GRANT GRANT MANAGEMENTMANAGEMENT

Presented by:Presented by:Suzanne Alstadt - Office of Research and Suzanne Alstadt - Office of Research and

Sponsored ProgramsSponsored ProgramsMo Valentine - Grants AccountingMo Valentine - Grants Accounting

Caroline Miller Robinson – INBRE AdministratorCaroline Miller Robinson – INBRE Administrator

Training ObjectivesTraining Objectives

• Present an overview of the INBRE Present an overview of the INBRE ProgramProgram

• Present a broad overview of the grant Present a broad overview of the grant administration processadministration process

• Outline general responsibilities for all Outline general responsibilities for all parties involved with grant administrationparties involved with grant administration

• Provide contact and training information Provide contact and training information to further your professional developmentto further your professional development

NIH NCRR - IDeA ProgramNIH NCRR - IDeA Program

PurposePurpose: to expand biomedical : to expand biomedical research infrastructure in research infrastructure in

ArkansasArkansas

Arkansas INBRE IDeA Network of Biomedical

Research Excellence

1/2 of the NIH Budget Concentrated 1/2 of the NIH Budget Concentrated in 6 Statesin 6 States

NIH Total 2003 Budget - $21,600,973NIH Total 2003 Budget - $21,600,973NIH Fiscal Year 2003 Dollars

CaliforniaCalifornia 3,385,642,0003,385,642,000

MassachusettsMassachusetts 2,207,984,0002,207,984,000

New YorkNew York 1,886,172,0001,886,172,000

PennsylvaniaPennsylvania 1,347,527,0001,347,527,000

MarylandMaryland 1,297,551,0001,297,551,000

TexasTexas 1,215,017,0001,215,017,000

11,339,893,0011,339,893,0000

52.50 %52.50 %

IDeA StatesIDeA States 1,457,775,0001,457,775,000 0.70 %0.70 %

ArkansasArkansas 51,303,00051,303,000 0.24 %0.24 %

Institutional Development Award Institutional Development Award ProgramProgram

• supported by the supported by the NCRR Division of Research NCRR Division of Research InfrastructureInfrastructure – to develop the nation’s capacity – to develop the nation’s capacity for biomedical research by providing support for for biomedical research by providing support for the development of research infrastructurethe development of research infrastructure

• 23 states and Puerto Rico

• Authorized in NIH Revitalization Act of 1993

• Congressional intent to enhance geographical distribution of research funds and increase research capacity

Admin. Core

Mentoring

Core

Bioinf. Core

Biotech Core

PI PC

ASU

Hendrix

OBU

UCA

JBU

Lead InstitutionsUAF

UALRUAMS

$1.25 M$1.25 M

Outreach Core

$0.25 M

$2.5 M Total Annual Direct Cost

$1.00 M

Lyon

UAPB

Arkansas INBREArkansas INBRE5-Year5-Year ProgramProgram - $16.3 million$16.3 million

In response to RFA RR-04-006, awarded May 19, 2005

Figure 3 - Organizational Structure

External Advisory CommitteeBarbara Beltz, Wellesley College James Hardin, St Louis University

I. Saira Mian, Lawrence Berkeley LaboratoryDaniel Satterlee, Louisiana State University

Steering CommitteeLawrence Cornett, UAMS, Chair

Helen Beneš, UAMS Donald Bobbitt, UAF

Roger Buchanan, ASU Mary Good, UALR

Thomas Kieber-Emmons, UAMSRoger Koeppe, UAF

Steve Jennings, UALRBrian Greuel, JBUJoe Jeffers, OBUClifton Orr, UAPB

John Peek, Lyon CollegeRichard Rolleigh, Hendrix College

Ronald Toll, UCA

Lead InstitutionsUniversity of Arkansas for Medical Sciences

University of Arkansas, FayettevilleUniversity of Arkansas at Little Rock

Lyon CollegeBarry Gehm

Robert Gregerson

OBUTimothy HayesLori Hensley

UCABarbara ClancySteven Foley

ASURoger BuchananMalathi Srivatsan

Hendrix CollegeP. Bandyopadhyay

Richard Murray

UAPBPatricia MarksAntonie Rice

JBUBrian Greuel

Robert Sadoski

Lawrence CornettPrincipal Investigator

Helen BenešProgram Coordinator

Administrative CoreLawrence Cornett, Director

Helen Beneš, Program CoordinatorCaroline Miller-Robinson, Program Manager

Science Research Core

Genomics, Proteomics & Digital MicroscopyRoger Koeppe, Director

Outreach CoreDonald Bobbitt, Director

Bioinformatics CoreMary L. Good, Director

Thomas Kieber-Emmons, Co-Director ResearchSteven Jennings, Co-Director Education

Mentoring CoreHelen Beneš, Director

Mentoring Advisory CommitteeHelen Beneš, UAMS, Chair

Tom Goodwin, HendrixRobert Shmookler-Reis, UAMS

Rose McConnell, UAMontGwen Childs, UAMS

Dennis Baeyens, UALR Science Foci LeadersRobert Skinner, UAMS

Robert McGehee, UAMS Paul Drew, UAMS

Life Cycle of a GrantLife Cycle of a Grant

• Three Stages of Grants Management:Three Stages of Grants Management:Proposal DevelopmentProposal Development

