GREYHAWK LANDING COMMUNITY DEVELOPMENT DISTRICTgreyhawkcdd.org/wp-content/uploads/sites/15/2016/01/Greyhawk... · Mr. Richard Veraszto suggested movingthe bookcases into the hallway

GREYHAWK LANDING COMMUNITY DEVELOPMENT DISTRICT

DISTRICT OFFICE · 9428 CAMDEN FIELDS PARKWAY · RIVERVIEW, FLORIDA 33578


BOARD OF SUPERVISORS’ MEETING

OCTOBER 27, 2016

GREYHAWK LANDING COMMUNITY DEVELOPMENT DISTRICT AGENDA

OCTOBER 27, 2016 at 6:00 P.M.

GreyHawk Landing Clubhouse 12350 Mulberry Ave.

Bradenton, Florida 34212

District Board of Supervisors Ollie Kyte Chairman Michael Plaia Vice Chairman Jeffrey Evans Assistant Secretary Tony Francis Assistant Secretary Dennis Smith Assistant Secretary District Manager Greg Cox Rizzetta & Company, Inc. District Attorney Andrew Cohen Persson & Cohen, P.A. District Engineer Rick Schappacher Schappacher Engineering, LLC

All cellular phones and pagers must be turned off during the meeting.

The District Agenda is comprised of five different sections:

The meeting will begin promptly at 6:00 p.m. with the first section which is called Audience Comments. The Audience Comments portion of the agenda is when individuals may comment on matters that concern the District. Each individual is limited to three (3) minutes for such comment. The Board of Supervisors or Staff is not obligated to provide a response until sufficient time for research or action is warranted. IF THE COMMENT CONCERNS A MAINTENANCE RELATED ITEM, THE ITEM WILL NEED TO BE ADDRESSED BY THE DISTRICT MANAGER OUTSIDE THE CONTEXT OF THIS MEETING. The second section is called Business Administration. The Business Administration section contains items that require the review and approval of the District Board of Supervisors as a normal course of business. The third section is called Business Items. The Business Items section contains items for approval by the District Board of Supervisors that may require discussion, motion and votes on an item-by-item basis. Occasionally, certain items for decision within this section are required by Florida Statute to be held as a Public Hearing. During the Public Hearing portion of the agenda item, each member of the public will be permitted to provide one comment on the issue, prior to the Board of Supervisors’ discussion, motion and vote. Agendas can be reviewed by contacting the Manager’s office at (813) 533-2950 at least seven days in advance of the scheduled meeting. Requests to place items on the agenda must be submitted in writing with an explanation to the District Manager at least fourteen (14) days prior to the date of the meeting. The fourth section is called Staff Reports. This section allows the District Manager, Engineer, and Attorney to update the Board of Supervisors on any pending issues that are being researched for Board action. The final section is called Supervisor Requests. This is the section in which the Supervisors may request Staff to prepare certain items in an effort to meet residential needs. Public workshop sessions may be advertised and held in an effort to provide informational services. These sessions allow staff or consultants to discuss a policy or business matter in a more informal manner and allow for lengthy presentations prior to scheduling the item for approval. Typically no motions or votes are made during these sessions.

Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the District Office at (813) 533-2950, at least 48 hours before the meeting. If you are hearing or speech impaired, please contact the Florida Relay Service at 1 (800) 955-8770, who can aid you in contacting the District Office. Any person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is advised that this same person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which the appeal is to be based.

GREYHAWK LANDING COMMUNITY DEVELOPMENT DISTRICT DISTRICT OFFICE • 9428 CAMDEN FIELD PARKWAY • RIVERVIEW, FL 33578

www.greyhawkcdd.org

Board of Supervisors October 19, 2016 GreyHawk Landing Community Development District

AGENDA

Dear Board Members:

The GreyHawk Landing Community Development District regular meeting of the Board of Supervisors will be held on Thursday, October 27, 2016 at 6:00 p.m., at the GreyHawk Landing Clubhouse, located at 12350 Mulberry Avenue, Bradenton, Florida 34212. The following is the agenda for this meeting:

1. CALL TO ORDER/ROLL CALL/PLEDGE OF ALLEGIANCE 2. AUDIENCE COMMENTS 3. STATUS REPORTS

A. Aquatic Service Update B. Landscape Update

4. BUSINESS ADMINISTRATION A. Consideration of Minutes of Board of Supervisors’

Meeting held September 22, 2016............................................. Tab 1 B. Consideration of Operation & Maintenance

Expenditures for September 2016…………………Under Separate Cover 5. BUSINESS ITEMS

A. Discussion Regarding AquaGenix Contract Renewal B. Consideration of the Arbitrage Rebate Services ...................... Tab 2 C. Consideration of the Fertilizer Proposal .................................. Tab 3 D. Consideration of Rec Center Rooftop Cleaning Proposals ...... Tab 4 E. Discussion Regarding Fitness Center Maintenance F. Discussion Regarding Greyhawk West Resident

