GRAND RAPIDS COMMUNITY COLLEGE€¦ · Web viewTypically the product of market conditions such as: technology leadership, patent protection, limited or exclusive distributorship,

PROCEEDINGSOF

GRAND RAPIDS COMMUNITY COLLEGEBOARD OF TRUSTEES

OFFICIALREGULAR MEETING

BOARD LIBRARYMONDAY, JUNE 19th, 2017

I. ORDER OF BUSINESSMeeting called to order at 4:14 p.m., Dave Koetje in the chair.

A. Present: Bailey, Bristol, Brame, Bruinsma, Stewart, Koetje – 6

B. Review and Approval of Agenda to include additions, deletions, or corrections.

Motion made by Trustee Bristol, seconded by Trustee Bailey to approve the agenda as presented. Motion carries 6-0.

C. Introduction of Guests Dr. Pink asked Dean Vargo and Department Chair, Nick Antonakis from

Visual Arts Department to share the successful accomplishment of the Visual Arts Dept. accreditation and the Media Technology folks & Chef Angus on winning a Michigan Emmy for Cooking with Angus Series.

D. Open Comments - None

E. Special Order of Business (New Business) The Board appointed Carlos Sanchez to the vacancy, with a vote of 4-2.

Trustee Stewart made a motion to change his vote and asked Trustee Bristol to do the same so that the vote was unanious, Trustee Bristol seconded the motion. .

Certification of Appointment 2017-2018 MCCA Board of Directors Motion made by Trustee Bristol, seconded by Trustee Bailey to approved as presented. Motion carries 6-0.

II. MONITORING REPORTSF. Report (s)

Laurie Chesely and Garret Brand presented a Distance Learning Monitoring Report.

Lisa Freiburger presented the finance update.

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III. UPDATESG. Student Alliance Report – None H. Foundation Update (Quarterly Report) – Kathy Mullins shared with the

group that the new owners of the McCabe-Marlowe House have taken possession. She also shared that the Foundation Office was able to grant over 800 scholarships and with the Spectrum Health scholarships starting in the 2017-18 academic year that number will only increase.

I. Board Chair Report – David Koetje Reminded the group that the Board will not hold a July meeting.

J. President’s Update – Bill Pink, Ph.DK. Faculty Association Update – None

IV. COMMUNITY CONNECTIONS L. Communications to the Board - None

V. CONSENT ITEMSThese items will be adopted as a group without specific discussion. When approving the meeting agenda, any board member may request that a consent agenda item be moved to the regular agenda for discussion or questions. Recommended that the following items be approved as presented:

Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions, & Financial Transactions Minutes from May 15, 2017 Board Meeting & June 5, 2017 Budget Work

Session. Listed below are the grants GRCC received from May 1, 2017 – May 31, 2017.

o GRCC’s Workforce Training Department was awarded a grant of $50,000 from the JPMorgan Chase Foundation for the Healthcare Workforce training program. The goal of this program is to work with healthcare industry partners in West Michigan to increase opportunities for community members to enter healthcare careers and advance from entry-level positions to middle-skill or higher level healthcare jobs

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PERSONNEL REPORT(Includes in-process transactions through 6-8-17)

Appointments

NAME DEPARTMENT EMPLOYEE GROUP

POSITION EFFECTIVE DATE

NOTES

Julia Yob Communications APSS Support Professional 5-22-17 New to College

Donald Dykstra Facilities CEBA Head Custodian I 5-15-17Transfer from Custodian II

Stephen Gonzalez Facilities CEBA Utility Maintenance 6-5-17Transfer from

Grounds

Deven Swanigan General Counsel M&C Labor Relations & EO Generalist

6-12-17 New to College

Separations

NAME DEPARTMENT EMPLOYEE GROUP

POSITION EFFECTIVE DATE

NOTES

Kristina Kozub College Success Center

M&C Student Success Coach

5-6-17Moving to a temporary position at

GRCC

Marcia Lee Library & Learning Commons

APSS Support Professional 6-16-17 Separation

Sammye ZollmanNursing Faculty Professor 6-23-17 Retirement

GRCC Employees on the Move…

WELCOME TO GRCC Julia YobSupport Professional, CommunicationsEffective 5-22-17

Deven SwaniganLabor Relations & EO Generalist, General CounselEffective 6-12-17

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CONGRATULATIONS ON YOUR NEW POSITIONDonald DykstraFrom: Custodian IITo: Head Custodian IEffective 5-15-17

