a physical inventory for warehouses and stores and furthermore

allows you to upload the results from the physical count in the form of a flat file (xls, txt). This

upload results in immediate stock and financial postings in the system.


The ability to conduct cyclical or full stocktakes as required

Automatic creation of physical inventory (stocktake) documents

Analysis of inventory differences based on tolerances

Goods Receipt & Invoice Verification

Every Goods Receipt will be posted with reference to a Purchase Order document. During

goods receipt processing, all key data will be checked automatically against the purchasing

document, verifying quantity and articles.

During data processing, most data will be

defaulted which significantly reduces the data

entry. The fully integrated system will

automatically create the relevant financialpostings for external as well as internal

accounting. To facilitate a quantity check prior

to the actual goods receipt posting, a count list

can be printed which allows online update after

the physical check, and will serve as a basis for

the actual inventory posting.


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During the processing of an invoice document, the system verifies the quantities and values

against the related purchase order and goods receipt postings. In case the invoiced quantities

or values exceed the pre-defined tolerance limits, the system will block the invoice for

payment. Processing can only take place after an authorized person releases the blocked

document.


Complete purchase order history including all goods receipts and invoices stored against

original document

Returns to Vendor

The goods return process refers to all merchandises which are to be returned from a store or

distribution centre to an external vendor. Returns can be performed for damaged goods; for

goods remaining at the end of a promotion or season; and for discontinued merchandise. Full

integration exists; from purchase order processing to inventory management right up to

accounts payable.

Stock Transfer

In the supply chain, merchandise needs to be transported between sites. The process of

transferring articles from one site to another is known as stock transfer. It can be either from

distribution centre to store and vice versa or from store to store. n ovaRetail fully supports

transfers involving two different legal entities (company codes) of your enterprise with

complete invoicing /billing and financial accounting. Similar to the external procurement

process, the stock transfer orders can be automatically created as a result of the

replenishment run.

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The Warehouse Management

functionality provides flexible,

automated support in processing all

goods movements and in managing

stocks in your warehouse complex.

The system supports scheduled and

efficient processing of logistics

processes within your warehouse.

Warehouse Management allows you to


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map your entire warehouse complex in detail to storage bin level. Not only do you gain an

overview of the entire quantity of a material in the warehouse; you can also always determine

exactly where a certain material currently is in your warehouse complex.

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novaRetail comes packaged with a number of additional functions which make your life as a

grocery retailer a whole lot easier.

Rack Jobber

Rack jobbers are wholesalers or manufacturers to whom you grant sales space (usually shelf

space) in your store. These rack jobbers offer goods that are not included in your existing

assortment. The goods are the property of the rack jobber, but they are sold via your retail

sites POS system and no other logistic activities are carried out from your side.

The vendors own employee can be in the store to sell their goods, to manage their stock and

arrange the delivery for customers if necessary. Your store collects the money from the

consumer on behalf of the vendor. Certain commission charged to the rack jobber vendor will

be deducted from the total sales revenue during the settlement.

novaRetail provides special functionality to maintain the relevant master data, including bar

code, till text and sales prices for the rack jobber articles, in order to process standard POS

sales activities. On a periodic basis, the rack jobber will be paid based on sales volume minus

the commission agreed.

Vendor consignment

novaRetail allows you to manage consignment stock from your vendors efficiently. The

consignment articles belong to the vendor until they are sold or transferred into your

companys own valuated stock. The logistics handling for consignment articles is identical to

standard trading goods where your company keeps track of inventory, replenish stock and

carries out sales. Different handling exist for inventory valuation, where consignment goods

are not considered as part of your inventory balance, and payment processing only takes

place periodically based on sales volume.

The solution supports your consignment settlement process from sales reporting and quantity

allocation up to invoice processing. An easy to handle workbench will guide you through the

process steps and carries out most of the activities automatically.


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Handheld Terminals (HHT) and RFID

The usage of handheld terminals and RFID will optimize the date

processing time as well as increase the data quality throughout the

whole supply chain. In the warehouse, goods movement canliterally be processed online and stock count executed more

efficient than ever. The usage in the store will allow price inquires,

provide the latest sales history with stock on hand information as

well as trigger immediate replenishment for out of stock items.

