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Graphical User InterfaceTo The
Payroll/Personnel System
EDB Inquiry Requirements
Service Request 15128
Final
June 22, 2000Revised September 22, 2000
Revised April 6, 2001
Information Resources and Communications
Table of Contents
Background.......................................................................................................... 1
Scope................................................................................................................... 2
General Strategies ............................................................................................... 3
Issues/Assumptions ............................................................................................. 6
System Access screens ....................................................................................... 7
Home Page.............................................................................................................................8Logon page.............................................................................................................................9PPS Main Menu page ...........................................................................................................10
EDB Inquiry Screens.......................................................................................... 11
Welcome to PPS EDB Inquiry Page ......................................................................................14Employee Selection Page .....................................................................................................15Browse Page.........................................................................................................................17Personal Information Page....................................................................................................18Address Information Page.....................................................................................................20Employment Status Information Page....................................................................................22Appointment and Distribution Information Page .....................................................................24Labor Relations Information Page .........................................................................................28Retirement Information Page.................................................................................................29Citizenship/Visa Status Page.................................................................................................31Pay Disposition Information Page..........................................................................................33Benefits Enrollment Information Page....................................................................................34Family Member Enrollments Page.........................................................................................40Future Benefits Enrollment Information Page.........................................................................41Tax Information Page............................................................................................................42Leave Accrual History Page ..................................................................................................44Hours Balances Page...........................................................................................................45Financial Aid Information Page..............................................................................................47Work Study Information Page................................................................................................48Licenses and Certificates Page .............................................................................................50
Code Translation Table...................................................................................... 51
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 1
Background
A proposal to add a Graphical User Interface (GUI) to the Payroll/PersonnelSystem (PPS) originally came up in the New Payroll/Personnel (NPP) WorkGroup several years ago. It was deferred at the end of that project because thestate of technology at that time was not considered adequate. It would haverequired that each PC that needed to access a GUI-to-PPS application havespecial software installed, and this was deemed to be infeasible.
When the Employee Systems Task Force (ESTF) was convened in 1997, theoutstanding projects from the NPP Work Group were reviewed. GUI interface toPPS was again brought forward as a desirable product. Technological advanceshave made the project feasible at this time. In addition, while most of theprojects brought forward by the Employee Systems Task Force are currentlyawaiting funding approval, three campuses (UCSD, UCI, and UCR) have offeredtechnical support to develop a GUI interface for PPS. This means the projectcan go forward independently of ESTF project funding.
Two work groups have been established to work on the GUI to PPS project:
• A technical group consisting of staff from the three volunteercampuses and UCOP.
This group is charged with selecting the appropriate hardware andsoftware, and with programming the applications.
• A functional group consisting of staff from all nine campuses andUCOP.
This group is charged with developing functional requirements forthe applications.
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 2
Scope
This document represents the first phase of requirements prepared by thefunctional group. It addresses overall presentation, navigation, and selectionissues for a graphical user interface to PPS, as well as providing thespecifications for a GUI version of the existing employee database function, EDBDepartmental Inquiry. The functional group was charged with developingrequirements for a web-based EDB Inquiry application that is targeted toward thedepartmental user. New functionality will not be added as part of this project,since any new data elements, reports, edits, etc. would have to be considered forsupport in the existing batch and CICS versions of PPS.
Except for making some general recommendations, the following items wereconsidered to be outside the scope of these requirements:
• Selection of graphics• Selection of color for text and background• Selection of font type• Selection and specification of an on-line Help product• Authentication and authorization rules
While these specific items are not addressed in these requirements, thefunctional group is prepared to consult with the technical group or other partiesworking on the application, and/or to prepare additional requirements if the needis identified during the development of the application.
Subsequent phases have not yet been defined. A GUI front end for PPSdatabase update is one application under consideration.
During the development of these requirements, the group developed mock-upscreens using Visual Page. These screens are intended to indicate the datagroupings, field labels, field formatting, and basic navigation. These fields will bemade available to the technical development group. However, these screens willmost likely not be maintained during the development of the project, so if thereare discrepancies between the sample screens and any information in therequirements document, the requirements document should be considered to bethe more current information. It is expected that the technical and functionalgroups will work together to resolve any such inconsistencies.
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 3
General Strategies
1. The graphical user interface will be web based
2. Initial access will be from a ‘home page’ of some kind. This may vary fromlocation to location.
3. A logon page will be provided for entry of USERID and password, or forentry of digital certificates. The USERID and password may be the sameas those used for access to CICS EDB Inquiry screens. This will need tobe coordinated with ARSM rules and other campus rules governingaccess to data (see issues).
4. Session Management
• a session will be established once a successful login has beenachieved
• each session will have a time-out period established andmaintained on the most recent interaction between the user and theapplication
• if the time-out expires with no interaction from the user during thatperiod, the session for that login will expire
5. Links may be provided to other sites, such as Employee Self ServiceSystems (UC For Yourself) at UCOP.
6. A PPS Main Menu page will provide the available options for accessingPPS applications. At first, only EDB Inquiry and Employee browse will beavailable. Other applications will be added as developed.
7. English will be the common language for displaying all labels, messages,data fields, and text.
8. “Frames” will be used on application screens. This will allow for a certainamount of standardization across PPS applications. For example, a topheader frame could be a banner with organization identification and basicnavigation (such as back to the home page), a side frame could containthe application selections, and a main, large frame could contain the datafor display and or transactions. The header frame will also display theemployee identification once the user has selected a specific employeerecord to view, so that this information remains visible as the user scrollsdown to look at data.
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 4
9. Ability to specify next employee will be provided (by providing an inputarea on each screen and/or by displaying a selection in the left framewhich can be clicked to specify ‘request another employee).
10. Users will be allowed to select employee records by Employee Name,Employee Social Security Number, or Employee ID.
11. Data values on screens will be shown with both the code value and thetranslation, whenever possible.
12. Translations for EDB data elements will be retrieved from the CodeTranslation Table (CTT) or other PPS Control Tables whenever possible.
13. Highly abbreviated field labels will be avoided whenever possible.
14. An on-line Help function will be provided. See issues.
15. Navigation
• Navigation will be allowed to any selection shown in the selectionframe. Clicking there will take the user to that screen for the sameemployee currently being viewed.
• Navigation will be allowed from any application screen to the samescreen for a different employee. The user will enter the nextemployee name or SSN or ID in the input area for ‘next employee’.
16. It is assumed that there is no need for an audit trail showing activity inEDB Inquiry. If a GUI version of database update is developed, it isassumed that it will create the standard Employee Change File (ECF) asan audit record.
17. Authorization checking will be done on the PPS Main Menu page. If theuser tries to select an application for which he is not authorized, amessage will be issued.
18. A 'print page' function will be provided. The user will be allowed to selectan option to print the data on the current page. This includes data in the
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 5
header frame, as well as all data in the data frame. It is not necessary toprint the left frame selections.
19. Dates will generally be displayed in the format mm/dd/yy. Birth dates willbe displayed in the format mm/dd/ccyy. Certain specified dates aredisplayed in mm/yy format. Dates which are 'initial values' (01/01/0001)should be displayed as blank.