Stephen GonzalezFrom: GroundsTo: Utility MaintenanceEffective 6-5-17

THANK YOU FOR YOUR SERVICEKristina KozubStudent Success Coach, College Success CenterEffective 5-6-17

Marcia LeeSupport Professional, Library & Learning CommonsEffective 6-16-17

Sammye ZollmanNursing Professor, FacultyEffective 6-23-17

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M.Financial Transactions(May 1 - 31, 2017)

1. Purchases $10,000-$100,000 a. General Fund

1) Purchase order issued to provide Customer Relationship Management tool annual agreement subscription

Requestor: Jeff Vanderveen – Information Technology

Expenditure: $57,035.01Disposition: Recurring PurchaseSupplier: Hobson’s, Inc.

Cincinnati, OH Bid: Yes, RFP 1011-6191.B, formerly reported.

2) Purchase order issued to provide annual licensing for the Adobe Creative Cloud suite.Requestor: Jeff Vanderveen – Information Technology

Expenditure: $58,575.00 Disposition: Recurring PurchaseSupplier: SHI International*

Dallas, TX Bid: No, single source.

3) Purchase order issued to provide annual agreement subscription for Bb Analytics Financial Management, Bb Analytics Student Management, Bb Analytics Financial Aid Bb Pyramid and Bb Analytics for LearnRequestor: David Anderson – Information Technology

Expenditure: $87,170.49 Disposition: Recurring PurchaseSupplier: Blackboard

Washington, DC Bid: No, proprietary purchase.

. b. Other Special Funds

1) Purchase order issued to provide reimbursement for Ignition Advance training program for Magna Mirrors employees, including software, financial forecasting and lean manufacturing training.Requestor: Julie Parks – Workforce Development

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Expenditure: $27,795.00 (51-2218) Disposition: N/A

Supplier: Magna Mirrors Detroit, MI

Source of Funds: Michigan New Jobs Training GrantBid: No, single source.

2) Purchase order issued to provide salary and compensation for a pre-apprentice program liaison as designated in the MAP+ grant from 1/1/17 to 3/31/17.Requestor: Amy Koning – Workforce DevelopmentExpenditure: $36,191.00 (51-2271)Disposition: N/ASupplier: Kent Intermediate School District

Grand Rapids MI Source of Funds: Michigan Apprentice Program Grant Bid: No, grant specified purchase.

3) Purchase order issued to provide annual agreement subscription for ImageNow software program.Requestor: David Anderson – Information Technology

Expenditure: $52,439.36 (14-2359)Disposition: Recurring PurchaseSupplier: Lexmark

Lenexa, KS Source of Funds: Auxiliary Fund

Bid: No, single source.

4) Purchase order issued to provide annual licensing for the TeamDynamix help desk software.Requestor: Jeff Vanderveen – Information Technology

Expenditure: $68,470.00 (42-2822)Disposition: Recurring PurchaseSupplier: TeamDynamix Solutions

Columbus, OH Source of Funds: Plant Fund

Bid: Yes, RFP 1617-11039, previously reported.

5) Purchase order change notice issued to provide AE design service for the Cook Hall Building Envelope restoration. Order increased $61,717.00; from $4,000.00 to $65,717.00Requestor: Jim Vandokkumburg - FacilitiesExpenditure: $4,000.00/$65,717.00 (42-2330)

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Disposition: New PurchaseSupplier: Integrated Design Solutions

Troy, MI Source of Funds: Plant Fund

Bid: Yes, RFP 1415-3282, previously reported.

