Grants.gov Guide Grants.gov Guide to the Unknownto the Unknown

Research RoundtableResearch Roundtable

June 20, 2006June 20, 2006

Tammy CusterTammy Custer

Sponsored Program ServicesSponsored Program Services

Grants.gov: What is it?Grants.gov: What is it? Single electronic source for finding Single electronic source for finding

federal grant opportunities (find) federal grant opportunities (find) and submitting proposals (apply)and submitting proposals (apply)

Covers grant programs from 26 Covers grant programs from 26 grant-making agenciesgrant-making agencies

Based on standard forms (SF424 Based on standard forms (SF424 R&R)R&R)

Forms based interface using Forms based interface using PureEdgePureEdge

Developing a system-to-system Developing a system-to-system interfaceinterface

Using grants.govUsing grants.gov

NO PURCHASE NECESSARY NO PURCHASE NECESSARY

TO PLAYTO PLAY

Current Submission Current Submission Process – PureEdge Process – PureEdge

FormsForms Find application package at grants.govFind application package at grants.gov Download PureEdge viewerDownload PureEdge viewer

http://www.grants.gov/DownloadViewerhttp://www.grants.gov/DownloadViewer Complete all required and any necessary Complete all required and any necessary

optional formsoptional forms Send completed PureEdge package along Send completed PureEdge package along

with Form 10 to SPS for submissionwith Form 10 to SPS for submission Plan extra time for submission complicationsPlan extra time for submission complications Submission may require follow up in agency Submission may require follow up in agency

systems which may need registration.systems which may need registration.

REGISTRATION IS NOT REQUIREDREGISTRATION IS NOT REQUIRED

PureEdge Forms – TipsPureEdge Forms – Tips Do Not Register! Cornell is registered Do Not Register! Cornell is registered

in CCR and has institutional DUNS in CCR and has institutional DUNS numbernumber

Citrix Server for Non-Windows Users: Citrix Server for Non-Windows Users: http://http://www.grants.gov/MacSupportwww.grants.gov/MacSupport

Application is not web-basedApplication is not web-based Print button bad - Must print each page Print button bad - Must print each page

individuallyindividually READ GUIDELINESREAD GUIDELINES Save document before closing Save document before closing

applicationapplication

Agency LinksAgency Links

Grants.gov Tips: Grants.gov Tips: http://www.grants.gov/assets/Grantshttp://www.grants.gov/assets/GrantsgovSubmitTips.pdfgovSubmitTips.pdf

NIH Guide: NIH Guide: http://era.nih.gov/ElectronicReceipt/ihttp://era.nih.gov/ElectronicReceipt/index.htmndex.htm

Education: Education: http://e-grants.ed.gov/help/Grantsgohttp://e-grants.ed.gov/help/GrantsgovSubmissionProcedures.pdfvSubmissionProcedures.pdf

Grants.gov: NIH Grants.gov: NIH AnnouncementAnnouncement

1.1. transition from the PHS398 transition from the PHS398 application to the SF424 Research application to the SF424 Research and Related (R&R) application, andand Related (R&R) application, and

2.2. simultaneously transition to simultaneously transition to electronic submission via electronic submission via Grants.gov by the end of 2007 Grants.gov by the end of 2007

Notice Number: NOT-OD-05-067, August 19, 2005 http://grants.nih.gov/grants/guide/notice-files/NOT-OD-05-067.html

2004 Statistics on NIH 2004 Statistics on NIH ProposalsProposals

Proposals submitted: 344Proposals submitted: 344 VETERINARY MEDVETERINARY MED 123123 Top Departments: Top Departments: ARTS & SCIENCESARTS & SCIENCES 7575 Biomedical Sciences Biomedical Sciences 3939 CALSCALS 6464 Molecular BioMolecular Bio 4444 HUMAN ECOLOGYHUMAN ECOLOGY 4343 Microbio & ImmunoMicrobio & Immuno 2929 ENGINEERINGENGINEERING 2828 Nutritional SciNutritional Sci 2626 VP/RESEARCHVP/RESEARCH 66 Molecular MedicineMolecular Medicine 24 24 GENEVAGENEVA 22 ChemistryChemistry 2323 CISCIS 22 Neuro & BehNeuro & Beh 2323 ILRILR 11

Oct 1 deadline submissions: 27Oct 1 deadline submissions: 27

Grants.gov: Other Grants.gov: Other AgenciesAgencies

NSF: Guidelines now offer submission via NSF: Guidelines now offer submission via Grants.gov or FastLane. No indication Grants.gov or FastLane. No indication that FastLane will go away anytime soonthat FastLane will go away anytime soon

USDA: Slow rollout. Using for some USDA: Slow rollout. Using for some programs. Cornell is pilot project partnerprograms. Cornell is pilot project partner

Energy: Integration of grants.gov Energy: Integration of grants.gov submissions into IIPS systemsubmissions into IIPS system

