Upload
hoanglien
View
220
Download
6
Embed Size (px)
Citation preview
Work InstructionFunctional Area: Grants Management Grants Management Billing Report
Purpose
Use this procedure to generate a report of open and billed items in Grants Management for Resource Related Billing (RRB).
Trigger
Perform this procedure when Sponsors have been billed for grants and it is necessary to review the billing status.
Prerequisites
Grants must have been billed in order to appear in the report. The billings may or may not have been released to Accounting.
Menu Path
Use the following menu path to begin this transaction:
Select Accounting Public Sector Management Grants Management Information System GM Billing Report to go to the GM Billing and Receivable Reconciliation Report screen.
Transaction Code
S_ALN_01000534
Helpful Hints
The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
On certain screens you may have to scroll to view some data entry fields.
Work InstructionFunctional Area: Grants Management Grants Management Billing Report
Procedure
1. Start the transaction using the menu path or transaction code.
GM Billing and Receivable Reconciliation Report
2. Perform one of the following:If You Want To Go ToEnter the selection criteria Step 3Use the Dynamic selection option Step 10
3. As required, complete/review the following fields:
8/29/2017Ver:
20_GM_S_ALN_01000534_GM Billing Report_0_GMgmt_04.udc© University of Cincinnati 2/24
Work InstructionFunctional Area: Grants Management Grants Management Billing Report
Field R/O/C Description
Sponsor Optional Organization or individual funding a project or program with external financial assistance or contracts; The sponsor is a role within Business Partner
Example:1000020
Grant Optional At UC the term Grant includes Grants, Contracts, Cooperative Agreements and Sub-Awards.
Example:1000031 to 1000033
Posting Date Optional The date a transaction is posted; SAP will default this field with the current date; However it can be changed in order to post in a future or prior period.
Example:02/07/2005
4.Select to the left of Open.
5.Select to the left of Billed.
6.Select to the left of Summarized by Grant.
7.Select to the right of Grant Currency.
8. As required, complete/review the following fields:
8/29/2017Ver:
20_GM_S_ALN_01000534_GM Billing Report_0_GMgmt_04.udc© University of Cincinnati 3/24
Work InstructionFunctional Area: Grants Management Grants Management Billing Report
Field R/O/C Description
Layout Optional The layout determines the list format including column structure, sort criteria, filter conditions, etc.
Example:/RRB VIEW
You can create and save layouts within the report.
9. Go to Step 17.
10.Click .
GM Billing and Receivable Reconciliation Report (2)
8/29/2017Ver:
20_GM_S_ALN_01000534_GM Billing Report_0_GMgmt_04.udc© University of Cincinnati 4/24
Work InstructionFunctional Area: Grants Management Grants Management Billing Report
11. Click to the left of Actual Line Item Table.
GM Billing and Receivable Reconciliation Report (3)
12. Review the displayed information.
13. Select an item on this screen by double-clicking it in the column at the left.
8/29/2017Ver:
20_GM_S_ALN_01000534_GM Billing Report_0_GMgmt_04.udc© University of Cincinnati 5/24
Work InstructionFunctional Area: Grants Management Grants Management Billing Report
GM Billing and Receivable Reconciliation Report (4)
14. As required, complete/review the following fields:
Field R/O/C Description
Grant Conditional At UC the term Grant includes Grants, Contracts, Cooperative Agreements and Sub-Awards
Example:1000031 to 1000033
Posting Date Conditional The date a transaction is posted; SAP will default this field with the current date; However it can be changed in order to post in a future or prior period
Example:02/07/2005
8/29/2017Ver:
20_GM_S_ALN_01000534_GM Billing Report_0_GMgmt_04.udc© University of Cincinnati 6/24
Work InstructionFunctional Area: Grants Management Grants Management Billing Report
The screen display will vary according to your selection criteria. For this example a range of grants and the posting date have been selected.
15.Click .
GM Billing and Receivable Reconciliation Report (5)
16. Review the displayed information.
The system defaults the selection criteria into the appropriate fields.
8/29/2017Ver:
20_GM_S_ALN_01000534_GM Billing Report_0_GMgmt_04.udc© University of Cincinnati 7/24
Work InstructionFunctional Area: Grants Management Grants Management Billing Report
17. Click .
GM Billing and Receivable Reconciliation Report (6)
18. Review the displayed information.
The red status indicator represents an unbilled grant and the green status indicator represents billed grants.
19. Perform one of the following:If You Want To Then Go To
Change the layout Click . Step 20
View billing details Click the Billing number. Step 28Exit this transaction --- Step 56
8/29/2017Ver:
20_GM_S_ALN_01000534_GM Billing Report_0_GMgmt_04.udc© University of Cincinnati 8/24
Work InstructionFunctional Area: Grants Management Grants Management Billing Report
Change layout
20. Select from the Column set section those columns you want to include in the layout.
21.Click to move selection into the Columns section.
22.Click .
8/29/2017Ver:
20_GM_S_ALN_01000534_GM Billing Report_0_GMgmt_04.udc© University of Cincinnati 9/24
Work InstructionFunctional Area: Grants Management Grants Management Billing Report
Save layout
23. Perform one of the following:
If Then Go To
You do not want to save the layout as a variant Click .
Step 19
You want to save the layout as a variant
--- Step 24
24. As required, complete/review the following fields:
Field R/O/C Description
Save layout Required Command to save a layout once it has been created
Example:/Fund Layout
Follow the naming convention for a Default setting variant by placing a / before the name. For a User-specific variant there is no / prior to the name.