Homes Businesses G. Discussion Regarding Pool Altercation Incident

6. STAFF REPORTS A. District Counsel B. District Engineer C. Field Manager ........................................................................... Tab 5 D. District Manager

1. Action Item List Review ..................................................... Tab 6 2. Presentation of Monthly Financial Status Summary………………………………Under Separate Cover 3. Presentation of Off-Duty Reports ....................................... Tab 7

7. SUPERVISOR REQUESTS 8. ADJOURNMENT

We look forward to seeing you at the meeting. In the meantime, if you have any questions, please do not hesitate to contact us at (813) 533-2950.

Sincerely,

Gregory B. Cox

Greg Cox Regional District Manager

http://www.greyhawkcdd.org/

Tab 1

GREYHAWK LANDING COMMUNITY DEVELOPMENT DISTRICT September 22, 2016 - Minutes of Meeting

Page 1

MINUTES OF MEETING Each person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is advised that the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based.


The GreyHawk Landing Community Development District regular meeting of the Board of Supervisors was held on Thursday, September 22, 2016 at 6:00 p.m. at 12350 Mulberry Avenue, Bradenton, Florida 34212. Present and constituting a quorum were:

Ollie Kyte Board Supervisor, Chairman Michael Plaia Board Supervisor, Vice Chairman (via phone) Tony Francis Board Supervisor, Asst. Secretary Jeffrey Evans Board Supervisor, Asst. Secretary Dennis Smith Board Supervisor, Asst. Secretary

Also present were:

Greg Cox District Manager; Rizzetta & Company, Inc. Andy Cohen District Counsel, Persson & Cohen, P.A. Ed Maro Field Manager Grant Phillips District Manager; Rizzetta & Company, Inc. Audience

FIRST ORDER OF BUSINESS Call to Order and Pledge of Allegiance Mr. Cox called the meeting to order at 6:02 p.m. and conducted roll call. All present then joined in reciting the Pledge of Allegiance. SECOND ORDER OF BUSINESS Participation by phone

A motion was taken to authorize Mr. Plaia to participate via telephone. Mr. Cohen did remind the Board that the current Rules of Procedure do not allow a Board member to vote on any topic while participating via telephone.

On a Motion by Mr. Francis, seconded by Mr. Smith, voting 4-0, the Board approved Mr. Plaia to participate by phone, for the GreyHawk Landing Community Development District.

THIRD ORDER OF BUSINESS Audience Comments Ms. Lindsey Wilson, member of the Events Committee, expressed to the Board that more volunteers are needed to staff next year’s events. She advised that the next Events Committee meeting will be held on October 19, 2016, and she requested that their schedule be placed on the November CDD meeting agenda.


Page 2

Mr. Jerry Horine expressed his concerns about a deer being killed near the baseball field. He suggested putting together a reward to find the person responsible. Mr. Richard Veraszto suggested moving the bookcases into the hallway of the event room. He advised the Board that a speed limit sign was recently installed in front of his home, and asked who was responsible for the installation. He also requested a sound engineer come out to evaluate the echo in the event room. He also made a request for ceiling fans to be installed in the pool area. Mr. Richard Cascino complimented Carleen on the excellent job she has been doing and advised the Board of the following concerns he has regarding the fitness center: the crunch and lateral machines are broken, the entire fitness center is in need of a deep cleaning, the windows and fans are in need of cleaning and the walls need to be painted as evidenced in Exhibit A. He also provided a list of items he would like to see added to the fitness center, evidenced in Exhibit A. The Board discussed adding this topic to the next agenda. FOURTH ORDER OF BUSINESS Discussion Regarding Plat for Phase V-A

Mr. Dean Paquet, with Kimley-Horn & Associates, presented the Phase V-A plat for review by the Board. He also requested the Board to coordinate signatures for the Consent to Plat along with its dedications.

Mr. Cox prompted for audience comments, and asked Mr. Paquet to explain the plat in

layman’s terms. No audience comments were taken. Mr. Plaia commented regarding Richard Rogers’ ideas on opening Greyhawk West to run

businesses in their homes. The Board discussed adding the discussion on the next agenda.

On a Motion by Mr. Francis, seconded by Mr. Kyte, voting 4-0, the Board of Supervisors approved to accept the dedications to the CDD on the Greyhawk Landing West, Phase V-A plat and to delegate authority to the Chair to execute the plat and necessary related documents, inclusive of the consent, for Phase V-A of Greyhawk Landing West for the GreyHawk Landing Community Development District.