20. Fields which are dollar amounts will be formatted without the dollar sign,but with commas and decimals as appropriate (i.e. n,nnn.nn). Leadingzeroes should be suppressed. If a dollar amount is zero, it should bedisplayed as .00.
21. In general, non-dollar numeric fields with a value of zero will be displayedas a single zero (i.e. 0). On an exception basis, these may be displayedas blank.
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 6
Issues/Assumptions
1. Access to EDB data (security): Currently ARSM rules govern whichemployee records a given user can access. We are deferring to thetechnical group to make recommendations as to how to control this in aGUI application. Can/should we “piggyback” off of existing ARSM rules, oris a totally separate mechanism required?
2. This document works with the concept of ‘frames’ on each page. It is feltthat most users will have browsers which support the use of frames, but itis possible some older browsers may not.
3. WHO (browse) function: in CICS, the user is taken to a browse screen thatprovides the ability to view the name, ID, and SSN for all employees onthe EDB. This may not be feasible in a web environment. If this is thecase, perhaps we can bring in xx number of employees on either ‘side’ ofthe entered data? For example, if the user enters a name of 'SMITH,J',and that name is not unique in the database, the 30 names alphabeticallybefore and after the entered name would be displayed. Also consider thatwe may not want to display SSN numbers on the browse screen. Somelocations have disabled this in the CICS browse for privacy reasons.
4. HELP functions. We’re not clear if we can use the existing on-line helpfunctions, or if an entirely new system must be developed. Translatingmost values on the screen will eliminate the need for looking up thetranslation of the value being displayed, but users may want to see theother valid values.
5. In some cases the requirements specify that the display of data be 'smart',in the sense that a specific field or group of fields would not appear if thereis no data, or the labels would be different. For example, if there are noenrolled family members, display a literal "There are no enrolled familymembers for this employee' rather than showing a blank page. Thefunctional group is willing to reconsider these requests if it turns out thereare technical problems with this approach.
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 7
System Access screens
The following screens will precede the actual EDB Inquiry application screens.These screens will not be specified in detail in these requirements. Thesescreens may be ‘shared’ with other applications, so coordination will have to bedone to establish the appropriate ‘look and feel’, and to make sure campusdifferences in security access are accommodated.
Home page – for initial access to applications. This may or may not be acampus-specific screen.
Logon page – to authenticate user; enter digital certificate or USERID andpassword.
PPS Main Menu page - to select specific application, authorize access to thatapplication.
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 8
Home Page
As a starting point, we will assume that development of a home page is outsidethe scope of these requirements. This assumption can be reexamined ifnecessary later in the project.
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 9
Logon page
This is intended only as a general example.
Title ‘Logon’
Text ‘Log in to access Payroll/Personnel System applications.
Enter your USERID and your passwordOREnter your digital certificate’
FieldsLabel Type/length Source ModeUSERID Text box InputPassword Text box (masked) InputCertificate Input
Navigation
Submit to the PPS Main Menu page
Controls/Edits
USERID not foundPassword not matched to USERIDPassword expiredToo few digits entered for passwordToo few digits entered for USERIDCertificate validation
Note that a project to develop and support digital certificates is currently inprogress at UC Office of the President.
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 10
PPS Main Menu page
The PPS Main Menu page contains links to each PPS application. Initially it willcontain links only to EDB Inquiry.
Title ‘Payroll/Personnel System Main Menu’
Text 'The Payroll/Personnel System (PPS) Main Menu provides access to PPSapplications.
Click on the application you want to access:'
FieldsLabel Type/length Source Mode
Navigation
Click on EDB Inquiry link to Welcome to PPS EDB Inquiry PageClick on other links to be determinedLogoff to Home Page
Controls/Edits
Not authorized for selected application USERID not authorized to access EDBInquiry (or other selected application)
Application currently not available
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 11
EDB Inquiry Screens
Standard Screen Format
Each inquiry screen will be formatted in three sections (frames).
• Frame 1 will appear on the left-hand side of the screen and consistof the Inquiry options and a logout (exit) option
• Frame 2 will appear across the top of the page (for graphics, helplink, and employee identification data when applicable*)
• Frame 3 contains the Inquiry data available to the application.
Frame 2
Frame 1 Frame 3
* Employee identification header for frame 2 will contain a standard heading withthe following information:
• Employee Name• Employee SSN• Employee ID• Employee’s employment status• Employee's Pay Schedule translation• Employee’s Home Department translated name• Userid used to access the application• Current Date and Time of first display of screen
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 12
Standard Navigation linkages
• available options in left frame• same page for different employee by entering a valid employee
identifier• if no match on employee name entered by user, display browse
screen with ‘near matches’/once selected, return to screen fromwhich browse was called; if no match on Employee ID or SSN,issue error message
Data Groupings
During the course of development of these requirements, the group identified thefollowing groupings of data:
• General Information• Labor Relations Information• Personal Information• Employment Information• Appointment/Distribution Information• Benefits Information• Retirement Information• Citizenship Information• Tax Information• Check/Direct Deposit Information• Hours Balances Information• Leave Accrual• License and Certificate Information• Work Study and Financial Aid Information
Additionally, some categories may be “sub categories” of other categories. Forexample, the group suggested that the user might select the main category“Employment”, and that would give access to basic employment data plusappointment/distribution data.
Note: As a starting point, the GUI group felt that all data elements currentlydisplayed on the departmental EDB Inquiry screens should be included in theweb version. However, individual elements may be eliminated if the groupconcurs. For example, the group agreed that ‘Generation Number’ did not needto be included. During subsequent discussions and review, it was decided thatcertain complete groups of information were not required for the targetdepartmental audience. These were:
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 13
• Senior Management Severance Pay Data• Health Sciences Severance Pay Data• Layoff Data• Layoff Seniority Credit Data• University Contribution Indicator Data• U.S. Savings Bonds Data
Also, the group agreed that data elements should appear on more than onescreen when appropriate. For example, it was felt that the employee levelcollective bargaining data elements would be helpful on the General Informationscreen, the Employment screen, and possibly the Appointment/Distributionscreen.
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 14
Welcome to PPS EDB Inquiry Page
Title 'Welcome to PPS EDB Inquiry.'
Text 'The Payroll/Personnel System (PPS) EDB Inquiry allows you to viewemployee information.
To access an employee's information, select the employee on the EmployeeSelect page, and then choose the data to be viewed by selecting one of theoptions on the left side of the page. To view additional information for the sameemployee, click on another option on the left. To view information for a differentemployee, enter the employee to be viewed in the "Select Another Employee"section at the bottom of each page.'
Navigation
Continue to the Employee Selection pageMain Menu To the PPS Main Menu page
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 15
Employee Selection Page
Title ‘Employee Selection’
Text 'Select an Employee record to view by entering the Name, SSN, orEmployee ID, and then click on an option from the left.
To view a list of employees, select BROWSE.