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Retail Store (web based Back Office)

The majority of transaction, which are relevant for store operations from procurement to

inventory management and sales (sales order processing) can be executed with the retail

store, which is a web based novaRetail front end for store users. Simplified screens will allow

a fast deployment for the store users with minimum training effort.


Store Price Management

Store Promotion Management

Physical Inventory (Stocktake)

Goods Receipt, Stock Transfer and Returns

Store Replenishment

Master data such as articles and store

assortments

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POS Interface (Sales & Return)

Merchandises in stores are normally sold using electronic cash registers (POS systems).

novaRetail contains a pre-defined interface to communicate with the POS system (Point of

Sales) resulting in more of an integrated system rather than an interfaced system.


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Inbound (POS to novaRetail) and outbound processing (novaRetail to POS) is supported and

the usage of change pointers in novaRetail will smooth the outbound communication with a

minimum volume on data. Data like merchandise categories, article data (sales price, barcode,

till text, unit of measure, etc.) taxes and exchange rates as well as promotions can be send

out from novaRetail to the POS system.

Sales figures (including returns) on an aggregated basis and financial transactions from the

stores will be uploaded to novaRetail.

The POS monitor in novaRetail provides functionality to monitor all POS inbound and

outbound activities. The system classifies every outbound and inbound message and records

it in a log.

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MMAASSTTEERRDDAATTAAMMAANNAAGGEEMMEENNTT

Organization Structure

The Organisation Structure in novaRetail consists of several organisational elements, which

together represents the entire legal and organisational structure of a company. It forms the

basis for all business functions and reporting. The organisational units range from accounting,

controlling, purchasing and sales to stores and distribution centres. Within this framework, all

business processes can be executed and integrated.

Article master, Merchandise Category and Listing

The article master contains information on all the items that a retail enterprise procures,

stores and sells. It is the company's central source for retrieving article-specific data such as

the bar code, units of measure, procurement and replenishment data.

To ease and streamline the article master maintenance, the solution contains sophisticated

listing functionality for automatic assignment of

articles to assortments. The assortment defines

which articles are available in a site during a

specified time period.

The merchandise categories and hierarchy

allows the enterprise to classify and structure all

merchandises to support the daily business. In


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novaRetail, each article will be assigned to exactly one merchandise category, while one

merchandise category can group many articles with same attributes.


Simplified article maintenance screens for different user departments

Structured article creation such as sales sets

Mass maintenance tools for efficient article master processing

Extensive search helps for locating articles efficiently

Business Partners

Business partners are individuals or corporations with whom a company has a business

relationship. Customers and vendors are business partners involving the transfer of goods

and services. Details of business partners are managed in master records, which contain all

the necessary information for processing business transactions. Then when processing

business transactions, the system proposes the relevant information, saving your company

time and effort while reducing errors during data entry.

Product Catalog

The novaRetail Product Catalog function allows you to store, retrieve, and manage data (such

as articles, prices and groupings) to be used in advertising materials such as catalogs,

promotional flyers, CD-ROM disks, on-line services and multimedia kiosks at the point-of-sale.

It is an important advertising medium which provides customers with product information.

novaRetail supports management of such advertising or promotional material from a single

system, with integration of images, audio, or video in your product catalog, to be used in

several different media.

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General Ledger

The primary task of General Ledger (GL)

Accounting is to record all accounting

transactions and provide a comprehensive

picture for external accounting. The General

Ledger provides a complete record of all

business transactions and is the centralized,


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up-to-date reference for the rendering of accounts. Actual individual transactions posted

online and in realtime can be checked at any given point in by displaying the original

documents.

novaRetail records all business transactions in the system, which is fully integrated with all

operational modules. Therefore, your company is assured of accounting data which is always

accurate and up-to-date.

A pre-defined chart of accounts will give your company or companies a transparent frame for

all financial activities as well as the required basis for statutory reporting.

Accounts Payable

The Accounts Payable application component records and manages accounting data for all

vendors. It is also an integral part of the purchasing function where deliveries and invoices aremanaged according to vendors. novaRetail automatically triggers financial postings in

response to operative transactions. For instance, during purchase invoice verification

processing, a suppliers invoice is recorded & posted after an automatic verification against

defined tolerance limits; small differences arising due

to variances are simultaneously & automatically

posted to adjustment accounts. Any applicable tax

postings are also auto determined and posted to tax

accounts.