FIFTH ORDER OF BUSINESS Status Reports A. Aquatic Service Update

Mr. Mike Plaia updated the Board and advised that Mr. Maro and Mr. Singer did an excellent job rebuilding the fishing pier. He reported that pictures of the repaired fishing pier will be placed in the next newsletter. Mr. Plaia discussed the plan to install more lilies in the pond. He advised that the next community improvement project is to repair the bridge leading to the pond.

B. Landscape Update

Mr. Ed Maro provided the Board with an update of recent work performed within the District. He advised the Board of the dead Oak tree along the fitness trail and suggested that it be removed.


Page 3

Mr. Cox presented an illustration of the dead tree and an Olive Branch proposal in the amount of $800.00 for the removal of the Oak tree. Mr. Cox petitioned the audience for comments as this was an off-agenda topic. One audience member inquired as to whether the stump removal will be included the price of the quote. Mr. Cox confirmed that the price includes the removal of the stump as well.

On a Motion by Mr. Francis, seconded by Mr. Smith, voting 4-0, the Board of Supervisors approved the proposal for $800.00 to remove the dead Oak tree, for GreyHawk Landing Community Development District.

Mr. Cox then presented the Board with a proposal from Brightview for the late summer annuals planting change out in the amount $2,985.00. Mr. Plaia suggested approving the proposal, but waiting until the beginning of November to install the holiday plants with the added inclusion of pine needles. Mr. Cox petitioned the audience for comments on this off-agenda topic. No audience comments were taken.

On a Motion by Mr. Kyte, seconded by Mr. Francis, voting 4-0, the Board of Supervisors approved the Brightview proposal totaling $2,985.00 for the annual plant install to be completed in November, for GreyHawk Landing Community Development District.

SIXTH ORDER OF BUSINESS Consideration of the Minutes of the Board

of Supervisors’ Meeting Held on August 25, 2016

On a Motion by Mr. Francis, seconded by Mr. Plaia, voting 4-0, the Board of Supervisors approved the Regular Minutes of the Board of Supervisors’ meeting held on August 25, 2016, for GreyHawk Landing Community Development District.

SEVENTH ORDER OF BUSINESS Consideration of Operation &

Maintenance Expenditures for August 2016

Mr. Cox presented the Operation & Maintenance expenditures for August 2016 totaling

$91,243.02.

On a Motion by Mr. Plaia, seconded by Mr. Smith, voting 4-0, the Board of Supervisors ratified the payment of the August 2016 Operation & Maintenance Expenditures totaling ($91,243.02), for the GreyHawk Landing Community Development District.


Page 4

EIGHTH ORDER OF BUSINESS Discussion Regarding the AquaGenix

Contract Renewal Mr. Cox presented the AquaGenix contract for Board consideration and approval. A

discussion ensued regarding the rates. The Board expressed that they would like to renew, however; they requested that the contract be brought back to the next meeting after rate clarification. NINTH ORDER OF BUSINESS Consideration of Insurance Proposals for

FY 2016-2017

Mr. Cox presented both the EGIS and Stahl Insurance proposals to the Board and explained the difference between the two.

On a Motion by Mr. Francis, seconded by Mr. Plaia, voting 4-0, the Board of Supervisors approved the EGIS Insurance proposal for Fiscal Year 2016-2017, for the GreyHawk Landing Community Development District.

TENTH ORDER OF BUSINESS Consideration of the Rizzetta

Dissemination Agent Agreement

Mr. Cox presented the Dissemination Agent Agreement that would transfer responsibilities from the previous service provider, Prager & Company, LLC to Rizzetta and Company. He explained that Prager & Company, LLC had initiated a termination of service notice with the District, and that Rizzetta & Company will offer to provide identical service for the same rate for the District.

On a Motion by Mr. Evans, seconded by Mr. Kyte, voting 4-0, the Board of Supervisors approved the Rizzetta & Company Dissemination Agent Agreement, for the GreyHawk Landing Community Development District.

ELEVENTH ORDER OF BUSINESS Consideration of Defibrillator Options Mr. Ed Maro presented a cost comparison of Automated External Defibrillators to the Board. He described the LifePak CR Plus as the preferred option with a total amount of $1,795.00. Mr. Andy Cohen described the immunity from liability to the District in regards to the Defibrillator use. The Board directed Mr. Cohen to update the statute and provide it to the Board. A discussion ensued regarding training for the staff that will be utilizing the defibrillators and its proper usage.

On a Motion by Mr. Kyte, seconded by Mr. Francis, voting 4-0, the Board of Supervisors approved the purchase of two (2) LifePak CR Plus Automated External Defibrillators, totaling $3,590.00, for the GreyHawk Landing Community Development District.


