Greater than Three (3) Meal Services

RECORDING AND MAINTAINING MEAL COUNTS

Wisconsin Department of Public InstructionChild and Adult Care Food Program (CACFP)

Meal Counts

Your agency is reimbursed for the number of meals and snacks it serves to CACFP enrolled children each day

Meal counts must be recorded daily at the time of each meal or snack service, or immediately after

This is called the Time of Service Meal Count

Greater than 3 Meals Record

Guidance Memorandum #9C: Recordkeeping Requirements for the Child and Adult Care Food Program http://fns.dpi.wi.gov/fns_centermemos

Greater Than Three Meals Record

Week of: Name of Center or Classroom:

Monday Tuesday Wednesday Thursday Friday

Name Brk AM Lch PM Sup Add Brk AM Lch PM Sup Add Brk AM Lch PM Sup Add Brk AM Lch PM Sup Add Brk AM Lch PM Sup Add

List first and last names of children attending your center in column titled “Name”

Time of Service Meal Count Procedure: Completing Greater Than 3 Meal Counts

Sue Billy

Beth

Andrew

Keisha

Henry

Time of Service Meal Count Procedure: Recording Meal Counts

Mark the lunch for each child eating on the Greater Than 3 Meals Record

LUNCH:Greater Than Three Meals Record

Week of: October 3-7

Name of Center or Classroom: 3 year olds

 Monday (October 3) Tuesday (October 4) Wednesday (October 5)

Name Brk AM Lch PM Sup Add Brk AM Lch PM Sup Add Brk AM Lch PM Sup Add

Andrew Smith  X X  X                               

Beth Hammer    X  X                              

Billy Jones X  X  X                               

 Henry Walker X   X  X                              

 Keisha Anderson   X                               

Sue Walters  X  X  X                              

                                     

Time of Service Meal Count: Center Environment Common Eating

Area

Eating in Classrooms

Time of Service Meal CountsWho Will Complete?

Common Eating Area

Cook Director Lead Teacher

Eating in Classrooms

Teachers

Compiling Time of Service Meal Counts: Greater than 3 Meals• When tallying meal counts for reimbursement, you must first go through each daily meal count record and cross off any meals and snacks that are in excess of two meals and one snack, or two snacks and one meal per child per day

Greater Than Three Meals Record

Week of: October 3-7

Name of Center or Classroom: 3 year olds

 Monday (October 3) Tuesday (October 4) Wednesday (October 5)

Name Brk AM Lch PM Sup Add Brk AM Lch PM Sup Add Brk AM Lch PM Sup Add

Andre Smith  X X  X  X  X       X X  X  X  X     X X  X  X  X 

Beth Hammer    X  X  X  X          X  X  X        X  X  XBilly Jones X  X  X  X      X  X  X  X      X  X  X  X     

 Henry Walker X   X  X  X     X   X  X  X     X   X  X  X    

 Keisha Anderson   X  X  X      X  X  X  X      X  X  X  X   

Sue Walters  X  X  X  X      X  X  X  X      X  X  X  X    

                                     

Compiling Greater than 3 Meal Counts

Brk AM Lch PM Sup Add Brk AM Lch PM Sup Add Brk AM Lch PM Sup Add

Total Children

After meals and snacks in excess of two meals and one snack, or two snacks and one meal are crossed off, total each column and record at the bottom of the form

3 0 8 8 7 4 2 1 6 7 4 2 4 0 5 8 6 4

Edit checks: 1. No child is claimed for more than two

meals and one snack, or two snacks and one meal per day

2. Accuracy of all meal counts that will be claimed for reimbursement

Have more than one person compile meal counts

Compiling Greater than 3 Meal Counts

Meal Counts Cannot Be…

Based on computerized or manual attendance records

This does not meet the definition of a Time of Service Meal Count

Recorded based on children being present and therefore expected to eat a meal or snack Example: Staff cannot check off meals

and snacks they think a child will be eating later on in the day because that child is in attendance that day. Children do unexpectedly leave and/or arrive throughout the day, get sick, decide they do not want to sit and eat a meal, etc.

Meal Counts Cannot Be…

Adult Meals

Adults may eat meals and snacks with children; however, their meals and snacks cannot be claimed for reimbursement

Do not record adult meals and snacks on the Greater than 3 Meals Record

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