Note: Name should be entered last name, first name middle initial. Example:Washington,George S'
FieldsLabel Type/length Source ModeName 26 Input
SSN nnn-nn-nnnn InputID 9 Input
Navigation
PersonalAddressEmploymentAppointmentsLabor RelationsBenefitsRetirementCitizenshipTaxesHours BalancesPay DispositionLeave AccrualLicensesFinancial AidWork StudyNext Employee re-display Employee Selection pageBrowse to Employee Browse PageMain Menu to PPS Main Menu Page
Controls/Edits
Invoke ARSM rules to determine if userhas access to the selected employeerecord
Display message 'Not authorized toview this employee's record'
No match on entered name Display message 'No match on entered
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 16
Name, use Browse'No match on entered SSN Display message 'No match on entered
SSN, use Browse'No match on entered ID Display message 'No match on entered
ID, use Browse'allow 3 characters in 1st box, 2characters in 2nd box, and 4 charactersin 3rd box
If too few digits in SSN, or non numericcharacters
Display message 'Invalid SSN. Re-enter SSN'
allow only 9 characters to be entered
Too few digits in ID, or non numericcharacters
Display message 'Invalid ID. Re-enterID'.
Name field allow only 26 characters to be entered
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 17
Browse Page
Title ‘Employee Browse’
Text ‘Select an Employee record to view and then click an option from the left.'
FieldLabel Type/length Source ModeName 26 EDB 0105 DisplaySSN nnn-nn-nnnn EDB 0111 DisplayID 9 DisplayHome Department 15 EDB 0114 Home
Dept Tabletranslation
Display
Navigation
Left frame selections To the corresponding page for theselected employee, or to EmployeeSelection or Main Menu
Controls/Edits
If selection is made from left frame,other than 'Employee Selection,Browse, or Main Menu', and noemployee has been selected.
Display message 'Select employeerecord to be displayed'.
Invoke ARSM rules to determine if userhas access to the selected employeerecord
Display message 'Not authorized toview this employee's data'.
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 18
Personal Information Page
Title ‘Personal Information’
FieldsLabel Type/length Source ModePermanent Address 30
30212591530
EDB 0204EDB 0205EDB 0206EDB 0207EDB 0208EDB 1119EDB 1120EDB 1118Foreign CountryTable
Display
Home Phone nnn-nnn-nnnn EDB 0210 DisplaySpouse Name 25 EDB 0312 DisplayForeign AddressIndicator
1 EDB 0291 Display
Campus Address 30302125
EDB 0331EDB 0332EDB 0333EDB 0334EDB 0335
Display
Campus Release CodesPermanent Address Home Phone Spouse Name
1 + 201 + 201 + 20
EDB 0244EDB 0245EDB 0246and CTTtranslations
Display
Employee OrganizationRelease Codes Permanent Address Home Phone
1 + 201 + 20
EDB 0247EDB 0248 andCTT translations
Display
Citizenship 1 + 18 EDB 0109 andCTT translation
Display
Gender 1 + 6 EDB 0108 andtranslation
Display
Ethnicity 1 + 15 (or 31) EDB 0112 andtranslation
Display
Vietnam Veteran Status 1 + 30 EDB 0350 andtranslation
Display
Expedition VeteranStatus
1 + 30 EDB 0345 andtranslation
Display
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 19
Label Type/length Source ModeVeteran Disabled Status 1 + 30 EDB 0351 and
translationDisplay
Disabled Status 1 + 15 EDB 0352 andtranslation
Display
Date of Birth mm/dd/ccyy EDB 0107 DisplayPrevious Name 26 EDB 0313 DisplayPrevious ID 9 EDB 0147 Display
Navigation
Left frame selections to the corresponding page for the sameemployee record or to EmployeeSelection, Browse, or Main Menu
Controls/Edits
Use foreign address indicator todetermine which address fields todisplay.
If Foreign address indicator (EDB 0291)= ‘A’ or blank, display State (EDB 0207)and ZIP code (EDB 0208). If Foreignaddress indicator = ‘F’, display Province(EDB 1120), postal code (EDB 1119),and Country (EDB 1118).
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 20
Address Information Page
Title ‘Address Information’
FieldsLabel Type/length Source ModePermanent Address 30
30212591530
EDB 0204EDB 0205EDB 0206EDB 0207EDB 0208EDB 1119EDB 1120EDB 1118FCT translation
Display
Home Phone nnn-nnn-nnnn EDB 0210 DisplaySpouse Name 25 EDB 0312 DisplayForeign AddressIndicator
1 EDB 0291 Display
Campus Address 30302125
EDB 0331EDB 0332EDB 0333EDB 0334EDB 0335
Display
Campus Release CodesPermanent Address Home Phone Spouse Name
1 + space + 201 + space + 201 + space + 20
EDB 0244EDB 0245EDB 0246and CTTtranslations
Display
Employee OrganizationRelease Codes Permanent Address Home Phone
1 + space + 201 + space + 20
EDB 0247EDB 0248and CTTtranslations
Display
Navigation
Left frame selections To the corresponding page for thesame employee record or to EmployeeSelection, Browse, or Main Menu
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 21
Controls/Edits
Use foreign address indicator todetermine which address fields todisplay.
If Foreign address indicator (EDB 0291)= ‘A’ or blank, display State (EDB 0207)and ZIP code (EDB 0208). If Foreignaddress indicator = ‘F’, display Province(EDB 1120), postal code (EDB 1119),and Country (EDB 1118).
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 22
Employment Status Information Page
Title ‘Employment Status Information’
Text "View Appointment/Distribution Information.'
Note: This page provides a link from employee-level employment data toappointment/distribution data.
FieldsLabel Type/length Source ModeHiredDate of Hire Date
mm/dd/yyEDB 0113 Display
Original Date of Hire Datemm/dd/yy
EDB 0704 Display
PIN Signature Date Datemm/dd/yy
EDB 0750 Display
I-9 Date Datemm/dd/yy
EDB 0284 Display
Oath Date Datemm/dd/yy
EDB 0705 Display
LeaveLeave Begin Date Date
mm/dd/yyEDB 0137 Display
Leave Return Date Datemm/dd/yy
EDB 0138 Display
Leave of Absence type 2 + 30 EDB 0139 andCTT translation
Display
SeparationLast Day on Pay Status Date
mm/dd/yyEDB 0189 Display
Separation Date Datemm/dd/yy
EDB 0140 Display
Separation ReasonCode
2 + 20 EDB 0141 andCTT translation
Display
Separation Destination 1 + 19 EDB 0142 andCTT translation
Display
Salary ReviewNext Salary ReviewDate
Datemm/yy
EDB 0136 Display
Next Salary ReviewType
1 + 25 EDB 0135 andCTT translation
Display
Student StatusStudent Status Code 1 + 21 EDB 0119 and
CTT translationDisplay
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 23
Label Type/length Source ModeNumber of RegisteredUnits
nn.n EDB 0237 Display
Labor Relations InformationEmployee RelationsCode
1 + 21 EDB 0160 andCTT translation
Display
Collective BargainingUnit Code
2 + 42 EDB 0161 andCTT translation
Display
Employee Unit Code 1 + 23 EDB 0255 andCTT translation
Display
EmployeeRepresentation Code
1 + 13 EDB 0295 andCTT translation
Display
Employee SpecialHandling Code 1
EDB 0256 Display
Employee DistributionUnit Code 1
EDB 0257 Display
Navigation
Left frame selections To the corresponding page for thesame employee record, or to EmployeeSelection, Browse, or Main Menu
Link to Appointment/DistributionThis link should be presented at boththe top and the bottom of the page.