Page 5

TWELFTH ORDER OF BUSINESS Staff Reports A. District Counsel – Andy Cohen Mr. Cohen had no additional report. B. District Engineer – Rick Schappacher

Not present at meeting. C. Field Manager – Ed Maro

Mr. Maro provided an update to the Board of the activities that took place in the past month. He advised the Board that the sign that displays the child holding a raft has been removed. Mr. Maro advised that the dead palm tree had been removed as well, but was advised not to plant anything in that area. Mr. Maro stated that the meeting announcement signs for the CDD will be ready for the next meeting.

D. District Manager – Greg Cox

Mr. Cox reminded the Board that the next CDD Board meeting is scheduled for Thursday, October 27, 2016 at 6:00 p.m.

1. Consideration of Resolution 2016-09, Redesignating the Secretary Mr. Cox presented Resolution 2016-09 and explained its content and purpose. He also explained that the Resolution is an off-agenda topic and petitioned the audience for comments. No audience comments were taken. The Board inquired as to whether or not extra fees are associated. Mr. Cox confirmed that there are no additional charges.

On a Motion by Mr. Francis, seconded by Mr. Kyte, voting 4-0, the Board of Supervisors adopted Resolution 2016-09, Redesignating the Secretary to Eric Dailey, for the GreyHawk Landing Community Development District.

2. Consideration of Resolution 2016-10, Redesignating the Treasurer

Mr. Cox then presented Resolution 2016-10 and explained its content and purpose. Mr. Cox explained that the Resolution is an off-agenda topic and prompted the audience for comments. No audience comments were taken.

On a Motion by Mr. Smith, seconded by Mr. Francis, voting 4-0, the Board of Supervisors adopted Resolution 2016-10, Redesignating the Treasurer to Bill Rizzetta, for the GreyHawk Landing Community Development District.


Page 6

Mr. Cox reviewed the current action item list with the Board and made revisions and additions as requested. Mr. Cox reviewed the August 2016 unaudited District financials with the Board and explained the current financial status of the District. Mr. Cox presented the off-duty deputy reports with the Board. Mr. Kyte directed Staff to contact the Manatee County Sheriff’s office to find out if the District is being charged for the officer frequently present on the property.

Mr. Cox introduced Mr. Grant Phillips and advised the Board that Mr. Phillips will be transitioning in as District Manager for the GreyHawk Landing CDD.

THIRTEENTH ORDER OF BUSINESS Supervisor Requests

Mr. Evans informed the Board that the Florida Department of Transportation meeting was cancelled and at this time has not been rescheduled. Mr. Tony Francis inquired if the community can be notified on the use of recycling bins. Mr. Dennis Smith opened a discussion regarding the shooting of the deer and inquired as to whether the District can offer a reward. Mr. Cohen advised that District funds cannot be utilized for the reward. Mr. Mike Plaia discussed a resident using a bow and arrow to shoot fish. Mr. Andy Cohen joined the discussion and advised that he will follow-up with the Board on the matter. Mr. Smith inquired about the incident that happened in the pool area. Mr. Cox provided a summary of the incident and advised that the police are currently investigating the matter.

FOURTEENTH ORDER OF BUSINESS Adjournment On a Motion by Mr. Kyte, seconded by Mr. Francis, voting 4-0, the Board of Supervisors adjourned the meeting at 7:30 p.m. for the GreyHawk Landing Community Development District.

______________________________ ________________________________ Secretary / Asst. Secretary Chairman / Vice Chairman

Tab 2

Specializing In Tax - Exempt Bond Services

LLS Tax Solutions 2172 W. Nine Mile Rd. #352 Pensacola, FL 32534 Telephone: 850-754-0311 Email: [email protected]

September 26, 2016 Greyhawk Landing Community Development District c/o Rizzetta & Company, Inc. 3434 Colwell Avenue, Suite 200 Tampa, Florida 33614-8390 Thank you for choosing LLS Tax Solutions Inc. (“LLS Tax”) to provide arbitrage services to Greyhawk Landing Community Development District (“Client”) for the following bond issues. This Engagement Letter describes the scope of the LLS Tax services, the respective responsibilities of LLS Tax and Client relating to this engagement and the fees LLS Tax expects to charge.

• $6,230,000 Greyhawk Landing Community Development District (Manatee County, Florida) Special Assessment Revenue Refunding Bonds, Series 2011

SCOPE OF SERVICES The procedures that we will perform are as follows:

• Assist in calculation of the bond yield, unless previously computed and provided to us.

• Assist in determination of the amount, if any, of required rebate to the federal government.

• Issuance of a report presenting the cumulative results since the issue date of the issue of bonds.

• Preparation of necessary reports and Internal Revenue Service (“IRS”) forms to accompany any required payment to the federal government.