ACCOUNTS: KEY:11 – General Fund * MBE14 – Auxiliary Fund ** WBE15 – Designated Fund *** M/WBE42 – Bonds, Plant Fund ****MLBE51 – Grants # Non Responsive Bid91 – Agency Funds NTE - Not to exceed

Sole Source: A single supplier that controls the supply of products or services in a defined market. Typically the product of market conditions such as: technology leadership, patent protection, limited or exclusive distributorship, etc.

Single Source: Supplier selection is determined by objective business decisions such as: leveraged volume purchase contracts, standardization programs, OEM (original equipment manufacturer) parts/service, just in time delivery requirements, etc.

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2017-2018 BLANKET PURCHASE ORDERS(July 1, 2017 through June 30, 2018)

Requisitioner/Department

Vendor Reason 17/1816/17

Amounts

Beecher, Brian (Library and Learning Commons)2322-11-0071-410-00

GOBI Library Solution /EBSCO

Issued to purchase hard copy print books.

$50,000.00$80,000.00


Midwest Collaborative Library Services

Issued for Midwest Collaborative Library Services databases (Newsbank, Academic OneFile, Business Insights, ProQuest, etc.).

$73,000.00$72,100.00


Innovative Interfaces Issued to provide integrated library system services for organizing and identifying library resources.

$50,000.00$48,000.00


Proquest LLC Issued to provide an aggregation of resources in scholarly, trade and news resources.

$27,000.00$25,303.00

Freiburger, Lisa (Finance & Administration)2271-14-0081-550-00

Grand Rapids Parking Services

Issued for Dash Lot student parking space rental (105 spaces).

$62,000.00$80,000.00


McAlvey, Merchant & Associates

Issued for legislation lobbying services.

$37,440.00$37,440.00


Creative Dining Services

Issued to provide campus food service.

$41,000.00$41,000.00

Freiburger, Lisa (Finance & Administration)2271-14-0081-550

Central Reformed Church

Issued for student parking space rental (155 spaces).

$28,520.00$27,500.00

Freiburger, Lisa (Finance & Administration)

Plante & Moran LLP Issued to provide accounting and

$62,450.00$64,000.00

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2210-11-0223-620-00 auditing services.Keating, Kathy (General Counsel)2213-11-0315-610-00

Thrun Law Firm PC Issued for labor relations legal services.

$30,000.00$30,000.00

Kubiak, Cathy (HR/Payroll/Benefits)2271-11-0046-620-00

ASR Corporation Issued to provide processing of employee reimbursement checks for Dental & Vision claims.

$50,500.00$49,500.00

Parks, Julie(Workforce Development)2271-15-0049-122-00

ACT Issued for WorkKeys tests, as required by National Career Readiness.

$27,000.00$22,000.00

Passer, Mike (IT)2271-11-0030-200-00

CollegeNet Issued for annual maintenance and support of 25 Live, Schedule 25, OCS, etc.

$29,440.00$29,440.00

Sedore, Danelle (ePrint)2412-14-0601-550-00

Wells Fargo Issued for lease on 2 Ricoh 8110 copiers/printers (b/w production).

$26,406.24$26,406.24


Ricoh USA Issued for service and supplies for high end digital production copiers/printers.

$55,000.00$55,400.00


US Postal Service Issued to provide replenishment of postage on Permit #415.

$25,000.00$40,000.00

Selmon, David(Academic Outreach)2411-11-0389-440-00

Midtown Centre LLC - Jubilee Ministries, INC

Issued for monthly utilities and rent for Lakeshore Campus.

$67,200.00$67,186.00

Selmon, David(Academic Outreach)2411-11-0313-440-00

West Ottawa North High School

Issued for monthly utilities and rent for Lakeshore Campus.

$48,000.00$49,700.00

VanDokkumburg, Jim (Facilities)2271-11-0078-730-00

Arrowwaste Issued for trash and composite removal on campus.

$58,500.00$58,500.00

VanDokkumburg, Jim(Facilities)2271-11-0078-730-00

ATI Group Issued for HVAC Inspection and Maintenance

$30,000.00$19,600.00


Broadmoor Products Issued for the purchase of boiler and cooling tower water chemicals.