To the Appointment Summary page
Link to Labor Relations To the Labor Relations pageReturn to top of page
Controls/Edits
None required
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 24
Appointment and Distribution Information Page
Appointment Summary
SubTitle ‘Appointment Summary’
Text ‘Click on the appointment or scroll down to see detailed appointment anddistribution information.’FieldsLabel Type/length Source ModeAppointment nn 11 + 2 Literal
'Appointment' andEDB 2001
Link todetailedsection forappt/dist
(no label)Title Code andtranslation
4 + 30 EDB 2006 andTCT translation
Display
(no label)AppointmentDepartment
6 + 30 EDB 2032 andtranslation fromHome DepartmentTable
Display
Begin Datemm/dd/yy
EDB 2002 Display
End Date mm/dd/yy EDB 2003 DisplayPers Prog 1 EDB 2007 DisplayType 1 EDB2020 DisplayGrade 2 EDB 2008 DisplayRate nnn,nnn.nn (if
annual)n,nnn.nnnn (ifhourly)
EDB 2014 Display
% Time n.nn EDB 2012 DisplayF/V 1 EDB 2013 DisplayFLSA 1 EDB 2005 Display
Controls/Edits
If there are no appointments for thisemployee record, display text onscreen.
"This employee has no appointmentinformation recorded"
Display of appointment pay rate Display appointment pay rate asnn,nnn.nn if the Appointment RateCode (EDB 2015) is 'A' or 'B'. Displayappointment pay rate as nnnn.nnnn ifthe Appointment Rate Code is 'H'.
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 25
Appointment/Distribution Detail
SubTitle ‘Appointment/Distribution Detail’
FieldsLabel Type/length Source ModeAppointment 2 EDB 2001 Display(no label)Title Code Translation
30 TCT translation ofEDB 2006
Display
Department 6 + 30 EDB 2032 andHome Departmenttranslation
Display
Title Code 4 EDB 2006 DisplayAnn/Hr. Rate $nnn,nnn.nn
or$n,nnn.nnnn
EDB 2014 Display
Grade 2 EDB 2008 DisplayBegin Date mm/dd/yy EDB 2002 DisplayRate Code 1 + 12 EDB 2015 and
CTT translationDisplay
Program/Type 1 + 9'/'1 + 12Example:1 Staff /2 Career
EDB 2007 andCTT translationliteral '/"EDB 2020 andCTT translation
Display
End Date mm/dd/yy EDB 2003 DisplayBasis/Paid Code 5
nn/nnEDB 2010/EDB2011
Display
Leave Accrual 1 + 30 EDB 2018 andCTT translation
Display
Duration 1 + 11 EDB 2004 andCTT translation
Display
% Time 4n.nn
EDB 2012 Display
Pay Schedule 2 + 15 EDB 2016 andCTT translation
Display
TUC/AREP 2 + 24/1 + 10
EDB 2029 andCTT translationEDB 2031 andCTT translation
Display
Fixed/Variable 1 + 8 EDB 2013 andCTT translation
Display
Time Code 1 + 20 EDB 2017 andCTT translation
Display
FLSA 1 + 9 EDB 2004 and Display
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 26
Label Type/length Source ModeCTT translation
Dist # 2 EDB 2041 Displayno labelaccount numbertranslation
30 from AFP Display
Full Accounting Unit x-xxxxxx-xxxx-xxxxx-xxxxxx-x
EDB 2043EDB 2044EDB 2045EDB 2046EDB 2042EDB 2048
Display
format atcampusoption
Begin Date mm/dd/yy EDB 2053 DisplayEnd Date mm/dd/yy EDB 2054 DisplayDist % n.nnnn EDB 2052 DisplayFTE n.nn EDB 2051 DisplayRate n,nnn.nnnn
ornnn,nnn.nn
EDB 2055 Display
DOS 3 EDB 2056 DisplayStep 3 EDB 2049 DisplayO/A 1 + 9 EDB 2050 and
CTT translationDisplay
PRQ 3 EDB 2057 DisplayDUC 1 EDB 2059 DisplayWSP 1 + 18 EDB 2062 and
CTT translationDisplay
Navigation
Left frame selections To the corresponding page for thesame employee or to EmployeeSelection, Browse, or Main menu
Link to individual appointment To the first line for the selectedappointment
Return to Appointment Summary To the top of the page
Controls/Edits
If there are no appointments for thisemployee record, display text onscreen.
"This employee has no appointmentinformation recorded"
Display of appointment pay rate Display appointment pay rate as
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 27
nn,nnn.nn if the Appointment RateCode (EDB 2015) is 'A' or 'B'. Displayappointment pay rate as n,nnn.nnnn ifthe Appointment Rate Code is 'H'.
Display of distribution pay rate Display distribution pay rate asnnn,nnn.nn if the Appointment RateCode (EDB 2015) is ‘A’ or ‘B’.Display distribution pay rate asn,nnn.nnnn if the Appointment RateCode (EDB 2015) is ‘H’.
Note the following fields that are displayed on the CICS Appointment Summary(IAPS) screen and the Appointment/Distribution (IAPP) screen will not beincluded on this screen:
Gen NumberLeave of Absence Begin DateLeave of Absence Return DateLeave of Absence Type
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 28
Labor Relations Information Page
Title ‘Labor Relations Information’
5/9/00 Note: The EDB Inquiry functional group has requested changes tothis screen that are not yet incorporated in this document. The changesinvolve adding appointment level information, so that all the employee'scollective bargaining affiliations are shown. This will be revisited in light offair share and dues to multiple units, and will be brought forward as aseparate service request.FieldsLabel Type/length Source ModeEmployee RelationsCode
EDB 0160 Display
Collective BargainingUnit Code
EDB 0161 Display
Employee Unit Code EDB 0255 DisplayEmployeeRepresentation Code
EDB 0295 Display
Employee SpecialHandling
EDB 0256 Display
Employee DistributionUnit Code
EDB 0257 Display
Navigation
Left frame selections To the corresponding page for thesame employee, or to the EmployeeSelect, Browse, or Main Menu.