Payments can be processed partially or in full, and

payment methods like check, cash or telegraphic

transfers (TT) etc are possible. Check management

functionality enables an automatic generation and

printing of checks during automatic payment run or

through a manual process.

In addition the solution delivers various posting tools

such as sample documents or recurring entries, to streamline and accelerate the data

processing.

Accounts Receivable

The Accounts Receivable application component records and manages accounting data of all

customers and store sales, which is also an integral part of sales management. It also

provides the data required for effective credit management which will be essential for your

wholesale business.


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novaRetail also provides you account management functionality such as Dunning which

enables you to send out reminder letters automatically to customers with outstanding

balances based on days in arrear.

Incoming payments can be processed and open invoices cleared automatically. Various

posting tools similar to Accounts Receivable are available as well.

Asset accounting

Asset accounting in novaRetail is used for managing and supervising fixed assets. It serves

as a subsidiary ledger to the General Ledger.

Asset accounting integrates with General Ledger, Accounts Payable, Accounts Receivable,

Controlling and Material Management in the following ways:

Posting of asset acquisitions and retirements that are integrated with accounts payable,

accounts receivable and material management.

Posting of depreciation from asset accounting to the appropriate general ledger accounts

and cost centres.

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Controlling

Controlling, which is also known as management or internal accounting, provides a

companys management with information for decision-making. It facilitates coordination,

monitoring and optimization of all processes in an organization. In novaRetail, organizational

units such as Cost Centres, Internal Orders & Profit Centres are available.

In order to plan future business activities the system provides cost centre planning

functionality and budgeting which allows your

company periodic control and monitoring of

internal activities efficiently. Plan data can be

easily uploaded from excel into novaRetail.

Assigning actual costs to cost centres will

allow the management to analyze variances

between actual costs from the planned or

targeted costs. novaRetail provide various


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analysis reports for cost centre accounting.

The profit centre component will enable your company to generate profit and loss statements

per store. It allows you to obtain inventory, fixed asset, payable and receivable values at store

level. Furthermore, profit centre planning functionality will also help you to control and monitor

the performance of each store by allowing you to plan for revenue and selected balance sheet

items for each store.

User-friendly transactions with full integration of finance with logistics establish analysis of

internal cost and provide a solid basis for management decisions.

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Cash Flow

novaRetail contains functionality for cash management, with the goal to provide management

with an overview of the liquidity status of the company. The system offers two kinds of

evaluations, one is the Cash Position which provides a short-term view for monitoring the

liquidity on bank accounts and the other is the Liquidity Forecast which enables evaluation

of customers, vendors or sub-ledgers for the mid/long term view. The cash management

functionality is a fully integrated feature which is based on figures received from accounts

receivables, accounts payables and the general ledger.

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novaRetail contains pre-defined job roles with restricted authorization to limit the system

access for your users based on the job requirements.

For audit and security purposes, most user activities like

document changes are automatically recorded in the

novaRetail system which will offer additional security to the

authorization concept.

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The novaRetail system is a fully integrated system where postings in logistics automatically

trigger financial postings, such as revenue, inventory, cost of sales and adjustments as well

as tax handling. The automatic account determination is tailored for a pre-defined chart of

account and will offer your company transparent financial postings and will further more

assure correct external reporting.

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The Schedule Manager allows or simplifies by means of considerable automation, the

definition, scheduling, execution and control of periodically recurring work, for example, the

period-end closing. Every operation to be executed in the period-end closing (for example,

depreciation calculation for the month) is l isted as a processing step in the Schedule Manager.

Using Schedule Manager provides the following benefits:

The reduction of the lead times of the period-end closing since only the actually incorrect

objects are processed with repeated lead times for the error handling.

Performance advantages due to less database accesses.

Structured approach to all month-end activities which ensues no steps are missed and

are processed in correct sequence.

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Reporting is the display of information and processactivities on aggregated or detailed level.

novaRetail provides several reporting tools such as

a built-in data warehouse for logistics, which allows

you fast access of statistical data as well as

standard reports for dynamic transaction data with

further navigation (interactive) into document

details.

For fast document tracking novaRetail links all related business documents which allows you

to easily branch from one document to another. For example, from a purchase order to the

relevant payment document or from the goods receipt posting to the related payment

document.


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Documents

Grocery Nova Retail Overview