As a part of our engagement, we will read certain documents associated with each issue of bonds for which services are being rendered. We will determine gross proceeds of each issue of bonds based on the information provided in such bond documents. You will have sole responsibility for determining any other amounts not discussed in those documents that may constitute gross proceeds of each series of bonds for the purposes of the arbitrage requirements.

TAX POSITIONS AND REPORTABLE TRANSACTIONS

Because the tax law is not always clear, we will use our professional judgment in resolving questions affecting the arbitrage calculations. Unless you instruct us otherwise, we will take the reporting position most favorable to you whenever reasonable. Any of your bond issues may be selected for review by the IRS, which may not agree with our positions. Any proposed adjustments are subject to certain rights of appeal. Because of the lack of clarity in the law, we cannot provide assurances that the positions asserted by the IRS may not ultimately be sustained, which could result in the

assessment of potential penalties. You have the ultimate responsibility for your compliance with the arbitrage laws; therefore, you should review the calculations carefully.

The IRS and some states have promulgated “tax shelter” rules that require taxpayers to disclose their participation in “reportable transactions” by attaching a disclosure form to their federal and/or state income tax returns and, when necessary, by filing a copy with the Internal Revenue Service and/or the applicable state agency. These rules impose significant requirements to disclose transactions and such disclosures may encompass many transactions entered into in the normal course of business. Failure to make such disclosures will result in substantial penalties. In addition, an excise tax is imposed on exempt organizations (including state and local governments) that are a party to prohibited tax shelter transactions (which are defined using the reportable transaction rules). Client is responsible for ensuring that it has properly disclosed all “reportable transactions” and, where applicable, complied with the excise tax provision. The LLS Tax services that are the subject of this Engagement Letter do not include any undertaking by LLS Tax to identify any reportable transactions that have not been the subject of a prior consultation between LLS Tax and Client. Such services, if desired by Client, will be the subject of a separate engagement letter. LLS Tax may also be required to report to the IRS or certain state tax authorities certain tax services or transactions as well as Client’s participation therein. The determination of whether, when and to what extent LLS Tax complies with its federal or state “tax shelter” reporting requirements will be made exclusively by LLS Tax. LLS Tax will not be liable for any penalties resulting from Client’s failure to accurately and timely file any required disclosure or pay any related excise tax nor will LLS Tax be held responsible for any consequences of its own compliance with its reporting obligations. Please note that any disclosure required by or made pursuant to the tax shelter rules is separate and distinct from any other disclosure that Client might be required to or choose to make with its tax returns (e.g., disclosure on federal Form 8275 or similar state disclosure).

PROFESSIONAL FEES AND EXPENSES

Our professional fees for services listed above for the bond year ended November 17, 2016 is $500, which includes reasonable out-of-pocket expenses. We will bill you upon completion of our services or on a monthly basis. Our invoices are payable upon receipt. Additionally, you may request additional consulting services from us upon occasion; we will bill you for these consulting services at a beforehand agreed upon rate.

Unanticipated factors that could increase our fees beyond the estimate given above include the following (without limitation). Should any of these factors arise we will alert you before additional fees are incurred.

• Investment data provided by you is not in good order or is unusually voluminous.

• Proceeds of bonds have been commingled with amounts not considered gross proceeds of the bonds (if that circumstance has not previously been communicated to us).

• A review or other inquiry by the IRS with respect to an issue of bonds.

ACCEPTANCE

You understand that the arbitrage services, report and IRS forms described above are solely to assist you in meeting your requirements for federal income tax compliance purposes. This Engagement Letter constitutes the entire agreement between Client and LLS Tax with respect to this engagement, supersedes all other oral and written representations, understandings or agreements relating to this engagement, and may not be amended except by the mutual written agreement of the Client and LLS Tax.

Please indicate your acceptance of this agreement by signing in the space provided below and returning a copy of this Engagement Letter to us. Thank you again for this opportunity to work with you.

Very truly yours, AGREED AND ACCEPTED: LLS Tax Solutions Inc. Greyhawk Landing Community Development

District

By:

By: Linda L. Scott Print Name

Linda L. Scott, CPA Title

Date:

Tab 3

Proposal for Extra Work at

Greyhawk Landing

October 14, 2016

Page 1 of 2

Bradenton , FL

Tampa , FL 33614

c/o Rizzetta & Company Inc 3434 ColwellAve Ste 200

700 Greyhawk Blvd Greyhawk Landings c/o Rizzetta &Company

Ed Maro

Billing Address

To

ContactGreyhawk Landing

Project Description

Project Name

Property Address

Property Name

October 2016 Fertilizer

Apply fertilizer turf/shrub

Scope of Work

TotalUnit PriceMaterial/DescriptionUoM/SizeQTY

$3,948.38$.44Greyhawk Bahia: Apply 24-0-12POUND9,058.00

$496.63$.46Greyhawk St. Augustine: Apply 20-0-10POUND1,078.00

$645.04$.36Greyhawk Ornamentals: Apply 10-4-12 or comparablefert due to state ordinance based on phosphorus amountin soil test