Controls/Edits
None required
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 29
Retirement Information Page
Title ‘Retirement Information’
FieldsLabel Type/length Source ModeRetirement Eligibility 1 + 5 EDB 0122 and
CTT translationDisplay
FICA Eligibility 1 + 14 EDB 0120and CTTtranslation
Display
FICA/RetirementDerivation Indicator
1 + 20 EDB 0238 andCTT translation
Display
Covered CompensationLimit Code
1 + 17 EDB 0236 andCTT translation
Display
Defined ContributionPlan
1 + 34 EDB 0129 andCTT translation
Display
403(b) Maximum AnnualContribution (MAC)
Numericnn,nnn
EDB 6008U(whole dollars)
Display
Last Change to MAC Datemm/dd/yy
EDB 0279 Display
GTN (column header) 3 EDB 6nnn DisplayPlan (column header) 24 CTT translation for
CTLLBL for thecorrespondingGTN number
Display
Current Deduction(column header)
nn,nnn.nn EDB 6nnnG Display
Effective Date(column header)
Datemm/dd/yy
EDB 7nnnE Display
Year-to-Date Amount(column header)
nn,nnn.nn EDB 6nnnY Display
(no header)
indication of whetherGTN amount reducesFWT gross
9 LITERAL‘Reduction’ ifGTN reducesFWT gross
‘Deduction’ if GTNdoes not reduceFWT gross
Display
Note the following fields that are displayed on the CICS IRTR screen will not beincluded on this screen:
Total Gross
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 30
FWT GrossRetirement GrossSafe Harbor GrossMedicare GrossOASDI Gross
Any GTN data where the GTN Group is ‘T’ (Taxes)GTN Priority NumberQuarter-to-Date Amount (since none of the retirement GTNs are accumulated ona quarter-to-date basis)
Navigation
Left Frame selections To the corresponding page for thesame employee record, or to theEmployee Selection, Browse, or MainMenu.
Controls/Edits
Selection of GTN array entries todisplay on this screen
Display GTN entries where the GTNGroup Code from the GTN Table is ‘R’,Retirement, AND where the G-balance(current deduction) OR the Y-balance(year-to-date amount) is not initialvalues.
Display of 'Reduction' or 'Deduction' Display 'Deduction' if GTN Type Codefrom the GTN Table = 'D'Display 'Reduction' if GTN Type Codefrom the GTN Table = 'R'
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 31
Citizenship/Visa Status Page
Title ‘Citizenship/Visa Status’
Note: This screen provides links to the Tax Information page and the AddressInformation page.
FieldsLabel Type/length Source ModeCitizenship Status 1 + 18 EDB 0109
and CTTtranslation
Display
Visa Type 2 EDB 0110 DisplayWork Permit End Date mm/dd/yy EDB 0184 DisplayU.S. Date of Entry mm/dd/yy EDB 1169 DisplayI-9 Date mm/dd/yy EDB 0284 DisplayCountry of Residency 2 + 30 EDB 0143 and
translation fromForeign CountryTable
Display
Form 8233 Indicator 1 + 20 EDB 0167 andCTT translation
Display
Tax Treaty Income Code 2 EDB 1170 Display
Tax Treaty End Date mm/yy EDB 1172 DisplayAlternate Tax TreatyIncome Code
2 EDB 1171 Display
YTD Income for TaxTreaty
Numericn,nnn,nnn.nn
EDB 5537 Display
Alternate YTD Incomefor Tax Treaty
Numericn,nnn,nnn.nn
EDB 5538 Display
ETD Tax Treaty Gross n,nnn,nnn.nn EDB 5539 DisplayArticle Number 3 EDB 1173 DisplayIncome Limit Numeric
nn,nnn.nnEDB 1174 Display
Note the following fields that are displayed on the CICS IALN screen will not beincluded on this screen:
Retirement CodeFICA Eligibility CodeFWT Marital StatusFWT Withholding AllowancesFWT Maximum AllowancesSWT Marital Status
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 32
SWT Withholding Allowances – PersonalSWT Withholding Allowances – ItemizedSWT Maximum AllowancesNon-UC Health Insurance Expiration DateAddress fieldsForeign Address IndicatorForeign Address Country CodeYTD Tax Treaty Gross
Navigation
Left Frame selections To the corresponding page for thesame employee record, or to theEmployee Selection, Browse, or MainMenu
View tax information To the Tax Information page.View address information To the Address Information page.
Controls/Edits
None required
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 33
Pay Disposition Information Page
Title ‘Pay Disposition Information’
FieldsLabel Type/length Source ModePay Disposition Code 1 + 20 EDB 0201 and translation DisplayDirect Deposit InformationBank 5 + 35 EDB 0230 and Bank Name
from Surepay Bank TableDisplay
Bank Transit Routing 9 from Surepay Bank Table DisplayAccount Type 1 + 8 EDB 0226 and CTT translation DisplayAccount Number 17 EDB 0225 DisplayPrenote Status 1 + 35 EDB 0227 and CTT translation DisplaySurepay Activation 10
mm/dd/yyEDB 0228 Display
Prenote Cycle 2 + 15 EDB 0229 and CTT translation Display
30 EDB 030130 EDB 030221 EDB 03032 EDB 0304
Check Address
5 EDB 0305
Display
Navigation
Left Frame selections To the corresponding page for thesame employee record, or to EmployeeSelect, Browse, Main Menu
Controls/Edits
If pay disposition code is not equal ‘8’ do not display direct depositinformation (EDB 230, 225, 226, 227,228, 229)
If pay disposition code is not equal to 5,6, or 7
do not display check addressinformation (EDB 301, 302, 303, 304,305)
If Prenote Cycle (EDB 0229) is blank do not translate
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 34
Benefits Enrollment Information Page
Title: Benefits Enrollment Information
Note: This page contains links to Future Benefits Enrollment Information and toFamily Member Enrollments
Fields - Medical/Dental/Vision/Legal dataLabel Length/type Source ModeAssigned BELI 1 + 18 EDB 0360 and
CTT translationDisplay
Derived BELI 1 + 18 EDB 0375 andCTT translation
Display
(Medical)Plan
2 + 18 EDB 0292 + CTTtranslation
Display
Coverage Level 3 + 9 EDB 0293 + CTTtranslation
Display
Coverage Eff Date mm/dd/yy EDB 0294 DisplayCoverage End Date mm/dd/yy EDB 0300 DisplayCost n,nnn.nn BRT table lookup Display(Dental)Plan
2 + 18 EDB 0272 + CTTtranslation
Display
Coverage Level 3 + 9 EDB 0273 + CTTtranslation
Display
Coverage Eff Date mm/dd/yy EDB 0274 DisplayCoverage End Date mm/dd/yy EDB 0271 DisplayCost n,nnn.nn BRT table lookup Display(Vision)Plan
2 + 18 EDB 0347 + CTTtranslation
Display
Coverage Level 3 + 9 EDB 0348 + CTTtranslation
Display
Coverage Eff Date mm/dd/yy EDB 0349 DisplayCoverage End Date mm/dd/yy EDB 0346 DisplayCost n,nnn.nn BRT table lookup Display(Legal)Plan
2 + 18 EDB 0353 + CTTtranslation
Display
Coverage Level 3 + 9 EDB 0354 + CTTtranslation
Display
Coverage Eff Date mm/dd/yy EDB 0355 DisplayCoverage End Date mm/dd/yy EDB 0380 DisplayCost n,nnn.nn BRT table lookup DisplayInsurance ReductionCode (TIP)
1 + 19 EDB 0299 + CTTtranslation
Display
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 35
Fields - Enrolled Family Member Summary dataLabel Length/Type Source ModeNo. 2 EDB 0632 DisplayFamily Member Name 26 EDB 0633 DisplayRelationship 1 + 20 EDB 0635 + CTT
translationDisplay
Medical 7 literal based onEDB 0639
Display
Dental 6 literal based onEDB 0640
Display
Vision 6 literal based onEDB 0641
Display
Plans
Legal 5 literal based onEDB 0642
Display
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 36
Fields - Other Insurance InformationLabel Length/Type Source Mode
Coverage 1 + 12 EDB 0123 andCTT translation
Display
Salary Base /Cov. Amt.