Pre-AwardPre-Award

Post-AwardPost-Award

• Three Areas of Responsibility:Three Areas of Responsibility:Office of Research and Sponsored Office of Research and Sponsored

Programs (ORSP)Programs (ORSP)

Grants Accounting (GA)Grants Accounting (GA)

DepartmentDepartment

H.O.2

Restricted FundsRestricted Funds

• GrantsGrants• ContractsContracts• Consortium AgreementsConsortium Agreements• Funding for a specific purposeFunding for a specific purpose• Funding with required financial reportingFunding with required financial reporting• NotNot gifts, donations, or purchased gifts, donations, or purchased

servicesservices

Pre-Award ProcessPre-Award Process

The Office of Research and Sponsored The Office of Research and Sponsored Programs (ORSP) is the University unit Programs (ORSP) is the University unit responsible for the review of all grant and responsible for the review of all grant and contract proposals.contract proposals.

Any award resulting from a proposal is Any award resulting from a proposal is made to the made to the institutioninstitution, which is the , which is the grantee or the contractor.grantee or the contractor.

Pre-Award CompliancePre-Award Compliance

• Compliance letters. Humans, Compliance letters. Humans, Animals, rDNA, Biosafety, Radiation Animals, rDNA, Biosafety, Radiation Safety, etc. to ensure the safety and Safety, etc. to ensure the safety and well being of subjects and personnel well being of subjects and personnel involved in the researchinvolved in the research

• Training and CertificationTraining and Certification• Other SupportOther Support• Time and EffortTime and Effort• Cost ShareCost Share

Post Award NIH ApprovalPost Award NIH Approval

• Change in Scope of workChange in Scope of work• Pre-award costs (more than 90 days prior Pre-award costs (more than 90 days prior

to the effective date of a new or to the effective date of a new or competing continuation award)competing continuation award)

• Change in key personnelChange in key personnel• Change in grantee organizationChange in grantee organization• Change in grantee organizational statusChange in grantee organizational status• Closely related workClosely related work• Need for additional fundingNeed for additional funding

Post Award NIH ApprovalPost Award NIH Approval

• Addition of a foreign component under a grant Addition of a foreign component under a grant to a domestic organizationto a domestic organization

• Changes to award terms and conditions or Changes to award terms and conditions or undertaking any activities disapproved or undertaking any activities disapproved or restricted as a term of awardrestricted as a term of award

• Extension of final budget period of a project Extension of final budget period of a project periodperiod

• Transferring performance of substantive Transferring performance of substantive programmatic work to a third party (by programmatic work to a third party (by consortium agreement, contract, or other consortium agreement, contract, or other means)means)

Glossary of TermsGlossary of Terms

• There is a presumed level of There is a presumed level of knowledge when an employee is knowledge when an employee is assigned to manage a grant.assigned to manage a grant.

• As with most professional As with most professional organizations, Grants Administrators organizations, Grants Administrators use their own language with use their own language with specialized terms.specialized terms.

H.O.1

Light ReadingLight Reading• OMB Circular A-21OMB Circular A-21, “Cost Principles for , “Cost Principles for

Educational Institutions”Educational Institutions”• OMB Circular A-110OMB Circular A-110, “Uniform Administrative , “Uniform Administrative

Requirements for Grants and Agreements Requirements for Grants and Agreements With Institutions of Higher Education, With Institutions of Higher Education, Hospitals, and Other Non-Profit OrganizationsHospitals, and Other Non-Profit Organizations

• OMB Circular A-133OMB Circular A-133, “Audits of States, Local , “Audits of States, Local Governments, and Non-Profit OrganizationsGovernments, and Non-Profit Organizations

• NIH Grants Policy Statement (Rev 12/03)NIH Grants Policy Statement (Rev 12/03)• A Guide to Managing Federal Grants for A Guide to Managing Federal Grants for

Colleges and UniversitiesColleges and Universities, NACUBO/NCURA, NACUBO/NCURA

Questions?Questions?