$40,000.00$45,000.00


Contract Direct Issued to provide campus wide window cleaning services.

$42,086.00$42,086.00

VanDokkumburg, Jim (Facilities)

Ellis Parking Issued to provide parking ramp cleaning services.

$92,133.24$92,133.24

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2271-14-0081-550-00VanDokkumburg, Jim (Facilities)2271-11-0078-720-00

Elevator Service, Inc. Issued for elevator maintenance and service.

$95,000.00$95,000.00


Engineered Protection Services

Issued for maintenance and testing of fire/burglary systems and to provide monitoring throughout Main and DeVos campuses.

$95,000.00$95,000.00

Wallace, Donovan (IT)2453-11-0123-200-00

Windstream Issued to provide local and long distance telephone services.

$46,400.00$46,400.00

Whitman, Rebecca (Campus Police)2271-14-0081-550-00

Traffic & Safety Issued to provide parking ramp equipment maintenance.

$55,000.00$55,000.00

Whitman, Rebecca (Campus Police)2559-15-0042-750-00

Michigan State PoliceState of Michigan

Issued to provide health and child development student fingerprinting services.

$39,000.00$39,000.00

Motion was made by Trustee Bruinsma, seconded by Trustee Bailey to approve the consent items as presented. Motion carries 6-0.

ACTION ITEMS

N. Purchasing Items over $100,000

1) Request permission to issue purchase order issued to provide annual agreement subscription for Bb RaiderCard Transact system.Requestor: David Anderson – Information Technology

Expenditure: $133,874.00 Disposition: Recurring PurchaseSupplier: Blackboard

Washington, DC Bid: No, proprietary purchase.

2) Request permission to issue purchase order issued to provide annual agreement subscription for Bb Learning Core package.Requestor: David Anderson – Information Technology

Expenditure: $160,394.85 Disposition: Recurring Purchase

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Supplier: Blackboard Washington, DC

Bid: No, proprietary purchase.

b. Other Special Funds

No purchases for May 2017.

ACCOUNTS: KEY:11 – General Fund * MBE14 – Auxiliary Fund ** WBE15 – Designated Fund *** M/WBE42 – Bonds, Plant Fund ****MLBE51 – Grants # Non Responsive Bid91 – Agency Funds NTE - Not to exceed

Sole Source: A single supplier that controls the supply of products or services in a defined market. Typically the product of market conditions such as: technology leadership, patent protection, limited or exclusive distributorship, etc.

Single Source: Supplier selection is determined by objective business decisions such as: leveraged volume purchase contracts, standardization programs, OEM (original equipment manufacturer) parts/service, just in time delivery requirements, etc.

Motion was made by Trustee Bristol to approve action items as presented, seconded by Trustee Bailey. Motion carries 6-0.

O. Approval of the 2017-18 Budget Motion made by Trustee Bailey to approve 2017-18 budget as

presented at the June 6th work session, seconded by Trustee Brame. Motion carries 6-0.

P. 2017-18 Meet & Confer Compensation Roll call vote was taken to approve the 2% compensation pool and

one time $1000 stipend as presented at 5:31 p.m. Motion made by Trustee Bailey, seconded by Trustee Brame. Motion unanimously carries.

Q. Exempt Contracts Roll call vote was taken to approve the 2% addition to exempt

contracts at 5:35 p.m. Motion made by Trustee Stewart, seconded by Trustee Bristol. Motion unanimously carries.

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R. APSS Contract Roll call vote was taken to approve the contract as presented at 5:38

p.m. Motion made by Trustee Bailey, seconded by Trustee Bristol. Motion unanimously carries.

S. CEBA Contracto Roll call vote was taken to approve the 2% addition to exempt

contracts at 5:42 p.m. Motion made by Trustee Bailey, seconded by Trustee Brume. Motion unanimously carries.

VII. OPEN COMMENT None at this time.

VIII. ADJOURNMENT - 5:44 PM

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GRAND RAPIDS COMMUNITY COLLEGE€¦ · Web viewTypically the product of market conditions such as: technology leadership, patent protection, limited or exclusive distributorship,