always blank n/a Display
Effective Date always blank n/a Display
Short TermDisability
Cost 0.00 literal DisplayCoverage 3 + 22 EDB 0231 + CTT
translationDisplay
Salary Base /Cov. Amt.
nn,nnn EDB 0232 Display
Effective Date mm/dd/yy EDB 0233 Display
SupplementalDisability
Cost n,nnn.nn calculated usingBRT
Display
Coverage 12 Literal based onEDB 0330
Display
Salary Base /Cov. Amt.
nnn,nnn calculatedEDB0330 X 1000
Display
Effective Date mm/dd/yy EDB 0451 Display
Basic Life
Cost 0.00 or blank based on EDB0330
Display
Coverage 1 + 13 EDB 0276 andCTT translation
Display
Salary Base /Cov. Amt.
nnn,nnn EDB 0275(X 1000)
Display
Effective Date mm/dd/yy EDB 0277 Display
SupplementalLife
Cost n,nnn.nn calculated usingBRT
Display
Coverage 1 + 36 EDB 0278 andCTT translation
Display
Salary Base /Cov. Amt.
always blank n/a Display
Effective Date mm/dd/yy EDB 0188 Display
DependentLife Insurance
Cost n,nnn.nn calculated usingBRT
Display
Coverage 1 + 21 EDB 0281andCTTtranslation
Display
Salary Base /Cov. Amt.
nnn,nnn EDB 0280 X 1000 Display
Effective Date mm/dd/yy EDB 0282 Display
AD&DInsurance
Cost n,nnn.nn calculated usingBRT
Display
DepCare Amount n,nnn.nn +'per month'
EDB 6225G +literal
Display
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 37
Effective Date mm/dd/yy EDB 7225E Display
Navigation
Left frame selections To the corresponding page for thesame employee, or to EmployeeSelection, Browse, or Main Menu
View Future Enrollments To the Future Benefits EnrollmentInformation page
View Family Member Enrollments To the Family Member Enrollmentspage
Return to top of page
Controls/Edits
Enrolled familymember plans
Display of enrolledfamily members onthe summary shouldshow only familymembers currentlyenrolled in one ormore plan.Dependent CoverageEffective Dates andDependent CoverageEnd Dates should beevaluated todetermine if thedependent iscurrently enrolled.
Print literals indicating the employee's and thedependent's enrollment in a given plan based oncoverage effective dates and end dates as follows:
First determine the employee's enrollment status.
If any of the following are true:
the employee's ECED (EDB 0454, 0455, 0456,0457) is later than today's date, orthe Coverage End Date (EDB 0300, 0271, 0346,0380) is earlier than today's date, orthe Plan code is 'XX', 'XC', 'XD', or blank
then no dependents should be displayed as beingenrolled in that plan.
If the employee is currently enrolled in a plan, thedependent data should be evaluated as follows:
If EDB 0639 is not = initial values, and is equal orlater than the current date, andIf EDB 0659 is initial values, or is later than today'sdate, display 'Medical'.
If EDB 0640 is not = initial values, and is equal orlater than the current date, andif EDB 0656 is initial values, or is later than today'sdate, display 'Dental'.
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 38
If EDB 0641 is not = initial values, and is equal orlater than the current date, andif EDB 0657 is initial values, or is later than today'sdate, display 'Vision'.
If EDB 0642 not = initial values, and is equal or laterthan the current date, andif EDB 0658 is initial values, or is later than today'sdate, display 'Legal'.
The literals should always be displayed in the ordermedical dental vision legal. The plans in which thedependent is enrolled should be separated by asingle space, even if the employee is not enrolled inall four plans (i.e. 'Medical Legal')
If the family member is not currently enrolled in anyof the four plans, no information should bedisplayed for that dependent.
Short Term DisabilityIf Short Term Disability Code (EDB 0123) is blank,display 'Not enrolled' in the Coverage column,display blanks in the Salary Base/Cov. Amt.column, and display blanks in the Cost column.
SupplementalDisability
If Supplemental Disability Waiting Period (EDB0231) is zero, display 'Not Enrolled' in Coveragecolumn
Basic LifeIf Basic Life Insurance Coverage Code (EDB 0330)is zero or blank, display 'Not enrolled' in theCoverage column, display blanks in the SalaryBase/Cov. Amt. column, and display blanks in theCost column.
Otherwise, display 'Enrolled' in the Coveragecolumn, the coverage amount (EDB 0330 X 1000)in the Salary Base/Cov. Amt. column, and 0.00 inthe Cost column.
Supplemental LifeIf the Supplemental Life Insurance Coverage Code(EDB 0276) is blank, display 'Not Enrolled' in theCoverage column
Dependent Life If the Dependent Life Insurance Plan Code (EDB0278) is blank, display 'Not Enrolled' in theCoverage column
AD&D Insurance If the AD&D Coverage Code (EDB 0281) is blank,display 'Not Enrolled' in the Coverage column
Costs calculation For each plan in which the employee is enrolled,
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 39
calculate the cost from the Benefit Rates Table,using plan codes and coverage level. It issuggested that existing modules can be used forthe calculation.
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 40
Family Member Enrollments Page
Title ‘Family Member Enrollments’
Text 'Return to Benefits Enrollment Information.'
FieldsLabel Type/length Source ModeDep # 2 EDB 0632 DisplayName 26 EDB 0633 DisplayRelationship 1 + 20 EDB 635 + CTT
translationDisplay
Birth Date mm/dd/ccyy EDB 0634 DisplaySSN nnn-nn-nnnn EDB 0636 DisplayGender 1 + 6 EDB 0637 and
CTT translationDisplay
Deenroll Control 1 + 20 EDB 0638 andCTT translation
Display
date mm/dd/yy EDB 0639 DisplayMedicaldate mm/dd/yy EDB 0659 Displaydate mm/dd/yy EDB 0640 DisplayDentaldate mm/dd/yy EDB 0656 Displaydate mm/dd/yy EDB 0641 DisplayVisiondate mm/dd/yy EDB 0657 Displaydate mm/dd/yy EDB 0642 Display
CoverageEffectiveDates/EndDates
Legaldate mm/dd/yy EDB 0658 Display
Navigation
Left frame selections To the corresponding page for thesame employee, or to EmployeeSelection, Browse, or Main Menu
Return to Benefits EnrollmentInformation
To the Benefits Enrollment Informationfor the same employee
Controls/Edits
If there are no dependents Display message 'There are noenrolled family members for thisemployee'
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 41
Future Benefits Enrollment Information Page
Title ‘Future Benefits Enrollment Information’
Text 'Return to Benefits Enrollment Information'.
