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Data Systems in Use
• Reporting
– NC Grants (NCGrants.gov)
– System for Award Management (SAM.gov)
• NCCCIP (Grants Management System)
– Program Narrative and Budget
– Other Supporting Documentation
• 21DC - Data is reported to USED in 21APR
– Subgrantee data
• Centers/Sites
• Partners
• Feeder Schools
– Attendance
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CCIP – Grants
Management System
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CCIP – Grants Management System
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• To access CCIP– You must have a valid NCID user
account
– You must have an account set up in
CCIP
• Once accessed, create a bookmark
http://ccip.schools.nc.gov/
• Non-LEAs must go to https://ncid.nc.gov,
click on Register
• LEA personnel must go to NCID
Administrator and request one
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How Do I Get an NCID?
CCIP Roles
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Role Name Description
Data Entry Allows the user to edit the Funding Application for an
organization.
Planning Tool
Data Entry
Allows the user to edit the Active Plan for an organization.
Required to enter data in the Planning Tool (Goals, Strategies,
etc.)
Fiscal
Representative
Allows the user to mark an application ‘Fiscal Representative
Approved’. This role inherits all permissions from the Data
Entry role.
Chief
Administrator
Allows the user to mark an application ‘Chief Administrator
Approved’. This role inherits all permissions from the Data
Entry role.
Planning Tool – Navigating and
Modifying the Plan
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• Plan can get large; use Expand
All/Collapse All links, or do individually
• Look for the Goal, Strategy, and Action
Step icons to know what you are looking at
• Use Up/Down arrows to change the
display order of Goals, Strategies, and
Action Steps
• Click the underlined Item to enter its edit
screen
• Click the Trash Can icon to delete an item
Funding Application
• Cohort 12
– Click on ‘21st Century Community Learning
Centers – New’
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Sections Page
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Budget
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Grant Details
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Related Documents
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21DC – 21st CCLC
Data Collection
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Steps to gain access to 21DC(If you already have access you do not need to repeat these steps)
1. Each grant completes a Confidentiality Agreement (CA) with one
data designee assigned – it can be found on the NCDPI 21CCLC
webpage http://www.dpi.state.nc.us/21cclc/reporting/
2. Fax to 919-807-3968
3. Go to 21DC and register for access at https://schools.nc.gov/21dc
4. Wait 24 to 48 working hours and log onto 21DC to see if you have
access (You will NOT receive a confirmation email that you have
access.)
Welcome Page of 21DC
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Step 1 – Choose a school to work in from
the list of feeder schools.
(The list will auto populate with all students
from the grade levels selected from all the
feeder schools.)
Work through the next steps for EACH
School you have.
Step 2 – Choose a date that a child first
started attending your program. School Year
16-17.
Step 3 – Click the Select box next to each
child who started on that day.
Step 4 – Click the Add Selected Student(s)
button. This is how you will be adding
students to your roster.
You can select more than one student at a
time – as long as they started on the same
day. The students names will disappear from
the list after you have selected them.
Step 4Step 1Step 2
Step 3
Step 2 Notice the name of the school is now
listed and the roster became shorter.
Step 2 – When you click in the
Date First Attended box, a
calendar will appear.
Go to the first month of your
School Year program.
Choose a date for a child’s first
day in your School Year program.
Step 3 – Select all students who
started that day.
Step 4 – Click the Add Selected
Student(s) button.
Step 3
Step 4
Additional Help & Resources• http://www.ncpublicschools.org/21cclc
– Webinars & presentations
– Fiscal Guidance Manual
• CCIP
– Program Administrators can assist
• 21DC
– Webinars to be scheduled for end of August (prior
to start of programs), May begin preliminary data
entry prior to program start
– Caveat: Feeder Schools’ roster will not be stable
until ~20 school days in (for traditional schools), so
attendance might initially be dicey
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