POUND1,816.00

$280.01$.76Greyhawk Palms: Apply 8-2-12 or comparable fert due tostate ordinance based on phosphorus amount in soil test

POUND368.00

Service Line

341103782JOB#

SO# 6304546

807350004

For internal use only

$5,370.06Total Price

THIS IS NOT AN INVOICE

7175 21st Street East, Sarasota, FL 34243-3943 ph. (941) 756-2939 fax (941) 756-2851

This proposal is valid for 60 days unless otherwise approved by BrightView Landscape Services

Warranty of proposed work only valid as long as ValleyCrest Landscape Maintenance controls full scope of work for maintenance

October 14, 2016

Page 2 of 2

Tab 4

Tab 5

Field Manager Report: October 2016

Recreation Center:

Issues/Open Items: • N/A.

Accomplishments:

• Replaced four workout mats due to the old ones being torn. Also replaced yoga exercise balls. • Closed pool 9/30 – 10/7 for treatment of black algae. • Sago Palms sprayed by Brightview Landscaping. • Replaced fire extinguisher box. • Touched up walls with blue and beige paint.

Board Action Items: • N/A.

Clubhouse:

Issues/Open Items: • N/A. Accomplishments: • Placed sign near trash can area instructing all rentals to take trash to dumpster next to the

maintenance shed. Board Action Items: • N/A.

Security:

Issues/Open Items: • N/A. Accomplishments: • N/A. Board Action Items: • N/A.

Operations/Maintenance:

Issues/Open Items: • Replacing mulch in playgrounds recreation center and clubhouse.

Accomplishments: • Replaced all the damaged wood on the large bridge next to the fishing lake; then power washed. • Shelled walking trail near large, wood bridge and added mulch around trees and access areas. • For cost savings, replaced soap bag dispensers with ones that can be refilled with any pour-type soap. • Repaired transponder at Geranium Glen gate as residents complained gate would not open. • Started power washing monuments on Greyhawk Boulevard for Christmas decorations. • CIA Access replaced motor and belt at the North Gate Residents’ Entrance. • Bleached black algae on rocks at the entrance of the North Gate. • Brightview Landscape sprayed Mulberry for turf weed and braced leaning trees on 117th Street. • Purchased, from Toyota, a A/C relay switch

Board Action Items: • N/A.

Tab 6

Greyhawk Landing Action Item List 10/27/2016Date

Entered Category Action Item District Staff Responsible

Vendor Responsible

Target Date Notes

1 11/10/2015 Administrative Cell Tower in Greyhawk Landing DM District Manager TBD In progress.

2 5/17/2016 Administrative Cara Cara Loop Encroachment Issues DM/FM District Manager TBD Planting Done

3 5/26/2016 O&M Ditch Repair Work DE District Engineer 10/27/2016 Richard indicated he was removing the crushed pipe and regrading the ditch for better flow.

4 6/23/2016 O&M Pickle Ball Court Potential FM Welch Tennis 1/26/2017 Monitor use until January

5 5/26/2016 O&M Tennis and BB Court Lights Repair FM Steve 10/27/2016 In progress - waiting for grounds to dry.

6 6/23/2016 O&M Nature Trail Slab Repair DE TBD 10/27/2016 Resident would not allow permission to enter.

7 7/28/2016 Administrative Alzheimer patients - commercial operation DM TBD TBD Board requested to monitor status

8 8/25/2016 Administrative Acoustics in Meeting Room FM TBD TBD Develop improvements to the echoing

9 8/25/2016 Administrative Difibulator in Fitness Center FM Field Manager 10/27/2016 Board approved purchase of two.

10 9/22/2016 Administrative Speed Sign in Front of Veraszto residence FM Field Manager 10/27/2016 Moved- Done

11 9/22/2016 O&M Suggestion for Fans for Pool Area at Club House FM Field Manager 10/27/2016 Board requested quotes - in progress

12 9/22/2016 O&M Oak Tree Removal FM Field Manager 10/27/2016 Board approved to have removed.

13 9/22/2016 O&M LED Lighting in Club House FM Field Manager 10/27/2016 Estimates being gathered

14 9/22/2016 O&M Playground mulch FM Field Manager 10/27/2016 Installed

On Hold

16 2/28/2013 O&M Play N' Spray Repairs- Rust Issues DM/FM COM-PAC TBD Holding Payment. Letter received from vendor. Letter sent from AndyCohen.