FieldsLabel Type/length Source ModeBenefit(column header)
literals'Medical''Dental''Vision''Legal'
Display
Plan(column header)
2 + 18 EDB 0680EDB 0683EDB 0686EDB 0689 and CTTtranslations
Display
Future Coverage EffDate
Datemm/dd/yy
EDB 0681EDB 0684EDB 0687EDB 0690
Display
Reason code 2 EDB 0682EDB 0685EDB 0688EDB 0691
Display
Navigation
Left frame selections To the corresponding page for thesame employee, or to EmployeeSelection, Browse, or Main Menu
To return to current enrollments, clickhere
To the Benefits Enrollment Informationfor the same employee
Controls/Edits
None required
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 42
Tax Information Page
Title ‘Tax Information’
FieldsLabel Type/length Source Mode
Marital Status 1 + 7 EDB 0127 + CTTtranslation
Display
Allowances nnn EDB 0128 DisplayMaximumAllowances
nnn EDB 0320 Display
Additional Tax n,nnn,nnn.nn EDB 6010G DisplayYTD TaxableGross
n,nnn,nnn.nn EDB 5502 Display
YTD TaxesWithheld
n,nnn,nnn.nn EDB 6014Y Display
Federal
W-4 Process Date mm/dd/yyEDB 0338
Display
Marital Status 1 + 17 EDB 0130 + CTTtranslation
Display
Exemptions nnn EDB 0131 DisplayItemizedDeductions
nnn EDB 0132 Display
MaximumAllowances
nnn EDB 0321 Display
Additional Tax n,nnn,nnn.nn EDB 6011G DisplayYTD TaxableGross
n,nnn,nnn.nn EDB 5506 Display
YTD TaxesWithheld
n,nnn,nnn.nn EDB 6012Y Display
State
DE4 Process Date mm/dd/yyEDB 0339
Display
Tax Processor ID alphanumericEDB 0340
Display
YTD Gross n,nnn,nnn.nn EDB 5503 DisplayOASDIYTD TaxesWithheld
n,nnn,nnn.nn EDB 6013Y Display
YTD Gross n,nnn,nnn.nn EDB 5510 DisplayMedicareYTD TaxesWithheld
n,nnn,nnn.nn EDB 6009Y Display
YTD Tax TreatyGross
n,nnn,nnn.nn EDB 5537 Display
Alternate YTD TaxTreaty Gross
n,nnn,nnn.nn EDB 5539 DisplayTax Treaty
ETD Tax TreatyGross
n,nnn,nnn.nn EDB 5538 Display
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 43
Navigation
Left Frame selections To the corresponding page for thesame employee record, or to EmployeeSelect, Browse, or Main Menu
Return to top of page
Control/Edits
None required
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 44
Leave Accrual History Page
Title: ‘Leave Accrual History’
FieldsLabel Type/length Source ModePeriod End Date mm/dd/yy EDB 8022 DisplayCycle EDB 8023
translatedDisplay
Leave Code 1 EDB 8024 DisplayPercent or Hourly EDB 8104
translatedDisplay
Hours on Pay Status nnn.nn EDB 8103 DisplayVacation Earned Snn.nn EDB 8105
preceded by '-' ifnegative
Display
Sick Leave Earned Snn.nn EDB 8106 DisplayLost Vacation nn.nn EDB 8025 DisplayPersonnel Program 3 EDB 8101
translatedDisplay
Bargaining Unit Key 2 EDB 8101translated
Display
Covered/Uncovered 9 EDB 8101translated
Display
Navigation
Left Frame selections To the corresponding page for thesame employee record, or to EmployeeSelection, Browse, or Main Menu.
Control/Edits
Translation of EDB 8101 EDB 8101, Leave Period Detail Key, isin the format 'PBBRSD' whereP - Personnel Program CodeBB - Bargaining Unit CodeR - Representation CodeS - Special Handling CodeD - Distribution Unit codeThis data element should be brokenout into separate elements forpurposes of display on this page.
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 45
Hours Balances Page
Title: ‘Hours Balances’
FieldsField label/column header Type/length Source ModeHours on Pay Status subtitle literal DisplayCurrent Month n,nnn,nnn.nn EDB 5119 Display
mmm ccyy month and yearassociated with data inEDB 5120 - 5131
DisplayHours on Pay Status - Last12 Months
n,nnn,nnn.nn EDB 5120 EDB 5126EDB 5121 EDB 5127EDB 5122 EDB 5128EDB 5123 EDB 5129EDB 5124 EDB 5130EDB 5125 EDB 5131
Display
Hours Toward BenefitsEligibility
subtitle literal Display
Total Hours at Month Begin n,nnn,nnn.nn EDB 5142 DisplayCurrent Month n,nnn,nnn.nn EDB 5143 Display
mmm ccyy month and yearassociated with data inEDB 5144 – 5155
Last 12 Months
n,nnn,nnn.nn EDB 5144 EDB 5150EDB 5145 EDB 5151EDB 5146 EDB 5152EDB 5147 EDB 5153EDB 5148 EDB 5154EDB 5149 EDB 5155
Display
Hours Toward Career StatusEligibility
subtitle literal Display
As of Date for CountingHours
mm/dd/yy EDB 0427 Display
Total Hours at Month Begin n,nnn,nnn.nn EDB 0426 DisplayCurrent Month n,nnn,nnn.nn EDB 5156 Display
mmm ccyy month and yearassociated with data inEDB 5157 – 5168
Last 12 Months
n,nnn,nnn.nn EDB 5157 EDB 5163EDB 5158 EDB 5164EDB 5159 EDB 5165EDB 5160 EDB 5166EDB 5161 EDB 5167EDB 5162 EDB 5168‘
Display
Year to Date Hours subtitle literal Display
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 46
Field label/column header Type/length Source ModeBalancesYear to Date as of Date
mm/dd/yyderived Display
YTD Total Hours on PayStatus
n,nnn,nnn.nn EDB 5101 Display
YTD Regular Hours Worked n,nnn,nnn.nn EDB 5102 DisplayYTD Overtime Hours n,nnn,nnn.nn EDB 5103 DisplayYTD Non Worked Hours n,nnn,nnn.nn EDB 5104 DisplayYTD Average Hours Workedper Week
n,nnn,nnn.nn EDB 5132 Display
Prior Service Months nnn EDB 0146 DisplayEmployment Service Credit nnn EDB 0719 DisplayEmployment Service CreditFrom Date
Datemm/yy
EDB 0720 Display
Leave Balances subtitle literal DisplayLeave Accrual HoursBalance as of
Datemm/dd/yy
derived Display
Vacation nn,nnn.nnnnnn EDB 5185 DisplaySick Leave nn,nnn.nnnnnn EDB 5186 DisplayCompensatory Time n,nnn,nnn.nn EDB 5110 DisplayPaid Time Off nn,nnn.nnnnnn EDB 5187 DisplayMaximum Vacation Accrual n,nnn,nnn.nn EDB 5136 Display
Navigation
Left Frame selections To the corresponding page for thesame employee record, or to EmployeeSelection, Browse, or Main Menu.
