Grid@Asia, Beijing, China, 21-24 July 2005 How to set up @ EUROPEAN PROPOSAL Rémi RONCHAUD ERCIM EEIG France Grid@Asia, Beijing, China, 21-24 July 2005

Grid@Asia , Beijing, China, 21-24 July 2005

How to set up @

EUROPEAN PROPOSAL

Rémi RONCHAUD

ERCIM EEIG

France



Brief Introduction

The European Commission implements Framework Programmes (FP) to support research activities. FP6 (2004 – 2007) budget devoted to GRID initiatives is of 325Meuro.

The European Commission issues periodically Calls for proposals on different specific domains.

There are different kinds of projects funded by the European Commission

Only the very best project proposals are retained and only these will receive financial support from the European Commission.

The rules for participation to proposals are specific to the kind of project being submitted. Chinese partners can participate and be funded.

The good preparation of a proposal is a Key Success Factor.


• Prepare a Proposal

• Submission to the European Commission

• Evaluation of the proposal

ACCEPTED REJECTED• Negotiation

• Final Approval

• Signature of the contract

Selection Process


H o w t o p r o c e e d ?H o w t o p r o c e e d ?

Joint Programme

Funding

Negotiation

Evaluation

Submission



1. Scientific motivation: Ideas, objectives

10 Steps of Proposal Preparation

• Determine your objectives

• Find an innovative approach

• Define intermediate results

• Identify the different components

• Establish a workplan



2. Consortium: Building the project team



•Identify the required expertise to achieve the workplan

•Find and attract the corresponding partners

•Gather a critical mass of scientific excellence

•Ensure good representation of all the stakeholders (industry, academia, end users)

•Find a scientific coordinator

•Find administrative & financial coordinator

•Identify task leaders responsible for carrying out the different sub tasks composing the project

Avoid overlap of competencies

Stimulate synergies

Consortium: Building the project team




3. Positioning: Identifying the appropriate Call



• The proposal selection follows a very specific procedure

• Sixth Framework Programme is subdivided in distinct Calls for Proposals.

• Each Call is covering a given number of research priorities

• Since the start of FP6, there have been 5 calls for proposals

• But only Call 2 and Call 5 addressed GRID related initiatives

• Careful selection of the Call is essential

Each Call must be answered within a strict deadline

Identifying the appropriate Call

To find information on the upcoming Calls:http://www.fp6.cordis.lu/fp6/calls.cfm


First FP6 callPushing the limits of CMOS, preparing for post-CMOSMicro and nano-systemsBroadband for allMobile and wireless systems beyond 3GTowards a global dependability and security frameworkMultimodal interfaces Semantic-based knowledge systemsNetworked audiovisual systems and home platformsNetworked businesses and governments eSafety of road and air transportse Health Technology-enhanced learning and access to cultural heritage

Second CallAdvanced displaysOptical, opto-electronic, & photonic functional componentsOpen development platforms for software and servicesCognitive systemsEmbedded systemsApplications and services for the mobile user and workerCross-media content for leisure and entertainmentGRID-based Systems for solving complex problemsImproving Risk managementeInclusion

Call example





4. Selecting the appropriate Instrument



Selecting the appropriate Tool

There are different kinds of project frames to follow in every Call.

• Integrated Projects– Objective driven

• Networks of Excellence– Exploratory research

• Targeted research projects– (address specific issues)

• Co-ordination actions• Specific Support Actions

Calls for proposals will identify

– which instruments are to be used,

– which have priority …. and for what


Integrated Projects (IP)

• Designed to support research that is objective and result driven (clearly defined objectives and results)

• Partnership (Open): – minimum 3 participants from three different countries (2 from MS) (but in practice likely to be substantially more)

• Duration wise (Open):– three to five years (more if necessary to deliver the objectives)

In a typical integrated project, more than 25 partners receive almost 10 M€ for a period of 3-4 years to which they add an equivalent amount as the Community funds only 50% of the costs.


Networks of Excellence (NoE)

• To reinforce scientific and technological excellence by integrating research capacities across Europe and world-wide.

• To create or reinforce scientific communities

• “Joint Programme of Activity” : RTD, education& training, technology transfer, mobility programme...

Size• Several M€ per year (average1-2M)• Participants (Open to all)

– minimum of 3 (2 MS) : Universities, Research Labs, Industrial Labs – bringing together a “critical mass” of key actors– universities, research centres, enterprises (SME’s & large companies)– Research oriented


Specific Targeted REsearch Projects

• Principle: focused on one specific activity & specific results– by supporting research activities of more limited scope & ambition than

Integrated Projects

• Similar to current RTD contracts– combined research & demonstration

• Participation: at least two independent organisations– from at least two Member States or Associated States– more limited than for Integrated Projects– particularly for smaller research actors, including SME’s and for participants

from candidate countries– Joint and several financial liability

STREPs are a recommended instrument


SSAs & CAs• Specific Support Actions (SSA)

To support the implementation of FP6 & help the preparation of future Framework Programme To stimulate, encourage and facilitate the participation of:

- SMEs - Small research teams - Newly developed and remote research centres - Organizations from the Candidate Countries

• Coordination Actions (CA)

Definition, organisation, management of joint or common initiatives. Organisation of conferences, meeting, workshop, seminars Exchange of personnel Exchange and dissemination of good practices Setting up common information systems Teaming up research communities and expert groups.





4. Selecting the appropriate Tool

5. Preparation: Writing of the proposal




Proposal Preparation

Preparation of the proposal according to strict guidelines and procedures:

• Description of work, budget, coordination, management, deliverables, reports • S&T objectives, socio-economic impact• Outline “implementation plan” for whole duration• Detailed implementation plan for first 18 months• Global budget estimate• Justification of resources and budget• Ethical and safety issues...

The complete quidelines for proposers are available on-line at:

http://www.cordis.lu/fp6/find-doc








7. Submission


Submission before strict deadline:

paper version, electronic submission





4. Selecting the appropriate Instrument



7. Submission

8. Evaluation



Evaluation process

• Evaluation by a strengthened peer-review system in stages, involving individual reviews, panel sessions, and

possibly hearings of applicants

• Evaluation criteria (with thresholds) include:

– Relevance to objectives of Specific Programme– Scientific & Technical excellence– Effectiveness of knowledge management– Scale of ambition and potential impact– Critical mass in terms of activities and resources– Quality of project management

i








7. Submission

8. Evaluation

9. Negotiation


Validation of the scope of the project, budget, recommendations

Several negotiation rounds are possible








7. Submission

8. Evaluation

9. Negotiation

10. Implementation: project start

SUCCESS



Strong Selection: Call 1 example

236 projects were selected out of 1398 submitted.

• Proposals received: 1 398

• Total grant requested : 7 576 M€

• Proposals with all criteria above thresholds : 377

• Total grant requested : 2 347 M€

• Total budget for first call : 1 070 M€

Selection is hard, but the best and well prepared proposals should be successful


ERCIM Members

Have unanimously and

jointly expressed

their desire to collaborate with China in GRID technologies.


Thank You

Rémi RONCHAUD

ERCIM EEIG, France

[email protected]

Documents

Grid@Asia, Beijing, China, 21-24 July 2005 How to set up @ EUROPEAN PROPOSAL Rémi RONCHAUD ERCIM EEIG France Grid@Asia, Beijing, China, 21-24 July 2005