Completed Items

17 8/25/2016 Administrative Improve Communications with Residents FM Field Manager 9/22/2016 Add Web Site Address to Meeting Signage

18 8/25/2016 Administrative Swimming Lessons in Pool Complaint FM/DM/DC Staff 9/22/2016 Gather information regarding the rules

Tab 7

Greyhawk Landing Community Development District Off-Duty Traffic Enforcement

Date: 9-17-16 Deputy: Marc Franczyk Hours worked: 1600 to 2000 Miles Driven: 11

***Please be sure to list the location of any warnings/tickets issued in the space provided in the Comments section below. ***

SPEEDING STOP SIGN NO DRIVERS LICENSE NO PROOF OF

INSURANCE OTHER COMMENT

LIMIT ACTUAL TICKET WARNING TICKET WARNING TICKET WARNING TICKET WARNING

XXXXXXXX 1622 hours Resident of Greyhawk- Daisy + Greyhawk Blvd.

XXXXXXXX 1639 hours Resident of Greyhawk – Daisy + Greyhawk Blvd.

20 31 XXXXXXX

1822 hours Visitor of GreyHawk-Petrel and Magpie Pl.

20 28

XXXXXXX 1828 hours Resident of Greyhawk-Petrel and Magpie Pl.

20 30 XXXXXXX 1856 hours

Visitor visiting his father in GreyHawk- Facing N/B on Petrel Trail-parked near 441 Petrel

Please read the instructions on the CYA Job Screen for specific instructions regarding your assignment. Briefly describe your activity in the space provided below. All traffic enforcement information should be documented in the space provided above. The Greyhawk Landing management

understands that issuing citations are based on the deputy’s discretion. However, they strongly encourage that citations – not warnings – be issued. They have concerns regarding speeding (based on traffic studies conducted) – particularly along Petrel Trail.

Notes:

You must submit the activity log to the Off-Duty Office for payment. District Management Office Contact Information: District Manager: Greg Cox Phone: (813)933-5571 Email: [email protected]

Greyhawk Office Use: ________________________ ___________________________________ Hours x Rate = Total Approval Signature Date

I did not speak with the security guard, since no one was there. I started out at Daisy Place and Greyhawk Blvd at the stop sign. At this location, I

pulled over 2 vehicles, which were both residents. I moved to Petrel Trail and Daisy Place and ran radar on both streets (No stops). Moved to Petrel

Trail and Magpie Pl and ran radar (2 vehicles pulled over here for speeding). I then sat on Petrel, facing N/B, in front of 441 (I pulled over 1 vehicle

here). I moved to the area of GreyHawk Blvd. and Penquin, where I ran radar (no stops here). I then moved to GreyHawk Blvd. and Mulberry Ave.,

and ran radar and monitored the stop sign (no stops here).

monitor the stop sign.

mailto:[email protected]


Date: 09-20-2016 Deputy: Christopher J. Ralston

Hours worked: 0700 to 1100 Miles Driven: 11





1 Stop Sign Violation

1

Stop Sign Violation

1

Stop Sign Violation

Please read the instructions on the CYA Job Screen for specific instructions regarding your assignment. Briefly describe your activity in the space provided below. All traffic

enforcement information should be documented in the space provided above. The Greyhawk Landing management understands that issuing citations are based on the deputy’s discretion. However, they strongly encourage that citations – not warnings – be issued as they have concerns regarding speeding based on traffic studies conducted – particularly

along Petrel Trail.

You must submit the activity log to the Off-Duty Office for payment. Field Manager: Jon Phillips Club House Phone: (941)746-6670 District Management Office Contact Information: District Manager: Greg Cox Phone: (813)933-5571 Email: [email protected]


I checked in at guard shack. I drove Greyhawk Blvd. before returning to Mulberry Ave. and Greyhawk Blvd 3 way stop I made 1 stop at this location. I then sat at Magpie Pl. and

Petrel Trl. watching for speeders and stop sign violations, traffic was light at this location and none were observed. I then sat watching the 3 way stop Peregrin Cir. and Greyhawk

Blvd. one violation was observed. I drove Greyhawk Blvd. looking for traffic violations and sat at the back gate watching for speeders heading north. I returned to Mulberry ave.

where another stop was made. I returned to Peregrin Cir. I was approached by a few residents who were out walking and expressed they were glad to see MSO presence. I cleared

property at the end of my shift.



Date: 9-21-16 Deputy: Marc Franczyk






20 29 XXXXXXXX

1623 hours Resident of Greyhawk- Petrel - Magpie

20 29 XXXXXXXX

1710 hours Resident of Greyhawk – 441 Petrel Trail-Southbound

XXXXXXX 1802 hours Resident of GreyHawk-Daisy Pl and Greyhawk Blvd.

XXXXXXX 1818 hours

Resident of Greyhawk-Daisy and GreyHawk Blvd.