Return to top of page
Controls/Edits
Display month and year associatedwith each hours data element
(TBD)
Derive 'Year to Date as of' value (TBD)Derive 'Leave Accrual Balance as of'value
(TBD)
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 47
Financial Aid Information Page
Title ‘Financial Aid Information'
FieldsLabel/Column Header Type/length Source ModeFiscal Year Dates
yy - yyEDB 0602 Display
Graduate StudentResearcher
nn,nnn.nn EDB 0603 Display
TeachingAssistant
nn,nnn.nn EDB 0604 Display
FederalFunds
Other nn,nnn.nn EDB 0605 DisplayGraduate StudentResearcher
nn,nnn.nn EDB 0606 Display
TeachingAssistant
nn,nnn.nn EDB 0607 Display
Fiscal Year ToDate Earnings
NonFederalFunds
Other nn,nnn.nn EDB 0608 DisplayStudent StatusCode
1 + 21 EDB 0119and CTTtranslation
DisplayStudent Status Information
Number ofRegistered Units
nn.n EDB 0237 Display
Navigation
Left Frame selections to the corresponding page for the sameemployee record
Control/Edits
Format fiscal year field EDB0612 is stored in format YYZZ,where 'YY' equal year fiscal yearbegins and and 'ZZ' equals year fiscalyear ends. Format with a dashbetween 'YY' and 'ZZ'. Example 00-01.
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 48
Work Study Information Page
Title ‘Work Study Information’
FieldsLabel Type/length Source ModeFiscal Year Dates
yy – yyEDB 0612 Display
Program 11 EDB 0613 CTTtranslation
Display
Department 15 EDB 0614translation fromHD Table
Display
Limit nn,nnn.nn EDB 0615 X 1.00 DisplayCurrentWorkStudyAllocation
As of Date mm/dd/yy EDB 0616 Display
Gross Wages Paid inFiscal Year to Date
nn,nnn.nn EDB 0619 Display
Funds Remaining nn,nnn.nn calculated DisplayStudentStatusCode
1 + 21 EDB 0119 andCTT translation
DisplayStudentStatusInformation
Number ofRegisteredUnits
nn.n EDB 0237 Display
Navigation
Left frame selections To the corresponding page for thesame employee record, or to EmployeeSelect, Browse, or Main Menu.
Control/Edits
Format fiscal year field EDB0612 is stored in format YYZZ,where 'YY' equals the year that thefiscal year begins and 'ZZ' equals theyear that the fiscal year ends. Formatwith a dash between 'YY' and 'ZZ'.Example 00-01.
display of Work Study Allocation Limit EDB 0615 is stored as nnnnn. Forpurposes of display on this screen, andfor calculation of the funds remaining,
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 49
this field should be converted tonn,nnn.nn
Calculate 'funds remaining' (TBD)
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 50
Licenses and Certificates Page
Title: Licenses and Certificates
FieldsLabel Type/length Source ModeCode 3 EDB 0711 DisplayDescription 30 translation of
EDB0711 fromCTT
Display
Certificate or LicenseNumber
14 EDB 0718 Display
Renewal Date Datemm/dd/yy
EDB 0712 Display
Navigation
Left Frame selections To the corresponding page for thesame employee record, or to EmployeeSelection, Browse, or Main Menu.
Control/Edits
None required
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 51
Code Translation Table
Code Translation Table (CTT) entries do not currently exist for some of the EDBdata elements displayed on the web EDB Inquiry screens. Suggested entries forthe CTT table are included in the following table.
EDB # Name Length Value TranslationM Male0108 Sex Code 6F Female
0123 UC Paid Disability 12 A Covered1 Six month increase2 Merit increase3 Special performance
award4 Trainee increase
0136 Next Salary Review 25
5 No salary review-at maxA1-A9 Academic SenateBX Graduate StudentsCX Clerical and Allied
ServicesEX Patient Care TechnicalFX Non-Senate Academic
Research ProfessionalsGS Printing TradesHX Residual Patient Care
ProfessionalsIX Non-Academic Senate-
InstructionalKB-K9 Skilled CraftsLX Professional LibrariansNX Registered NursesPA Police OfficersRX Research Support
ProfessionalsSX ServiceTX Systemwide Technical87 Stipend/Differential98 Indeterminate
0161 Collective Bargaining 42
99 No bargaining unitY Form 8233 filed0167 Non Resident Alien
Tax Form Indicator20
N Form 8233 not filed
0226 SurepayChecking/Savings
8 C Checking
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 52
EDB # Name Length Value TranslationS Savings
0 Waiting period has notpassed
1 Prenote has not beensent
0227 Surepay PrenoteStatus
35
2 Waiting period haspassed
B1 First biweeklyB2 Second biweeklySM Semi-monthlyMO Monthly currentMA Monthly arrears
0229 Surepay Prenote PayCycle Code
15
XX Special007 7 day waiting period030 30 day waiting period090 90 day waiting period
0231 SupplementalDisability WaitingPeriod
22
180 180 day waiting periodG Grandfathered0236 UCRP Covered
Compensation LimitCode
17
N Not grandfathered
Y Yes, OK to release0244 Home AddressRelease Code
20N No, do not releaseY Yes, OK to release0245 Home Phone Release
Code20
N No, do not releaseY Yes, OK to release0246 Spouse Name
Release Code20
N No, do not releaseY Yes, OK to release0247 Employee
Organization HomeAddress DisclosureCode
20
N No, do not release
Y Yes, OK to release0248 EmployeeOrganization HomePhone DisclosureCode
20
N No, do not release
Y EnrolledN Not enrolled
0299 Insurance ReductionCode
19
H Enrolled-no medicalE War/Campaign veteran0345 War/Campaign/Exped
ition Veteran Status26
N Not a War/Campaignveteran
N Not a Vietnam EraVeteran
0350 Vietnam Era VeteranStatus Code
25
V Vietnam Era Veteran
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 53
EDB # Name Length Value TranslationN Not a special disabled
veteran0351 Veteran Disability
Status Code30
S Special disabled veteranH Disabled0352 Disabled Status Code 12N Not disabled1
Full benefits2
Mid-level benefits3
Mid-level benefits4 Core benefits5 No benefits eligibility
0375 Benefits EligibilityLevel Indicator-Derived
18
? UndeterminedF Female0637 Dependent Sex Code 6M MaleI Ineligible for MedicareN Not disabled
0638 DependentDeenrollment ControlCode
23
Y Disabled child0 Nonexempt2005 Appointment FLSA
Status Indicator9
1 ExemptBW BiweeklySM Semi-monthlyMO Monthly current
2016 Appointment PaySchedule Code
15
MA Monthly arrearsA PositiveP PositiveS PositiveC PositiveN PositiveZ PositiveR ExceptionT ExceptionL ExceptionE Exception
2017 Time Recording Code 20
W WOS - no timesheet
GUI to PPS/EDB Inquiry Reqts / Final - Revised 4/6/01 54
A 15 days vacation/12days sick
B 18 days vacation/12days sick
C 21 days vacation/12days sick
D 24 days vacation/12days sick
E 24 days vacation/nodays sick
F No vacation/12 dayssick
2018 Leave Accrual Code 30
N No vacation/no dayssick
C CoveredS Uncovered
2031 AppointmentRepresentation Code
10
U Uncovered