8/29/2017Ver:
20_GM_S_ALN_01000534_GM Billing Report_0_GMgmt_04.udc© University of Cincinnati 10/24
Work InstructionFunctional Area: Grants Management Grants Management Billing Report
Field R/O/C Description
Name: Required A word or phrase that constitutes the distinctive designation of a person or thing
Example:Fund Layout
25. Perform one of the following:If You Want Then
To create the variant as user-specific Select to the left of User-specific.
The layout to default when running the report Select to the left of Default setting.
26.Click .
27. Return to Step 19.
8/29/2017Ver:
20_GM_S_ALN_01000534_GM Billing Report_0_GMgmt_04.udc© University of Cincinnati 11/24
Work InstructionFunctional Area: Grants Management Grants Management Billing Report
Debit Memo XXXX (L2) Display: Overview of Billing Items
28. Review the displayed information.
29. Perform one of the following:If You Want To Then Go ToDrill-down to view the List of Billing Documents Click . Step 30
Drill-down to view accounting documents Click . Step 36
Exit the transaction --- Step 56
8/29/2017Ver:
20_GM_S_ALN_01000534_GM Billing Report_0_GMgmt_04.udc© University of Cincinnati 12/24
Work InstructionFunctional Area: Grants Management Grants Management Billing Report
List of Billing Documents
30. As required, complete/review the following fields:
Field R/O/C Description
Payer Required Party billed
Example:
The system defaults to this field from a previous screen.
8/29/2017Ver:
20_GM_S_ALN_01000534_GM Billing Report_0_GMgmt_04.udc© University of Cincinnati 13/24
Work InstructionFunctional Area: Grants Management Grants Management Billing Report
Field R/O/C Description
Billing docs from Required Date from which billing starts
Example:
The system defaults to this field from a previous screen.
to Required Date to which billing includes
Example:
The system defaults to this field from a previous screen.
31.Select to the left of All billing docs.
32.Click .
8/29/2017Ver:
20_GM_S_ALN_01000534_GM Billing Report_0_GMgmt_04.udc© University of Cincinnati 14/24
Work InstructionFunctional Area: Grants Management Grants Management Billing Report
List of Billing Documents (2)
33. Review the displayed information.
Note that in this example, the billing documents for these grants have been posted in FI (Finance)/Acct (i.e. released to Accounting).
34.Click twice.
35. Return to Step 29.
8/29/2017Ver:
20_GM_S_ALN_01000534_GM Billing Report_0_GMgmt_04.udc© University of Cincinnati 15/24
Work InstructionFunctional Area: Grants Management Grants Management Billing Report
List of Documents in Accounting
36. Perform one of the following:If You Want To Then Go ToView an accounting document Click the Doc. Number. Step 37View the special purpose ledger document Click the Doc. Number. Step 40
View the controlling document Click the Doc. Number. Step 45View the funds management document Click the Doc. Number. Step 50
View the grants management document Click the Doc. Number. Step 53
Exit this transaction --- Step 56
8/29/2017Ver:
20_GM_S_ALN_01000534_GM Billing Report_0_GMgmt_04.udc© University of Cincinnati 16/24
Work InstructionFunctional Area: Grants Management Grants Management Billing Report
Display Document: Overview
37. Review the displayed information.
38.Click .
39. Return to Step 36.
8/29/2017Ver:
20_GM_S_ALN_01000534_GM Billing Report_0_GMgmt_04.udc© University of Cincinnati 17/24
Work InstructionFunctional Area: Grants Management Grants Management Billing Report
Ledger
40. Review the displayed information.
41. Double-click the Doc. no. to drill-down to Special Purpose Ledger details.
8/29/2017Ver:
20_GM_S_ALN_01000534_GM Billing Report_0_GMgmt_04.udc© University of Cincinnati 18/24
Work InstructionFunctional Area: Grants Management Grants Management Billing Report
Display FI-SL local actual single docs
42. Review the displayed information.
43.Click .
44. Return to Step 36.
8/29/2017Ver:
20_GM_S_ALN_01000534_GM Billing Report_0_GMgmt_04.udc© University of Cincinnati 19/24
Work InstructionFunctional Area: Grants Management Grants Management Billing Report
Display Actual Cost Documents
45. Review the displayed information.
46.Click .
47. Return to Step 36.
8/29/2017Ver:
20_GM_S_ALN_01000534_GM Billing Report_0_GMgmt_04.udc© University of Cincinnati 20/24
Work InstructionFunctional Area: Grants Management Grants Management Billing Report
Display Actual Cost Documents
48.Click .
49. Return to Step 36.
Display FM Document: Overview
8/29/2017Ver:
20_GM_S_ALN_01000534_GM Billing Report_0_GMgmt_04.udc© University of Cincinnati 21/24
Work InstructionFunctional Area: Grants Management Grants Management Billing Report
50. Review the displayed information.
51.Click .
52. Return to Step 36.
Grants Management Document
53. Review the displayed information.
54.Click .
8/29/2017Ver:
20_GM_S_ALN_01000534_GM Billing Report_0_GMgmt_04.udc© University of Cincinnati 22/24
Work InstructionFunctional Area: Grants Management Grants Management Billing Report
55. Return to Step 36.
56.Click until you return to the SAP Easy Access screen.
57. You have completed this transaction.
8/29/2017Ver:
20_GM_S_ALN_01000534_GM Billing Report_0_GMgmt_04.udc© University of Cincinnati 23/24
Work InstructionFunctional Area: Grants Management Grants Management Billing Report
Result
You have generated a report of open and billed items in Grants Management for Resource Related Billing (RRB).
Comments
None
8/29/2017Ver:
20_GM_S_ALN_01000534_GM Billing Report_0_GMgmt_04.udc© University of Cincinnati 24/24