Grant Writing Workshop Southwest Florida Affiliate Presented By: Miriam Ross, Executive Director Denese Mattrey, Grant Committee Focusing on the needs

Grant Writing Grant Writing WorkshopWorkshop

Southwest Florida AffiliateSouthwest Florida Affiliate

Presented By: Miriam Ross, Executive Director

Denese Mattrey, Grant Committee

Focusing on the needs in our Community Together.

Southwest Florida Affiliate

WELCOMEMiriam Ross

Executive Director


Agenda

IntroductionsKomen & Affiliate History and MissionGrant RequirementsBreakGrant Writing TutorialRequest for Application Review Questions and Wrap Up


IntroductionsName & Title

Agency Name

Previous Komen Grantee Yes or No How many years


Workshop Goals Learn the Vision and Mission, of Susan G. Komen for

the Cure Southwest Florida.®

Understand Komen’s Education Messages

Understand Funding Opportunities.

Understand Reviewers Rating

Develop a Successful Application.

Encourage networking with other breast health professionals.


Susan G. Komen for the Cure® Our Story

Born in a promise between two sisters -- Nancy Brinker to her sister, Susan G. Komen, who died from breast cancer at the age of 36 – our vision to see a world without breast cancer has become the vision of millions.

Our PromiseTo save lives and end breast cancer forever by empowering people, ensuring quality care for all and Energizing science to find the cures.


Susan G. Komen for the Cure® Today, Komen for the Cure is the world’s largest and most

progressive grassroots network of survivors and activists working to end breast cancer forever.

Komen for the Cure is 125 Affiliates strong, located in cities and communities across the U.S., Germany, Italy and Puerto Rico

More than 100,000 survivors and activists are the face and voice of the global breast cancer movement

Local activists and global citizens annually mobilize millions through events like the Komen Race for the Cure Series, the world’s largest and most successful education and fundraising event for breast cancer ever created.


Southwest Florida Affiliate Incorporated in November 2002 in Collier and Lee Counties

July 2008 expanded to Charlotte, Glades & Hendry Counties

As of 3/31/09 the Affiliate has:Raised - $4,976,354 (includes Race Rev. of $2,000,000+)Awarded grant funds - $2,780,729 Contributed to Komen’s Research Fund - $1,059,393

Saturday, March 13, 2010 will be the 4th Annual Southwest

Florida Susan G. Komen Race for the Cure®

75% of net income is awarded to local community programs

and 25% goes to National Komen for Research.


Grant Award History

$309,616$297,725

$226,196

$119,201$72,041

$33,245$1,369

$963,318

$823,475

$447,000

$311,137

$152,061

$80,738$3,000

$0

$100,000

$200,000

$300,000

$400,000

$500,000

$600,000

$700,000

$800,000

$900,000

$1,000,000

2003 2004 2005 2006 2007 2008 2009

Research Grants


New Cases: Women – 254,650; Men - 1910

Deaths: Women - 40,170; Men - 440

5 Year Relative Survival Rate for Localized Stage - 98%

51.2% of women 40+ reported had a mammogram in 2008

2.5 million breast cancer survivors in the US today

2009 - ACS

Breast Cancer in the United States2009 Estimate


2009 Breast Cancer Fast Facts One woman is diagnosed with breast cancer every three minutes and one will

die of breast cancer every 13 minutes in the US.

Breast Cancer is second only to lung in cancer deaths among women in the US

Except for skin cancers, breast cancer is the second most frequently

diagnosed cancer among women in US

In the US, white women age 40 and older were more likely to report having a

mammogram in the past two years, than any other racial or ethnic group.

In the US, the lowest prevalence of mammography screening in the past two

years occurred among women who do not have health insurance, followed by

immigrant women.

Go to www.komen.org for more statistical data


Breast Self Awareness Messages

1. Know your risk. Talk to your family about your family health history. Talk to your doctor about your personal risk of breast

cancer.

2. Get screened. Ask your doctor which screening tests are right for you

if you are at higher risk. Have a mammogram every year starting at age 40 if you

are at average risk. Have a clinical breast exam at least every 3 years

starting at 20, and every year starting at 40.


Messaging Continued

3. Know what is normal for you. Know how your breasts look and feel and report

changes to your health care provider right away.

4. Make healthy lifestyle choices that may reduce

your risk of breast cancer, such as: Maintain a healthy weight. Add exercise into your routine. Limit alcohol intake.


Komen Events Participation

Grantees are HIGHLY

encouraged to attend at least 1

Komen Event through the grant

period.