Notes:

You must submit the activity log to the Off-Duty Office for payment. District Management Office Contact Information: District Manager: Greg Cox Phone: (813)933-5571 Email: [email protected]


Spoke with the security guard, since no one was there. I started out at Petrel Trail and Magpie Pl and ran radar (1 vehicle pulled over here for

speeding). I then sat on Petrel, facing N/B, in front of 441 (I pulled over 1 vehicle here who resided on Petrel Trail). I watched the stop sign at Daisy Pl

and Greyhawk Blvd.(2 vehicles were pulled over here). I moved to the area of GreyHawk Blvd., across from FalconTrace to run radar (No stops were

conducted here). I moved to GreyHawk Blvd. and Cara Cara Loop to watch the stop signs (No stops here). Moved to Pergrin and Greyhawk Blvd to

watch the stop sign (No stops here).

monitor the stop sign.










1

Stop Sign Violation

1

Stop Sign Violation

1 1 Expired D.L.



along Petrel Trail.



I checked in at guard shack. I drove Greyhawk Blvd. before returning to Mulberry Ave. and Greyhawk Blvd 3 way stop where numerous children and their parents were gathered

waiting for the bus. I made 1 stop at this location. I then sat at Magpie Pl. and Petrel Trl. watching for speeders and stop sign violations, traffic was light at this location and none

were observed. I then sat watching the 3 way stop Peregrin Cir. and Greyhawk Blvd. one violation was observed. I drove Greyhawk Blvd. looking for traffic violations and came

upon a jogger (Suzanne) who tripped on the crack of the sidewalk and fallen skinning her knee and hitting her face. Her wrists also were hurting but she denied E.M.S. When she got

up she felt dizzy so I sat her back down and contacted her husband Jack who came to get her. I returned to Mulberry ave. where two more stops were made. I cleared property at the

end of my shift.










1

Stop Sign Violation

2016-028697 Down Stop Sign



along Petrel Trail.



I checked in at guard shack approximately 15 mins late as I had to stop for a broke down vehicle on Lakewood Ranch Blvd. while enroute to detail. I drove Greyhawk Blvd. before

returning to the baseball field parking to watch for speeders and stop sign violations at Kite Dr. and Greyhawk Blvd 3 way stop no stops were made at this location. I then sat

watching the 3 way stop Peregrin Cir. and Greyhawk Blvd. no violations were observed. I discovered a downed stop sign at Chantilly Trl. and Ragdoll Run. I then switched over on

MSO time per agency policy and made notification to Manatee County Traffic Signs through dispatch. After 45 minutes I was advised they will not respond and the signs are the

responsibility of the community as it is under construction. I wrote a report ref. case number 2016-028697 and propped the sign up the best I could. . I then sat at Magpie Pl. and

Petrel Trl. watching for speeders and stop sign violations, one stop was made at this location. I made one more stop at Peregrin Cir. and Greyhawk Blvd. I gave a case card to the

guard on duty at the end of shift at 1120hrs. Total hours will be 3 as 1 hour was on MSO time. Traffic was very light today compared to others and few violations were observed.



Date: 9/30/16 Deputy: Hartley






25 38 Yes 1400 Greyhawk Blvd

25 31

Yes 700 Greyhawk Blvd

25 34 Yes 1400 Greyhawk Blvd.





Notes:

You must submit the activity log to the Off-Duty Office for payment. Field Manager: Ed Maro Club House Phone: (941)746-6670 District Management Office Contact Information: District Manager: Greg Cox Phone: (813)933-5571 Email: [email protected]


I patrolled the streets of Greyhawk between the hours of 1600-2000hrs using moving and stationary radar. I conducted 5 traffic stops for speeding 3

were cited and 2 were given warnings see above.



Date: 10/02/2016 Deputy: Pruitt, Nicholas






20 31 X

20 29 X

X

X

Warning for Parking Viol



Notes:

You must submit the activity log to the Off-Duty Office for payment. Field Manager: Ed Maro Club House Phone: (941)746-6670 District Management Office Contact Information: District Manager: Greg Cox Phone: (813)933-5571 Email: [email protected]


I actively patrolled all roadways within the subdivision hourly. Vehicle traffic was minimal up until approximately 0930 hours. Moving and stationary

speed enforcement was conducted in randomly selected areas. Two warning were issued for speed violations. Two stop sign violation were also

observed and those drivers were issued warnings as well. A parking violation of a lawn service truck was observed and a warning of the violation was

given. The owner quickly corrected his vehicle without issue.


Documents

GREYHAWK LANDING COMMUNITY DEVELOPMENT DISTRICTgreyhawkcdd.org/wp-content/uploads/sites/15/2016/01/Greyhawk... · Mr. Richard Veraszto suggested movingthe bookcases into the hallway