GRFGolden Rain Foundation

PHYSICAL PROPERTY COMMITTEE MINUTES

August 4,2021

The regular meeting of the Physical Property Committee was called to order at 1:00 p.m. by ChairDamoci on Wednesday, August 4, 2021, in Administration Conference Room and via Zoom.com,followed by the Pledge of Allegiance.

Present: Mrs. C. Damoci, ChairMr. T. DoderoMs. M. Gerber

Mr. L. Melody

Absent: Mr. P. Friedman

Mrs. L. PerrottiMr. P. Pratt- Via ZoomMs.P.Snowden

Ms. S. Hopewell, Ex-Officio

Staff and Mr. R. Ankeny, Executive DirectorGuests: Ms. C. Miller, Director of Finance

Mr. M. Weaver, Facilities DirectorMr. K. Black, Physical Property ManagerMs. D. Jaksic, Recording SecretaryMr. N. Massetti, GRF Representative, Mutual SeventeenSix Shareholders/Members

Chair Damoci greeted and welcomed everyone to the Physical Property Committee meeting andintroduced Foundation members, guests, and staff.

CHAIR'S ANNOUNCEMENTS

Chair Damoci introduced guests and staff- GRF President Susan Hopewell, Executive DirectorRandy Ankeny, Director of Finance Carolyn Miller, Facilities Director Mark Weaver, PhysicalProperty Manager Kevin Black, and Recording Secretary Deanna Jaksic.

SHAREHOLDERS/MEMBERS COMMENTS

One Shareholder/Member spoke at the time of the meeting.

APPROVAL OF MINUTES

The minutes of the July 7, 2021, meeting were approved, as presented.

PHYSICAL PROPERTY COMMITTEE MINUTES - 08/04/2021

CORRESPONDENCE

Page 2 of 4

The Committee reviewed six items of correspondence, as presented.

After a brief discussion, Mrs. Damoci MOTIONED, seconded by Ms. Gerber-

TO remove the first two trees at the intersection of Oakmont and St. Andrews.

The motion was carried with three no votes (Perrotti, Pratt, Snowden).

STAFF REPORTS

Facilities Director

The Facilities Director presented the monthly report, as attached in the agenda packet.

Physical Property Manager

Chair Damoci requested the Physical Property Manager report be delivered after a work studymeeting is scheduled to review the Total Quality Checklist.

Executive Director

The Executive Director provided information and updates throughout the meeting.

SUBCOMMITTEE REPORTS

Car Charging Subcommittee

Mr. Melody provided a verbal update of the meeting of the car charging subcommittee.

Chair Damoci called for a fifteen-minute break at 2:26 p.m.

UNFINISHED BUSINESS

2022 Budget Assumptions-Discussion

After a brief discussion, Ms. Snowden MOTIONED, seconded by Ms. Gerber, and carriedunanimously by the Committee members present-

TO raise parking fees for (GL 5380701, Cost Center 670), to a $125 permonth for vendors.

PHYSICAL PROPERTY COMMITTEE MINUTES - 08/04/2021 Page 3 of 4

After a brief discussion, Mrs. Perrotti MOTIONED, seconded by Mr. Dodero, and carriedunanimously by the Committee members present-

TO accept the 2022 proposed budgets, as amended.

Repair, Slurry, and Re-Stripina of the Parking Lots

After a brief discussion, Mr. Melody MOTIONED, seconded by Ms. Snowden, and carriedunanimously by the Committee members present-

TO recommend to the GRF Board award a contract to MJ Jurado, for

the repair, slurry, and re-striping of the Administration Building, BuildingFive and Clubhouse Six Parking Lots: $36,382 and replacing the asphaltwith concrete at Clubhouse One Parking Lot: $142,975, adding $14,000in contingencies, for a total cost not to exceed $193,457, Reserve funds,after review by the Finance Committee.

NEW BUSINESS

Pool- Update

The Executive Director and Facilities Director provided updated information on the pool.

Contractors of Record

After a brief discussion, Mrs. Perrotti MOTIONED, seconded by Ms. Snowden, and carriedunanimously by the Committee members present-

TO recommend the GRF Board approve the Contractors of Record,(MJ Jurado Inc., Custom Glass, Greenwood Heating and Air, Inc.,Advance Custom Paint, Inc., J.C. Kress Construction, Inc., and RoxygenPainting Company), for a one-yearterm.

Clubhouse Assignments

The Committee concurred to discuss clubhouse assignments after the Total Quality Checklistwork study meeting.

Status of City Water Leak Test

The Facilities Director provided an update on this agenda item.

PHYSICAL PROPERTY COMMITTEE MINUTES - 08/04/2021 Page 4 of 4

Renewal Energy

The Committee concurred to recommend the GRF President create a Renewable EnergyAd hoc Committee.

Perimeter Wall-Frontier

The Committee concurred to request the Facilities Director provide further information,at the next scheduled meeting.

Cal-Met Trash Contract

The Facilities Director provided an update on the Cal-Met Trash Contract.

The Committee concurred to request the Facilities Director provide further information,at the next scheduled meeting.

Parking Spaces- Health Care Center

The Facilities Director provided an update on this agenda item.

Future Aaenda Items

The Committee concurred to add as future agenda items:

RFP Traffic Engineer Report- (tabled until January)• Mary's Gate

Perimeter Wall- Frontier

Clubhouse Two Parking Lots/Utilities-October

PRESIDENT'S COMMENTS

President hlopewell provided information and updates throughout the meeting.

ADJOURNMENT

Chair Damoci adjourned the meeting at 3:45 p.m.

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C^{^ ^^^-^Carole Damoci, ChairPHYSICAL PROPERTY COMMITTEEdj 08.04.21