Important Dates

Application Deadline Postmarked no later than November 12, 2009

Award Notification March 2010

Award Event April 2010

Funding Start Receipt of Signed Contract

from Grantee

Award Period March 31, 2010 – April 30, 2011


Who can apply for Funding?Past and Current Komen-funded grants or awards in compliance

with Komen requirements.

US non-profit (federally tax-exempt) organization, e.g. nonprofit

organizations, educational institutions, government agencies and

Native Americans are eligible.

Applicant organizations must be located in or providing services in

Charlotte, Collier, Glades, Hendry and/or Lee Counties.

Project must be specific to breast health and or breast cancer; e.g.

if a project is a combined breast and cervical cancer project,

funding may only be requested for the breast cancer portion of the

project.


2010-11 Funding Priorities

Increasing breast health awareness and education activities.

Increasing resources available to the uninsured/underinsured, low

income population.

Reduce/remove barriers such as transportation, child care, and

scheduling issues for screening/treatments.

Improving and increasing resources for diagnostic testing,

staging procedures, and treatment for uninsured/underinsured,

low income population.

Increasing efforts to educate and support newly diagnosed

patients and breast cancer survivors about local

programs/services available to help with quality of life issues.


Funds May be Used For:

Clinical services or breast care costs.

Salaries for project staff related to this project only and

only for the time allocated to the project.

Other direct program expenses, e.g. breast models, flip

charts, videos, that further the Komen educational mission.

Disposable supplies related to the project, e.g. copy paper,

pens, etc., not to exceed 5% of total grant request.


Funds may NOT be used for:

Medical or scientific research

Scholarships or fellowships

Construction or renovation of facilities

Political campaigns or lobbying

Endowments

Debt reduction

Equipment, e.g. electronics

Indirect expenses, e.g. utilities and overhead


Key Changes for 2010-11

Grant report/payment cycle; new vs returning

RFA – additional information required – benefit breakdown,

organization financial statements

Equipment will NOT be funded

Education materials must be purchased through Komen –

(Southwest FL Komen logo use mandatory)

New Insurance Requirements

Educational messaging

Must participate in Community Profile


Insurance Requirement

Grant contracts include new verbiage this year concerning insurance

and indemnity:

Grantee agrees to maintain the following insurance during the term of this Grant Contract: (i) commercial general liability insurance with combined limits of not less than $1,000,000 per occurrence and $2,000,000 in the aggregate for bodily injury, including death, and property damage; and (ii) excess/umbrella insurance, excess to the insurance set forth in (i) above, with a limit of not less than $5,000,000. Grantee shall name Komen Affiliate as an additional insured under its commercial general liability insurance policy solely with respect to the Breast Cancer Project and any additional policies and riders entered into by Grantee in connection with the Breast Cancer Project.


Grant Submission ProcessSubmitted by Project Director - 1. 6 single-sided paper copies bound by paper clips (no

staples or spiral binding)2. 1 CD/DVD copy of total application.3. All pages MUST be numbered

Both of the above have to be submitted otherwise Application will not be accepted. See http://www.komenswfl.org

Applications must be postmarked no later than Jan. 16, 2009Send to the following Address

Susan G. Komen for the Cure Southwest Florida AffiliateAttn: Grants Chair26800 Tamiami Trail #210Bonita Springs, Florida 34134


Review Process

There are six steps in the review process:

1. Compliance Review – Completed by Grant Committee

2. Reviewer s – Business Leaders, Medical Community

and Survivors

3. Assignment of Applications

4. Reading and Scoring

5. Discussion and Ranking

6. Recommendations to the Board

(Insert Reviewers Rating Sheet)


Selection CriteriaImpact

Feasibility

Capacity

Collaboration

Sustainability

See Reviewers Insert for grant grading


If Awarded:CONTRACTS, PAYMENT AND REPORTING:

1. After an award is made, a grant contract will be the legal mechanism for funding.

Award checks will be issued to grantee by the Affiliate upon receipt of two signed

copies of the grant contract.

2. Payments will be made in installments as identified in the Grant Contract.

3. Project progress reports will be required as identified in the Grant Contract.

4. Grantees will be required to participate in at least one (1) Komen event

(volunteering) during the grant period.

5. Site visits will be performed by the Affiliate.

6. Grantees will be required to be a resource in compiling the Community Profile

during the Grant period.

7. Grantees are recommended to following Komen Education Messages

8. Insurance Requirement


Deadline – November 12, 2009

November

12


BREAK(15 Minutes)


Grant Writing

TutorialPresented by Denese Mattrey


Project BasicsAsk Yourself Some Key Questions

How do I Know this is a Need? - Gather Evidence. How can My Organization Help? Is My Organization Equipped

to Run and Manage this Project? Who will Benefit from my Grant Project? Identify those Groups. What is Already being done to Address this Need?