Smaller agency are generally moving Smaller agency are generally moving more rapidly to grants.govmore rapidly to grants.gov

Preparing for a Preparing for a grants.gov future grants.gov future

at Cornellat Cornell

Cornell Support & Cornell Support & Development PlansDevelopment Plans

Awareness campaignAwareness campaign PureEdge e-forms trainingPureEdge e-forms training Dialog with federal agenciesDialog with federal agencies Enforce local proposal submission Enforce local proposal submission

deadlines to allow time for problem deadlines to allow time for problem resolution resolution (Proposals submitted to SPS (Proposals submitted to SPS on time get priority over those submitted on time get priority over those submitted late)late)

Cornell Grants.gov Cornell Grants.gov InformationInformation

http://www.osp.cornell.edu/grants.govhttp://www.osp.cornell.edu/grants.gov//

Recently added links:Recently added links: NIH Electronic Receipt web siteNIH Electronic Receipt web site

  http://http://era.nih.gov/ElectronicReceiptera.nih.gov/ElectronicReceipt// NIH Video Conference – January 11, NIH Video Conference – January 11,

20062006 http://http://videocast.nih.govvideocast.nih.gov//

NIH Grants.gov

Judy Wood

College of Veterinary Medicine

June 20, 2006

Research Round Table

Preamble

• The instructions and guidelines change daily. Check the web site for updates.

• The NIH and Grants.gov staff are supportive and understanding.

• The process for preparing and submitting applications is different. The end result, the application, looks different as well.

• This session is only an introduction to NIH Grants.gov.

Initial steps• Finding the application kit

The NIH Guide Principal Investigator

• Downloading the forms, instructions & software; save the application on a shared drive

• Meet with the Principal Investigator; identify a point of contact to upload the forms and assure the application is complete.

• Save the application on the shared drive; back up the application each time it is edited.

• The Principal Investigator needs to be registered in the NIH Commons prior to the deadline

The Application

•All files are uploaded as PDF files.•Name the files without spaces in the file name. •Bear in mind pages restrictions and font sizes.•Keep the instructions and guidelines at your finger tips. •Pay close attention to the special instructions noted by the NIH logo. For example, the abstract is limited to 31 lines.•Headers and footers should not be included; nor a table of contents.•Back up the application each time it is edited.•If working from Mac to PC or PC to Mac assure symbols transfer correctly.•Proof each screen. It’s easy to miss importing data.

Validation

•The system is a bit cumbersome. •There isn’t a master checklist to show what you have completed and what still needs to be completed.

The submission process as of June 1, 2006

•Grants.gov closes at 11:00 pm each night. The NIH deadline for submission is 5:00 pm.•On the day of submission, the system is slow and at times the link to grants.gov is unavailable.•The Form 10, addendum signature page, and internal detailed budget are provided.•The Department/Principal Investigator notifies the Signing Official when the application is complete.

Validation by Grants.govand the NIH

•Confirmation that the application has been received is sent to the signing official (and investigator?). A tracking number is provided.•A subsequent email notification is received indicating that the application has been validated and forwarded to the NIH. •NIH, turn in, indicates that they have received the application. •Either the NIH A) accepts the application and asks that the Signing Official and Principal Investigator review the application or B) indicates there are errors and/or warnings and the application needs to be resubmitted. Ugh. •There is a difference between WARNINGS and ERRORS.

Corrections

•Errors and Warnings found by the NIH through their validation process, can be corrected.•Other modifications are sent directly to the NIH after consultation with the Scientific Review Administrator.•Examples of Errors and Warning:

• pdf files vs word files. • Missing required field information• PI name doesn’t match Commons identified name• Page lengths

Files Copies

•In the College of Veterinary Medicine, the application is printed and copies are made for distribution. The Form 10, addendum signing page, and budget are sent to Sponsored Programs.

Good luck….

Start early….Engage the PI and Sponsored Programs

Services ….Understand the Process is New…

No need to buy any more stock in federal express.

Grants.gov & Kuali

Research Administration Round Table

Dan Dwyer

June 20, 2006

Grants.gov System-to-System

• System-to-system solution allows university to control the user interface, routing and integration with other systems

• PureEdge no longer needed• Four organizations up and running; MIT,

Cayuse, InfoEd, ClinicTools (February 06)

System-to-System: A Kuali Solution

• Cornell, as a Kuali partner, is participating in development of a grants.gov submission system

• Efforts to date:– Map data elements– Build budget development tool– Define routing document– Map current Form 10 process

System-to-System: A Kuali Solution

• Implementation decisions will be dependent on fit to Cornell needs and resources available

• Campus input will be sought during evaluation and testing phases.

• Early e-Form10 deployment being considered• Earliest availability will be fall of 2007

References

• Cornell grants.gov information– http://www.osp.cornell.edu/grants.gov/

• Federal grants.gov information – http://grants.gov/

• Kuali– http://www.kuali.org/