(Duplication of Need).

What Activities need to be Carried Out to Solve this Need?

Who do I Need to Partner with in the Community?

What does Success Look like?


Research


Selection CriteriaIMPACT: Will the Project have a Substantial Positive Impact on Breast

Cancer.

FEASIBILITY: How likely is it the Objectives and Activities will be Achieved within the Scope of the Funded Project?

CAPACITY: Does the Organization, Project Director and his/her team have the Expertise to Effectively Implement all Aspects of

the Project? Is the Organization Respected and Valued by the Target Population?

COLLABORATION: Does this Project Enhance Collaboration among Organizations with Similar or

Complementary Goals?

SUSTAINABILITY: Is the Project likely to be Sustained? Is the Impact likely to be Long-term?


www.census.gov www.cancer.gov www.statehealthfacts.org www.stat’t ecancerprofiles.cancer.gov www.cancer.org/docroot/stt/stt_0.asp www.statemaster.com/index.php www.fedstats.gov/programs/index.html www.cdc.gov/datastatistics http://seer.cancer.gov http://ccplanet.cancer.gov http://fcds.med.miami.edu/inc/statistics.shtml

http://floridashealth.org/Disease_ctrl/epi/cancer/CancerIndex.htm

Don’t forget to use your own statistical data.

Finding Statistics


Writing Objectives

SMART Goals


Project DesignSTATE THE NEED YOU HAVE IDENTIFIED

1. Proposed Solution.

2. Project Relationship to the Komen Mission.

3. Description of Goals and Objectives - Remember “SMART”

4. Community to be Served.

5. Activities Planned.

6. Define Program Success Indicators. – Evaluation

7. Participation of other Organizations involved - (Letters)

8. Long Term Plan - Strategies for Funding after Initial Funding.9. Exit Strategy.10. Use of Project Results.


Work Plan

WHY YOUR ORGANIZATION?

STATEMENT OF STRENGTH - Overview of Your Mission, Activities, Structure, Achievements and Services.

HOW ARE YOU UNIQUE?

SUCCESS IN THE PAST.

OTHER ORGANIZATIONS PARTICIPATION.

PROVIDE INFORMATION ON PREVIOUS FUNDING FROM KOMEN


Grant Components

Instructions

Cover Page

Abstract

Project Description

Budget

Bioskech(es)501c(3)

501c(3)


Application Requirements Type-Written in English. Plain, White, Single-Sided 81/2” X 11” Paper. 12 Point Font with 1 Inch Margins. Six Copies (One Original and 5 Duplicates). All Pages must be Numbered and Stapled in the Upper

Left Hand Corner. No Special Packaging (Binders, Plastic Covers, etc.)

should be used. In Addition, Please Email One Complete Application. Word Format NOT in pdf Form. Attachments may be Submitted as pdf Files.


Cover Page

Use Attached Form.

Two Signatures are Required.


AbstractFIRST IMPRESSIONS ARE IMPORTANT!

The Abstract is the Reviewer’s First Impression of Your Proposal. It is the Umbrella Statement of Your “Case” and a Summary of Your Project.

BE BRIEF!(If Program is funded, the abstract is for release to

the General Public)

TIP - WRITE THE ABSTRACT LAST


Abstract Formalities

Abstract – Project Summary - (Form Provided)

Should be Limited to 1,200 Characters, including Spaces and

Punctuation. (Approximately 250 Words).

Should Provide a Brief Description of the Project.

Including the Following:

1. Purpose of the Project.

2. A Description of Key Activities.

3. A Summary of Evaluation Methods.

4, The likely Impact of the Project.


Project DescriptionMAXIMUM OF SIX TYPEWRITTEN PAGES TO INCLUDE:

1. Background: Description of the Organization’s History, Mission, and Goals. Describe Current Projects and Recent Accomplishments. Describe Past Komen Grants Received, including Number of Years

and Dollar Amount of Grants. How the Current Application Extends Ongoing Projects or Creates

New Initiatives and Give the Rationale of the Current Plan.

2. Statement of Need/Problem: Describe Why the Proposed Project is Needed. Describe the Population to be Served. Explain How this Project is Unique in this Service Area.


Project PlanUSE FORM PROVIDED

Describe Project Goals and Key quantitative Measurable

Objectives. (Do not Use Percentages). Explain How the Goals and Objectives Address the Selected Priority

Area. Describe the Activities that will be Conducted to Accomplish the

above Goals and Objectives.

Include a Timeline for Implementing the Activities. Describe Your Evaluation Plan for each Objective.

How the Objectives will be Measured. How You will Measure Your Success.

Provide Specifics - How Many in what Population will be Served.


Developing Your Proposal

Explain Your Methods and Specific Actions to Achieve Your

Objectives. Answer the Following Questions:

How? – The Activities that will take place during the Project Time

Period.

When? - Timeline for Project Activities

Why? - Defend Your Choice of Methods. Why did you Choose these

Activities? This Section helps the Reviewer Visualize the

Implementation of Your Project.


Collaboration

Describe Other Organizations or Entities, if any,

Participating in the Project.

If Applicable, Letters of Collaboration Should be

Included from Each Organization.


Sustainability

Describe how this Project and its Impact will be Sustained Long-Term.

What Resources (Financial, Personnel, Partnerships, etc.) will be needed to Sustain this Effort over Time?

How will those Resources be Secured?


Personnel

Identify Project Personnel Responsible for Implementation.

Define Delegation of Tasks - Who will carry out

What Tasks?


Budget and Expenses

Projects become Reality because the Central Idea is Sold, not because the Proposal is Cheap.

Be Realistic! Ask for What You Need!

Justify Expenses.


Budget Clinical Services or Breast Care Costs.

Salaries for Project Staff related to this Project only and only for the Time

Allocated to the Project.

Other Direct Project Expenses, e.g. Breast Models, Flip Charts, Videos,

that further the Komen Educational Mission.

Disposable Supplies Related to the Project, e.g. Copy Paper, Pens, etc.,

Not to Exceed 5% of Total Grant Request.

ALL ABOVE WILL PERTAIN TO GRANT FUNDING PERIOD


Budget

WHAT KOMEN LOOKS AT

Total Project Budget

FORM PROVIDED

All Funding for this Project, including other Grants and

General Funds should be Included in the Budget.


Budget JustificationBrief Description for Each Line Item.

How the Funds will be Used, Why They are Necessary, i.e. Personnel and Supply Expenses.

Personnel Budget Justification – USE FORM PROVIDED. Provide a Detailed List of All Other Committed and Pending Sources of Support for the Project. Provide a Current Financial Statement and/or Current Operations Budget of Your Organization.

Most Current Fiscal Year End Financial Statements.Most Current Interim Financial Statements.Operating Budget for the Upcoming Fiscal Year.

WE ARE INTERESTED IN HOW THIS PROJECT FITS INTO THE OVERALL ORGANIZATION’S BUDGET


Biosketch(s)FORMS PROVIDED

All Personnel Listed in Budget Request. Maximum Two Pages per Person. Experience, Background, Education that is Relevant

to the Project. Role the Person will Play in the Project.

All Board Members Name, Title and Credentials are Required.


501c(3) Status

Attach a Copy of your IRS Determination

Letter.

NOTE: EVIDENCE OF STATE OR LOCAL

EXEMPTION WILL NOT BE ACCEPTED. PLEASE

DO NOT ATTACH YOUR FEDERAL TAX RETURN.


Supporting Documentation

Pertinent Letters of Support May be Submitted


Accountability

The Importance of a Solid Project Evaluation can be expressed in one word — ACCOUNTABILITY. Both the Funder and Your Organization are Accountable for the Success of Your Project. You are Accountable to the Funding Organization to prove that Your Project was a Good “Investment,” and the Funding Organization is Accountable to their Donors to prove that the Donor’s Money is being Managed Wisely.


Helpful Hints

Read the RFP Carefully — Follow ALL Directions.

Be Innovative, Passionate, Realistic, Specific.

Write Clearly, Use Active Rather than Passive Voice.

Avoid Jargon or Acronyms.

Allow Plenty of Time.

Consider Headings to Improve Readability.

Check Grammar, Spelling and Typos;

Ask Someone Else to Review Your Proposal before

Submission.


What Do Grant Reviewers Look At?

Compliance with Susan G. Komen for the Cure® Southwest Florida Statement/Goals

Impact on Community Duplication of Services Feasibility Capacity Collaboration Sustainability


Need Help - ReferencesBOOKS: 1. The Only Grant Writing Book You’ll Ever Need – by Ellen Karsh and

Arlen Sue Fox

2.The Complete Idiot’s Guide to Grant Writing – by Waddy Thompson

3.Grant Writing for Dummies – by Beverly A. Browning

4. Request for Proposal: A Guide to Effective RFP Development – by Bud Porter- Roth and Young

INTERNET SITES:

1. www.komen.org

2. www.grantscraft.com

3. http://fcds.med.miami.edu/oscripts/pub_textrates.asp


Good Luck!

Documents

Grant Writing Workshop Southwest Florida Affiliate Presented By: Miriam Ross, Executive Director Denese Mattrey, Grant Committee Focusing on the needs